638 Administrative Assistants jobs in Jebel Ali

To provide efficient administrative and clerical support to the loss adjusters, ensuring smooth day-to-day operations of the office, accurate handling of claims documentation, and effective communication with clients, insurers, and other stakeholders.

• Administrative Support
  • Manage incoming and outgoing correspondence (emails, letters, reports).
  • Maintain organised filing systems for claims and case files.
  • Prepare standard documents, letters, and templates for adjusters.
  • Handle data entry into claims management systems and ensure accuracy.
  • Assist with diary management, scheduling meetings, and coordinating site visits for loss adjusters.
• Client & Stakeholder Liaison
  • Answer and redirect phone calls and enquiries in a professional manner.
  • Act as the first point of contact for clients, insurers, and contractors.
  • Follow up on outstanding documents or information required for claims.
• Claims & Reporting Support
  • Collate information and documentation required by loss adjusters.
  • Assist in the preparation of reports, schedules, and presentations.
  • Update case notes and ensure timely uploading of adjusters' findings.
  • Track claim progress and flag pending actions for follow-up.
• Office Administration
  • Support general office operations such as ordering supplies, coordinating couriers, and maintaining office equipment.
  • Assist with expense claims and invoice processing.
  • Provide ad-hoc support to the wider team as needed.

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience using claims management or case management software (advantageous).

• Previous experience in an administrative or office support role (insurance, legal, or claims environment preferred).
• Familiarity with insurance claims, loss adjusting, or legal processes (desirable but not essential).
• High school diploma required; additional business/administration training or degree preferred.

• Professional, approachable, and client-focused.
• Proactive and adaptable with the ability to multitask.
• Works well both independently and within a team.
• Calm under pressure with problem-solving abilities.

Resourcing Office Administrator

We are seeking an experienced and skilled Resourcing Office Administrator to join our dynamic team. The successful candidate will be responsible for providing administrative support to several consultants and directors, as well as managing various projects simultaneously.

The role will involve a range of tasks including answering telephone calls, greeting visitors, formatting CVs, updating databases, organising interviews, diary management and sourcing new candidates.

As a key member of the team, you will be required to work efficiently and effectively, prioritising multiple tasks and projects at any given time.

You should have excellent organisational skills, strong communication abilities and a high level of literacy with attention to detail.

The ideal candidate will be highly motivated and able to learn new skills quickly, with a desire to grow and develop within the company.

1. Experience in using Excel, Word, Email and Internet
2. Ability to use internal database systems
3. Strong organisational and time management skills
4. Excellent communication and interpersonal skills
5. High level of literacy and attention to detail

This is a full-time position with negotiable salary and 3 open positions available.

Candidates from all genders and backgrounds are welcome to apply.

Our company specialises in recruitment services, offering bespoke solutions to clients across various industries.

With over 23 years of experience, we have established a strong reputation for delivering high-quality results and providing exceptional customer service.

Join us and become part of a dynamic team that values innovation, teamwork and excellence.

We are always looking for individuals with fresh ideas and a passion for data analysis.

As an HR Assistant, you will perform daily regulatory tasks and assist with various organizational responsibilities. Your key duties include recruitment support, payroll processing, record-keeping, and maintaining employee records in compliance with applicable laws.

This role entails providing administrative support and ensuring seamless day-to-day operations in the UAE.

The successful candidate will be responsible for a range of tasks including phone calls, emails, scheduling appointments and coordinating travel arrangements.

In addition to these responsibilities, the incumbent will also be required to manage office supplies and equipment inventory, as well as prepare and distribute communication materials.

• Administrative Tasks: General administrative duties such as making phone calls, sending emails, scheduling meetings and preparing reports.
• Inventory Management: Maintaining accurate records of office supplies and equipment and ordering replacements as needed.
• Data Entry and Filing: Entering data into computer systems and filing documents in a secure and organized manner.
• Communication Materials: Preparing and distributing communication materials such as newsletters and brochures.
• Travel Arrangements: Coordinating travel plans and making necessary arrangements for staff and visitors.

• African nationality or preference for working with Africans.
• Previous administrative experience preferred.
• Good English communication skills (Arabic a plus).
• Strong organizational skills and attention to detail.
• MS Office proficiency.
• Independence and multitasking ability.

A competitive salary package, visa assistance and ticket reimbursement. The ideal candidate will be highly motivated with a strong work ethic.

We are seeking a skilled and experienced Administrative Support Specialist to manage office operations, handle customer interactions, and provide efficient support services.

This role is ideal for individuals who possess excellent communication skills, can work independently, and are proactive in their approach.

• Maintain a clean and organized workspace by completing tasks such as arranging schedules, coordinating meetings, and ensuring fully functional equipment.
• Provide administrative support by processing documents, coordinating communication, researching information, and drafting correspondence.
• Collaborate with various departments to achieve common goals and objectives.

• Bachelor's degree in business administration, management, or a related field.
• Several years of experience in personal customer service with business clients.
• Excellent English communication skills; Arabic proficiency beneficial.
• Solid Microsoft Office skills and good communication skills for business requirements.

This role offers the opportunity to work in a dynamic and fast-paced environment, develop new skills, and advance your career in administration. If you are motivated, enthusiastic, and possess excellent communication skills, we encourage you to apply.

We are seeking a highly skilled and organized administrative support professional to join our team. The ideal candidate will be responsible for providing exceptional support to our director, ensuring seamless day-to-day operations.

The successful candidate will have the ability to wear multiple hats, handling various tasks with ease. Responsibilities include:

• Coordinating meetings and negotiations with vendors;
• Drafting responses and coordinating follow-ups;
• Handling personal and business logistics;
• Submitting compliance paperwork and government documents with accuracy and timeliness;
• Tracking and analyzing budgets; suggesting improvements;
• Assisting in planning daily, weekly, and monthly priorities;
• Managing calendars and arranging high-value meetings;
• Driving follow-through and delivering results;
• Providing trusted support on personal tasks;

• 2–5 years of relevant experience in an administrative support role;
• Excellent written and spoken English;
• Strong research, communication, and negotiation skills;
• Proficient with Google Sheets, Docs, Gmail, and general tech tools;
• Self-driven with a proactive, problem-solving mindset;
• Highly organized and able to manage multiple tasks without dropping the ball;
• Strong attention to detail, accuracy, and confidentiality;
• Good judgment and initiative in ambiguous situations;

• Experience handling UAE government and compliance paperwork;

This role supports the administrative functions of our college, facilitating communication between faculty, staff and students. As a proactive and detail-oriented individual, you will engage with diverse audiences effectively.

Key responsibilities include:

• Point of contact in college for faculty, staff and students
• Receives incoming visitors and phone calls and responds to requests
• Provide administrative support for daily business of the college
• Explain programs and services, and advise and assist faculty and staff in relation to college policies and procedures

To be successful in this role, you will need:

• Bachelor's degree in relevant field from accredited university
• Strong communication skills in English and Arabic
• Experience in academic administration or similar role preferred
• Proficient in Microsoft Office Suite and other relevant software

• Knowledge of legal education and administrative processes within college setting
• Ability to work independently and as part of team

• Higher Education institution with diverse student body and faculty
• Collaborative and dynamic work environment

Our institution values innovation, growth and academic excellence. We offer undergraduate and graduate programs in a range of disciplines.

We are seeking a highly skilled data entry professional to join our team.

• Typing and preparing various documents, including visa related applications and offer letters.
• Accurately processing labour contracts, medical applications, emirates ID applications, and residence visa applications.

• Diploma qualified in any field from a reputable university.
• Proficient in MS Office and G Suite packages.
• Excellent English communication skills.
• Strong customer service and interpersonal skills.
• Good typing speed and accuracy.

Office Administrator Job Description in Dubai, UAE

• This role involves providing administrative support to our workplace employees.
• The successful candidate will be responsible for performing a variety of clerical tasks, including answering phone calls, responding to emails, and preparing documents.

• Welcoming and directing visitors to the appropriate office/personnel
• Scheduling and attending meetings, creating schedules and taking minutes
• Coordinating and managing visits, meetings, and the boardroom schedule to avoid duplicate bookings
• Maintaining basic office files, including job data, vendor information, and other documents associated with the business's operations
• Ordering, storing, and distributing office supplies, equipment, and furniture

• Diploma in a relevant field
• Minimum 3 years of experience in a similar role
• Experience in Property is an advantage
• Fluent in spoken and written English; Arabic is an advantage
• Strong interpersonal and time management skills
• Organized and self-motivated
• Efficient in working under pressure
• Strong knowledge in Microsoft Office (Windows, Excel, Word, PowerPoint), ideally Office 365

• Administrative skills
• Communication skills
• Time management skills
• Organization skills

This is a full-time position. We offer competitive compensation and benefits package.