47 Executive Assistant Positions jobs in Abu Dhabi

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About Wio

About Wio
Wio Bank is a next-generation digital banking platform built to redefine the banking experience for individuals, entrepreneurs, and businesses across the region. Headquartered in the UAE, we combine the agility of a fintech with the strength of a fully licensed bank. By focusing on innovation, simplicity, and customer empowerment, Wio is transforming traditional banking into something smarter, faster, and more personal.
We’re not just building a bank—we’re building a movement. And we’re looking for exceptional talent to join us on this journey.
About The Role
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise—this may be the perfect opportunity for you.
Key Responsibilities
Executive Support

• Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
• Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
• Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
  

• Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Coordinate executive events—both internal and external—including logistics, communications, and resource planning.
  

• Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
• Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
• Identify and recommend improvements to optimize administrative workflows and increase efficiency.
  

• Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
• Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
  

• Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
• Maintain a high standard of professionalism in all communications and interactions, internally and externally.
  

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
• Strong sense of ownership, discretion, and attention to detail.
• Ability to work independently, adapt quickly, and handle confidential information with care.
  

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionAdministrative and Management
• IndustriesBanking

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• Leadership Support: Manage executive calendars, coordinate meetings, and ensure schedules align with strategic priorities. Prepare agendas, circulate materials, record minutes, and follow up on action items.
• Communication & Liaison: Serve as the primary contact between executives and stakeholders, ensuring timely, clear, and professional communication. Prioritize and escalate urgent matters when required.
• Operational Excellence: Oversee travel arrangements, expense reporting, and meeting logistics. Identify opportunities to optimize processes and implement productivity tools.
• Collaboration & Mentorship: Partner with other EAs to share best practices, create process consistency, and support professional development initiatives.
• Cultural Advocacy: Organize team-building and cultural programs that reinforce Core42’s values of grit, passion, and impact.
  

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent professional experience).
• Proven experience as an Executive Assistant, supporting senior leadership in a fast-paced environment.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Exceptional written and verbal communication skills.
• High proficiency in productivity tools, scheduling platforms, and document management systems.
• Discretion and professionalism in handling sensitive information.
• Experience working in technology, cloud, AI, or other high-growth industries.

Executive Assistant

Location: Abu Dhabi, United Arab Emirates

Job Details:

• Bachelor's degree in a related field such as business administration or management
• Proficiency in office software such as Microsoft Office and Google Suite
• Excellent verbal and written communication and presentation abilities
• The ability to multitask and prioritize effectively
• Strong problem-solving skills
• The ability to work well under pressure and handle confidential information with discretion
• Professionalism and ability to interact with high-level executives and external partners
• Ability to initiate meetings in the absence of the Zoo Director
• Ambitious with a proactive attitude to understand the importance of meetings and learn about the zoo's operations to better support the Zoo Director

• Manage and coordinate the daily schedule of the executive efficiently.
• Organize and handle logistics for meetings, including preparing agendas and materials.
• Manage executive correspondence, including email handling and written communications.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Support project management tasks by tracking progress and deadlines.
• Handle confidential information with discretion and integrity in all matters.
• Prepare and review documents, reports, and presentations for executive meetings.
• Act as a liaison between executives and other departments or external partners.
• Assist with planning and executing company events and meetings as needed.
• Perform tasks related to office management, procurement, and inventory control.
• Troubleshoot problems and provide responsive solutions to administrative challenges.
• Enhance productivity by streamlining processes through innovative solutions.
  

• Bachelor's Degree in Business Administration or related field preferred.
• Proven experience as an executive or administrative assistant role required.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent communication skills, both written and verbal, are essential.
• Exceptional organizational skills with a high attention to detail.
• Ability to work independently and handle multiple tasks efficiently.
• Proven ability to maintain confidentiality and possess sound judgment.
  

• Health Insurance
• Visa
• Paid Annual Leaves
• Maternity and Paternity Leaves
  

• Updated CV
• Cover letter
  

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.

JOB PURPOSE:

Looking for a sharp, reliable Executive Assistant to support a senior executive leading transformation and culture initiatives at one of the region’s top banks. This role calls for someone who thrives in fast-paced, evolving environments - managing complex calendars, coordinating across stakeholders, and keeping priorities on track with discretion and calm. You’ll be the operational anchor in a dynamic, high-trust partnership. Familiarity with transformation, culture, or human capital-related work is a plus, especially if you bring a natural sensitivity to people dynamics, tone, context, and influence. We value individuals who are composed, proactive, and bring a steady, solutions-focused energy to their work, someone who helps things move forward with clarity and quiet confidence.

KEY ACCOUNTABILITIES:

Generic Accountability

• Provide a complete secretarial and administrative service to the EVP, Organisation & Culture Transformation to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
• Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
• Provide time management / diary service for the EVP, Organisation & Culture Transformation to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
• Arrange meetings called by the EVP, Organisation & Culture Transformation. Draft the topics of the agenda and prepare minutes of meetings as required.
• Provide efficient personal assistance and correspondence support to EVP, Organisation & Culture Transformation, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
• Act as first point of contact for both internal and external parties who wish to contact or meet the EVP, Organisation & Culture Transformation and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the EVP, Organisation & Culture Transformation.
• Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
• Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
• Screen and respond to incoming calls for the EVP, Organisation & Culture Transformation and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the EVP, Organisation & Culture Transformation as instructed and as per procedures.
• Assist the EVP, Organisation & Culture Transformation in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
• Review, develop and improve on establish work flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
• Perform other similar or related duties as required or assigned by the Line Manager.

• Bachelor’s degree or related discipline.
• 5 - 7 years’ relevant experience in the similar positions

The driving force behind our success has always been the people of AspenTech. What drives us is our aspiration, desire, and ambition to continually improve, overcome hurdles, and challenge the status quo. We foster a culture of passion, pride, and aspiration through career development programs, community service projects, and social events that promote fun and relationship building across our global community.

The Role

If you are an Executive Assistant seeking growth opportunities, AspenTech is looking for a driven individual to support our VP, MEA Sales, and the Sales Organization. You will perform a broad range of administrative duties focused on enhancing the efficiency and effectiveness of the leaders you support.

To succeed in this role, you must be proactive, take initiative, and manage multiple priorities to meet deadlines. Attention to detail, superior communication skills, professionalism, and a strong sense of ownership are essential. You should be a self-starter capable of managing activities with a focus on quality and timeliness.

Your Responsibilities

• Manage complex calendars, arrange meetings, and record minutes as needed.
• Coordinate in-person meetings and events, handling logistics such as invites, agendas, and venues.
• Serve as the primary contact among executives, team members, customers, and external partners.
• Handle travel arrangements for the VP and leadership team, including itineraries, visas, flights, hotels, and transportation.
• Support expense claims, purchase requests, and service requests related to the team’s operations.
• Assist with office management, including maintenance, supplies, and office openings.
• Support legal, IT, sales operations, and HR activities as required.
• Manage shipments, data reports, event registrations, and organizational charts.
• Coordinate visa applications and manage meeting room bookings.
• Support regional activities such as HR initiatives, hotel negotiations, and leadership forums.

Qualifications

• At least 5 years supporting executive-level management in a corporate environment.
• High School diploma required; Bachelor's degree preferred.
• Strong organizational skills, proactive, and able to work independently.
• Ability to meet deadlines in a fast-paced environment with competing priorities.
• Excellent verbal and written communication skills.
• Effective in managing workload and balancing tasks.
• Thorough, detail-oriented, and a good team player.
• Self-motivated with a strong sense of ownership.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

• Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and events, ensuring all logistics are handled efficiently.
• Maintain and update filing systems, databases, and records, both electronic and physical.
• Liaise with internal and external stakeholders, building and maintaining positive relationships.
• Perform other administrative duties as assigned to support the executive team.

• Bachelor’s degree or equivalent experience in business administration or a related field.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English (Arabic or German is a plus).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team, demonstrating initiative and reliability.
• High level of professionalism, discretion, and confidentiality.
• Flexibility and adaptability to changing priorities and demands.

Epic Piping has an exciting opportunity available for Executive Assistant to be an integral part of our corporate team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You’ll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt.
What You’ll Do

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Proven experience as executive assistant secretary
• Proficient in MS Office
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
  

• Accountability - Ability to accept responsibility and account for her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Loyal - The trait of feeling a duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
  

• Education: Diploma / bachelor's degree
• Experience: 3-5 Years of Relevant Work Experience
• Computer Skills: Microsoft Office
• Gender: Female
• Nationality: Indian / Pilipino
• Salary negotiable
  

• Competitive insurance and benefit options
• Paid vacation 30 days after one year completion + annual ticket
  

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.