189 Administrative Roles jobs in Dubai

We are seeking a diligent and detail-oriented individual to fill an administrative support position within our organization.

The successful candidate will be responsible for providing high-quality administrative assistance to the team, ensuring seamless day-to-day operations and supporting key projects.

This role requires strong organizational skills, attention to detail, and excellent communication abilities. The ideal candidate will be proactive, flexible, and able to work effectively in a fast-paced environment.

• Provide administrative support to the team, including data entry, filing, and record-keeping.
• Assist with coordination of events, meetings, and travel arrangements.
• Support the development and maintenance of spreadsheets, reports, and other business documents.
• Maintain accurate and up-to-date records and files.
• Ensure effective communication with internal stakeholders and external vendors.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum 1 year of experience in an administrative role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook).

A dynamic and supportive work environment that fosters growth and development.

Ongoing training and opportunities for professional advancement.

A competitive salary and benefits package.

Recognition and rewards for outstanding performance.

If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, please submit your application, including your resume and cover letter, to us today.

The Finance and Sales Coordinator will be responsible for various administrative duties, including finance and accounting activities.

• Book journal and adjusting entries to maintain accurate financial records.
• Generate monthly financial reports to provide insight into company performance.
• Receive and verify pay and record supplier invoices in a timely manner.
• Facilitate electronic payments and manage petty cash.
• Assist with employee expense reports and payroll-related requests.

The role also involves office administration activities, including:

• Performing reception-related tasks such as welcoming guests and receiving phone calls.
• Managing correspondence and logistics.
• Tracking and maintaining stock of office stationery and pantry supplies.
• Assisting the Government Relations Officer with legal requirements.

Sales administration activities include:

• Assisting with creation or renewal of Channel Partner Agreements.
• Coordinating tender and prequalification documents.
• Monitoring Warranty Claims and associated logistics.
• Assisting the Sales team with Salesforce hygiene.

To be successful in this role, you will need:

• A minimum of 23 years of experience in a similar position.
• Excellent collaboration skills in an international environment.
• Fluency in English.
• Analytical skills with high attention to detail and accuracy.
• Highly organized and able to prioritize tasks.

We offer a competitive compensation package, including a salary, housing allowance, and medical insurance. Our office is located in a comfortable walking distance from the metro station.

Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees.

We are seeking a highly skilled Business Operations Specialist to join our team in Dubai, UAE.

This is a full-time, on-site role that involves managing daily business operations, providing administrative support, handling customer inquiries, and utilizing analytical skills to support various business functions.

Key Responsibilities:

• Manage daily business operations to ensure smooth business processes.
• Provide exceptional customer service to address client inquiries and issues.
• Utilize strong analytical skills for operational efficiency and problem-solving.
• Develop and implement administrative procedures to support operational needs.
• Work closely with internal stakeholders to achieve business objectives.

Qualifications and Skills:

• Bachelor's degree in Business Administration or a related field.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in customer service and relations.
• Ability to work on-site in Dubai, UAE.

What We Offer:

Our company offers a dynamic and challenging work environment, opportunities for career growth and development, and a competitive compensation package.

How to Apply:

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience.

Job Title: Administrative Support Specialist

This is an exciting opportunity to work in a dynamic and fast-paced office environment as an Administrative Support Specialist. The successful candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of the Executive Office.

We are seeking an experienced Operations Assistant to support our team with day-to-day operational tasks. The successful candidate will be responsible for providing administrative support, maintaining process and procedure documents, and analyzing data to inform business decisions.

The role requires a highly organized individual with strong analytical skills, ability to work independently and as part of a team, and excellent communication skills. The ideal candidate will have a minimum of 3 years' experience in a professional services operations/administration environment.

• Provide administrative support to the team, including correspondence, document management, and data analysis
• Maintain key process and procedure documents and workflows, ensuring they remain effective and applicable
• Analyze data to inform business decisions, preparing reports, presentations, and market analysis

• Undergraduate degree
• Minimum 3 years' experience in a professional services operations/administration environment
• Highly organized and detail-oriented, with strong analytical skills
• Excellent communication and interpersonal skills
• Able to work independently and as part of a team

This is a great opportunity to join a dynamic team and contribute to the success of our organization. The successful candidate will enjoy a competitive salary and benefits package, including opportunities for career development and growth.

The role of Administrative Support Specialist involves providing high-level support to senior executives, ensuring the smooth operation of their offices. This entails coordinating and managing daily activities, schedules, and communications in a timely and accurate manner.

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• Supervise and handle all administrative duties in the office, ensuring seamless operation at all levels.
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• Screen and prioritize calls, visitors, and correspondence, taking messages when necessary.
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• Manage the Senior VP's calendar, set up meetings, take minutes, and send reports to attendees.
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• Coordinate travel arrangements and work-related accommodations, as well as other administrative tasks.
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• Produce and validate content for memos, emails, presentations, and reports sent to management.
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• Monitor and follow up on daily office expenses, negotiate prices, and manage contracts to ensure timely invoicing and payment.
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• Prepare and oversee the office budget, plan expenditures, analyze variances, and issue related reports.
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• Follow up on office supply inventory, making orders for missing items as needed.
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• Design, implement, and maintain an efficient office filing system, establishing and monitoring procedures for record-keeping.
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• Interview and recruit office staff, providing proper training for smooth onboarding.
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• Bachelor's degree in Business Administration or a related field.
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• At least 3 years of experience in a similar role.
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About the Role

Tradition is a leading interdealer broker with a rich history dating back to 1959.

We are currently seeking an administrative assistant to support our brokers with their daily activities, ensuring all trades are recorded accurately and on time, and maintaining strong relationships with other global offices.

Key Responsibilities

• Support brokers with their daily activities
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• Ensure all trades are recorded and inputted accurately, in a timely fashion
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• Liaise and keep strong relationships with other global offices
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• Liaise with the middle and back office to follow up any issues regarding trades.
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• Check banks credit for trades.
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• Regularly update all platforms with the latest data.
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• Producing date sheets for the fixing and value dates of trades.
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• Liaising with clients to maintain strong relationships, including out of office hours engagements.
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• Ensure that you are fully aware of and adhere to internal policies and external regulations that relate to you and your role.
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• Be aware of and compliant with operational risk requirements.
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• Any other duties reasonably requested
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Requirements

• Ability to be self-sufficient, a quick thinker
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• Basic knowledge of Financial Markets
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• General business administration experience
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• Excellent people & communication skills
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• Microsoft Office (Word, Excel, Outlook)
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• Strong mental arithmetic
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Please note that only suitable candidates will be contacted.

We welcome all suitable applications and are an equal opportunity employer who value diversity. All employment is decided on the basis of qualifications and merit.

We may retain your details on our system for a period of 6 months and may contact you for any future vacancies that may arise within the company.

This is a highly sought-after role in our organization, focusing on administrative support to the Valuation department.

The successful candidate will be responsible for:

• Registering new requests, emailing and calling clients/customers, arranging inspections, and performing general admin tasks.

Key accountabilities include:

• Providing exceptional customer service and care.
• Presenting the company in a professional manner at all business events.
• Engaging in self-development and continuing personal growth opportunities.

Additionally, the role involves:

• Collecting and reporting business process issues to senior administrators for solution development and efficiency enhancement.
• Utilizing MS Office, Oracle, and other organizational applications effectively.

In terms of valuations, the candidate should:

• Maintain a high standard of work quality.
• Ensure timely turnaround for all respective cases.

Training and development opportunities are available for skills such as:

• MS Office, Oracle, and other relevant software.

The ideal candidate will possess:

• A diploma or degree (preferably in Real Estate Valuation/Projects).
• Excellent communication and office management skills.
• Strong knowledge of MS Office applications and CRM systems.

Previous experience is required, with a minimum of 2 years in a related field.

We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist . This position is responsible for providing administrative support to our team, including tasks such as scheduling appointments, preparing reports, and coordinating logistics.

• Administrative follow-up of personnel: timesheets onboarding leave management personnel accommodation.
• Driver coordination: daily organization according to site needs.
• Management of logistics documents: preparation of handover forms gate pass requests (personnel vehicles materials).
• Reporting: transmission of the daily manpower report to our partner.
• Management of supplies and consumables: purchasing and stock follow-up (office supplies PPE etc.).
• IT equipment management: distribution inventory follow-up coordination with the IT team.
• Supervision of the cleaning personnel.
• General administrative support: assistance to personnel and office management.

• Bachelors degree equivalent (Bac 2) in administrative management human resources or a related field.
• Strong organizational skills and attention to detail.
• Proficiency in office software (WordExcel and Outlook)
• Good command of English both spoken and written.

• Eligibility for annual bonuses and yearly salary increases in accordance with our internal policy and subject to company performance and individual contribution.
• Transportation allowance.
• Life insurance coverage.

• We are committed to ensuring you have the best experience possible. As an inclusive company, we are committed to diversity and give equal consideration to all applications without discrimination.
• No remote work option available.
• This is a full-time employment opportunity.