109 Administration jobs in Dubai Marina

Representing strong, luxury brand names, our client, one of UAE's leading retail distributors, operates over 25 retail stores and has an overall distribution network of over 50 mono-brand stores and premium department stores across the region. An opportunity has arisen to join this progressive and fast-paced organization as Administration Manager.

The focus of the role is to manage the administrative function of the Head office, including front office management of staff to ensure the business runs smoothly and efficiently. Additionally, this role will act as the point of contact to ensure all stores, branches, and sister concerns are compliant with legal requirements. Key responsibilities will encompass:

1. Business travel management for senior management
2. Facilities management
3. Managing and motivating the people within the division
4. Ensuring an engaged workforce
5. Document review and coordination

Strong emphasis is on communication skills so that business expectations and goals are understood; building and managing both internal relationships inter-departmentally and external relationships with suppliers, clients, guests, and lawyers.

The role will have several direct reports, and candidates must demonstrate experience of having managed junior level staff previously. Strong organizational skills are required; the successful candidate will be a highly capable multi-tasker and capable of managing effectively and efficiently at multiple levels. Exceptional English skills and a positive and energetic outlook are required. Candidates will take pride in their appearance and be interested in fashion, aligning with the company's values.

Hill International provides program project and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill please visit our website at

Job Summary:

We are seeking an experienced Administration Coordinator to support our Business Development (BD) and Operations teams in Dubai. The ideal candidate will ensure compliance and seamless coordination of client registrations, certifications, and other administrative tasks essential to our business functions. This role requires a high level of competency, fluency in Arabic, and strong organizational skills.

General Description of Role and Responsibilities:

• Proactively track expiration dates for all required certifications including Local Content and Wafi to prevent any lapses in compliance.
• Coordinate with relevant teams to gather necessary documentation and information for certificate renewals.
• Submit renewal applications on time and follow up to ensure certifications are processed promptly and accurately.
• Maintain an organized record of all certifications ensuring accessibility for team members as needed.
• Manage and update client profiles and registrations across various portals to ensure full compliance with all regulatory and client requirements.
• Monitor registration requirements for any changes, notifying relevant teams of necessary adjustments.
• Collect and verify documentation required for client registrations and portal updates, working with internal teams to resolve discrepancies.
• Create and maintain a centralized database of registration and portal details with easy access for BD and Operations teams.
• Regularly review notifications from client portals across the Kingdom to stay informed of updates, alerts, and deadlines.
• Filter and prioritize notifications to identify those requiring immediate action or escalations to the relevant team members.
• Communicate critical portal updates and notifications clearly to the BD and Operations teams.
• Set up automated reminders for recurring portal checks and deadlines.
• Assist the BD team in organizing and coordinating business development events including scheduling, logistics, and onsite support.
• Handle event registration processes and liaise with venue providers and suppliers to confirm event details.
• Prepare and manage event materials such as presentations, handouts, and attendee lists.
• Track and document event outcomes, collecting feedback to improve future event planning.
• Provide comprehensive administrative assistance to the BD and Operations teams as required, including scheduling meetings, managing calendars, and preparing documents.
• Serve as a point of contact for administrative inquiries and requests ensuring prompt response and follow-up.
• Manage internal databases ensuring data accuracy and up-to-date records across all team files.
• Take on additional projects and responsibilities as needed to support the teams' objectives, demonstrating flexibility and a proactive approach.

These responsibilities require a high degree of attention to detail, organizational skills, and the ability to prioritize tasks effectively. The successful candidate will play a key role in ensuring smooth and compliant operations across the BD and Operations functions.

Qualifications, Experience, Knowledge, and Skills:

• Proficiency in both Arabic and English with strong reading, writing, and verbal skills.
• Previous experience in an administrative role with a focus on coordination, compliance, or business support.
• Ability to manage multiple responsibilities with attention to detail and efficiency.
• Strong competency in organizational and time management skills.
• Experience in supporting BD or Operations functions.
• Knowledge of compliance and registration processes in Saudi Arabia.

Why Join Us:

Be a part of a dynamic team supporting critical business functions across Dubai with opportunities to contribute directly to the company's growth and success.

Job Title : Credit Administration Analyst – Banking (Arabic Document Review)

Type : Contract (3–4 months project)

Start Date : (Specify if known)

About the Role :

We are seeking 2–3 experienced professionals to support a potential project within a Banking Credit Administration function. The role will involve credit data remediation, reviewing credit / collateral documents, and ensuring compliance with internal processes and policies.

Key Responsibilities :

• Review and validate credit, collateral, and associated banking documents.
• Identify and classify relevant credit documentation in line with credit administration standards.
• Support credit data remediation activities to ensure accuracy and completeness of credit files.
• Read, interpret, and verify Arabic-language documents as part of the process.
• Collaborate with internal teams to resolve discrepancies and ensure smooth workflow.

Skills & Experience Required :

• Proven experience working within a banking Credit Administration department.
• Strong understanding of credit functions, processes, and documentation requirements.
• Expertise in identifying credit / collateral and associated documents.
• Ability to read and interpret Arabic documents.
• Experience with credit data remediation projects.

World leader in its market for over 50 years, SIDEM, a subsidiary of VWT, designs and builds the largest desalination plants in the world.
SIDEM's mission is to provide its customers with state-of-the-art desalination technologies that guarantee the greatest possible energy efficiency.
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Become a player in ecological transformation by joining us!

• Administrative follow-up of personnel: timesheets, onboarding, leave management, personnel accommodation.

• Driver coordination: daily organization according to site needs.

• Management of logistics documents: preparation of handover forms, gate pass requests (personnel, vehicles, materials).

• Reporting: transmission of the daily manpower report to our partner.

• Management of supplies and consumables: purchasing and stock follow-up (office supplies, PPE, etc.).

• IT equipment management: distribution, inventory follow-up, coordination with the IT team.

• Supervision of the cleaning personnel.

• General administrative support: assistance to personnel and office management.

• Bachelor’s degree equivalent (Bac +2) in administrative management, human resources, or a related field.

• Strong organizational skills and attention to detail.

• Proficiency in office software (Word,Excel and Outlook)

• Good command of English, both spoken and written.

What are the advantages of joining us?

● Be part of a forward-thinking collaborative team who will focus on your future career and development both locally and internationally

● Possibility to be part of exciting projects outside of your daily work/ scope for your company

● We are committed to ensure you have the best experience possible

● Veolia is committed to a global social pact for its employees in all its geographic regions.

● Eligibility for annual bonuses and yearly salary increases, in accordance with

our internal policy and subject to company performance and individual

contribution

● Transportation allowance

● Life insurance coverage

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Fund Management Professional

This is a key role in managing fund administration functions for clients. The successful candidate will oversee and coordinate all transaction and reporting activity, provide excellent client service, and deliver high-quality results.

• Maintain accurate (multicurrency) accounting records;
• Prepare and/or review Net Asset Value calculations, including cash and portfolio reconciliation, portfolio valuation, calculation of fees and accruals, capital calls, and distributions;
• Assist the accounting team in day-to-day work with clients;
• Coordinate communication with various stakeholders;
• Ensure timely calculation and payment of all fees chargeable to the Fund;
• Create and/or review invoice templates;
• Prepare payment instructions;
• Support preparation of periodic financial statements, portfolio valuation reports, and other reporting, adhering to strict deadlines;
• Review annual reports of the funds and guide coordination for audit process of the funds;
• Monitor and review compliance of the funds;
• Collaborate with Director-Business Development to ensure proper allocation of client/task to the team members; and
• Protect information assets of the organization and abide by established ISMS protocols.

• Client focus and service;
• Effective communication skills;
• Strategic planning and alignment;
• Interpersonal savvy and relationship building;
• Action oriented approach;
• Accuracy and attention to detail;
• Prioritization and proactivity;
• Relationship Building and taking ownership.

• Deliver high-quality work products on time;
• Quality of work with minimal errors or rework;
• Personal commitment and accountability.

• Education: Degree holder and/or related professional qualification ed; partly qualified ACCA/ACA (minimum Level 2);
• Background Experience: Minimum 2 years of experience in similar role;
• Technical: Good working knowledge in accounting fund mechanics and concepts;
• Computer/Program Knowledge: Working knowledge of PFS Paxus and/or Investran.

Support payroll by entering and checking relevant employee data.

Manage offboarding paperwork and coordinate with HR for Full and Final Settlement.

Ensure compliance with local labor laws and internal HR policies.

Adapt to the in-house Payroll system.

Qualifications:

• High School, Diploma, or Bachelor's degree in HR, Business Administration, or related field.
• Fresher or relevant experience in Administration.
• Experience with visa processing and HR documentation.
• Strong organizational and time management skills.
• Good communication skills (written and verbal).
• Proficient in Microsoft Office and HR systems.
• High attention to detail and ability to handle confidential information.
• Knowledge of UAE labor law is preferred.
• UAE Family Book.

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Our client: A leading large GCC based firm, operating across several divisions in the region.

Position will be based in Umm Bab - Qatar.

1. Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
2. Accomplishes staff results by communicating job expectations; planning, coaching, initiating, coordinating, and enforcing systems, policies, and procedures.
3. Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
4. Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
5. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
6. Provides historical reference by developing and utilizing filing and retrieval systems.
7. Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
8. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
9. Contributes to team effort by accomplishing related results as needed.

1. Arabic - Fluent / Excellent
2. English - Good
3. Minimum 8 years experience as an Administration Manager
4. Degree in similar field
5. Strong IT skills, MS Office is must
6. Arabic Speaking
7. Good command in English
8. Gulf experience in construction based company, with site experience.
9. Confident
10. Professional
11. Leadership qualities
12. Must have the ability to manage and coordinate with all types of people.
13. Goal completion oriented

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of Finance & Accounting, Banking & Financial Services, Procurement, Property & Construction, Engineering & Supply Chain, Oil & Gas Technical and Engineering, Human Resources, Sales, Marketing, Technology, Secretarial, Executive Search, and Legal.

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

Job Title: Contract Administration Lead

We are seeking a seasoned Contract Administration Lead to oversee the preparation, negotiation, and management of contracts for our projects. As a key member of our team, you will ensure compliance with contractual obligations and company policies while collaborating with internal teams to address contract-related issues.

This role involves monitoring project progress, identifying potential risks related to contracts, and liaising with contractors, suppliers, and clients to ensure smooth execution of contractual terms. Additionally, you will prepare and present contract summaries and reports for senior management.

To succeed in this position, you must have proven experience in contract administration, preferably within large-scale construction projects. Strong knowledge of contract law, risk management, and commercial terms is essential. Experience working on GCC construction projects is highly desirable.

We seek an individual with excellent negotiation, communication, and organizational skills. Proficiency in contract management software and Microsoft Office is also required.

Benefits include the opportunity to work with a dynamic team, contribute to high-profile projects, and develop your expertise in contract administration.

About This Role:

• Oversight of contract preparation, negotiation, and management
• Ensuring compliance with contractual obligations and company policies
• Collaboration with internal teams to address contract-related issues
• Monitoring project progress and identifying potential risks
• Liaison with contractors, suppliers, and clients

• Administrative follow-up of personnel: timesheets onboarding leave management personnel accommodation.

• Driver coordination: daily organization according to site needs.

• Management of logistics documents: preparation of handover forms gate pass requests (personnel vehicles materials).

• Reporting: transmission of the daily manpower report to our partner.

• Management of supplies and consumables: purchasing and stock follow-up (office supplies PPE etc.).

• IT equipment management: distribution inventory follow-up coordination with the IT team.

• Supervision of the cleaning personnel.

• General administrative support: assistance to personnel and office management.

Qualifications :

• Bachelors degree equivalent (Bac 2) in administrative management human resources or a related field.

• Strong organizational skills and attention to detail.

• Proficiency in office software (WordExcel and Outlook)

• Good command of English both spoken and written.

Additional Information :

What are the advantages of joining us

Be part of a forward-thinking collaborative team who will focus on your future career and development both locally and internationally

Possibility to be part of exciting projects outside of your daily work/ scope for your company

We are committed to ensure you have the best experience possible

Veolia is committed to a global social pact for its employees in all its geographic regions.

Eligibility for annual bonuses and yearly salary increases in accordance with

our internal policy and subject to company performance and individual

contribution

Transportation allowance

Life insurance coverage

As an inclusive company Veolia is committed to diversity and gives equal consideration to all applications without discrimination.

Remote Work :

No

Employment Type :

Full-time