269 Executive Assistant Positions jobs in Abu Dhabi

Join to apply for the Executive/Personal Assistant role at Airalo

Join to apply for the Executive/Personal Assistant role at Airalo

Get AI-powered advice on this job and more exclusive features.

About Airalo
Alo Airalo is the world's first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About Airalo
Alo Airalo is the world's first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .
About You
We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.
About The Role
Position : Full-time / Employee
Location: Remote-first
Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits
We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.
Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.
Responsibilities Include But Are Not Limited To

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.
  
  

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Telecommunications, Travel Arrangements, and Technology, Information and Media

Referrals increase your chances of interviewing at Airalo by 2x

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 4 weeks ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Executive/Personal Assistant role at Airalo

Join to apply for the Executive/Personal Assistant role at Airalo

Get AI-powered advice on this job and more exclusive features.

About Airalo
Alo Airalo is the world's first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About Airalo
Alo Airalo is the world's first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .
About You
We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.
About The Role
Position : Full-time / Employee
Location: Remote-first
Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits
We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.
Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.
Responsibilities Include But Are Not Limited To

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.
  
  

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Telecommunications, Travel Arrangements, and Technology, Information and Media

Referrals increase your chances of interviewing at Airalo by 2x

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 4 weeks ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Executive/Personal Assistant role at Airalo

Join to apply for the Executive/Personal Assistant role at Airalo

Get AI-powered advice on this job and more exclusive features.

About Airalo
Alo Airalo is the world's first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About Airalo
Alo Airalo is the world's first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .
About You
We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.
About The Role
Position : Full-time / Employee
Location: Remote-first
Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits
We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.
Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.
Responsibilities Include But Are Not Limited To

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.
  
  

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Telecommunications, Travel Arrangements, and Technology, Information and Media

Referrals increase your chances of interviewing at Airalo by 2x

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 4 weeks ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Executive/Personal Assistant role at Airalo

Join to apply for the Executive/Personal Assistant role at Airalo

Get AI-powered advice on this job and more exclusive features.

About Airalo
Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About Airalo
Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .
About You
We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.
About The Role
Position: Full-time / Employee
Location: Remote-first
Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits
We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.
Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.
Responsibilities Include But Are Not Limited To

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.
  

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required
  

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionAdministrative
• IndustriesTelecommunications, Travel Arrangements, and Technology, Information and Media

Referrals increase your chances of interviewing at Airalo by 2x

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 4 weeks ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Join to apply for the Executive/Personal Assistant role at Airalo

Join to apply for the Executive/Personal Assistant role at Airalo

Get AI-powered advice on this job and more exclusive features.

About Airalo
Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .

About Airalo
Alo! Airalo is the world’s first eSIM store that helps people connect in over 200+ countries and regions across the globe. We are building the next digital service that revolutionizes the telecom industry. We are a travel-tech company and an equal-opportunity environment that values and executes diversity, inclusion, and equity. Our team is spread across 50+ countries and six continents. What glues us together is our commitment to changing the way you connect .
About You
We hope that you care deeply about the quality of your work, the intrinsic worth of tasks, and the success of your team. You are self-disciplined and do not require micromanagement in terms of your skillset and work ethic. You do your best to flourish as an individual every day while working hard to foster a collaborative team environment. You believe in the importance of being — and staying — authentic, honest, positive, and kind. You are a good interlocutor with clear and concise communication. You are able to manage multiple projects, have an analytical mind, pay keen attention to detail, and love to get your hands dirty. You are cognizant, tolerant, and welcoming of vulnerabilities and cultural differences.
About The Role
Position: Full-time / Employee
Location: Remote-first
Benefits: Health Insurance, work-from-anywhere stipend, annual wellness & learning credits, annual all-expenses-paid company retreat in a gorgeous destination & other benefits
We're looking for an experience Executive Assistant to work closely with our CEO. This pivotal role is perfect for someone who excels in a dynamic, fast-paced, and high-growth environment. Based in Dubai, you'll be instrumental in optimizing our CEO's effectiveness and ensuring seamless operations. We're looking for someone with an uncanny ability to anticipate needs; someone who can proactively identify solutions.
Your contributions will directly enable our CEO to concentrate on critical big-picture goals, global expansion, and innovative new initiatives. Our ideal candidate has outstanding organizational skills, impeccable communication, and the capacity to work autonomously with the utmost discretion and confidentiality within our diverse international team.
Responsibilities Include But Are Not Limited To

• Manage and optimize a dynamic and complex calendar for our CEO, including scheduling meetings, appointments, and events across multiple time zones.
• Manage both work and personal commitments
• Resolve scheduling conflicts, and ensure our CEO is thoroughly prepared and briefed for all commitments.
• Oversee our CEO's inbox, drafting, reviewing, and dispatching emails and other correspondence on their behalf.
• Act as a central liaison for internal and external stakeholders, maintaining professional and clear communication.
• Identify potential issues and develop effective solutions, often anticipating challenges before they arise.
• Demonstrate flexibility and resilience in managing diverse demands and unexpected situations calmly and effectively.
  

• You'll need at least 7+ years of experience as an Executive Assistant, supporting top-level executives.
• You'll have a proven track record of managing complicated global schedules, really showing off your organisational skills
• Experience working with teams from different cultures and time zones is a big plus Fantastic written and verbal communication skills in English
• You'll be a whiz with Google Workspace, Slack and Notion, or can pick up new tech quickly
• Great people skills – you'll be able to build trust and good relationships with anyone, anywhere.
• Fluency in Arabic is required
  

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionAdministrative
• IndustriesTelecommunications, Travel Arrangements, and Technology, Information and Media

Referrals increase your chances of interviewing at Airalo by 2x

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

Global Village, Dubai, United Arab Emirates 4 weeks ago

Global Village, Dubai, United Arab Emirates 1 month ago

Global Village, Dubai, United Arab Emirates 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

Digital & Technology

Abu Dhabi, UAE

Job Overview:

• The Executive Assistant to the Chief Digital & Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara's digital transformation and technology strategy.
• This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
• The Executive Assistant will play a pivotal role in ensuring that the CDTO's office operates efficiently and effectively.

Duties & Responsibilities:

• Manage the CDTO's calendar, travel, and scheduling with precision, ensuring optimal time management.
• Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
• Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
• Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.

• Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
• Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
• Assist in documenting business processes, SOPs, and workflows.
• Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.

• Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
• Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
• Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms

• Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
• Strong background in technology, digital transformation, live entertainment, sports, or related industries.
• Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
• Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
• Bachelor's degree in Business Administration, Information Technology, or related field
• Master's degree preferred
• Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
• Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
• Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
• Strong presentation and report design capability.
• Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
• Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
• Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
• Organization & Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
• Confidentiality & Integrity: Trusted to handle sensitive and confidential information with discretion.
• Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
• Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
• Problem-solving: Proactive, resourceful, and solutions-oriented.
• Attention to Detail: High accuracy in documentation, reporting, and follow-up.
• Collaboration: Effective team player who facilitates coordination across diverse teams.

We are looking for an executive assistant who shall provide sophisticated administrative support to our group senior leadership team, managing their schedule, handling communications, coordinating meetings, preparing documents, arranging travel, and serving as a liaison with internal and external stakeholders.

• Calendar and Meeting Management: Schedule appointments, coordinate meetings, book rooms, and manage conference calls.
• Communication and Correspondence: Handle emails, phone calls, and other communications, screening them and responding appropriately.
• Travel and Logistics: Arrange flights, hotels, and other travel needs for executives, creating itineraries.
• Document Preparation: Create and organize presentations, reports, memos, and other documents.
• Information Management: Manage files, organize records, and conduct research to provide information for decision-making.
• Liaison: Act as a point of contact between the executive and other staff, stakeholders, or visitors.
• Special Projects: Assist with ad-hoc tasks and special projects as needed.
• Office Support: Handle general administrative duties, including conference room bookings, managing supplies and maintaining office organization.
• Office hours and flexibility: Required to work during office hours with flexibility to work longer hours as needed and occasional remote support after office hours or on holidays.

• Bachelor's degree in relevant fields and/or advanced degree or professional certifications or training preferred.
• Minimum of five years of experience in a relevant domain, preferably in the financial services industry or fintech sector.
• Strong written and verbal communication skills for professional interaction.
• Excellent organizational and time management abilities, with the capacity to manage multiple tasks and priorities.
• Attention to detail and meticulousness in tasks to ensure accuracy.
• Problem-solving skills and proactive issue resolution.
• Confidentiality and discretion in handling sensitive information.
• Technical proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Adaptability and the ability to handle changing priorities in a fast-paced environment.
• Interpersonal skills and professionalism to build effective working relationships.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: IT Services and IT Consulting

Note: Referrals increase your chances of interviews. This posting focuses on the Executive Assistant role and not on other listed positions.

Magic Global Village, Dubai, United Arab Emirates

Executive Assistant (Tax Expert) - Freelance, Remote

Location: Global+

Compensation: $6.00 / hour

A US-based tax, bookkeeping, and financial advisory firm with 20+ years of experience supports individuals and small-to-midsize businesses with multi-state tax needs, reliable bookkeeping, and strategic advisory. They combine proactive planning with clear communication to reduce surprises and deliver peace of mind. Secure technology and a client portal underpin their high-trust, high-compliance approach.

This role exists to ensure timely, accurate handling of high-volume, time-sensitive client communications, particularly around IRS/state tax notices, while maintaining strict data security and confidentiality. The position will streamline call handling, inbox triage, and scheduling, and improve CRM data integrity during a migration from Keap to GoHighLevel. By providing informed first responses and routing, the role frees senior staff to focus on complex tax work and client advisory.

• Triage and manage Outlook inboxes; draft clear, compliant email responses; escalate complex issues promptly.
• Review IRS/state letters and draft suggested replies for approval, using correct tax terminology and guidance.
• Use Drake (or similar tax software) to look up client situations and provide informed first responses or route to the correct team member.

• Handle inbound calls via RingCentral web; qualify or route leads; book client calls/meetings.
• Coordinate with answering services to reduce missed/mishandled calls and ensure seamless handoffs.
• Manage calendars in Outlook/Teams; schedule internal/external meetings and maintain an organized cadence.

• Add leads, update statuses, and manage tasks/pipelines in Keap; support migration and adoption of GoHighLevel.
• Maintain data quality, standardize fields/pipelines, and ensure information completeness and accuracy.
• Document simple workflows and SOPs to reduce friction and improve consistency.

• Maintain shared file organization in OneDrive/Google Drive with logical naming and access controls.
• Keep process documentation up to date; leverage Copilot/ChatGPT responsibly for draft content and checklists.

• Safeguard client confidentiality and follow firm policies on data access, storage, and communication.
• Escalate complex tax issues appropriately; ensure responses and actions align with compliance standards.

Required:

• 2+ years of US tax-industry experience handling IRS/state notices and related client communications.
• Working knowledge of IRS individual income tax forms (1040 series) and common tax terminology.
• Proficiency with Drake or comparable tax software for client lookups and status checks.
• Strong English communication (written and verbal) with proven client-facing experience.
• Hands-on experience with Outlook, Teams, OneDrive/Google Drive, RingCentral, and a CRM (Keap and/or GoHighLevel).
• Ability to work Monday–Friday, 9:00 am–5:00 pm Eastern Time (40 hours/week).
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Technical: Outlook/Teams power user; RingCentral call handling; Drake or similar tax software; CRM workflows (Keap, GoHighLevel); data hygiene; file organization in OneDrive/Google Drive; responsible use of Copilot/ChatGPT.
• Soft skills: Customer-centric, detail-obsessed, clear writer, calm under time pressure, excellent judgment on when/how to escalate, process-oriented and proactive.

You should apply if…

• You're energized by helping clients quickly and accurately, especially with time-sensitive tax notices.
• You thrive in structured, process-driven environments and take pride in clean data and organized systems.
• You're resourceful, technology-friendly, and know when to draft a response versus escalate for deeper review.
• You value confidentiality, handle sensitive information with care, and collaborate well via MS Teams.

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or similar or higher operating system
• 40 hours per week
• Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)
Compensation
• $6 per hour
• No benefits package included
Benefits
Seniority level
• Entry level
Employment type
• Full-time
Job function
• Administrative
• Industries: Software Development

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