70 Administration jobs in Bur Dubai

About the Role

We are looking for a proactive and experienced Admin Manager to lead and coordinate all administrative operations across our offices. This role is vital in ensuring efficient daily workflows, supporting cross-functional departments, managing resources, and maintaining a compliant and professional work environment. The ideal candidate will possess strong leadership skills, attention to detail, and the ability to manage multi-site operations in a fast-paced setting.

Key Responsibilities

Oversee and manage the daily administrative operations of the office.

Ensure smooth functioning of office logistics, supplies, equipment, and facility maintenance.

Maintain effective document control and record-keeping systems.

Supervise and support a team of administrative staff including receptionists, clerks, and office assistants.

Monitor performance, delegate tasks, and provide training and mentoring as needed.

Act as a liaison between departments and senior management for administrative concerns.

Organize internal meetings, office events, and handle logistics and procurement tasks.

Assist HR in employee onboarding, attendance management, leave tracking, and maintaining employee records.

Ensure adherence to internal policies, SOPs, and compliance with health and safety standards.

Manage vendor contracts and relationships (e.g., cleaning, maintenance, IT support).

Prepare purchase requisitions and manage office expense and operational budgets.

Coordinate emergency procedures and support risk assessment and mitigation efforts.

Oversee staff accommodations including allocation, maintenance, and compliance.

Required Qualifications & Skills

Bachelors degree in Business Administration or a related field.

Minimum of 4 years of administrative experience, with at least 12 years in a supervisory or managerial role.

Strong leadership, organizational, and problem-solving abilities.

Excellent communication and interpersonal skills.

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

High level of discretion in handling confidential matters.

Ability to manage multi-location or project-based administrative operations is a plus.

Familiarity with office safety standards and emergency procedures.

Event management experience is an advantage.

Preferred Experience

Experience working in telecom or project-based organizations.

Hands-on experience with SAP or similar ERP systems for record keeping.

Oversight of 5 or more office locations or branches.

Procurement and vendor management expertise.

Organizing internal events and staff gatherings.

Managing staff accommodation logistics.

Application Questions

Please answer the following to help us evaluate your fit for this role :

Have you worked in the administration department of a telecom company?

Do you have experience using SAP for administrative record-keeping?

Have you managed operations across multiple branches or more than 5 offices?

Are you experienced in procurement and vendor relationship management?

Have you organized corporate events in your previous roles?

Do you manage staff accommodations, including allocation, maintenance, and policy compliance?

Administration Officer - Job Description

Position Summary: The Administration Officer is responsible for ensuring smooth day-to-day operations within the office. This role supports management and staff by handling administrative tasks, coordinating office activities, maintaining records, and ensuring compliance with company policies.

• Manage office operations, supplies, and equipment.
• Prepare, organize, and maintain records, correspondence, and documentation.
• Support HR and finance departments with administrative tasks (leave records, invoices, reimbursements, etc.).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Draft and format reports, letters, and internal communications.
• Handle incoming and outgoing communications (calls, emails, mail).
• Ensure proper filing systems (electronic and paper) are up to date.
• Liaise with vendors, service providers, and external partners.
• Assist in organizing company events, workshops, and training sessions.
• Ensure compliance with health, safety, and office policies.

• Proven experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills (written and verbal).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Reporting to: General Manager

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Customer service orientation and interpersonal skills.
• Flexibility and adaptability in a fast-paced environment.

We are seeking a highly organized and experienced Administrative Assistant / Personal Assistant to support our two executives. The ideal candidate will possess exceptional communication skills (in English), demonstrate organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. As the Administrative Assistant / Personal Assistant, you will play a vital role in ensuring the smooth operation of daily activities and providing administrative support to executives, team members, clients, and suppliers.

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Act as the primary point of contact for new and current clients, demonstrating professionalism and excellent communication skills.
• Prepare and edit documents, presentations, and reports with a high level of accuracy and attention to detail.
• Assist with project management tasks, such as tracking deadlines, organizing documents, and facilitating communication between team members.
• Manage office supplies, equipment, and facilities to ensure a productive and efficient work environment.
• Handle confidential information with discretion and maintain a high level of confidentiality at all times.
• Handle procurement tasks including communicating with suppliers and managing logistics

• Bachelor's degree or equivalent experience in business administration, office management, or a related field.
• Proven experience as an administrative assistant, personal assistant, or similar role, preferably in a tech company or fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Proficiency in the Google Doc Suite
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.
• Discretion and professionalism when handling sensitive information and confidential matters.

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• Dynamic and collaborative work environment with talented professionals.
• Access to cutting-edge technology and resources to support personal and professional growth.
• Work-life balance initiatives
• Skills upgrades and training

Dependent upon experience

BlackStone eIT is looking for a dedicated and organized Administration Coordinator to join our team on a 6-month contract basis. In this role, you will be responsible for providing administrative support and ensuring that our office operations run smoothly during the contract period.

Responsibilities

• Assist in various administrative tasks to support daily operations and ensure effective workflow.
• Coordinate office activities and events, handling logistics and scheduling as required.
• Maintain accurate records and documentation related to administrative functions.
• Assist with the onboarding process for new employees, including processing necessary documentation.
• Support management with budget monitoring and expense tracking.
• Communicate effectively with team members and clients to facilitate information sharing.
• Handle correspondence, including emails and phone calls, ensuring timely responses.
• Perform other duties as assigned to support the administrative team and overall business objectives.

Requirements

• High school diploma or equivalent; a degree in business administration is a plus.
• Previous experience in an administrative role is preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented and capable of working independently as well as in a team.
• Flexibility and adaptability to work in a fast-paced environment.
• Private Health Insurance
• Paid Time Off
• Work From Home

Job Role:

Coordinate and monitor administration activities to support Operations Control and Laboratory etc ensuring efficient workflow and timely reporting.

Key Responsibilities:

• Manage complete workflow from job registration to invoicing meeting KPIs and maintaining accurate records.
• Verify and approve invoices purchase orders and quotations for clients and suppliers.
• Prepare statistical reports and maintain databases on client/supplier rates and contracts.
• Provide technical support and training on inhouse software such as BOSS epromise and SOL.
• Monitor archiving of records for traceability and accessibility.
• Verify monthly revenue reports unbilled revenue and accruals for reporting to managers.
• Pursue late payments and manage relationships with clients to ensure timely payments.
• Ensure compliance with HSE policies procedures and SGS Code of Integrity.
• Work flexible hours as required and maintain a high level of confidentiality.
• Perform other duties as assigned by management.
• Work in smart and fast

Qualifications :

Minimum Graduation preferably with Commerce background.

Remote Work :

No

Employment Type :

Fulltime

Representing strong, luxury brand names, our client, one of UAE's leading retail distributors, operates over 25 retail stores and has an overall distribution network of over 50 mono-brand stores and premium department stores across the region. An opportunity has arisen to join this progressive and fast-paced organization as Administration Manager.

The focus of the role is to manage the administrative function of the Head office, including front office management of staff to ensure the business runs smoothly and efficiently. Additionally, this role will act as the point of contact to ensure all stores, branches, and sister concerns are compliant with legal requirements. Key responsibilities will encompass:

1. Business travel management for senior management
2. Facilities management
3. Managing and motivating the people within the division
4. Ensuring an engaged workforce
5. Document review and coordination

Strong emphasis is on communication skills so that business expectations and goals are understood; building and managing both internal relationships inter-departmentally and external relationships with suppliers, clients, guests, and lawyers.

The role will have several direct reports, and candidates must demonstrate experience of having managed junior level staff previously. Strong organizational skills are required; the successful candidate will be a highly capable multi-tasker and capable of managing effectively and efficiently at multiple levels. Exceptional English skills and a positive and energetic outlook are required. Candidates will take pride in their appearance and be interested in fashion, aligning with the company's values.

The Administration Executive is responsible for overseeing and managing key administrative functions, ensuring smooth operations related to employee services, travel, documentation, and company assets. This role requires strong organizational skills, attention to detail, and compliance with UAE laws.

• Administer employee leave requests (annual, sick, unpaid, etc.) in compliance with company policy and UAE labor law.
• Process leave tickets (annual flight benefits) for employees and their families.
• Manage ticket encashment requests as per company policy.
• Handle business travel bookings (flights, hotels, transportation) for employees.
• Manage employee attendance roster and attendance records (Bio Matics) in consultation with the line manager and generate required report for inputs to the payroll system.

• Prepare and issue salary certificates, employment letters, and NOCs (No Objection Certificates) for onward approvals.
• Ensure timely processing of visa renewals, Emirates ID, and work permit renewals.
• Monitor and notify employees about passport renewals and follow up for timely submission.

• Process new medical insurance applications, renewals, and deletions for employees.
• Liaise with the Group insurance providers to resolve employee queries and claims.

• Coordinate trade license renewals and related government documentation.
• Ensure compliance with UAE regulatory requirements.

• Oversee traffic fine management and payment for company vehicles for employees.
• Handle vehicle registration, deregistration, and transfer processes for company vehicles given to the employees.
• Manage Salik tags, parking cards, and related transport services.

• Maintain accurate records of all administrative processes.
• Assist employees with government-related transactions (Tasheel, Amer, etc.).
• Provide support in audits and compliance checks.

• Bachelor's degree in Business Administration, HR, or related field.
• Minimum 2 plus years of UAE experience in business administration, HR operations, or PRO services.
• Strong knowledge of UAE labor law, immigration processes, and visa procedures.
• Proficiency in MS Office and HR/Administration software.
• Excellent communication (English; Arabic is a plus) and organizational skills.
• Ability to handle multiple tasks with high accuracy.

• Administration: 3 years (Preferred)

• UAE Driver's License (Preferred)

We note that only shortlisted candidates will be contacted. Thank you for your interest in joining us

• Associate

• Full-time

• Administrative
• Industries: Retail Motor Vehicles and Motor Vehicle Manufacturing

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BlackStone eIT is looking for a dedicated and organized Administration Coordinator to join our team on a 6-month contract basis. In this role, you will be responsible for providing administrative support and ensuring that our office operations run smoothly during the contract period.
Responsibilities

• Assist in various administrative tasks to support daily operations and ensure effective workflow
• Coordinate office activities and events, handling logistics and scheduling as required
• Maintain accurate records and documentation related to administrative functions
• Assist with the onboarding process for new employees, including processing necessary documentation
• Support management with budget monitoring and expense tracking
• Communicate effectively with team members and clients to facilitate information sharing
• Handle correspondence, including emails and phone calls, ensuring timely responses
• Perform other duties as assigned to support the administrative team and overall business objectives
  

• High school diploma or equivalent; a degree in business administration is a plus
• Previous experience in an administrative role is preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented and capable of working independently as well as in a team
• Flexibility and adaptability to work in a fast-paced environment
  

• Private Health Insurance
• Paid Time Off
• Work From Home

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Information Technology
• Industries IT Services and IT Consulting

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The Administration Officer is responsible for ensuring smooth day-to-day operations within the office. This role supports management and staff by handling administrative tasks, coordinating office activities, maintaining records, and ensuring compliance with company policies.

• Manage office operations, supplies, and equipment.
• Prepare, organize, and maintain records, correspondence, and documentation.
• Support HR and finance departments with administrative tasks (leave records, invoices, reimbursements, etc.).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Draft and format reports, letters, and internal communications.
• Handle incoming and outgoing communications (calls, emails, mail).
• Ensure proper filing systems (electronic and paper) are up to date.
• Liaise with vendors, service providers, and external partners.
• Assist in organizing company events, workshops, and training sessions.
• Ensure compliance with health, safety, and office policies.

• Proven experience in an administrative or office management role.
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills (written and verbal).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Reporting to: General Manager

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Customer service orientation and interpersonal skills.
• Flexibility and adaptability in a fast-paced environment.