1173 Administrator jobs in Dubai

Confidential

3 - 8 years
Not Disclosed
Dubai/ UAE

Job description:

1. Install and configure software and hardware
2. Manage network servers and technology tools
3. Set up accounts and workstations
4. Monitor performance and maintain systems according to requirements
5. Troubleshoot issues and outages
6. Ensure security through access controls, backups and firewalls
7. Upgrade systems with new releases and models
8. Develop expertise to train staff on new technologies
9. Build an internal wiki with technical documentation, manuals and IT policies

Expertise on:

• VMware
• Cisco
• Office 365
• Mac OS
• IOS

Industry Type: IT-Software, Software Services

Functional Area: IT Software - Application Programming, Maintenance

Employment Type: Full Time, Permanent

Role Category: Programming & Design

Education:

UG: B.Sc in Any Specialization, B.Tech/B.E. in Any Specialization, Diploma in Any Specialization, Graduation Not Required, Any Graduate in Any Specialization

PG: Post Graduation Not Required, Any Postgraduate in Any Specialization

Doctorate: Any Doctorate in Any Specialization, Doctorate Not Required

Skill Required:

• Technical Documentation
• VMware
• Networking
• Network Management
• System Administration
• Hardware
• Mac OS
• IOS
• Office 365
• Troubleshooting

Job Summary

We are seeking a highly skilled and experienced Administrative Officer to join our team. This is an exciting opportunity for a motivated and organized individual to contribute to the success of our organization.

• The successful candidate will be responsible for providing administrative support to the Office Manager, including tasks such as data entry, document management, and correspondence.
• They will also assist with project management administration functions, including coordinating meetings, preparing reports, and maintaining records.
• In addition, they will provide general office support, including answering phones, responding to emails, and performing other duties as assigned.

Key Responsibilities

The Administrative Officer will be responsible for:

• Providing administrative support to the Office Manager, including data entry, document management, and correspondence
• Assisting with project management administration functions, including coordinating meetings, preparing reports, and maintaining records
• Providing general office support, including answering phones, responding to emails, and performing other duties as assigned
• Maintaining accurate and up-to-date records, including filing and archiving documents
• Coordinating travel arrangements, including booking flights, hotels, and rental cars
• Preparing and submitting reports, including weekly and monthly progress reports
• Assisting with special projects, including event planning and coordination

Required Qualifications

To be successful in this role, you will need:

• A bachelor's degree in Business Administration or a related field
• At least 2 years of relevant experience in an administrative role
• Excellent communication and organizational skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint

Benefits

We offer a competitive salary and benefits package, including:

• Generous paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan matching

What We Offer

We are committed to providing our employees with a positive and supportive work environment. Some of the benefits we offer include:

• Opportunities for professional growth and development
• A diverse and inclusive workplace
• A collaborative and dynamic team environment
• Recognition and reward for outstanding performance

How to Apply

If you are a motivated and organized individual who is looking for a new challenge, please submit your application, including your resume and cover letter.

Job Opportunity:

The role of Document Controller involves overseeing the creation, storage, and retrieval of documents. This encompasses tasks such as scanning documents, cataloging them, and maintaining a document management system. A successful candidate will be organized, meticulous, and possess excellent computer skills.

1. Document Scanning
2. Indexing Documents
3. Document Management System Maintenance
4. Development and Maintenance of Filing Systems
5. Document Retrieval
6. Proper Disposal of Old Documents

1. High School Diploma or Equivalent
2. 1-3 Years of Experience in Document Control
3. Proficiency in Computer Operations
4. Ability to Work Independently and Collaborate with Teams

1. Medical Insurance Coverage
2. Annual Two-Way Airfare
3. Family Accommodation Assistance

We are seeking an accounting professional to join our team. The ideal candidate should possess strong organizational skills, exceptional attention to detail, and a solid understanding of financial principles.

The role involves coordinating with senior accountants to manage day-to-day accounting activities, including bank account reconciliations and general ledger posting.

• Coordinate with senior accountants to manage day-to-day accounting activities.
• Assist in performing accounts receivable, accounts payable, job costing, and general ledger functions.
• Contribute to establishing clear and well-defined accounting processes.
• Prepare billing invoices and make decisions regarding payment prioritization of outstanding invoices.
• Support year-end audit processes by preparing necessary documentation and reports.
• Assist in month-end and year-end close processes: Prepare necessary documentation and reports for financial audits and tax filings.
• Post daily receipts and record and maintain inventory lists.

• Degree in Accounting or Finance with experience in a similar role.
• Experience with QuickBooks and Xero Accounting Systems is required.
• 1-2 years of UAE experience is essential.
• Excellent communication skills in English both written and verbal.

Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa. ).

Ansys is the global leader in engineering simulation, helping the world's most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.

Job Summary:

Fluid Codes is seeking a highly motivated Sales Administrator to join our dynamic team in Dubai, UAE. In this role, you will support the sales organization by managing the end-to-end process for renewals and new business transactions. This includes opportunity tracking, order booking, maintaining accurate sales records, and generating reports for management. You will collaborate closely with account managers, finance, and operations teams to ensure data integrity, timely processing of orders, and visibility into key sales metrics. This is a great opportunity to work at the intersection of technology and business with a high-performing team in a fast-paced environment.

Key Responsibilities

Collaborate with account managers to prepare, review, and process sales orders, renewals, and related documentation.

Manage opportunity pipelines in Salesforce, ensuring accurate tracking, updates, and stage progression.

Prepare and maintain order booking documentation, ensuring alignment with internal policies and revenue recognition guidelines.

Generate and distribute regular sales reports and dashboards to management for performance tracking and decision-making.

Maintain comprehensive sales records, ensuring data accuracy and completeness across systems.

Research account data, historical orders, and pricing structures to support quote generation.

Coordinate with finance and operations to ensure timely submission and processing of orders and revenue.

Participate in opportunity review meetings and support planning for successful deal closures.

Assist team members and account managers with sales processes, tools, and compliance requirements.

Identify opportunities for process optimization and recommend improvements for efficiency and scalability.

Qualifications and Skills

Bachelor's degree in business, accounting, or a related field.

Minimum of 3 years of experience in software sales operations, sales administration, or sales support in a corporate environment.

Proficient in Salesforce CRM, especially for opportunity management and reporting.

Experience in working with order booking, revenue tracking, and related sales workflows is a strong plus.

Strong experience in preparing sales reports and working with large datasets; advanced Excel skills (including Pivot Tables, VLOOKUPs, and complex formulas) are essential.

High attention to detail and a proactive approach to maintaining accurate sales records and documentation.

Excellent communication skills in English (written and verbal).

Comfortable in a cross-functional team setting, with the ability to manage multiple priorities.

Demonstrated problem-solving ability and independent decision-making skills.

Growth mindset with a passion for continuous improvement and operational excellence.

Founded in 1997, Fluid Codes is an Ansys Apex Channel Partner serving the needs of the engineering community in the Middle East & Africa.

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• Draft, review, and negotiate a variety of contracts, ensuring compliance with legal standards and company policies.
• Maintain an organized database of contracts, facilitating easy access and tracking of renewal dates and critical milestones.
• Collaborate with various departments to gather information and ensure contracts accurately reflect the terms agreed upon.
• Conduct thorough risk assessments on contract terms, identifying potential legal issues and proposing solutions.
• Assist in the implementation of contract management systems to streamline processes and improve efficiency.
• Provide legal guidance to internal stakeholders regarding contract interpretation and obligations.
• Prepare and deliver training sessions to staff on contract-related processes and best practices.
• Support dispute resolution efforts by gathering documentation and providing analysis of contract terms.

Position: Administrative Assistant
Location: Dubai UAE
Industry: Real Estate
Salary: Up to AED 1000 per month
Experience: 1 - 3 years (UAE experience preferred)
Employment Type: Full-time

Language: Tagalog

Job Description:
A real estate company based in Dubai seeking a proactive and detail-oriented Administrative Assistant to join their team.
Key Responsibilities:
Provide administrative support to the office and sales team
Maintain organized filing systems (both digital and physical)
Handle phone calls emails and general correspondence
Prepare and manage documents reports and contracts
Assist with listing properties on portals (Bayut Dubizzle Property Finder etc.)
Manage office supplies inventory and coordinate maintenance needs
Schedule meetings and coordinate with clients when required
Ensure compliance with company policies and procedures
Support HR and recruitment tasks if needed
Requirements:
1 to 3 years of administrative experience in the UAE (real estate experience preferred)
Strong organizational and multitasking skills
Proficiency in MS Office (Word Excel Outlook)
Excellent verbal and written communication in English (Arabic is a plus)
Ability to work independently and as part of a team
Knowledge of real estate portals and UAE documentation processes is an advantage
Immediate joiners will be given preference
What We Offer:
Positive and supportive work environment
Career growth opportunities in the real estate sector

Our organization seeks a highly skilled and organized Administrative and Financial Professional to manage administrative tasks, financial operations, and office operations. The ideal candidate will oversee accurate financial record-keeping, billing, payroll, and provide support to project and field teams.