Project Manager (AI based intelligent document processing )

Dubai, Dubai Dicetek LLC

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Project Manager (AI based intelligent document processing )

Join to apply for the Project Manager (AI based intelligent document processing ) role at Dicetek LLC

Project Manager (AI based intelligent document processing )

Join to apply for the Project Manager (AI based intelligent document processing ) role at Dicetek LLC

Job Summary
We are seeking a results-oriented Project Manager to lead the deployment of an

Job Summary
We are seeking a results-oriented Project Manager to lead the deployment of an AI based intelligent document processing (Leveraging Open AI, GPT) system within our banking operations. This role is critical in digitizing document workflows, enhancing data accuracy, and improving operational efficiency through intelligent automation.
Key Responsibilities

  • Manage the full lifecycle of the OCR project—from planning and vendor selection to deployment and post-implementation support.
  • Collaborate with AI engineers, data scientists, compliance teams, and business stakeholders to ensure seamless integration with existing systems.
  • Define project scope, deliverables, timelines, and KPIs; monitor progress and manage risks.
  • Oversee the training and fine-tuning of AI models for document classification, data extraction, and validation.
  • Ensure compliance with data privacy, security, and regulatory standards in all OCR-related processes.
  • Drive user adoption through training, change management, and continuous improvement initiatives.
  • Provide regular updates to senior leadership and ensure alignment with strategic goals.
Qualifications
  • Proven experience managing AI or automation projects in banking or financial services.
  • Strong understanding of OCR technologies, AI/ML concepts, Prompt engineering, Large language models and document processing workflows.
  • Familiarity with banking documentation (e.g., KYC, loan applications, statements).
  • Excellent communication, stakeholder management, and leadership skills.
  • PMP, Agile, or PRINCE2 certification preferred.
  • Bachelor’s or Master’s degree in Business, Information Systems, or a related field.
Desirable Skills
Experience with AI platforms (e.g., Azure AI, Google Cloud Vision, ABBYY, Tesseract, Amazon Bedrock).
  • Knowledge of regulatory compliance in document handling and data processing.
  • Ability to translate technical capabilities into business value.
Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeContract
Job function
  • Job functionProject Management and Information Technology
  • IndustriesIT Services and IT Consulting

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Document Management Specialist

Dubai, Dubai beBeeDocumentManagement

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Document Management Specialist

We are seeking a highly organized and detail-oriented professional to manage and maintain all project documents, ensuring accuracy and efficient organization.

  • Manage and control project documents from creation through distribution.
  • Evaluate document control systems for effectiveness and suggest improvements.

The ideal candidate will possess strong organizational skills and the ability to multitask in a fast-paced environment.

Key Qualifications:
  • Bachelor's degree in Civil Engineering or related field.
  • Minimum 1 year of experience in document control.
  • Proficiency in document control software and MS Office Suite.
  • Excellent communication and interpersonal skills.
Why Choose Us?
  • Competitive salary package based on experience.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.

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Document Management Specialist

Dubai, Dubai beBeeDocumentManagement

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Job Description

Project Document Preparation and Management

About the Role

We are seeking a skilled professional to oversee the preparation, management, and filing of project documents. This role involves coordinating document control processes from inception to completion, ensuring compliance with organizational standards and regulatory requirements.

The ideal candidate will have a strong understanding of project management principles, as well as experience in document review, editing, and distribution. A high level of attention to detail, excellent communication skills, and proficiency in Microsoft Office and Excel are essential for success in this position.

Key Responsibilities
  • Prepare and store project documents by copying, scanning, and archiving files in physical and digital records.
  • Review and edit technical documents, including contracts, manuals, and workflows, for accuracy and compliance.
  • Distribute project-related documentation to internal teams and ensure timely access to necessary information.
  • Develop and maintain templates for future use.
  • Retrieve files as requested by employees and clients while maintaining confidentiality around sensitive information.
Requirements
  • Proven experience in a document control or similar role, with a strong understanding of project management principles.
  • Familiarity with labor and corporate law, with the ability to apply this knowledge in a document control context.
  • Hands-on experience with Microsoft Office and Excel, with a focus on efficient data processing and record-keeping.
Benefits

This is an exciting opportunity for a motivated individual to join our team and contribute to the success of our projects. If you have a passion for document management and a desire to work in a dynamic environment, we encourage you to apply.

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Document Management Specialist

Dubai, Dubai beBeeController

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Job Description

Document Controller Job Summary

The primary function of a Document Controller is to ensure that all project documents are properly stored, tracked, and distributed in a timely and accurate manner. This involves maintaining an organized filing system, receiving and reviewing incoming project documents, and ensuring that all project documents are accurately labeled and logged according to company standards.

Main Responsibilities:
  • Create and maintain an up-to-date filing system for all project documents, including drawings, reports, correspondence, and other important records.
  • Receive, review, and distribute incoming project documents to the relevant team members.
  • Monitor and track document revisions, updates, and approvals.
  • Collaborate with project managers and engineers to ensure that all project documents are accurate and up-to-date.
  • Assist with document formatting, editing, and proofreading as needed.
  • Prepare and distribute project document transmittals and other communication materials.
  • Provide training and support to team members on document control processes and procedures.
Required Skills and Qualifications:
  • Bachelor's degree in Business Administration, Engineering, or a related field.
  • Minimum of five (5) years of experience in document control, preferably in the engineering or construction industry.
  • Experience in Infra and Stormwater Drainage System Project is an advantage.
  • Proficiency in Microsoft Office and document management software.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.
  • Strong written and verbal communication skills.
About the Role:

This role is ideal for individuals who possess strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. If you are a motivated and detail-oriented individual looking for a challenging role, please apply today.

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Document Management Specialist

Dubai, Dubai beBeeDocumentCoordinator

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Job Description

Job Summary

We are seeking a highly skilled Document Coordinator to manage our documentation and administrative tasks. The ideal candidate will have a strong background in document management, excellent organizational and communication skills, and the ability to work independently as part of a team.


Key Responsibilities:
  • Maintain a register of all incoming and outgoing mail, ensuring timely circulation to the Project Manager.
  • Register and distribute all incoming and outgoing correspondences, drawings, and technical submittals.
  • Control and track the issue of project documentation, including correspondence and site instructions.
  • Receive, log, and distribute technical documents, while coordinating administrative activities to facilitate workflow.
  • Create new files according to PQP guidelines for each new project.
  • Maintain accurate tracking records, ensuring they are initialed when files are removed from the filing room.
  • Chase up individuals for the return of files.
  • Ensure all files remain organized and tidy.
  • Collaborate with consultants and contractors to streamline document workflow and ensure closure status.
  • Update drawings in accordance with the Drawing Register.
  • Utilize electronic transmission for document distribution.
  • Assist with site office administration.
  • Coordinate with Project Managers, Secretaries, and staff to maintain accurate records.
  • Successfully close out and hand over documentation as required by the line manager.
  • Regularly back up project documents electronically.

Requirements:

The successful candidate will possess:

  • A proven track record in document management and administration.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in using electronic systems for document management and transmission.

About Us

We offer a dynamic and supportive work environment, with opportunities for growth and development. Our organization is committed to delivering exceptional services and solutions.

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Document Management Specialist

Dubai, Dubai beBeeDocumentation

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Job Description

Job Summary

We are seeking a detail-oriented Document Management Specialist to oversee the organization and maintenance of our documents.

Key Responsibilities:
  • Maintain compliance with established policies and procedures in document control practices.
  • Update records of controlled in and out documents on distribution/circulation.
  • Conduct quality checks on all documents and create/maintain Project Document Control Files.
  • Coordinate with supervision to ensure latest documents are used and supersede previous revisions with proper stamps.
  • Manage computerized databases/logs.
  • Draft correspondences; take minutes of meetings and distribute as needed.
  • Assist construction teams with report preparation and distribution.
  • Evaluate server cloud-based updates and backups.
  • Develop project schedule preparations and defined document distribution lists.
  • Collaborate with multidisciplinary teams, including construction team, contractor, subcontractor, consultant, and clients.
  • Properly segregate and categorize documents; label and update database accordingly.
  • Define folder management and verify access controls to folders as per department requirements.
  • Support documentation and planning teams with accurate details through effective communication and the latest document revisions.
  • Ensure completeness of project close-out documents backup and hard copy storage.
  • Communicate effectively in both written and spoken English.
  • Work under deadlines in a fast-paced environment.

Benefits:

  • Prioritize tasks and meet deadlines.
  • Foster collaboration among team members.
  • Perform other duties as assigned.
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Document Management Specialist

Dubai, Dubai beBee Careers

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Job Description

We are seeking an organized and detail-oriented professional to manage project documentation for a major bridge construction project in Dubai. The ideal candidate will ensure that all engineering, commercial, and administrative documents are properly filed, tracked, and maintained in line with client/authority requirements.

Key Responsibilities

  • Establish and maintain an efficient document control system for all project-related documents, including drawings, correspondence, submittals, permits, and reports.

  • Manage document flow between internal teams, consultants, contractors, and regulatory authorities such as RTA, Dubai Municipality, DEWA, and others.

  • Ensure timely distribution and tracking of all incoming and outgoing project documents.

  • Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats.

  • Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements.

  • Generate document control reports as needed for project reviews and audits.

  • Support project engineers and managers by retrieving, organizing, and submitting necessary documentation.

  • Ensure confidentiality and security of sensitive project data.

  • Coordinate with IT and project teams to maintain document management systems (e.g., Aconex EDMS or similar platforms).

  • Conduct regular audits to ensure documentation processes are followed effectively.

Required Skills and Qualifications :

  • Diploma or Bachelor's degree in Administration, Engineering, or a related field.

  • Minimum 5 years of experience as a Document Controller in the UAE, preferably on infrastructure or bridge construction projects.

  • Strong knowledge of document control systems and best practices.

  • Familiarity with RTA documentation protocols and submission procedures is highly desirable.

  • Proficient in MS Office Suite (Word, Excel, Outlook) and Adobe Acrobat.

  • Excellent organizational and time management skills.

  • Strong attention to detail with the ability to handle large volumes of documentation accurately.

Job Requirements :

This is a full-time position that requires immediate start. Remote work is not available for this role.

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Document Management Specialist

Dubai, Dubai beBeeDocumentController

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Job Description

We are seeking a highly organized and detail-oriented individual to fill the Document Controller position.

The successful candidate will be responsible for managing the flow of documentation within the organization, including receiving, tracking, and filing internal and external documents. This role plays a key part in ensuring that all company documents are accurately managed, properly archived, and easily accessible when needed.

Key responsibilities include:

  • Managing document control systems
  • Assisting various departments by retrieving required files promptly
  • Maintaining strict confidentiality when dealing with sensitive information

The ideal candidate will possess excellent organizational and time-management skills, with the ability to handle multiple tasks while maintaining accuracy. Proficiency in document control systems and a strong command of Microsoft Office tools, especially Excel and Word, is essential.

This role offers an opportunity to work in a professional and collaborative team dedicated to delivering precise and timely solutions to clients. The Document Controller will be a crucial asset in ensuring smooth documentation processes and regulatory compliance across departments.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
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Document Management Professional

Dubai, Dubai beBeedocument

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Job Description

Document Manager Position

We are seeking a skilled Document Control Specialist to fill this critical role.

Responsibilities:
  • Establish and Maintain Document Control Processes
  • Monitor Compliance with Document Control Procedures
  • Provide Support and Guidance to Users and Project Teams
  • Transfer Documents from Other Systems/SharePoint
  • Create and Import Documents
  • Maintain Document Templates and Attribute Lists
  • Distribute Requests and Channel Feedback
  • Handle Sensitive Business Cases and Confidential Data

Key Requirements:

  • 5+ Years of Experience in Document Management
  • Bachelor's Degree or Equivalent
  • Excellent Communication and Organizational Skills
  • Strong English Language Skills
  • Analytical Problem-Solving Ability
  • Proven Knowledge of Document Management Software

Key Skills:

  • Document Management
  • Soft and Hard Copy Media Storage
  • System Administration
  • Confidentiality and Data Security
  • Team Collaboration
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Document Management Specialist

Dubai, Dubai beBeeDocument

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Job Description

Job Title: Document Management Specialist

This is a unique opportunity to take on a crucial role in the management and maintenance of documents for construction projects. Our team relies on individuals with strong organizational skills and attention to detail to ensure that all project-related information is accurately processed.

Responsibilities:

  • Develop and implement document control systems, including creating standardized numbering systems and maintaining internal company standards.
  • Liaise with project teams and external parties to distribute project-related information and coordinate the flow of documents.
  • Prepare ad-hoc templates and reports on projects as required, and ensure timely and accurate processing of project documents.
  • Maintain quality documentation, including documents, drawings, RFIs, incoming and outgoing registers, and file documents in physical and digital records.
  • Implement and improve Document Management System and document management processes, and communicate changes to document control procedures or other relevant information to the project team.
  • Perform various functions for the project, including receiving, tracking, and monitoring documents using standard document management programs.
  • Review, scan, and electronically file all MTRs, originate correspondence and reports, and ensure that pre-established document control requirements are satisfactorily met throughout the project duration.

Requirements and Qualifications:

  • Bachelor's degree in Computer Science, Business Administration, or similar field.
  • Excellent communication and interpersonal skills, detail-oriented, organized, and multitasking abilities.
  • Ability to follow company procedures, work independently without much guidance, and engage and communicate effectively with stakeholders at all levels.
  • Strong MS Office skillset (SharePoint, Outlook, Word, Excel, PowerPoint), experience in document management, archive management, or records management, and experience with government portal submissions.
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