33 Administrative Director jobs in Abu Dhabi

Corporate Office Leadership Role:

The Office Management Leader oversees daily operations and shapes strategy for corporate office spaces. This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

• Lead strategic direction for office management in alignment with company goals and growth.
• Oversee day-to-day office operations, including space planning, facilities, security, and admin support.
• Drive modernization through smart office systems and workflow automation.
• Ensure prompt resolution of office-related requests and maintain high service standards.
• Foster a professional, efficient, and welcoming office environment.
• Manage and mentor a diverse team to promote accountability and continuous development.
• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.
• Develop and manage office service budgets, ensuring cost-effective delivery.
• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.
• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Requirements:

• Minimum 8+ years of experience in office management within a leading organization.
• Experience in office/facility management or corporate operations.
• Proven experience managing large, multi-location office environments and cross-functional teams.

Essential Skills:

• Executive-level communication and presentation skills.
• Strong vendor and partnership negotiation skills.
• Attention to detail with the ability to deliver under pressure.
• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor's degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Job Title: Executive Administrator

The Executive Administrator serves as a key support figure within the organization providing comprehensive high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism discretion and attention to detail.

Working in close collaboration with executives and their respective teams the Executive Administrator is responsible for managing complex calendars scheduling and coordinating meetings preparing documentation and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning adaptability and the ability to prioritize multiple tasks in a fast-paced environment.

In addition to managing daily operations the Executive Administrator serves as a primary point of contact for both internal and external stakeholders fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.

By anticipating the needs of the executive team and responding with timely and effective support the Executive Administrator contributes to enhancing productivity streamlining workflows and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning) – Abu Dhabi projects and infrastructure centre. The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.

Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.

In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.

By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

• Manage complex calendars, schedule and coordinate meetings, prepare documentation, and handle logistical arrangements for the executive office.
• Provide high-level administrative support with professionalism, discretion, and attention to detail.
• Collaborate with executives and teams to prioritize tasks and plan proactively in a fast-paced environment.
• Serve as a primary point of contact for internal and external stakeholders, ensuring clear and professional communication on behalf of the executive office.
• Handle sensitive and confidential information with utmost discretion, maintaining organizational integrity and confidentiality.
• Anticipate the needs of the executive team and respond with timely, effective support to enhance productivity and streamline workflows.

• Seniority level : Mid-Senior level
• Employment type : Full-time
• Job function : Business Development and Sales
• Industries : Technology, Information and Internet
• Location: Abu Dhabi projects and infrastructure centre

The Executive Administrator role at Burjline Builders provides high-level administrative support to executive leadership, ensuring the smooth and efficient operation of the executive office with professionalism, discretion, and attention to detail.

• Manage complex calendars, schedule and coordinate meetings, prepare documentation, and oversee logistical arrangements to support executives.
• Collaborate with executives and their teams; demonstrate proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
• Act as a primary point of contact for internal and external stakeholders, fostering clear and professional communication on behalf of the executive office.
• Handle sensitive and confidential information with discretion and maintain high standards of organizational integrity and confidentiality.
• Anticipate the needs of the executive team and respond with timely and effective support to enhance productivity and streamline workflows, enabling leadership to focus on strategic priorities.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Construction

The role of the Executive Administrator is pivotal in ensuring seamless day-to-day operations, workforce management, and compliance within the maritime environment.

This position requires experience in the shipping or logistics sector, familiarity with UAE labor laws, and a proactive approach to employee relations, documentation, and administrative tasks.

1. Coordinate recruitment processes, including job posting, resume screening, interview scheduling, and onboarding new hires.
2. Maintain and update employee records, ensuring compliance with UAE labor laws and company policies.
3. Manage attendance records, leave balances, and payroll coordination.
4. Address employee queries and grievances, serving as the point of contact for HR matters.
5. Prepare and handle shipping-related documentation, including permits, clearances, and trade licenses.
6. Schedule and organize meetings, events, and travel arrangements for staff and management.

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: 3+ years in HR or admin roles, preferably within the shipping, logistics, or maritime sectors.
• Skills: Strong knowledge of UAE labor laws, excellent communication and interpersonal skills, and proficiency in MS Office Suite.
• Languages: Fluency in English; Arabic is a plus.

This role is ideal for individuals who possess strong organizational skills, attention to detail, and exceptional communication abilities.

The successful candidate will be responsible for maintaining accurate records, ensuring compliance with regulations, and providing superior support to employees and management.

The ideal candidate should have a proactive approach to problem-solving, be adaptable, and demonstrate a commitment to excellence in all aspects of their work.

The Executive Administrator role at Burjline Builders provides high-level administrative support to executive leadership, ensuring the smooth and efficient operation of the executive office with professionalism, discretion, and attention to detail.

• Manage complex calendars, schedule and coordinate meetings, prepare documentation, and oversee logistical arrangements to support executives.
• Collaborate with executives and their teams; demonstrate proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
• Act as a primary point of contact for internal and external stakeholders, fostering clear and professional communication on behalf of the executive office.
• Handle sensitive and confidential information with discretion and maintain high standards of organizational integrity and confidentiality.
• Anticipate the needs of the executive team and respond with timely and effective support to enhance productivity and streamline workflows, enabling leadership to focus on strategic priorities.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Information Technology
• Industries: Construction

Job Objective

Take overall responsibility for a limited number of small to medium sized projects and provide support to the PMO team. Assist the PMO manager in fulfilling tasks in support of the PMO mandate. Shadow and train with the PMO team to enhance and build project management knowledge base. Perform quality control checks with project managers and administer the PPM tool. Assist the PMO Director and Manager in fulfilling any necessary tasks required.

Key Accountabilities

General Responsibilities

Direct Project Management

• Manage and deliver projects according to the agreed scope and deliverables.
• Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations.
• Maintain frequent and detailed communication with all members of the team to ensure clarity at all times.
• Proactively manage foreseen project risks and mitigate issues as they arise, implementing corrective actions.
• Support the project managers by taking on supervised support tasks on larger projects, as and when necessary.
• Manage project administration tasks. Create and maintain project plan via PPM tool.
• Undertake any other project management duties as and when required.

Guidance

• Work with PMO to provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
• Follow PMO Department policies, procedures, and controls covering all areas of assigned job responsibilities to ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Continuously identify improvements related to job-specific responsibilities.
• Attend training sessions to build PM knowledge and experience.

Job Specific Responsibilities

Demand Management

• Provide PMO with required information for executing the Demand Management Process.
• Update project-related templates for PMO review and approval as part of the project intake process.

Resource Management

• Work with PMO to establish a consolidated Resource Requirements Plan across projects in the PPM tool.
• Support PMO governance to establish effective stakeholder alignment.
• Effectively track project risks, issues, and commitments and escalate as required.

Project Reporting Management

• Provide weekly reporting on project status to PMO highlighting key updates, escalations, risks, and issues.

Quality Management

• Support PMO in conducting project quality reviews for new and ongoing projects.
• Undertake compliance checks on projects' adherence to PMO standards/methodologies.

Document Management

• Ensure documentation is created and updated as per the agreed list of project deliverables.
• Ensure documents are stored in the document repository as required.
• Establish monitoring of Document Management and provide regular updates to Manager, Director & CTSO.
• Maintain an effective document management and control process.
• Work with project team to identify and review dependencies, escalating to the Manager/Director where required.

Benefit Realization

• Provide support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

• This position may be assigned to perform any additional tasks or related duties as required by the Line Manager and in line with business requirements.

Qualifications and Experience

• Bachelor's degree or equivalent in Business, Operations Management, Finance, or equivalent.
• Competence in IT, particularly in standard project management tools such as MS Project, PowerPoint, and Excel.
• Ability to work under pressure and complete projects within a set duration and budget.
• Good knowledge of project management methodologies including Agile is preferable.
• Ability to learn quickly in a dynamic fast-paced environment.
• Fluent in English - communicating and writing.
• Excellent communication skills, confident in dealing with stakeholders.
• Proactive, self-driven approach.
• High attention to detail.
• Superior analytical thinking and problem-solving abilities.
• Willingness to work with experienced resources to enhance PMO knowledge.

Working Experience, Project Teams, Resource Management, Clarity, PowerPoint, Quality Management, Business Operations, Templates, Operations Management, Corrective Actions, Checks, Business Requirements, Demand, Deliverables, Continuous Improvement, Problem Solving, Quality Control, Writing, Pressure, Administration, Documentation, Finance, Project Management, Business Communication, Training, Management.