754 Admin Back Office Coordinator jobs in Dubai

This role involves coordinating administrative and reception tasks, ensuring seamless operations in a busy environment.

We are seeking an organized and detail-oriented individual to join our team as an Administrative Assistant. In this position, you will be responsible for managing communications between colleagues and customers, verifying customer information, supporting the operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, and completing monthly reports.

To succeed in this role, you should possess excellent communication and administrative skills, be a team player, and have proficient computer knowledge.

You will have the opportunity to work with diverse colleagues, benefit from ongoing training and career development, and enjoy a rewarding work environment.

• Education: High School Diploma or equivalent
• Communication Skills: Excellent oral and written communication skills in English and Arabic
• Computer Skills: Basic knowledge of CRM software, MS Office, and telephone systems
• Time-management: Punctuality and ability to manage tasks within deadlines
• Analytical Skills: Ability to gather and analyze data to improve strategies

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industry: Motor Vehicle Manufacturing

Location: Dubai, UAE

Job Summary:

This role is responsible for providing administrative support to ensure the smooth operation of our Materials Department. Key objectives include supporting the team, contributing to efficiency, and ensuring all tasks are completed on time.

Key Responsibilities:

• Assist in maintaining accurate records and databases.
• Provide high-quality support services to customers and stakeholders.
• Monitor and maintain office supplies and materials.

Requirements:

• Basic knowledge of receiving/store management.
• Good computer skills, particularly in Microsoft Office applications.

Benefits:

• Ongoing training and development opportunities.

About This Role:

• No further information available.

We are seeking a highly organized and detail-oriented Support Operations Coordinator to join our team. In this role, you will be responsible for providing front desk support, managing office operations, and coordinating various tasks.

• Front Desk Support: Greet visitors, answer phones, and manage inquiries in a professional and courteous manner.
• Office Organization: Maintain a tidy and organized office space, ensuring all necessary supplies and equipment are readily available.
• Calendar Management: Schedule appointments and meetings efficiently, minimizing conflicts and maximizing productivity.
• Documentation: Assist in the preparation and organization of documents, including data entry and filing.
• Communication: Liaise with team members and external contacts to ensure seamless communication and collaboration.

To succeed in this role, you will need the following skills and qualifications:

• Previous office administration experience is a plus.
• Proficient in basic office software (e.g., Microsoft Office).
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational skills.
• Collaborative mindset to work effectively with colleagues.

This role offers a range of benefits, including:

• A dynamic and supportive work environment.
• The opportunity to work with a talented team.
• Ongoing training and development opportunities.

If you are a motivated and organized individual with excellent communication skills, please submit your application.

• Act as a primary point of contact for clients regarding project updates, timelines, and inquiries.
• Foster positive client relationships by providing excellent service and addressing any concerns promptly.
• Gather client feedback to identify areas for improvement.
  
  

• Collaborate closely with the Technical Support team to address installation challenges and resolve technical issues.
• Ensure that installers have the necessary equipment and support for successful project execution.
• Assisting the Manager & Senior Operation Leader with operational issues.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.
  
  

• Oversee inventory levels and ensure the availability of necessary materials and equipment.
• Maintain accurate records of inventory, including procurement and stock levels.
• Collaborate with the procurement team to optimize inventory costs.
• Preparing and filing forms and other documents such as the ERP system and stocks.
  
  

• Bachelor's degree in Business Administration, Operations Management, or a related field (or equivalent work experience).
• Proven experience in operations or project management, preferably in a similar industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using operations management software and tools.
• Problem-solving and decision-making skills.
• Ability to work effectively in a fast-paced environment.
• Valid Local Driving license (optional).
• Fluent in English and Arabic (optional).
• Self-motivated, proactive, and able to work independently as well as in a team environment.
• Microsoft Excel Expert
  
  

The role involves working in a dynamic team environment, ensuring efficient workflow and effective communication with colleagues and clients. This is a full-time position requiring organizational skills, attention to detail, and the ability to multitask.

• Managing phone calls and correspondence
• Organizing and maintaining files and records
• Scheduling appointments and meetings
• Handling office supplies and equipment
• Maintaining a clean and organized workspace

To excel in this role, proficiency in basic computer applications such as Microsoft Office is essential. The ideal candidate will have a positive attitude, strong work ethic, and excellent communication skills.

Position: Support Coordinator

Job Overview: We are seeking a highly organized and detail-oriented professional to provide administrative support in our Dubai office. As a key member of our team, you will be responsible for ensuring the smooth operation of our office and providing exceptional support to our staff.

Key Responsibilities:

1. Greet and assist visitors and clients in a professional manner.
2. Manage and maintain office supplies, equipment, and facilities.
3. Organize and schedule meetings, appointments, and travel arrangements for team members.
4. Prepare and distribute correspondence, memos, and reports.
5. Maintain and update company databases and records.
6. Assist in the preparation of presentations, proposals, and other documents.
7. Handle incoming and outgoing mail and deliveries.
8. Conduct research and compile data as needed.
9. Provide general administrative support to the team.

Required Skills and Qualifications:

1. Bachelor's degree in Business Administration or a related field.
2. Proven experience as an administrative assistant or virtual assistant.
3. Excellent communication and interpersonal skills.
4. Proficient in Microsoft Office and other relevant software.
5. Ability to multitask and prioritize tasks effectively.
6. Strong attention to detail and organizational skills.
7. Ability to work independently and in a team environment.

Benefits:

We offer a competitive salary, a positive work environment, and opportunities for growth and development.

Contact Details: This is a full-time position with a one-year contract. The working hours are from Sunday to Thursday, 9:00 AM to 6:00 PM.

**Job Overview**

We are seeking a Support Coordinator to join our team in Dubai. This role is ideal for recent graduates or individuals with little to no experience, as comprehensive training will be provided.

• This position involves providing administrative support to various departments and personnel.
• The successful candidate will have the opportunity to develop their skills and knowledge in a dynamic work environment.

Required Skills and Qualifications:

• A high school diploma or equivalent is required. A degree in a related field is an asset.
• Excellent communication and organizational skills are necessary for success in this role.
• Familiarity with office software and technology is a plus.

Benefits:

• A competitive salary and benefits package.
• An opportunity to develop your skills and knowledge in a dynamic work environment.
• A collaborative and supportive team environment.

Others:

• This is a full-time position with a standard Monday-to-Friday schedule.
• The successful candidate will be required to undergo a thorough background check and obtain any necessary visas or work permits.

We are seeking a friendly and professional receptionist to provide administrative support and deliver exceptional customer service.

The ideal candidate will possess excellent communication skills, be organized and able to multitask efficiently.

• Greet visitors in a welcoming and professional manner.
• Manage the reception area to ensure it remains tidy and presentable.
• Handle incoming phone calls, directing them to the appropriate personnel or taking messages as needed.
• Assist with scheduling appointments and managing calendars for executives.
• Perform various administrative tasks such as filing, data entry and document preparation.
• Maintain office supplies inventory and place orders when necessary.
• Distribute mail and packages received for the office.
• Support planning and organizing company events and meetings.

• High school diploma or equivalent; additional qualifications as a receptionist or in related fields are desirable.
• Previous experience in a receptionist or customer service role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• A positive attitude and willingness to help others.
• Ability to work independently and as part of a team.

Please note that we value diversity and equal opportunities. All qualified candidates are encouraged to apply. We look forward to hearing from you soon!

We are seeking a highly organized and proactive Senior Support Coordinator to provide comprehensive support to our C-Level Executives.

The ideal candidate will have a background in Luxury Fashion Retail and excellent verbal and written communication skills. They will be responsible for managing the executives' calendars, scheduling meetings, making travel arrangements, and preparing correspondence, reports, and presentations.

• Provide high-level administrative support to C-Level Executives, ensuring accuracy and professionalism.
• Manage and prioritize incoming requests, emails, and phone calls, responding promptly and efficiently.
• Assist in organizing and coordinating executive meetings, conferences, and events.
• Stay updated with local rules and regulations, providing guidance and support to the executives as needed.

• Bachelor's degree in Business Administration or a related field is preferred.
• Proven experience as a Personal Assistant or Executive Assistant to C-Level Executives.
• Fluent in English, with excellent verbal and written communication skills.
• Proficient in creating reports and conducting analysis using Microsoft Office Suite.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

Opportunities for professional growth and development.

This role requires flexibility to work outside regular office hours when necessary.