299 Administrative Staff jobs in Dubai

Summary of the role:

We are seeking a highly motivated and detail-oriented Entry-Level Administrative Professional to deliver exceptional guest experiences in our Front Office Department.

This is an exciting opportunity to join our team as an administrative professional. You will be the first point of contact for clients via phone or in-person, assisting them with inquiries and providing basic information regarding services or products.

• Serve as the first point of contact for clients via phone or in-person.
• Assist clients with inquiries and provide basic information regarding services or products.
• Attend to guest requests in the best possible way.
• Prepare and organize client documentation and ensure all files are up-to-date.
• Work closely with other departments to ensure the smooth flow of information and services to clients.

• Excellent communication skills; English is required. German language is a plus.
• Bachelor's degree/diploma or a related field (or equivalent experience).
• Ability to handle multiple tasks and prioritize effectively.

• Experience working in inspiring locations and diverse cultures.
• Take advantage of continuous learning and career growth opportunities.

We celebrate diversity and are proud to be an equal-opportunity employer. All applicants will be considered without regard to race, color, religion, gender, sexual orientation, national origin, disability, or age.

• Seniority level: Entry-level.
• Employment type: Full-time.
• Job function: Administrative.
• Industries: Hospitality.

Job Role:

A vital office role has become available for an administrative professional who can manage day-to-day operations with efficiency and professionalism.

This position requires someone to oversee the smooth functioning of our office, ensuring all tasks are completed on time and to a high standard. The ideal candidate will be highly organized, able to multitask and possess excellent communication skills.

We are seeking a motivated and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will be responsible for managing administrative tasks, regulatory compliance, marketing support, and client services. You will also maintain a professional and organized office environment.

Key Responsibilities:

• Regulatory & Licensing: Proficient in Trakheesi for marketing permits, broker and office registration
• Marketing & Listings: Skilled in managing property listings on major portals like Property Finder and Bayut
• Broker & Developer Coordination: Handles broker contracts, developer registrations, agreements, marketing NOCs and related communications
• Office Support & HR: Manages basic accounting tasks, supports HR duties including coordination with relevant authorities and ensures smooth office operations
• Customer Service & Office Presentation: Provides excellent client service, coordinates appointments/events and maintains cleanliness of pantry and office areas

Qualifications & Skills:

• Bachelor's degree or equivalent qualification
• Additional certifications or training in real estate is a plus
• Proven experience as an administrative assistant or similar role, preferably in the real estate or property development industry
• Exceptional communication and interpersonal skills, with a friendly and professional demeanor
• Strong organizational abilities with the capacity to multitask and prioritize tasks effectively

As an integral part of our office operations, we seek a highly skilled and organized professional to support our team in various administrative tasks.

We are looking for a detail-oriented and motivated individual to provide exceptional administrative support to ensure the efficient operation of our office.

• Manage and maintain accurate and up-to-date schedules, appointments, and calendars with precision.
• Maintain well-organized files, records, and documents, ensuring easy access to relevant information.
• Prepare professional reports, presentations, and correspondence that meet our high standards.
• Coordinate travel arrangements efficiently, taking into account multiple factors such as schedules and budgets.
• Perform general office duties such as ordering supplies and arranging meetings in a timely manner.
• Support HR with onboarding and employee documentation, maintaining confidentiality and discretion.
• Maintain a tidy and well-organized office environment, promoting a positive and productive work atmosphere.

• Exceptional communication and interpersonal skills, enabling effective collaboration with colleagues and external partners.
• Strong organizational and time management skills, allowing for efficient task completion and prioritization.
• Proficiency in Microsoft Office Suite and other office technologies, facilitating seamless data entry and manipulation.
• Able to prioritize tasks and work independently, demonstrating self-motivation and discipline.
• Attention to detail and accuracy, ensuring error-free work and high-quality output.
• Professional demeanor and customer service skills, providing excellent support to internal and external stakeholders.
• Flexibility and adaptability to changing priorities and workload, demonstrating resilience and flexibility.
• Able to maintain confidentiality and handle sensitive information, upholding trust and integrity.

• Administrative assistant experience: 2 years.

Our organization is dedicated to providing top-notch solutions, striving for excellence in every aspect of our operations.

This position is open to female candidates only.

Position: Administrative Assistant
Location: Dubai UAE
Industry: Real Estate
Salary: Up to AED 5000 per month
Experience: 1 - 3 years (UAE experience preferred)
Employment Type: Full-time
Job Description:
A real estate company based in Dubai seeking a proactive and detail-oriented Administrative Assistant to join their team.
Key Responsibilities:
Provide administrative support to the office and sales team
Maintain organized filing systems (both digital and physical)
Handle phone calls emails and general correspondence
Prepare and manage documents reports and contracts
Assist with listing properties on portals (Bayut Dubizzle Property Finder etc.)
Manage office supplies inventory and coordinate maintenance needs
Schedule meetings and coordinate with clients when required
Ensure compliance with company policies and procedures
Support HR and recruitment tasks if needed
Requirements:
1 to 3 years of administrative experience in the UAE (real estate experience preferred)
Strong organizational and multitasking skills
Proficiency in MS Office (Word Excel Outlook)
Excellent verbal and written communication in English (Arabic is a plus)
Ability to work independently and as part of a team
Knowledge of real estate portals and UAE documentation processes is an advantage
Immediate joiners will be given preference
What We Offer:
Positive and supportive work environment
Career growth opportunities in the real estate sector

Administrative Assistant Role

This is a highly organized and communicative role that requires answering telephone calls, taking messages, and forwarding calls to the relevant personnel in a timely manner.

The ideal candidate will schedule appointments, confirm them with clients, and maintain accurate calendars.

• Answering telephone calls, taking messages, and forwarding calls to the relevant personnel.
• Scheduling appointments and confirming them with clients.
• Maintaining accurate calendars and greeting visitors.
• Informing other employees of visitors' arrivals or cancellations.
• Performing administrative tasks such as copying, filing, and maintaining paper or electronic documents.
• Handling incoming and outgoing mail and email.
• Providing administrative support to ensure efficient office operation.
• Maintaining supplies inventory by checking stock levels and expediting orders.

• A high school diploma or equivalent education is required for this role.
• Knowledge of Microsoft software including Word, Excel, Outlook, and PowerPoint is desirable.

This is a full-time position that requires a committed and organized individual to contribute to our organization's success.

Office Operations Specialist

We are seeking a detail-oriented and efficient Office Engineer to join our dynamic team in Dubai. As an integral part of our organization, you will play a crucial role in supporting our construction projects by managing documentation, coordinating with various teams, and ensuring smooth office operations.

• Key Responsibilities:
• Prepare, review, and manage project documentation, including drawings, specifications, and contracts
• Coordinate with project managers, field engineers, and subcontractors to ensure timely completion of tasks
• Assist in the development and maintenance of project schedules and budgets
• Perform quantity takeoffs and cost estimates for construction projects
• Manage and organize project files, both physical and digital
• Prepare technical reports, meeting minutes, and correspondence
• Assist in the procurement process, including vendor selection and material ordering
• Ensure compliance with local building codes and regulations in Dubai and the UAE
• Participate in project meetings and site visits as required
• Implement and maintain quality control procedures for office-related tasks
• Collaborate with cross-functional teams to streamline project workflows and improve efficiency

Requirements:

• UAE National citizenship
• Bachelor's degree in Engineering
• 0-2 years of experience in construction or engineering office management
• Proficiency in project management software, AutoCAD or similar CAD software, and Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong communication skills in English and Arabic
• Knowledge of local building codes and regulations in Dubai and the UAE
• Familiarity with Dubai's construction industry and local regulations
• Excellent organizational and time management skills
• Detail-oriented approach to work with a focus on accuracy
• Ability to work collaboratively in a team environment
• Strong problem-solving and analytical skills
• Adaptability to changing project requirements and deadlines

Benefits:

• Competitive remuneration package
• Opportunities for professional growth and development
• Collaborative and dynamic work environment

The organization is seeking a highly organized and reliable Administrative & HR Assistant to support the team and maintain the smooth operation of daily activities.

• Main Responsibilities:
• Manage office systems, supplies, and daily administrative tasks
• Schedule appointments and travel for senior staff members
• Prepare reports, memos, and documents
• Welcome employees and visitors, maintaining a professional office environment
• Support the human resources department with job postings, interview scheduling, and candidate communication
• Assist with onboarding and offboarding processes
• Coordinate with relevant authorities for visas, trade licenses, etc.
• Help organize internal events and training sessions

We Are Looking For:

• Strong organizational and effective communication skills
• A proactive and positive attitude
• Previous experience in administrative or human resources support is beneficial
• Ability to work with innovative brands that drive real impact
• Join a team that values storytelling, innovation, and creative expression
• Enjoy opportunities for growth and development within a fast-paced, international environment

About Us:

• We are an advertising agency dedicated to pushing creative boundaries
• We value teamwork, innovation, and excellence in all aspects of our work

Job Details:

• Seniority level: Entry-level
• Employment type: Full-time
• Job function: Advertising, Marketing, and Art/Creative
• Industries: Advertising Services

How to Apply:

Please submit your CV or refer someone who might be a suitable candidate.

Job Summary

We are seeking a highly skilled and experienced administrative professional to provide exceptional customer service and support to clients and stakeholders.

Main Responsibilities:

• To provide high-level administrative support, including data entry, document preparation, and record-keeping.
• To utilize strong communication and interpersonal skills to resolve customer inquiries and concerns efficiently.
• To collaborate with cross-functional teams to achieve organizational goals and objectives.
• To maintain confidentiality and handle sensitive information with discretion.

Key Qualifications:

• Female candidate fluent in English and Arabic.
• Previous experience in customer service and admin support role, preferably in a healthcare facility, particularly in an IVF/ObGyne Department.
• Excellent communication and interpersonal skills.
• Strong problem-solving ability and attention to detail.
• Empathy and patience in dealing with customer inquiries and concerns.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.

Benefits Package

• A competitive salary will be discussed during the interview process based on qualifications.
• The opportunity to work in a dynamic and supportive environment with a team of dedicated professionals.

We are seeking a highly organized and detail-oriented Female Office Coordinator to support our daily office operations and candidate coordination tasks in Dubai, UAE.

• Manage office documentation and coordinate recruitment files.
• Communicate with candidates and clients via phone, email, and in-person.
• Schedule interviews, testing, and mobilization updates.
• Maintain daily activity reports and office records.
• Assist in basic administrative duties and ensure smooth day-to-day operations.
• Provide a welcoming front-office environment.

• Gender: Female
• Age: 35-40 years
• Location: Must be currently residing in Dubai (Visit Visa or Employment Visa)
• Language Skills: Good command of English; Hindi/Urdu/Bengali is an advantage
• Nationality: Pakistani, Bangladeshi, or Indian only
• Must be presentable, polite, and organized
• Basic knowledge of MS Office (Word, Excel, Outlook) preferred

• Salary: AED 2,000 - 2,500 per month
• Free Transportation, Accommodation, and Meals provided
• Friendly work environment and opportunity for long-term growth