27 Administrative Staff jobs in Umm Al Quwain

We are seeking a detail-oriented and proactive Admin Coordinator with proven experience in contract management, contract negotiation, and office administration. This role will support the administrative operations of the company while managing the contract lifecycle and ensuring compliance with company policies and legal requirements.

Key Responsibilities:

• Contract Management & Negotiation
  Draft, review, and manage various types of contracts including service agreements, vendor contracts, and internal documentation.
  Coordinate with internal stakeholders and external vendors to facilitate timely contract approvals and renewals.
  Assist in contract negotiations to ensure favorable terms and minimize risk.
  Maintain an organized contract repository and ensure all contracts are up-to-date and accessible.
• Office Administration
  Oversee day-to-day administrative functions including procurement of supplies, office equipment maintenance, and service coordination.
  Serve as a point of contact for internal and external office communication.
  Support HR and finance departments in administrative processes such as onboarding, record keeping, and invoice handling.
• Compliance & Documentation
  Ensure all administrative and contract-related activities comply with internal policies and local regulations.
  Maintain accurate records and documentation for audits and internal reviews.
• Coordination & Reporting
  Coordinate between departments to streamline administrative tasks and project support.
  Prepare reports, trackers, and summaries related to contracts and office operations for management review.

Desired Candidate Profile

• Bachelor's degree, providing a solid foundation for contract management.
• Minimum of 3 years of relevant experience in administrative coordination or contract management, demonstrating a proven track record.
• Strong analytical and problem-solving skills, enabling effective identification of contract issues and resolution strategies.
• Excellent organizational skills with attention to detail, ensuring accuracy in contract documentation and compliance tracking.
• Interpersonal skills to build and maintain relationships with stakeholders, fostering collaboration and trust.
• Adaptability and resilience in a fast-paced environment, with the ability to manage multiple priorities and deadlines.

Employment Type

Full Time

Company Industry

• Consumer Electronics

Department / Functional Area

• Administration

Keywords

• Administrative Work
• Contract Management
• Contract Negotiation
• Compliance Management
• Project Coordination

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· Schedule meetings, prepare an agenda, coordinate with concerned departments, and prepare minutes of the meeting.

· Screen and receive telephone calls and emails, provide necessary information, and transfer calls to the concerned person.

· Prepare official correspondence, emails, documents, and reports.

· Maintain all records for the IT department and ensure that all reports and records are filed properly and accessible for immediate use.

· File documents such as circulars, memos, IT files, forms, PO copies, invoices, online payment copies, warranties, and others.

· Create manuals for MIS applications; review, update, and revise manuals as required.

· Handle WIFI vouchers for internet connectivity for guests and employees.

· Create Gadget Issuance Forms and Acknowledgement Receipts for employees.

· Coordinate various administrative duties and issues that concern the IT department staff.

· Assist the NPG IT Manager with daily administrative and support duties, which include managing the calendar, attending meetings, email creation, coordinating with programmers, and following up.

· Perform ad hoc tasks as assigned by the managing director, the board of directors, and IT managers.

· Bachelor's degree in business administration or a relevant field.

· Minimum of two (2) years of experience as an administrative officer or administrator.

· Ability to comprehend the varied activities of a large organization to manage the volume of requirements passing through the department.

Job Title: Administrative Assistant

Qualifications:

• Bachelor of Commerce, Bachelor of Business Administration, or related field.
• Minimum of 3 years experience in a similar role.
• Experience in a multinational company or public institution is a plus.
• Strong interpersonal, customer service, and communication skills.
• Proficiency in Tally, MS Office (Outlook, Excel, Word, PowerPoint), and ability to learn new software.
• Attention to detail and problem-solving skills.
• Excellent time management and multi-tasking skills, especially under pressure.
• Fluency in English is mandatory.

Job Responsibilities:

• Perform administrative, accounting, and office support tasks with high performance standards.
• Handle reception duties, including managing incoming mail, phones, greeting visitors, and courier services.
• Assist with documentation and marketing activities.
• Maintain office procedures and systems.
• Support accounting documentation, prepare invoices, and maintain accounts.
• Assist HR activities and onboarding of new employees.
• Participate in planning and executing company events.

Additional Information:

This job posting is active. Please verify the employer's credentials independently before applying.

We are hiring an Office Administrator to handle daily office operations manage supplies coordinate with staff and support basic HR and admin tasks. The ideal candidate should have strong communication and organizational skills be proficient in MS Office (Word Excel Outlook) and have previous admin experience (preferred). The position is full- time with a monthly salary of AED 3000. Must be currently based in the UAE. If youre interested WhatsApp your CV to 971-.

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Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job has emerged as the UAE premier job portal, attracting thousands of job seekers every day in UAE.

We are looking for a highly energized Female Office Administrator Cum Accounts Assistant.

Job description includes but is not limited to:

1. General office management including establishing and keeping an efficient filing system.
2. Handling incoming and outgoing correspondence including emails.
3. Drafting, creating, and typing documents such as memos, correspondence, and preparing quotations.
4. Performing other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence.

Skills:
1. Excellent written and verbal communication skills
2. Strong organizational and office administration skills
3. Multitasking and prioritization skills

Job Title: Administrative Support Professional

We are seeking a highly skilled and experienced Administrative Support Professional to join our team. As an Executive Assistant, you will be responsible for providing high-level administrative support to our organization.

• Provide exceptional administrative support to our team, including scheduling appointments, managing calendars, and coordinating travel arrangements.
• Assist with the preparation of reports, presentations, and other materials as needed.
• Maintain accurate and up-to-date records and files.
• Develop and implement effective administrative systems and procedures to improve efficiency and productivity.

To be successful in this role, you will need:

• A minimum of 3 years' experience in a similar administrative role.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Fluent English language skills (written and spoken).

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

Please note that this is a full-time position, and the ideal candidate will be residing in Sharjah or willing to relocate.

This role involves the creation and implementation of a comprehensive standard operating procedure (SOP) manual that aligns with institutional goals and regulatory compliance. The successful candidate will have strong analytical, organizational, and project coordination skills, with the ability to collaborate with cross-functional teams.

• Develop a SOP manual that encompasses existing processes, policies, and procedures within the Enrollment Services units.
• Consult with enrollment staff and administrative units to gather input and demonstrate the correlation across functions.
• Document quality control measures and performance metrics for enrollment operations.
• Highlight values such as efficiency, transparency, quality control, and applicant experience within the SOP.

• Bachelor's degree in public administration, Business Administration, Educational Administration, or related fields.
• Minimum of 3 years of experience in a similar role.
• Knowledge of accreditation and compliance standards in higher education (advantage).
• Experience in process development and documentation.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Technical writing skills.
• Excellent written and verbal communication skills.
• Certifications such as Lean Six Sigma (Green/Yellow Belt), PMP, or CRM are advantageous.
• Strong analytical, organizational, and project coordination skills.
• Ability to collaborate with cross-functional teams and communicate effectively.
• UAE experience is an advantage.

• Fill out the application form.
• AUS alumni are encouraged to apply.
• We are an equal opportunity employer, making employment decisions based on qualifications regardless of race, gender, age, religion, or disability.

We are seeking a diligent and highly skilled Executive Assistant to provide exceptional administrative support to our senior management team.

The ideal candidate will be responsible for managing daily office activities, ensuring a safe work environment, and maintaining high performance standards in line with company policies and procedures. Key responsibilities include:

1. Arranging meeting rooms and booking training rooms for interviews through proper coordination.
2. Attending meetings when required, taking minutes, and ensuring accurate reporting to management.
3. Scheduling appointments for senior management and coordinating related activities.
4. Reviewing and distributing internal and external documents requiring signatures, as well as incoming memos and reports.
5. Screening calls, taking notes, and prioritizing tasks to address inquiries and schedule appointments.
6. Greeting visitors at all levels of seniority and ensuring a professional environment.
7. Maintaining office supplies, cleanliness, and performing routine maintenance tasks.
8. Coordinating IT requests and equipment supply.
9. Distributing staff communications and assisting with specific processes.
10. Adhering to company policies on Compliance, Security, and Health & Safety.

To succeed in this role, you must have excellent communication skills, attention to detail, and the ability to work independently. A High School diploma or Business Administration Diploma, or equivalent experience, is required. At least 3 years of working experience with senior management is necessary. Fluency in English (written and spoken) is essential; Arabic is an advantage. The ideal candidate will possess excellent listening, verbal, and written communication skills.

• High School diploma or Business Administration Diploma or equivalent experience.

• At least 3 years of working experience with senior management.

• Excellent communication skills (listening, verbal, written).