5 Event Planners jobs in Abu Dhabi

The role of an Event Planning and Coordination Specialist is multifaceted, requiring a unique blend of organizational skills, creativity, and attention to detail.

Job Description:

This specialist will work closely with clients to understand their vision for events, which may include weddings, corporate functions, or high-profile gatherings. The coordinator's responsibility extends to all aspects of event planning, encompassing timelines, banquet setups, audiovisual requirements, menus, decor, and logistics.

Key Responsibilities:

• Coordinate event timelines, ensuring seamless execution.
• Prepare detailed event orders (BEOs), floor plans, and function summaries.
• Serve as the primary point of contact between clients and internal departments.
• Assist with onsite event management to guarantee a smooth and exceptional guest experience.
• Support the sales team in crafting event proposals, quotations, and follow-ups.

Required Skills and Qualifications:

A successful Event Planning and Coordination Specialist must possess excellent communication and interpersonal skills, both in English and another language. They should have a degree in Event Management, Hospitality, or a related field, along with at least 12 years of experience in event planning or coordination in a luxury hotel, event venue, or hospitality setting.

Additional Information:

This role requires strong organizational and time management abilities, enabling the coordinator to manage multiple events simultaneously. A creative mindset, attention to detail, and professionalism are essential qualities for this position.

Event Planner and Logistics Coordinator

• Coordinate event operations to ensure efficiency, compliance with policies.
• Maintain events inventory, branding collaterals, and supplies.
• Logistical support for deliverables, vendor registration in SAP Ariba.
• Submit quotes, raise purchase requests on time.
• Liaise with vendors for hotel bookings, transportation, and flights.
• Maintain the Events Calendar.
• Organize physical documents related to events.

Key Responsibilities of the role:

• Administrative : Ensure key controls exist, followed in events. Follow office workflow procedures to ensure maximum efficiency.
• Inventory Management : Maintain events inventory, keep updated from time to time.
• Logistical Support : Provide logistical support for various events, ensure all deliverables available and delivered on time.
• Bookings : Assist with hotel bookings, transportation bookings, flight bookings for all events.
• Accounting : Submit quotes, raise PR on time, track payment status, pay vendors on time.
• Maintaining the Events Calendar : Update calendar regularly, ensure each event confirmed and marked on the calendar.
• Blood Donation Campaigns : Ensure smooth running of blood donation campaigns, make sure all deliverables according to ADIB standards.
• Filing & Organizing : Ensure internal procedures followed, include audit points, aware of legal audit and S&E requirements.
• Post Event Report : Receive or create post-event reports with key information of each event.

Required Skills / Technical Knowledge Required for this role:

• Communication Skills
• Organizational Ability
• Time Management
• Planning Skills
• Technical Knowledge
• Problem Solving
• Attention to Detail
• Event Management Experience
• Compliance Knowledge
• Marketing and Promotion

POSITION SUMMARY

Update information board on a regular basis to inform employees of important events. Provide assistance and guidance to employees who are struggling with job duties (e.g. low package sales numbers). Assign lead calls or emails to Sales Executives based on line rotation. Create spreadsheets to organize information related to Sales and Marketing activities (e.g. mailing lists tours). Enter retrieve reconcile and verify information in software involved in the sales process. Contact appropriate individual or department as necessary to resolve guest calls requests or problems. Promote awareness of brand image internally and externally. Use sales techniques that maximize revenue while maintaining existing guest loyalty to Marriott including up-selling. Encourage guests or callers to purchase or schedule preview package sales/tours and answer questions about property facilities/services.

Assist management in hiring training scheduling evaluating counseling disciplining and motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Report accidents injuries and unsafe work conditions to manager. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; protect company assets. Anticipate and address guests service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others. Ensure adherence to quality expectations and standards; identify recommend develop and implement new ways to increase organizational quality. Read and visually verify information in a variety of formats. Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

PREFERRED QUALIFICATIONS

Education: High school diploma or GED equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: None

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.

Required Experience:

Unclear Seniority

We are seeking Sales professionals who pride themselves on delivering exceptional customer service and providing creative solutions.

As Assistant Director of Catering, you will oversee sales efforts with specific responsibilities for directing sales, training, and maintaining systems to achieve targets.

• Monitor event production to achieve planned goals.
• Plan and establish goals for the Events Office to deliver qualified leads.
• Develop active communication with Rotana Sales Offices and other sources of sales/events information and support.
• Maintain timely and responsive communication with all accounts and prospects.
• Handle group and banquet leads jointly with concerned sales divisions, including all communication, negotiation, and contracting.
• Assess group business to maximize contribution from available space, generating room revenues while achieving banqueting budgets.
• Yield leads prior to sending out offer letters, especially in terms of venue assignment and rates offered.
• Ensure that the Sales and Catering PMS is well managed, maintained, and updated according to company standards.
• Ensure all groups and events are handled in accordance with company policies.
• Manage group business to optimize revenue across rooms, catering, and event spaces, ensuring alignment with overall hotel performance goals.