37 Business Administration jobs in Dubai

Job Description

GI is looking for a Business Operations Coordinator to support and streamline operations across multiple divisions, including manufacturing, supply chain, procurement, logistics, and software development. The candidate will play a critical role in ensuring efficient workflows, optimizing processes, and enhancing collaboration across departments.

Key Responsibilities

• Coordinate and align operational activities across multiple divisions to improve efficiency.
• Support procurement and supply chain teams by tracking vendor performance, logistics, and inventory management.
• Work closely with internal stakeholders to optimize processes and enhance cross-functional collaboration.
• Monitor key performance indicators (KPIs) and generate reports to support decision-making.
• Assist in identifying operational bottlenecks and recommend process improvements.
• Ensure timely communication and coordination between departments and external stakeholders.
• Support leadership in implementing company policies, compliance measures, and operational best practices.
• Maintain accurate operational data and documentation for future reference.
• Assist teams in adopting new tools, technologies, and process improvements.

Required Skills and Attributes

• Strong analytical and problem-solving skills to optimize business operations.
• High-level verbal and written communication skills for effective coordination.
• Ability to manage multiple tasks and projects simultaneously.
• Experience in process optimization, workflow improvements, or business operations.
• Proficiency in data analysis, reporting, and process documentation.
• Familiarity with ERP systems, supply chain software, or project management tools.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Operations, or a related field.
• 2+ years of experience in business operations, supply chain, procurement, or logistics.
• Experience in coordinating across multiple departments in a fast-paced environment.

Location:

• Dubai, United Arab Emirates

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Job Description

GI is looking for a Business Operations Coordinator to support and streamline operations across multiple divisions, including manufacturing, supply chain, procurement, logistics, and software development. The candidate will play a critical role in ensuring efficient workflows, optimizing processes, and enhancing collaboration across departments.

Key Responsibilities

• Coordinate and align operational activities across multiple divisions to improve efficiency.
• Support procurement and supply chain teams by tracking vendor performance, logistics, and inventory management.
• Work closely with internal stakeholders to optimize processes and enhance cross-functional collaboration.
• Monitor key performance indicators (KPIs) and generate reports to support decision-making.
• Assist in identifying operational bottlenecks and recommend process improvements.
• Ensure timely communication and coordination between departments and external stakeholders.
• Support leadership in implementing company policies, compliance measures, and operational best practices.
• Maintain accurate operational data and documentation for future reference.
• Assist teams in adopting new tools, technologies, and process improvements.

Required Skills and Attributes

• Strong analytical and problem-solving skills to optimize business operations.
• High-level verbal and written communication skills for effective coordination.
• Ability to manage multiple tasks and projects simultaneously.
• Experience in process optimization, workflow improvements, or business operations.
• Proficiency in data analysis, reporting, and process documentation.
• Familiarity with ERP systems, supply chain software, or project management tools.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Operations, or a related field.
• 2+ years of experience in business operations, supply chain, procurement, or logistics.
• Experience in coordinating across multiple departments in a fast-paced environment.

Location:

• Dubai, United Arab Emirates

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The Role
Business Operations Manager – Protective Coating Join a leading company in the field of protective painting, sandblasting, and corrosion control with a robust workforce of 800 technicians delivering services on-site and offshore! Role Mission: Act as the lead account manager for a high priority industrial client, overseeing all operational execution at our service yard and the client’s facility. You will ensure service excellence, drive operational efficiency, and expand scope of services. Key Responsibilities: • Serve as the primary liaison for a major strategic industrial client. • Manage warehouse and site operations—from pipe intake to coating delivery—ensuring quality, safety, and client satisfaction. • Identify opportunities to upsell or cross sell additional services and negotiate contract extensions. • Monitor service delivery KPIs, financial performance, and drive margin improvement. • Ensure strict HSE compliance and adherence to SLA requirements. • Coordinate operations across logistics, quality, HSE, and finance teams.

Requirements
• 8+ years in account or operations management within industrial services, coatings, or oil & gas. • Experience managing large, strategic accounts or industrial client relationships. • Technical understanding of surface preparation, coatings, and yard-based logistics. • Strong commercial acumen and proven negotiation skills. • GCC operational experience preferred.

About the company
The Innovations Group has been operating within the UAE for close to 2 decades and is one of the market leaders in Employee Outsourcing & Recruitment services. We work across myriad industries servicing the private sector, government, banking & financial institutions and other SME's. As a pioneer in employee outsourcing, we currently have 11,000+ employees outsourced to our clients. We specialize in providing permanent and temporary staffing solutions for diverse nationalities, skill sets & domain expertise.

What if you could shape a career as unique as you?
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
The Global Advisory - Business Operations Manager will play a pivotal role in supporting the Global Director team to strengthen and expand WSP's global advisory capability. The role will drive the establishment of a unified global operating model, ensuring seamless coordination, knowledge sharing, and alignment across regions.
This position will act as a strategic enabler - fostering collaboration with regional advisory leads, building robust operational platforms, and supporting the development of new service lines and toolkits. The incumbent will also contribute to shaping the future vision for Global Advisory, including defining structures, performance frameworks, and value propositions for teams worldwide.
Through close partnership with Global Finance, Marcoms, and leadership teams, the role will oversee commercial performance tracking, communications, and strategic initiatives such as digital enablement, benchmarking, and the creation of Centres of Excellence. Ultimately, the position will ensure that the Global Advisory function operates efficiently, consistently, and with strong visibility across all markets.
+ Support the Global Director, Advisory to drive further growth globally and build upon our impressive 10,500 FTE baseline, with teams already offering services across all our end markets and sectors
+ Build solid relationships with all Advisory Regional Leads and ensuring that all regions are actively supported to offer new services
+ Design and establish a new operating platform for Global Advisory, including CV and credential database and general knowledge sharing
+ Support the strategic focus areas to understand their baseline, vision, key account management and view of commoditised vs premium services
+ Create tool-kits that regions can use to launch new services, including methodology and approaches, templates, example deliverables etc;
+ Alongside Global Director, develop a vision for Global Advisory, the model for centralised versus de-centralised teams - global resource pooling versus regional pooling etc;
+ Conduct benchmarking assessments on Big 4 and other management consultancies
+ Design new employee value proposition for Global Advisory team members including recognition and reward mechanisms
+ Work alongside Global Finance, Planning & Accounting teams to track Global Advisory against budgeted commercial KPI's set by the Global Leadership Team
+ Drive the creation of centres of excellence for Global Advisory e.g. Economics Advisory, Digital Advisory etc; and set-up the required operating platforms accordingly
+ Actively look for opportunities to digitally enable teams e.g. proposal production, service provision etc;
+ Work with Global Marcoms to produce marketing and communications regarding the Global Advisory value proposition, showcase projects and teams to raise team profile internally and externally
+ Prepare communication materials for Global Director for Townhalls, Global Leadership Team Meetings and other external business briefings
+ Bachelor's degree in Business Administration, Management, Finance, or a related discipline; a Master's degree is preferred.
+ 10+ years of relevant experience, including at least 5 years in a consulting or professional services environment.
+ Prior experience within a Big Four or leading management consultancy is highly desirable.
+ Proven track record in business operations, project management, or PMO functions, with the ability to oversee cross-regional initiatives.
+ Strong understanding of financial management, governance frameworks, and cross-functional coordination.
+ Excellent stakeholder management and communication skills, with the confidence to engage and influence at executive levels.
+ Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams) and collaboration platforms such as SharePoint and Power BI.
+ Demonstrated ability to operate in a global, fast-paced environment, balancing strategic priorities with operational delivery.
Soft skills:
+ Excellent communication skills, ability to create strong concise messages and create powerful stories.
+ Strategic thinker, able to create a vision for the optimal operating models but also able implement.
+ Ability to influence rather than manage and direct, hence encourage global teams to think differently and utilise global benchmarks / world class ways of working.
+ Strong project management and coordination skills to extract and pull required information and data.
**Imagine a better future for you and a better future for us all.**
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
**With us, you can. Apply today.**

The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Singapore, and the United Arab Emirates.

Description

We are looking for a detail-oriented Administrative Assistant to join IIQAF in Dubai. As an Administrative Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing schedules, and assisting with various projects. This position is vital to maintaining efficiency and organization within the company.

As an Administrative Assistant at IIQAF, you will have the opportunity to work on a variety of projects that contribute to the overall success of the organization. Your role will involve handling confidential information, coordinating meetings, and communicating effectively with team members. This position is perfect for someone who thrives in a fast-paced environment and enjoys multitasking.

Responsibilities:

• Manage and maintain executives’ schedules.
• Organize and schedule meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.

Requirements:

• Excellent time management and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality of sensitive information.
• Previous experience in an administrative role is a plus.

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The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

The ideal candidate should have the following qualifications:

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

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The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

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The Role
Our client, a reputable organization in the UAE, is seeking a Personal Assistant & Project Manager to provide high-level administrative and operational support to senior leadership while overseeing key strategic initiatives. This hybrid role blends executive assistance with project coordination, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. Key Responsibilities - Manage calendars, schedules, travel arrangements, meetings, and correspondence for senior executives. - Prepare reports, presentations, briefing materials, and other key documentation. - Handle sensitive and confidential information with the utmost professionalism and discretion. - Assist in planning, execution, and monitoring of strategic and operational projects. - Track project timelines, deliverables, and budgets using appropriate project management tools. - Coordinate communication between internal teams, stakeholders, and external partners. - Prepare project documentation, progress reports, and status updates for management review. - Organize executive offsites, workshops, and corporate events. - Support procurement activities, vendor onboarding, and contract management. - Streamline operational processes to ensure efficiency and timely delivery of outcomes.

Requirements
- Bachelor’s degree in Business Administration or a related field. - Minimum of 5 years of UAE experience in executive support and project coordination. - Strong organizational, analytical, and multitasking skills. - Excellent command of Microsoft Outlook, Word, Excel, and PowerPoint. - Outstanding communication, problem-solving, and time management abilities. - Fluent in English (spoken and written).

About the company
Talent Higher is a leading recruitment agency, specialising in providing strategic solutions for organisations and highly skilled candidates in the UAE. For employers, we provide access to a large talent pool, time and resource efficiency, recruitment expertise, market insights, and confidentiality. Candidates benefit from exclusive access to job opportunities, personalized career guidance, streamlined recruitment matchmaking and negotiation support for a variety of careers across the UAE.

The Role
• Perform general administrative tasks such as data entry, filing, photocopying, and scanning. • Prepare and format documents, reports, and correspondence with high accuracy and attention to detail. • Maintain and organize digital and physical records. • Handle incoming phone calls, emails, and other communications in a professional manner. • Schedule meetings, appointments, and manage calendars for team members or management. • Assist in preparing presentations, spreadsheets, and other business documents. • Maintain office supplies inventory and place orders as needed. • Provide support to other departments as directed by supervisors or managers.

Requirements
• Bachelor’s degree in business administration, Office Management, or a related field. • Proven experience in an administrative or office assistant role. • Prior experience working in the UAE is preferred. • Excellent typing skills (speed and accuracy required). • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software. • Familiarity with basic office equipment (printers, scanners, fax machines). • Strong organizational and multitasking abilities. • Good communication and interpersonal skills. • Ability to maintain confidentiality and handle sensitive information. Preferred Skills: • Experience with cloud-based tools (e.g., Google Workspace, Microsoft Teams, SharePoint). • Basic knowledge of database or records management systems. • Ability to learn and adapt to new software quickly. Why Join Us: At Moore JFC, we offer a dynamic and collaborative work environment where you will have the opportunity to work with a diverse range of clients and industries. We value innovation, integrity, and continuous learning, and we are committed to supporting our employees' professional development and career growth. Join us and be part of a team that is dedicated to making a positive impact on our clients' success. Moore JFC is an equal opportunity employer and values diversity in the workplace.

About the company
Moore JFC Group, headquartered in Dubai, has been providing the highest quality of Auditing, Consulting and Business Advisory Services for more than 45 years by working closely with clients from a wide range of sectors. Moore Global is ranked as the world's 11th largest international network of professional firms JFC Group is an independent member firm of Moore Global worlds 11th largest international network of professional firms Dealing with Moore JFC Group means dealing with the whole world at one place, for seamless services are provided through worldwide offices of the member firms around the Globe. The Company has over four decades of operations has experience in vast & varied industries and businesses as well as knowledge, skills and resources to deliver great solutions that add real, tangible value to every stage of your business.