252 Administrative Staff jobs in Dubai

Address: 12th floor, Damac business tower, Business bay, Dubai

We are currently seeking a skilled and proactive Administrative Officer to join our team and play a key role in ensuring the efficient and smooth operation of our office and administrative functions.

If you’re a motivated and well-organized individual with a passion for administrative excellence, we encourage you to apply. Join us in contributing to the efficient operation of our organization.

Critical Facilities Management Services LLC (CFS) belongs to MDS SI Holding, part of MIDIS Group. CFS is a leading provider of specialized services for critical infrastructure and facilities. With a commitment to reliability, efficiency, and safety, we offer a wide range of solutions tailored to the unique needs of industries that rely on uninterrupted operations, such as data centers, healthcare facilities, telecommunications networks, financial institutions, and more.

1. Manage and coordinate administrative tasks, including document preparation, filing, and record-keeping.
2. Organize and schedule meetings, appointments, and events, both internally and with external partners.
3. Assist in the preparation of reports, presentations, and correspondence for management.
4. Handle incoming calls, emails, and inquiries, directing them to the appropriate team members.
5. Support HR functions, such as onboarding, employee records maintenance, and leave tracking.
6. Maintain office supplies inventory, order supplies, and oversee office equipment maintenance.
7. Assist in budget tracking, expense reporting, and invoicing.
8. Coordinate travel arrangements and accommodation for staff when required.
9. Collaborate with various teams to ensure smooth communication and coordination.
10. Uphold and enforce company policies and procedures.

1. Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
2. 3 years of experience in administrative roles, with a strong track record of organization and efficiency.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Excellent communication and interpersonal skills.
5. Attention to detail and ability to multitask effectively.
6. Strong problem-solving skills and the ability to work independently.
7. Familiarity with HR processes and basic financial tasks is a plus.

Full time

Dubai, UAE

• Provide administrative support to ensure efficient operation of the office, including handling phone calls, emails, and mail, organizing files and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners, and troubleshoot any issues.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks, as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems, ensuring that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory and place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.
• Perform other related duties or assignments as directed.

• Bachelor's degree or equivalent; Associate’s degree or certification in office administration, public relations or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude, with a willingness to learn and adapt.

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.

Responsibilities:

• Oversee and manage the day-to-day operations of the office, including administrative and support services.
• Supervise and train administrative staff, ensuring that they are performing their duties effectively and efficiently.
• Manage office budgets, expenses, and resources, ensuring that all expenses are within budget and resources are used effectively.
• Manage and make sure that office hardware and PCs are working properly
• Develop and implement office policies and procedures, ensuring that they comply with company policies and regulations.
• Coordinate with other departments and external vendors, ensuring that all office needs are met promptly.
• Manage office equipment and supplies, ensuring that they are maintained and replaced as needed.
• Maintain accurate records and files, ensuring that they are up-to-date and easily accessible.
• Plan and organize meetings, events, and conferences, ensuring that all arrangements are made in a timely and cost-effective manner.
• Manage VISA and residency arrangements for
• Handling company events and gatherings.
• Being assistant to the managing partners.
• Manage VISA, residency, and travel arrangements for staff members, ensuring that all travel arrangements are made according to company policies.
• Ensure that all office communications are clear, concise, and professional.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Minimum of 5 years in an administrative or office management role, preferably in architecture, construction, or related industries.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong communication and interpersonal skills to interact effectively with employees, clients, and vendors.
• Excellent organizational and time management skills.
• Ability to multitask, work independently, and maintain confidentiality.
• Problem-solving mindset with a proactive approach to administrative tasks.
• Professional demeanor and ability to handle sensitive information with discretion.

We are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The responsibilities include providing support to managers and staff, assisting with daily office needs, and managing general administrative activities.

• Answer and direct phone calls
• Schedule and organize appointments
• Plan meetings and take detailed minutes
• Create and distribute emails, correspondence, memos, letters, faxes, and forms
• Assist in preparing regularly scheduled reports
• Maintain an organized filing system
• Update and manage office policies and procedures
• Order office supplies and research new vendors and deals
• Maintain contact lists
• Greet and assist visitors
• Serve as a point of contact for internal and external clients
• Coordinate with executive and senior management assistants to handle requests from senior managers

• Proven experience as an administrative assistant, virtual assistant, or office admin
• Knowledge of office management systems and procedures
• Proficiency with office equipment such as printers and fax machines
• Strong skills in MS Office (Excel, PowerPoint)
• Excellent time management and organizational skills
• Attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to multitask effectively
• High school diploma required; additional qualifications as a Secretary or Management Assistant are a plus

This job posting is active and accepting applications.

Job Brief

We are hiring an Admin Executive for a leading steel company in Dubai.

The ideal candidate will be responsible for handling day-to-day administrative operations, ensuring smooth office functioning, and supporting internal teams.

Candidates must have a minimum of 2 years of regional experience in a similar role, preferably within a technical or industrial environment.

Job Responsibilities

Handle general administrative tasks and ensure smooth daily office operations.

Manage documentation, filing systems, and data entry.

Coordinate with internal departments and support team requirements.

Prepare reports, presentations, and correspondence when required.

Assist in scheduling meetings, appointments, and maintaining office calendars.

Monitor office supplies and place orders as needed.

Ensure proper upkeep of office premises and equipment.

Liaise with external vendors and service providers.

Maintain confidentiality of sensitive information. Job Requirements

Minimum 2 years of administrative experience in the region.

Prior experience in the steel or industrial sector is an advantage.

Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).

Strong organizational and multitasking skills.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

Professional attitude and strong attention to detail.

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

An Administrative Assistant plays a critical role in ensuring the smooth and efficient operations of an office. This position involves providing vital support to facilitate the day-to-day tasks and responsibilities of the office. Administrative Assistants handle communications, schedule appointments, manage files, and perform various administrative duties. By coordinating office activities and operations, they enable staff to focus on their primary responsibilities, thereby increasing overall productivity.

Ideal candidates should be detail-oriented, proficient in office software, and possess excellent organizational and communication skills. The role requires a proactive attitude and the ability to handle confidential information with integrity and professionalism.

• Manage and organize office communications, including emails, phone calls, and correspondence.
• Schedule and coordinate appointments, meetings, and events for staff and managers.
• Maintain electronic and physical filing systems for quick information retrieval.
• Prepare and edit documents, reports, and presentations as needed.
• Assist in preparing and distributing office guidelines, procedures, and policies.
• Oversee office supply inventory, order supplies, and manage resources efficiently.
• Ensure the office environment is safe, tidy, and welcoming for employees and visitors.
• Handle travel arrangements, including booking flights, hotels, and transportation.
• Support HR functions such as onboarding, employee documentation, and record management.
• Provide administrative support across departments and assist with special projects.
• Liaise with vendors, clients, and external stakeholders on administrative matters.
• Develop and implement office procedures to enhance operational efficiency.

• High school diploma or equivalent; an associate's or bachelor's degree is a plus.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Previous experience as an administrative assistant or in a related role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information discreetly.
• Attention to detail and task management efficiency.
• Ability to work independently and as part of a team.
• Positive, proactive attitude and willingness to undertake diverse tasks.

Role Level: Mid-Level

Work Type: Full-Time

Country: United Arab Emirates

City: Dubai

Company Website: (Not provided)

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The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

Position: Administrative Assistant!
Location: Dubai UAE
Industry: Real Estate
Salary: Up to AED 5000 per month
Experience: 1 - 3 years (UAE experience preferred)
Employment Type: Full-time
Job Description:
A real estate company based in Dubai seeking a proactive and detail-oriented Administrative Assistant to join their team.
Key Responsibilities:
Provide administrative support to the office and sales team
Maintain organized filing systems (both digital and physical)
Handle phone calls emails and general correspondence
Prepare and manage documents reports and contracts
Assist with listing properties on portals (Bayut Dubizzle Property Finder etc.)
Manage office supplies inventory and coordinate maintenance needs
Schedule meetings and coordinate with clients when required
Ensure compliance with company policies and procedures
Support HR and recruitment tasks if needed
Requirements:
1 to 3 years of administrative experience in the UAE (real estate experience preferred)
Strong organizational and multitasking skills
Proficiency in MS Office (Word Excel Outlook)
Excellent verbal and written communication in English (Arabic is a plus)
Ability to work independently and as part of a team
Knowledge of real estate portals and UAE documentation processes is an advantage
Immediate joiners will be given preference
What We Offer:
Positive and supportive work environment
Career growth opportunities in the real estate sector

We are looking for an office Administrator for a Real Estate company in Dubai. Must have a minimum of 2 years working experience in UAE as an office administrator. Previous Real Estate experience is an advantage.

• Excellent written and verbal communication skills in English
• Ability to multi-task, organize, and prioritize work
• Must be customer service oriented
• Ability to work under pressure
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to draft emails/correspondences professionally

Salary to be discussed upon Interview.

Location: Business Bay, Dubai

Job Type: Full-time, Permanent

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)