46 Administrative Tasks jobs in Abu Dhabi

Administration

Deputy Head of Secondary

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.

• Provide administrative and logistical support to IB Program Coordinators ensuring smooth functioning of the program.
• Offer exceptional organisational and communication skills, attention to detail, and good understanding of IB Curriculum.
• Assist with daily administrative tasks, managing calendars, scheduling meetings, and organising appointments.
• Support preparation, submission, and tracking of IB program documentation.
• Act as liaison between IB Coordinators, students, parents, and teaching staff to facilitate clear communication.
• Coordinate logistics for IB exams, workshops, meetings, and events.

• Collect and print all exams.
• Prepare cover sheets for all exams.
• Prepare and manage invigilation.
• Invigilation – support.
• Retrieve data from GL assessment site for GL results.
• Send exam results to parents through mail merge.

The Front Office Assistant plays a pivotal role in ensuring the smooth operation of the office by managing front desk activities and providing exceptional service to clients, visitors, and internal staff members. This administrative professional is responsible for maintaining a welcoming atmosphere, handling incoming phone calls, and coordinating appointments and meetings.

• Greet and direct visitors with professionalism and a welcoming demeanor.
• Manage and coordinate incoming phone calls and redirect them accordingly.
• Keep the reception area tidy and presentable with necessary stationery and materials.
• Schedule and manage appointments, meetings, and conference room bookings.
• Assist with basic clerical tasks such as photocopying, scanning, and filing documents.
• Ensure all incoming and outgoing mail and packages are handled efficiently.
• Coordinate with vendors and service providers, ensuring timely deliveries and services.
• Collaborate with team members to oversee office supply stock and reorder as necessary.
• Support administrative tasks for various departments as required by the office manager.
• Handle guest inquiries and provide information accurately regarding the office operations.
• Maintain security by managing access to the office and logging visitor entries.
• Assist in coordinating and executing office events, meetings, and other functions.

• High school diploma or equivalent; additional certification a plus.
• Proven work experience as an Administrative Support Specialist or similar role.
• Proficient in Microsoft Office Suite and experience with office equipment.
• Strong communication and interpersonal skills with a customer service focus.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Attention to detail with problem-solving and time-management skills.
• Ability to handle sensitive information with utmost confidentiality and discretion.

This role requires a high degree of flexibility, adaptability, and strong communication skills. The ideal candidate will have a positive attitude, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

• Receive and register incoming documents, such as letters, contracts, and invoices.
• Prepare and send outgoing documents, including memos and letters.
• Maintain a digital database of all documents for easy access and tracking.
• Organize and store physical and electronic documents according to company procedures.
• Ensure efficient document retrieval for staff requests.
• Track the progress of specific project documents, including Payment Certificates and Approval Requests.
• Support technical projects by organizing and storing project-related documents, such as drawings and reports.

• A Secondary School Certificate or Diploma.
• Strong proficiency in MS Office.
• Excellent verbal and written communication skills.
• At least 5 years of document control experience in a reputable organization.
• A background in joinery or construction.

• A challenging and rewarding career opportunity.
• The chance to work with a dynamic team.
• The opportunity to develop your skills and expertise.

Job Description:

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• We are seeking a Legal Secretary to join our team. The successful candidate will be responsible for providing administrative support to lawyers and other staff members.
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• The ideal candidate will have excellent communication and organizational skills, with the ability to work accurately and efficiently in a fast-paced environment.
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Key Responsibilities:

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• Document Production :
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• Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources.
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• Type from manuscript, blacklining documents, using house style documents and non house style where required.
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• Proof read documents to ensure accuracy.
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• Prepare PowerPoint presentations and Excel spreadsheets.
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• Draft correspondence/emails.
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• Undertake photocopying, scanning, printing and faxing as required.
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• Assist other members of the group/division/firm as required to include the Marketing Team with pitch documents.
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• Ensure you are up to date on all programs and templates used.
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• Meetings and Travel Management :
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• Diary management – arranging meetings and conference calls, liaising with clients, prioritizing and rescheduling meetings as appropriate (must be able to anticipate principals' needs in scheduling diary).
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• Arrange conference calls, meetings, catering.
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• Co-ordinate all travel arrangements including taxis, accommodation, booking flights and expense forms as appropriate, keeping fee earners diaries up to date with the same.
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• Prepare and collate papers ahead of meetings.
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• Assist in the planning for key meetings.
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• Client Relationship Management :
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• Collating and circulating agendas as appropriate.
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• Managing confidential data.
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• Deal with internal and client calls in a timely, confident, helpful manner and pass on accurate messages as required / action where necessary.
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• Deal with visitors in a confident and professional manner.
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• Keep client contact details, client book/CRM and lists up to date.
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• Support client events as required.
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• Billing and Financial Hygiene :
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• Preparation of the Engagement Letter/Terms of Business/submission to Engage and following up where engagement terms are not in place.
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• Assist in preparation of bills and bill narratives.
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• Request draft bills and review for accuracy.
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• Take responsibility for the processing and accuracy of invoice changes.
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• Prepare e-mails and cover letters on behalf of matter manager for sending of invoices.
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• Adding disbursements to invoices via Readsoft application.
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• Sending invoices out to clients and keeping a record of the same.
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• Assist in monitoring the billing process for your principals as required.
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• Assist in opening new clients, as required.
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• Complete online matter opening for new matters.
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• Liaise with principals, conflicts, matter management and finance teams on matter administration.
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• Monitor work in progress and chase matter managers to bill, as required.
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• If a matter is monthly billing, ensure follow up process is followed appropriately.
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• Amend timelines using the DTA tool when necessary.
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• Run billing guides for fee earners when requested.
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• Providing weekly/monthly fee updates to clients on matters.
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• Risk Management :
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• Actively support process which minimize the Firm's exposure to risk (i.e Information Barriers and e- Filing).
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• Administration :
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• Manage annual leave requests for fee earners and keeping a record of the same.
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• Deal with incoming and outgoing mail.
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• Proactive monitoring of emails as required and forward/action as necessary.
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• Maintain update/reminder system of ongoing mail if required.
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• Establish and maintain effective and accurate filing systems (hard copy/ iManage).
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• Miscellaneous :
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• Develop your competencies and skills in order to provide excellent professional assistance, attending training when required.
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• Keeping distribution lists up to date such as client marketing lists.
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• Submit timesheets for principals in their absence or as required.
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• Undertake other ad-hoc administrative tasks as required and agreed with Group Secretary.
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• Support Firmwide IT system rollouts.
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• Support principals in the use of IT systems such as Sophia/Workday.
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• Contribute (where required by Head of Secretarial services/Group Secretary) to Firmwide projects which relates to the Secretarial Services Function.
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• Attend secretarial meetings.
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• Attend training as required to keep up to date with firm wide procedures.
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• Working proactively as part of a team to ensure time is used effectively using all available firm wide resources to meet pressured deadlines.
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• Effectively manage and prioritize work.
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• Working with and assisting the other legal secretaries in the Middle East where necessary.
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Technical Skills:

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This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

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This position is responsible for providing assistance to the repair and maintenance manager, scheduling work, and maintaining accurate data. The ideal candidate will have strong organizational skills and be able to work effectively in a team environment.

PwC is seeking a skilled professional to support our Regional Audit team in Al Ain, UAE. As an Associate, you will perform office administration tasks and contribute to the delivery of services within our Assurance Center of Excellence.

The ideal candidate will have a Bachelor's degree in Accounting or Finance, excellent communication skills, and proficiency in MS Office tools. Bilingual Arabic and English skills are a plus.

• Developing skills and understanding of PwC services
• Collaborating with colleagues across the Middle East
• Supporting practice communication and execution of work requests

• Bachelor's degree in Accounting or Finance
• Fresh graduates or 1-2 years of experience
• Excellent communication and presentation skills
• Proficient in MS Office tools

• Active listening
• Data analysis
• Communication
• Compliance
• Financial reporting

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We are seeking a highly organized and skilled support professional to assist our corporate team. As an integral part of our workforce, you will have the opportunity to work on a wide range of projects, both nationally and globally.

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and take minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• Diploma / bachelor's degree
• 3-5 Years of Relevant Work Experience
• Proficient in MS Office

With over three decades of experience and backgrounds extending from engineering to welding, we offer unmatched experience servicing various industries.

We are seeking an experienced Office Support Professional to join our team. The ideal candidate will possess excellent communication and interpersonal skills, with a strong ability to work in a fast-paced environment.

This is an exciting opportunity for a highly organized and efficient individual to provide administrative support to our clients. As an Office Support Professional, you will be responsible for managing the reception area, handling phone calls, and performing various administrative tasks.

• Manage the reception area, ensuring it remains clean and organized
• Handle incoming and outgoing mail, emails, and packages
• Schedule appointments and meetings
• Maintain office supplies and place orders when needed
• Assist with data entry and record-keeping
• Check in visitors and issue visitor passes
• Coordinate with other departments as needed

To be successful in this role, you will need:

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with office management software (e.g., Google Workspace, scheduling tools)

As an Office Support Professional, you will have the opportunity to work in a dynamic and supportive team environment. You will also have access to ongoing training and development opportunities to help you grow in your career.

We are a leading provider of outsource services to businesses across the region. Our mission is to deliver exceptional service and support to our clients, helping them achieve their goals and succeed in their markets.

This is an exciting opportunity to support our VP, MEA Sales, and the Sales Organization as a highly skilled Executive Assistant. Your key responsibility will be to provide administrative support to enhance the efficiency and effectiveness of our leaders.

• Manage complex calendars, schedule meetings, and record minutes as needed.
• Coordinate in-person meetings and events, handling logistics such as invites, agendas, and venues.
• Serve as the primary point of contact among executives, team members, customers, and external partners.
• Handle travel arrangements for the VP and leadership team, including itineraries, visas, flights, hotels, and transportation.
• Support expense claims, purchase requests, and service requests related to the team's operations.
• Assist with office management, including maintenance, supplies, and office openings.
• Support legal, IT, sales operations, and HR activities as required.
• Manage shipments, data reports, event registrations, and organizational charts.
• Coordinate visa applications and manage meeting room bookings.
• Support regional activities such as HR initiatives, hotel negotiations, and leadership forums.