951 Administrative Staff jobs in Dubai

Al Moosawi Trading LLC is seeking a highly organized and proactive Office Administrator to manage day-to-day administrative operations. The ideal candidate will play a key role in ensuring smooth office functioning, supporting various departments, and maintaining a productive work environment.

1. Manage and coordinate daily office activities to ensure efficient operations.
2. Handle incoming and outgoing communication, including calls, emails, and correspondence.
3. Maintain and organize office records, documents, and filing systems.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Assist in preparing reports, presentations, and other business documents.
6. Manage office supplies inventory and place orders when necessary.
7. Support HR processes, including onboarding new employees and maintaining attendance records.
8. Collaborate with departments to ensure administrative tasks align with company goals.
9. Ensure compliance with company policies and procedures.
10. Handle general office queries and provide support to staff and visitors.

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Excellent communication and interpersonal skills.
3. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and multitasking abilities.
5. Ability to prioritize tasks and work under minimal supervision.
6. High attention to detail and problem-solving skills.
7. Bachelor’s degree in Business Administration or related field is preferred.

BW Real Estate is a new, innovative real estate company in the United Arab Emirates (UAE). We have exciting and expansive growth plans with the goal of breaking the boundaries of traditional real estate.

We are looking for a highly organised and detail-oriented Office Administrator to join our team. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.

What you will be doing:

- Managing daily office operations, including scheduling meetings and coordinating logistics

- Handling incoming calls, emails, and correspondence, responding promptly and professionally

- Assisting in the preparation of reports, presentations, and documentation as needed

- Maintaining filing systems, ensuring documents are organised and easily accessible

- Supporting the HR department with onboarding processes and employee documentation

- Managing office supplies and inventory, ensuring that all necessary materials are available

- Collaborating with various departments to streamline processes and improve efficiency

- Assisting with basic bookkeeping tasks, including invoice processing and expense tracking

- Performing other administrative duties as assigned by management

What we are looking for:

- Proven experience (1+ years) in an administrative role, preferably within the real estate sector

- Proficiency in the Microsoft Office Suite and experience with office management software

- Strong organisational skills with the ability to prioritise tasks and manage time effectively

- Excellent verbal and written communication skills

- Attention to detail and a commitment to maintaining accuracy in all tasks

- Ability to work independently as well as part of a team in a fast-paced environment

What we offer:

- A competitive salary and benefits package

- Opportunities for professional development and career advancement

- A supportive and dynamic work environment

- The chance to be part of a reputable firm making a significant impact in the real estate industry

• Manage day-to-day office operations, filing, and documentation.
• Handle correspondence (emails, calls, WhatsApp communication).
• Manage and update company profiles on Instagram, Facebook, and other platforms.
• Create engaging content (images, reels, stories) aligned with brand aesthetics.
• Respond to customer inquiries, comments, and messages professionally.
• Monitor ad campaigns with the marketing team (Facebook/Instagram Ads).
• Manage basic entries in accounting software (QuickBooks / Tally / Zoho Books).
• Handle invoices, receipts, and petty cash.
• Assist in preparing monthly expense and sales reports.
• Schedule appointments and meetings.
• Support management with administrative tasks and project coordination.
• Ensure smooth operations of the showroom and office.

Job Types: Full-time, Permanent

Pay: From AED3,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• UAE: 1 year (Required)

License/Certification:

• UAE Driving License (Preferred)

Job Title: Office Coordinator

The Office Coordinator is responsible for providing administrative support to ensure the smooth operation of our office. This includes managing office supplies and equipment, handling incoming and outgoing correspondence, and preparing documents and reports.

• Manage and maintain office supplies and equipment
• Handle incoming and outgoing correspondence, including emails and phone calls
• Prepare and edit documents, reports, and presentations
• Schedule and coordinate meetings and appointments
• Assist with data entry, record-keeping, and file management

The Office Coordinator will also be responsible for directing inquiries and calls to the appropriate staff members, and handling basic customer service inquiries or forwarding them to the relevant departments.

In addition, the Office Coordinator will assist in managing office budgets and expenses, processing invoices, reimbursements, and financial documentation, and working with the finance department to ensure accuracy in financial records.

1. High school diploma or equivalent; some college education or relevant certification may be preferred
2. Proven experience in office administration or a related role
3. Proficiency in office software, such as Microsoft Office (Word, Excel, PowerPoint)
4. Strong communication and interpersonal skills
5. Organizational and multitasking abilities
6. Attention to detail and problem-solving skills
7. Knowledge of basic office procedures and equipment
8. Ability to maintain confidentiality and handle sensitive information

This job description serves as a general outline, and the specific duties and qualifications may vary based on the unique needs of our organization. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

This is a role that requires exceptional interpersonal skills to provide excellent customer service to visitors and callers. You will be the first point of contact for the firm and office, handling inquiries and administrative tasks with professionalism.

• Greet visitors, arrange passes, and ensure timely, courteous, and accurate interactions with callers and visitors.
• Maintain visitor and caller logs, coordinate mailroom services, and refer queries to relevant personnel.
• Perform general maintenance of the reception area and coordinate with Security as needed.
• Support events planning and organization and act in accordance with regulations.

• A minimum of 3 years' experience in customer-facing roles such as front desk or receptionist positions.
• Strong organizational skills, excellent communication, and telephone manner.
• Demonstrated ability to work under pressure, independently, and as part of a team.
• Basic PC skills on Excel and Word, basic keyboard skills, and proficiency in English.

This role offers the opportunity to develop high-quality internal service provision and build cross-functional relationships within the business. It also provides a chance to work towards being a key resource and liaison to other functional areas.

We are seeking a skilled and professional Receptionist to support our operations.

The ideal candidate will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a welcoming environment for clients and visitors.

1. Greet and welcome visitors and clients in a friendly manner.
2. Answer, screen, and forward incoming phone calls.
3. Maintain a tidy and organized reception area.
4. Handle incoming and outgoing mail and deliveries.
5. Assist with scheduling appointments and managing calendars.
6. Provide basic information to clients and visitors.
7. Perform clerical duties such as filing, photocopying, and data entry.

• Minimum of 1 year experience working in a similar role.
• High school diploma or equivalent.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance and attitude.
• Customer service-oriented with a friendly and positive demeanor.

A dynamic and growing organization that values its employees and provides opportunities for growth and development.

We are seeking an experienced Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily administrative operations to ensure efficiency and effectiveness within the office environment.

1. Manage office supplies inventory and place orders as needed.
2. Coordinate and schedule meetings, appointments, and travel arrangements for staff.
3. Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
4. Maintain and organize physical and electronic filing systems.
5. Assist with HR duties such as onboarding new employees, maintaining employee records, and organizing company events.
6. Manage office facilities and equipment, including troubleshooting issues and coordinating repairs.
7. Prepare and distribute internal communications, memos, and reports as needed.
8. Support other departments with administrative tasks as required.

1. Proven experience as an Office Administrator, Administrative Assistant, or similar role.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Excellent organizational and time management skills.
4. Strong communication and interpersonal abilities.
5. Attention to detail and problem-solving skills.
6. Ability to multitask and prioritize tasks in a fast-paced environment.
7. Knowledge of basic accounting principles and experience with budget management is a plus.
8. Bachelor's degree in business administration or related field is preferred.

Competitive salary & health insurance provided. Applicant should be on Self-sponsored Visa with NOC to work.

Please submit your resume and cover letter detailing your qualifications and experience for this position. We look forward to reviewing your application.

Title: Office Administrator (Commodity Trading) - Russian Speaking

Location: Dubai

Imperium Commodity Search is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.

The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.

You will be carrying out the following:

Office Administration:

• Oversee general office operations and ensure the office environment is well-organized.
• Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
• Schedule meetings, manage calendars, and support internal communication among departments.
• Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
• Assist senior management with administrative tasks.

Data Entry & MIS Management:

• Enter and update data accurately in the Management Information System (MIS) and other company databases.
• Maintain and update records for transactions, customer data, and documentation statuses.
• Generate reports as required for various teams, ensuring data accuracy and completeness.
• Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.

Documentation & Record Keeping:

• Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
• Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
• Track the status of documents, ensure proper archiving, and adhere to document retention policies.

Communication & Coordination:

• Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
• Communicate with internal teams to align on documentation requirements and deadlines.

Other Duties:

• Assist with basic tasks, such as invoice management and expense tracking.
• Support ad-hoc projects and tasks assigned by management to enhance office operations.

We would love to speak to you if you have:

• Proven experience in an administrative role, preferably with data entry and documentation experience.
• Strong attention to detail, organizational, and multitasking skills.
• Familiarity with Microsoft Office Suite and data management software.
• Experience of Commodity Trading Operations
• Good communication skills and the ability to work independently.
• Fluency in English and Russian
• Exceptionally professional and polished appearance.
• Valid driver's license – preferred but not required.

Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.

This role is responsible for managing daily office operations, ensuring seamless communication with various departments, and maintaining accurate records.

The ideal candidate will possess excellent organizational skills, be able to multitask effectively, and demonstrate a high level of professionalism in their interactions.