8 Administrative Supervisor jobs in Abu Dhabi

Administrative Support Specialist Role

This is a key position within our organization, requiring an individual to provide administrative support across various departments. The role involves ensuring smooth operations and compliance with internal policies.

Main Responsibilities:

• Carry out general administrative tasks such as filing, data entry, and document management.
• Coordinate meetings, take minutes, and follow up on action items.
• Support human resources functions including employee onboarding, leave management, and maintaining accurate records.
• Liaise with internal teams to ensure seamless communication and workflow.
• Evaluate and maintain organizational policies and UAE labor laws.
• Assist in preparing reports and presentations for the team.

Required Qualifications and Skills:

• Bachelor's degree in Business Administration or a related field.
• Excellent communication skills in English and Arabic.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational and time-management abilities.
• Candidates with recent graduation are encouraged to apply.

We are seeking a detail-oriented and proactive professional to join our team as an Administrative Support Specialist.

The ideal candidate will provide comprehensive administrative support to the team and department heads, ensuring seamless day-to-day operations. This includes planning, coordinating, and executing internal and external events, maintaining records, schedules, and databases, and handling correspondence and meeting minutes.

1. Provide administrative support to the team and department heads.
2. Plan, coordinate, and execute internal and external events.
3. Maintain records, schedules, and databases.
4. Handle correspondence and meeting minutes.
5. Coordinate with vendors and stakeholders.

• UAE National with family book and UAE passport.
• Bachelor's degree in Business Administration or related field.
• At least 3 years of experience in administration or event coordination.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office applications.
• Excellent communication skills in English and Arabic.

This role offers the opportunity to work in a fast-paced, collaborative environment and contribute to the success of our organization.

If you are a highly organized Emirati professional who thrives in both administrative and event-related responsibilities, we encourage you to apply.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Job Objective

Take overall responsibility for a limited number of small to medium sized projects and provide support to the PMO team. Assist the PMO manager in fulfilling tasks in support of the PMO mandate. Shadow and train with the PMO team to enhance and build project management knowledge base. Perform quality control checks with project managers and administer the PPM tool. Assist the PMO Director and Manager in fulfilling any necessary tasks required.

Key Accountabilities

General Responsibilities

Direct Project Management

• Manage and deliver projects according to the agreed scope and deliverables.
• Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations.
• Maintain frequent and detailed communication with all members of the team to ensure clarity at all times.
• Proactively manage foreseen project risks and mitigate issues as they arise, implementing corrective actions.
• Support the project managers by taking on supervised support tasks on larger projects, as and when necessary.
• Manage project administration tasks. Create and maintain project plan via PPM tool.
• Undertake any other project management duties as and when required.

Guidance

• Work with PMO to provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
• Follow PMO Department policies, procedures, and controls covering all areas of assigned job responsibilities to ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Continuously identify improvements related to job-specific responsibilities.
• Attend training sessions to build PM knowledge and experience.

Job Specific Responsibilities

Demand Management

• Provide PMO with required information for executing the Demand Management Process.
• Update project-related templates for PMO review and approval as part of the project intake process.

Resource Management

• Work with PMO to establish a consolidated Resource Requirements Plan across projects in the PPM tool.
• Support PMO governance to establish effective stakeholder alignment.
• Effectively track project risks, issues, and commitments and escalate as required.

Project Reporting Management

• Provide weekly reporting on project status to PMO highlighting key updates, escalations, risks, and issues.

Quality Management

• Support PMO in conducting project quality reviews for new and ongoing projects.
• Undertake compliance checks on projects' adherence to PMO standards/methodologies.

Document Management

• Ensure documentation is created and updated as per the agreed list of project deliverables.
• Ensure documents are stored in the document repository as required.
• Establish monitoring of Document Management and provide regular updates to Manager, Director & CTSO.
• Maintain an effective document management and control process.
• Work with project team to identify and review dependencies, escalating to the Manager/Director where required.

Benefit Realization

• Provide support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

• This position may be assigned to perform any additional tasks or related duties as required by the Line Manager and in line with business requirements.

Qualifications and Experience

• Bachelor's degree or equivalent in Business, Operations Management, Finance, or equivalent.
• Competence in IT, particularly in standard project management tools such as MS Project, PowerPoint, and Excel.
• Ability to work under pressure and complete projects within a set duration and budget.
• Good knowledge of project management methodologies including Agile is preferable.
• Ability to learn quickly in a dynamic fast-paced environment.
• Fluent in English - communicating and writing.
• Excellent communication skills, confident in dealing with stakeholders.
• Proactive, self-driven approach.
• High attention to detail.
• Superior analytical thinking and problem-solving abilities.
• Willingness to work with experienced resources to enhance PMO knowledge.

Working Experience, Project Teams, Resource Management, Clarity, PowerPoint, Quality Management, Business Operations, Templates, Operations Management, Corrective Actions, Checks, Business Requirements, Demand, Deliverables, Continuous Improvement, Problem Solving, Quality Control, Writing, Pressure, Administration, Documentation, Finance, Project Management, Business Communication, Training, Management.

Job Description

We are seeking a highly skilled Plumbing Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of plumbing systems, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of plumbing engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Design, analyze, and optimize plumbing systems, including water supply, drainage, and sanitary systems.
• Prepare detailed engineering drawings, specifications, and technical documents.
• Conduct site surveys and inspections to assess existing plumbing infrastructure and identify potential upgrades.
• Ensure compliance with relevant plumbing codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Mechanical Engineering or a related field.
• 0-3 years of experience in plumbing engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

To Apply:

Please submit your resume and cover letter to /

We are seeking a highly skilled Electrical Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of electrical engineering principles, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of electrical engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Electrical Engineering:
  • Design, analyze, and optimize electrical systems, including power distribution, lighting systems, and control systems.
  • Prepare detailed engineering drawings, specifications, and technical documents.
  • Conduct site surveys and inspections to assess existing electrical infrastructure and identify potential upgrades.
  • Ensure compliance with relevant electrical codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Electrical Engineering or a related field.
• 0-3 years of experience in electrical engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

Job Purpose

To oversee the IT Project Management Office at Daman Insurance, ensuring the successful execution of IT initiatives that align with strategic business goals. Advise senior management on project feasibility, direct project execution, and authorize resource allocation to ensure timely and high-quality project deliveries. Foresee potential risks, approve mitigation strategies, and represent the IT PMO in cross-functional collaborations to drive digital transformation within the organization.

Key Responsibilities

Strategic & Managerial Responsibilities:

• Direct the IT PMO strategy, ensuring alignment with Daman's corporate objectives and regulatory compliance.
• Approve project governance frameworks to enhance efficiency, control, and standardization across IT projects.
• Envision long-term IT project roadmaps to support business expansion and operational excellence.
• Communicate strategic insights and project status to executive leadership for informed decision-making.

Core Responsibilities:

• Oversee end-to-end IT project execution, ensuring on-time delivery, quality standards, and alignment with business objectives.
• Authorize and allocate necessary resources, including budget, personnel, and third-party vendors, to achieve project success.
• Identify and mitigate project risks by developing proactive strategies to address dependencies, constraints, and potential delays.
• Manage changes to project scope, schedule, and costs, ensuring all modifications align with organizational goals.
• Establish and maintain strong stakeholder relationships by facilitating effective communication and engagement throughout the project lifecycle.
• Ensure technical feasibility of project deliverables by collaborating with IT and business teams to meet requirements.
• Develop detailed project plans, track progress, and measure performance using appropriate project management tools and techniques.
• Maintain comprehensive project documentation, ensuring transparency, accessibility, and compliance with organizational standards.
• Facilitate post-project reviews to analyze performance, identify areas for improvement, and implement lessons learned.

Quality & Excellence Management:

• Foresee process improvements to optimize project delivery frameworks and enhance efficiency.
• Approve and implement quality assurance measures to maintain excellence in IT project management.
• Communicate project audit findings and lead corrective action plans to enhance compliance.
• Direct continuous improvement initiatives to establish best practices and ensure high project success rates.

People Management Responsibilities:

• Assign work schedules to IT project managers, ensuring optimal utilization of resources and skillsets.
• Authorize performance evaluations and development plans to enhance team productivity.
• Dismiss project inefficiencies by fostering a culture of accountability and ownership.
• Advise and mentor project teams on industry's best practices, driving competency development and career growth.

Qualifications and Experience

Preferred Educational Qualifications and Professional Certifications

• Bachelor's degree in Computer Science, Information Technology, or related field.
• Master's degree in Computer Science, Information Technology, or related field.
• Certified in Project Management Professional (PMP), or equivalent is a plus.

Experience

• Minimum 12+ years of experience in project management.