46 Administrative Director jobs in Abu Dhabi
Administrative Assistant to the Sales Director
Posted today
Job Viewed
Job Description
Job Description
We are looking for a highly organized and proactive Executive Assistant to support our Sales Director in all administrative and coordination tasks. The ideal candidate will play a crucial role in ensuring the smooth running of the Sales Director’s day-to-day activities and managing communication between teams and departments.
Key Responsibilities :
- Provide comprehensive administrative support to the Sales Director.
- Prepare, organize, and schedule meetings, appointments, and business trips.
- Act as the point of contact between the Sales Director and internal / external stakeholders.
- Ensure effective calendar management and timely reminders.
- Follow up on internal deadlines and ensure the Sales Director is updated on all relevant matters.
- Monitor the attendance of the Sales team and submit accurate monthly reports to the HR department.
- Assist in preparing presentations, reports, and other documentation as needed.
- Maintain confidentiality and handle sensitive information with professionalism.
Requirements
Benefits
Administrative Assistant to the Sales Director
Posted today
Job Viewed
Job Description
Job Description
We are looking for a highly organized and proactive Executive Assistant to support our Sales Director in all administrative and coordination tasks. The ideal candidate will play a crucial role in ensuring the smooth running of the Sales Director's day-to-day activities and managing communication between teams and departments.
Key Responsibilities :
- Provide comprehensive administrative support to the Sales Director.
- Prepare, organize, and schedule meetings, appointments, and business trips.
- Act as the point of contact between the Sales Director and internal / external stakeholders.
- Ensure effective calendar management and timely reminders.
- Follow up on internal deadlines and ensure the Sales Director is updated on all relevant matters.
- Monitor the attendance of the Sales team and submit accurate monthly reports to the HR department.
- Assist in preparing presentations, reports, and other documentation as needed.
- Maintain confidentiality and handle sensitive information with professionalism.
Requirements
Benefits
Executive Assistant
Posted today
Job Viewed
Job Description
We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.
Tasks- Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and events, ensuring all logistics are handled efficiently.
- Maintain and update filing systems, databases, and records, both electronic and physical.
- Liaise with internal and external stakeholders, building and maintaining positive relationships.
- Perform other administrative duties as assigned to support the executive team.
- Bachelor’s degree or equivalent experience in business administration or a related field.
- Proven experience as an executive assistant or in a similar administrative role.
- Excellent written and verbal communication skills in English (Arabic or German is a plus).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team, demonstrating initiative and reliability.
- High level of professionalism, discretion, and confidentiality.
- Flexibility and adaptability to changing priorities and demands.
Executive Assistant
Posted today
Job Viewed
Job Description
The Executive Assistant position is a vital role in any organization, serving as the right hand to executives and senior management. This dynamic role requires someone who can seamlessly support and streamline the daily operations of executive leadership through effective communication, organization, and project management. The ideal candidate should possess exceptional interpersonal skills and a keen ability to anticipate the needs of executives. They will handle a variety of tasks to enhance the efficiency of executives, facilitating the improvement of workflows and operational processes. The Executive Assistant will act as a liaison for interdepartmental communications, manage schedules and travel arrangements, prepare reports, and help maintain a positive corporate environment. A highly motivated, detail-oriented individual with the ability to handle confidential information professionally is essential for this role. In summary, the role demands a proactive, flexible, and resilient professional with the expertise to effectively juggle multiple priorities in a fast-paced setting.
Responsibilities
- Manage and coordinate the daily schedule of the executive efficiently.
- Organize and handle logistics for meetings, including preparing agendas and materials.
- Manage executive correspondence, including email handling and written communications.
- Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
- Support project management tasks by tracking progress and deadlines.
- Handle confidential information with discretion and integrity in all matters.
- Prepare and review documents, reports, and presentations for executive meetings.
- Act as a liaison between executives and other departments or external partners.
- Assist with planning and executing company events and meetings as needed.
- Perform tasks related to office management, procurement, and inventory control.
- Troubleshoot problems and provide responsive solutions to administrative challenges.
- Enhance productivity by streamlining processes through innovative solutions.
- Bachelor's Degree in Business Administration or related field preferred.
- Proven experience as an executive or administrative assistant role required.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Excellent communication skills, both written and verbal, are essential.
- Exceptional organizational skills with a high attention to detail.
- Ability to work independently and handle multiple tasks efficiently.
- Proven ability to maintain confidentiality and possess sound judgment.
Role Function: Administration Job Category: Administrative & Clerical Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: Company Industry/ Sector: Recruitment/Staffing/RPO
What We Offer
- Health Insurance
- Visa
- Paid Annual Leaves
- Maternity and Paternity Leaves
Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
Report
Similar Jobs
Executive Secretary
Talentmate
Office Manager
Talentmate
Admin Supervisor
Talentmate
Executive Assistant
Tafaseel Group Holding
Personal Assistant
Talentmate
Office Administrator
Talentmate
Disclaimer: talentmate.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at
#J-18808-Ljbffr
Executive Assistant
Posted today
Job Viewed
Job Description
Executive Assistant
Location: Abu Dhabi, United Arab Emirates
Job Details:
- Bachelor's degree in a related field such as business administration or management
- Proficiency in office software such as Microsoft Office and Google Suite
- Excellent verbal and written communication and presentation abilities
- The ability to multitask and prioritize effectively
- Strong problem-solving skills
- The ability to work well under pressure and handle confidential information with discretion
- Professionalism and ability to interact with high-level executives and external partners
- Ability to initiate meetings in the absence of the Zoo Director
- Ambitious with a proactive attitude to understand the importance of meetings and learn about the zoo's operations to better support the Zoo Director
#J-18808-Ljbffr
Executive Assistant
Posted today
Job Viewed
Job Description
Wio Bank is a next-generation digital banking platform built to redefine the banking experience for individuals, entrepreneurs, and businesses across the region. Headquartered in the UAE, we combine the agility of a fintech with the strength of a fully licensed bank. By focusing on innovation, simplicity, and customer empowerment, Wio is transforming traditional banking into something smarter, faster, and more personal.
We’re not just building a bank—we’re building a movement. And we’re looking for exceptional talent to join us on this journey.
About The Role
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise—this may be the perfect opportunity for you.
Key Responsibilities
Executive Support
- Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
- Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
- Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
- Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
- Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
- Coordinate executive events—both internal and external—including logistics, communications, and resource planning.
- Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
- Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
- Identify and recommend improvements to optimize administrative workflows and increase efficiency.
- Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
- Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
- Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
- Maintain a high standard of professionalism in all communications and interactions, internally and externally.
- Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
- Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
- Strong sense of ownership, discretion, and attention to detail.
- Ability to work independently, adapt quickly, and handle confidential information with care.
At Wio, we’re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
#J-18808-Ljbffr
Executive Assistant
Posted today
Job Viewed
Job Description
Please note this role is 5 days in the office per week therefore Abu Dhabi based applicants or applicants willing to relocate are preferred.
Company Profile: Confidential
About the Role
As an Executive Assistant, you will be a key strategic partner, ensuring seamless day-to-day operations for senior leadership. You will manage schedules, coordinate meetings, and handle confidential communications with discretion, allowing executives to focus on critical business priorities.
Your Profile:
- Minimum 5 years of experience as an Executive Assistant or in a similar role
- Excellent English skills, both written and spoken
- Well-groomed and well-presented appearance
- Proficiency in MS Office Suite and other relevant tools
- Based in Abu Dhabi or willing to relocate
- Professional document drafting
- Ability to multitask and prioritize in a fast-paced environment
- A proactive mindset with keen attention to detail
Key Responsibilities
- Provide high-level administrative support to C-suite executives
- Manage complex calendars, appointments, and travel arrangements
- Prepare reports, presentations, and correspondence with professionalism
- Act as a liaison between executives and internal/external stakeholders
- Handle confidential information with integrity and discretion
- Oversee office operations and assist in project coordination
- Support executives in personal and business-related tasks to streamline daily activities
Please Note: Recruitment for this position will begin next week. If you meet the requirements, expect to hear from us within a week to schedule an interview!
#J-18808-LjbffrBe The First To Know
About the latest Administrative director Jobs in Abu Dhabi !
Executive Assistant
Posted today
Job Viewed
Job Description
CNTXT AI Abu Dhabi Emirate, United Arab Emirates
Executive AssistantCNTXT AI Abu Dhabi Emirate, United Arab Emirates
At CNTXT AI, we offer end-to-end AI lifecycle solutions that empower enterprises, governments, and AI-driven businesses to transform raw data into intelligent, functional AI solutions while maintaining full sovereignty and control. Our offerings include AI-Ready Data, Seamless AI Deployment, AI That Speaks Your Industry and Language, and AI Testing & Compliance.
Role Description
This is a full-time on-site Executive Assistant role located in Abu Dhabi at CNTXT AI. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, offering executive support, maintaining effective communication, and providing overall administrative assistance.
Qualifications
- Executive Administrative Assistance, Executive Support, and Administrative Assistance skills
- Experience in handling expense reports and effective communication
- Strong organizational and time management skills
- Ability to work efficiently in a fast-paced environment
- Proficiency in Microsoft Office Suite
- Excellent interpersonal skills and professionalism
- Proven experience in a similar role
- Software Development
- Seniority levelMid-Senior level
- Employment typeFull-time
- Job functionAdministrative
- IndustriesSoftware Development
Referrals increase your chances of interviewing at CNTXT AI by 2x
Get notified about new Executive Assistant jobs in Abu Dhabi Emirate, United Arab Emirates.
Personal Assistant to General Manager - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)Abu Dhabi Emirate, United Arab Emirates 4 weeks ago
Abu Dhabi Emirate, United Arab Emirates 4 weeks ago
Executive Assistant to Chief Executive OfficerAbu Dhabi Emirate, United Arab Emirates 2 weeks ago
Project Manager – Fit-Outs & Office RolloutsAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 hours ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 hour ago
Abu Dhabi Emirate, United Arab Emirates 1 week ago
Assistant Executive Housekeeper - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago
Program Manager, Student Research - Office of Undergraduate Education (Fixed Term for 3 Years)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 months ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi Emirate, United Arab Emirates 2 hours ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 year ago
Assistant Manager, Strategy and Partner Relations - Office of Strategy and PlanningAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago
Business Bay Office Towers: Careers at Leading CompaniesAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago
Al Ain, Abu Dhabi Emirate, United Arab Emirates 6 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago
Abu Dhabi Emirate, United Arab Emirates 26 minutes ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 23 hours ago
Abu Dhabi Emirate, United Arab Emirates 2 weeks ago
Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi Emirate, United Arab Emirates 3 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
Manager, Graduate Academic Services - Graduate & Postdoctoral Programs OfficeAbu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago
Abu Dhabi Emirate, United Arab Emirates 1 week ago
Executive Assistant cum Project Manager - European Language Speaker/Russian Speaker (UAE Experience)Abu Dhabi Emirate, United Arab Emirates 18 hours ago
Al Ain, Abu Dhabi Emirate, United Arab Emirates 2 days ago
Abu Dhabi Emirate, United Arab Emirates 4 weeks ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-LjbffrEXECUTIVE ASSISTANT
Posted today
Job Viewed
Job Description
Location: Abu Dhabi, UAE
Company: KILONEWTONS
Employment Type: Full-time
Salary: Competitive package with benefits
About KILONEWTONS
KILONEWTONS is a premier engineering and design firm shaping Abu Dhabi's skyline through innovative projects. We're seeking a highly organized Executive Assistant to support our leadership team in driving business excellence.
Your Impactful Role
Key Responsibilities
Executive Support: Manage complex calendars, travel arrangements, and correspondence for C-level executives
Meeting Excellence: Coordinate high-level meetings, prepare agendas, and document action items
Strategic Coordination: Act as liaison between executives, departments, and external stakeholders
Confidentiality Management: Handle sensitive information with utmost discretion
Process Optimization: Streamline administrative processes for maximum efficiency
Reporting: Prepare executive presentations, reports, and business documents
Office Leadership: Supervise administrative staff and oversee office operations
We're Looking For
Minimum 3 years as Executive Assistant in Abu Dhabi/UAE
Expertise in Microsoft Office Suite (Advanced PowerPoint & Excel)
Exceptional English communication (Arabic advantageous)
Proven ability to manage multiple priorities in fast-paced environments
Strong emotional intelligence and professional discretion
Bachelor's degree in Business Administration or related field
Preferred Qualifications
Experience in engineering/construction industry
Familiarity with UAE business protocols
Certification in project management or office administration
Why Join Our Team?
Career Growth: Pathway to senior administrative roles
Prime Location: Modern office in Abu Dhabi's business hub
Impactful Work: Support strategic decision-making
Professional Culture: Collaborative, innovative environment
Application Process
Interested candidates should email their:
- Updated CV
- Cover letter
Subject: "Executive Assistant Application – (Your Name)"
Application Deadline: (Insert Date)
KILONEWTONS is an equal opportunity employer committed to diversity and inclusion in the workplace.
#J-18808-Ljbffr
Executive Assistant
Posted today
Job Viewed
Job Description
Halian Abu Dhabi Emirate, United Arab Emirates
Executive AssistantHalian Abu Dhabi Emirate, United Arab Emirates
Get AI-powered advice on this job and more exclusive features.
As an Executive Assistant, you will be a key strategic partner, ensuring seamless day-to-day operations for senior leadership. You will manage schedules, coordinate meetings, and handle confidential communications with discretion, allowing executives to focus on critical business priorities.
Your Profile:
- Minimum 5 years of experience as an Executive Assistant or in a similar role
- Excellent English skills, both written and spoken
- Well-groomed and well-presented appearance
- Proficiency in MS Office Suite and other relevant tools
- Based in Abu Dhabi or willing to relocate
- Professional document drafting
- Ability to multitask and prioritize in a fast-paced environment
- A proactive mindset with keen attention to detail
Key Responsibilities
- Provide high-level administrative support to C-suite executives
- Manage complex calendars, appointments, and travel arrangements
- Prepare reports, presentations, and correspondence with professionalism
- Act as a liaison between executives and internal/external stakeholders
- Handle confidential information with integrity and discretion
- Oversee office operations and assist in project coordination
- Support executives in personal and business-related tasks to streamline daily activities
Please Note: Recruitment for this position will begin next week. If you meet the requirements, expect to hear from us within a week to schedule an interview!
Seniority level- Seniority levelMid-Senior level
- Employment typeFull-time
- Job functionAdministrative
- IndustriesConstruction
Referrals increase your chances of interviewing at Halian by 2x
Get notified about new Executive Assistant jobs in Abu Dhabi Emirate, United Arab Emirates.
Abu Dhabi Emirate, United Arab Emirates 4 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 22 hours ago
Abu Dhabi Emirate, United Arab Emirates 4 days ago
Executive Assistant to the General ManagerAbu Dhabi Emirate, United Arab Emirates 2 days ago
Abu Dhabi Emirate, United Arab Emirates 2 weeks ago
Abu Dhabi Emirate, United Arab Emirates 1 week ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 4 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi Emirate, United Arab Emirates 1 week ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Customer Service Representative (225-711)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Call Center Agent - English & Arabic Speaker (225-707)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago
Logistic Officer and Fleet management (225-708)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 4 days ago
Customer Service Representative (225-708)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 4 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago
Senior Specialist, Talent Acquisition (225-706)Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 5 days ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr