105 Administrative Positions jobs in Ajman

We are seeking an experienced Operations Assistant to support our team with day-to-day operational tasks. The successful candidate will be responsible for providing administrative support, maintaining process and procedure documents, and analyzing data to inform business decisions.

The role requires a highly organized individual with strong analytical skills, ability to work independently and as part of a team, and excellent communication skills. The ideal candidate will have a minimum of 3 years' experience in a professional services operations/administration environment.

• Provide administrative support to the team, including correspondence, document management, and data analysis
• Maintain key process and procedure documents and workflows, ensuring they remain effective and applicable
• Analyze data to inform business decisions, preparing reports, presentations, and market analysis

• Undergraduate degree
• Minimum 3 years' experience in a professional services operations/administration environment
• Highly organized and detail-oriented, with strong analytical skills
• Excellent communication and interpersonal skills
• Able to work independently and as part of a team

This is a great opportunity to join a dynamic team and contribute to the success of our organization. The successful candidate will enjoy a competitive salary and benefits package, including opportunities for career development and growth.

The role of Administrative Support Specialist involves providing high-level support to senior executives, ensuring the smooth operation of their offices. This entails coordinating and managing daily activities, schedules, and communications in a timely and accurate manner.

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• Supervise and handle all administrative duties in the office, ensuring seamless operation at all levels.
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• Screen and prioritize calls, visitors, and correspondence, taking messages when necessary.
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• Manage the Senior VP's calendar, set up meetings, take minutes, and send reports to attendees.
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• Coordinate travel arrangements and work-related accommodations, as well as other administrative tasks.
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• Produce and validate content for memos, emails, presentations, and reports sent to management.
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• Monitor and follow up on daily office expenses, negotiate prices, and manage contracts to ensure timely invoicing and payment.
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• Prepare and oversee the office budget, plan expenditures, analyze variances, and issue related reports.
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• Follow up on office supply inventory, making orders for missing items as needed.
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• Design, implement, and maintain an efficient office filing system, establishing and monitoring procedures for record-keeping.
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• Interview and recruit office staff, providing proper training for smooth onboarding.
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• Bachelor's degree in Business Administration or a related field.
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• At least 3 years of experience in a similar role.
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We are seeking a highly skilled and organized individual to join our team as an Office and Admin Coordinator.

• Serve as the primary point of contact for administrative tasks, ensuring efficient communication across departments.
• Oversee daily office operations, streamlining processes to maximize productivity and minimize errors.
• Collaborate with Procurement Department staff to prepare documents, coordinate supplier communication, and track follow-ups.
• Coordinate logistics with company drivers for timely delivery and collection of materials, documents, and other items.
• Monitor driver schedules and ensure proper documentation for delivery and pickup activities.
• Manage office supplies inventory, place orders, and track usage to optimize resources.
• Handle incoming and outgoing correspondence, including courier and postal services, in a timely and professional manner.
• Assist in scheduling meetings, appointments, and business travel arrangements to ensure seamless coordination.
• Support HR and admin tasks such as staff onboarding, attendance tracking, and maintaining personnel records.
• Ensure office equipment is properly maintained and liaise with service vendors for repairs or upgrades.
• Organize and maintain physical and digital filing systems to facilitate easy access to information.
• Assist in planning and execution of internal events, trainings, and office meetings to promote collaboration and productivity.

Required Skills and Qualifications:

• Bachelor's degree in business administration or related field (preferred).
• Proven experience in office coordination or administrative roles.
• Familiarity with procurement and logistics support functions is an advantage.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Effective communication and interpersonal abilities.
• Ability to manage and prioritize multiple responsibilities under tight deadlines.
• Discretion in handling confidential information.

Preferred Skills:

• Experience coordinating with vendors, drivers, and logistics teams.
• Working knowledge of ERP or procurement systems.
• Basic understanding of HR and procurement workflows.

This is a highly sought-after role in our organization, focusing on administrative support to the Valuation department.

The successful candidate will be responsible for:

• Registering new requests, emailing and calling clients/customers, arranging inspections, and performing general admin tasks.

Key accountabilities include:

• Providing exceptional customer service and care.
• Presenting the company in a professional manner at all business events.
• Engaging in self-development and continuing personal growth opportunities.

Additionally, the role involves:

• Collecting and reporting business process issues to senior administrators for solution development and efficiency enhancement.
• Utilizing MS Office, Oracle, and other organizational applications effectively.

In terms of valuations, the candidate should:

• Maintain a high standard of work quality.
• Ensure timely turnaround for all respective cases.

Training and development opportunities are available for skills such as:

• MS Office, Oracle, and other relevant software.

The ideal candidate will possess:

• A diploma or degree (preferably in Real Estate Valuation/Projects).
• Excellent communication and office management skills.
• Strong knowledge of MS Office applications and CRM systems.

Previous experience is required, with a minimum of 2 years in a related field.

We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist . This position is responsible for providing administrative support to our team, including tasks such as scheduling appointments, preparing reports, and coordinating logistics.

• Administrative follow-up of personnel: timesheets onboarding leave management personnel accommodation.
• Driver coordination: daily organization according to site needs.
• Management of logistics documents: preparation of handover forms gate pass requests (personnel vehicles materials).
• Reporting: transmission of the daily manpower report to our partner.
• Management of supplies and consumables: purchasing and stock follow-up (office supplies PPE etc.).
• IT equipment management: distribution inventory follow-up coordination with the IT team.
• Supervision of the cleaning personnel.
• General administrative support: assistance to personnel and office management.

• Bachelors degree equivalent (Bac 2) in administrative management human resources or a related field.
• Strong organizational skills and attention to detail.
• Proficiency in office software (WordExcel and Outlook)
• Good command of English both spoken and written.

• Eligibility for annual bonuses and yearly salary increases in accordance with our internal policy and subject to company performance and individual contribution.
• Transportation allowance.
• Life insurance coverage.

• We are committed to ensuring you have the best experience possible. As an inclusive company, we are committed to diversity and give equal consideration to all applications without discrimination.
• No remote work option available.
• This is a full-time employment opportunity.

Support Staff

We are seeking a highly skilled support staff to join our team.

Position: Support Staff

Type: Entry Level Employee / Full-time

Job Summary

This is an excellent opportunity for someone who enjoys providing administrative support. As a support staff, you will be responsible for delivering efficient and effective support services.

Key Responsibilities

• To provide exceptional support services to internal customers.
• To maintain accurate records and files.
• To perform various administrative tasks as required.

Requirements

• Well-developed computer skills, particularly in MS Office and email.
• Minimum 2 years' work experience as a secretary or Senior Clerk in a hotel or large company.

About the Role

• Maintain accurate records and documentation for departmental processes
• Coordinate meetings, events, and internal communications for the department
• Handle data entry, system updates, and generate reports as required
• Assist with tracking and following up on department-specific tasks, deadlines, and deliverables
• Provide administrative support and serve as a liaison between departments
• Prepare presentations, forms, and other materials
• Monitor and manage department-specific tools and systems

Required Skills and Qualifications:

• High school diploma or equivalent education
• Administrative experience preferred, but not required
• Basic computer skills, including Microsoft Office
• Strong organizational and time management skills
• Good verbal and written communication skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy in completing tasks

Benefits:

• Opportunity to work in a collaborative workspace
• Professional growth and recognition opportunities
• Chance to work with a diverse, cross-cultural team
• Wellness room and music room available
• Sponsored healthcare and gym membership

Who We Are:

A leading delivery platform operating in over 70+ countries worldwide. Headquartered in Berlin, Germany.

About the Role:

We are seeking an experienced Office Assistant to provide administrative support and ensure the smooth functioning of our office. The successful candidate will be responsible for assisting employees with daily tasks, managing correspondence, and maintaining accurate records.

Key Responsibilities:

• Providing exceptional administrative support to employees
• Maintaining accurate and up-to-date records
• Managing correspondence and communication
• Assisting with daily tasks and projects

Requirements:

• Minimum 2 years of experience in a similar role
• Degree in Business Administration or related field
• Excellent communication and organizational skills
• Proficient in Microsoft Office applications

Benefits:

The successful candidate will have access to comprehensive training and development opportunities, as well as a competitive salary and benefits package.

Job Opportunity: Administrative Executive

• We are seeking an experienced Admin Executive to join our team in Dubai.
• The ideal candidate will be responsible for handling day-to-day administrative operations and ensuring smooth office functioning.

Candidates must have a minimum of 2 years of regional experience in a similar role, preferably within a technical or industrial environment.

Key Responsibilities:

• Handle general administrative tasks and ensure smooth daily office operations.
• Manage documentation, filing systems, and data entry.
• Coordinate with internal departments and support team requirements.
• Prepare reports, presentations, and correspondence when required.
• Assist in scheduling meetings, appointments, and maintaining office calendars.
• Monitor office supplies and place orders as needed.
• Ensure proper upkeep of office premises and equipment.
• Liaise with external vendors and service providers.
• Maintain confidentiality of sensitive information.

Required Skills and Qualifications:

• Minimum 2 years of administrative experience in the region.
• Prior experience in the steel or industrial sector is an advantage.
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Professional attitude and strong attention to detail.

This is an excellent opportunity for individuals who thrive in fast-paced environments and possess excellent interpersonal skills.