73 Executive Support jobs in the United Arab Emirates

• Bachelor's degree in finance, accounting, business administration or a related field (finance qualification strongly preferred)
• Minimum 5 years of senior executive support experience, preferably within financial services or a multinational corporate environment
• Demonstrated understanding of financial statements, reporting cycles, and corporate finance concepts
• Exceptional written and verbal communication skills, with proven experience preparing financial reports, investor decks, and board presentations
• Advanced proficiency in Microsoft PowerPoint, Excel, and business communication tools
• Experience managing global stakeholder relationships across multiple regions and time zones
• High degree of discretion and professionalism in handling sensitive and confidential financial information
  

• Prepare, edit, and enhance financial presentations, board reports, investor updates, and executive-level communications
• Support the CFO in compiling financial insights and data for ExCo and board-level discussions
• Coordinate and manage logistics for leadership meetings, investor roadshows, earnings calls, and multi-stakeholder engagements
• Independently manage select projects and follow through on strategic initiatives with minimal oversight
• Liaise on behalf of the CFO with internal departments, board members, external advisors, and investors
• Assist with the budget planning cycle, forecasting processes, and quarterly business reviews
• Track action items and ensure timely follow-up on strategic and operational priorities
• Maintain an organized system for managing financial documents, board papers, and meeting briefs
• Provide full administrative support including complex calendar management and global travel arrangements

• Strategic mindset with a proactive, anticipatory approach to executive support
• Strong analytical skills with the ability to quickly grasp financial concepts and data
• Highly organized with strong attention to detail and ability to manage multiple priorities under pressure
• Confidentiality, discretion, and sound judgment in all matters
• Adaptability and flexibility to work across time zones and occasionally outside standard business hours

The role of the Senior Executive Coordinator is to provide high-level administrative support to a senior executive, ensuring seamless day-to-day operations and achieving strategic objectives. This position requires exceptional organizational skills, a proactive approach, and excellent communication abilities.

• Manage complex scheduling and calendar coordination across internal teams, clients, and external stakeholders.

• Organize and prepare materials for meetings, presentations, and reports; compile data and produce executive-level summaries.

• Screen and prioritize emails, correspondence, and requests, ensuring timely follow-up and appropriate responses.

• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.

• Act as a liaison between the executive and internal/external stakeholders, ensuring smooth communication flow.

• Track key projects, deliverables, and initiatives, proactively following up on deadlines and action items.

• Handle confidential information with discretion and maintain a high level of professional integrity.

• Assist with organizing team events, meetings, conferences, and technical workshops.

• Perform general administrative duties such as filing, record-keeping, procurement requests, and office management tasks.

• Proven experience as an executive assistant or in a similar role supporting senior leadership.

• Exceptional organizational and time-management skills.

• Strong interpersonal and communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion.

• Excellent problem-solving skills and attention to detail.

• Flexibility and adaptability in a fast-paced environment.

• Professional demeanor and a positive attitude.

• Experience with project management tools and software is a plus.

• Opportunities for career growth and development in a dynamic organization.

• Competitive compensation package and benefits.

• A collaborative and supportive work environment.

• Recognition and rewards for outstanding performance.

• Professional development opportunities through training and education programs.

Join our organization and be part of a talented team that values innovation, excellence, and teamwork. If you are a highly organized and motivated individual who thrives in a fast-paced environment, we encourage you to apply for this exciting opportunity.

We are an equal opportunities employer and welcome applications from diverse candidates. Our organization is committed to creating an inclusive work environment where everyone feels valued, respected, and supported.

We are seeking a seasoned Operations Manager to provide comprehensive support to our team and office.

• This role is responsible for all non-legal, management issues arising in the course of the business of the office.

The ideal candidate will have a solid background in Operations with at least 3 years experience in a management role in a similar sized or larger firm within the UAE.

1. Liaising with senior support managers on a daily basis to highlight any management issues which may require addressing.
2. Working with the IT Analyst to ensure the IT requirements of the Dubai office are met.
3. Assisting with management and reporting on the accounts / billing of the office.
4. Preparing the office's annual expenditure budget.
5. Implementing existing and new policies, and being a point of escalation for all HR queries.
6. Ensuring all CPD and maintenance of admissions are updated.
7. Liaising with regulatory bodies to ensure compliance with all processes and procedures.
8. Managing the premises and facilities requirements of the office.
9. Supervising review of AMC and supplier contracts.
10. Overseeing reception and office/facilities to ensure excellent client experience.
11. Coordinating and supporting the implementation and maintenance of the Business Continuity Plan (BCP).
12. Manage First Aid and Fire Marshal responsibilities.

• Proficient in Microsoft Office Suite (Word, PowerPoint and Excel) and Office 365.
• Proficiency with HRIS and other HR related applications.
• Working knowledge of UAE/DIFC Employment Law and Health & Safety regulations.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to prioritise work to meet deadlines and daily requirements in a fast-paced environment.
• Ability to work independently and with others to accomplish project objectives.

We value diversity and are committed to creating an inclusive workplace culture. We believe that this approach helps us better understand our clients' needs and stay ahead in a rapidly changing world.

About the Position:

• Support our Managing Director with high-level administrative tasks, including calendar management and meeting coordination.
• Maintain confidentiality in handling sensitive information.
• Manage internal and external communication on behalf of the MD.
• Handle HR-related duties, such as employee records and onboarding coordination.
• Coordinate office operations, supplies, and vendors as needed.
• Prepare reports, presentations, and other documents as requested.

About You:

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Minimum 3 years of experience in an executive assistant or administrative role.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to work independently, anticipate needs, and take initiative.

We are seeking a highly skilled administrative professional to fill this key role in Abu Dhabi, UAE.

The ideal candidate will have at least 3 years of experience in administrative support and be able to work independently with minimal supervision. Candidates from diverse backgrounds are welcome to apply.

The successful candidate should possess excellent communication skills, both written and verbal, be highly organized, and able to multitask effectively. Proficiency with the Microsoft Office Suite is a must, along with the ability to work with various software programs.

Responsibilities include providing administrative support such as handling incoming calls, scheduling meetings, managing emails, preparing documents, organizing files, maintaining records of customer inquiries, and other tasks as assigned. The candidate must interact professionally with customers and assist the team in providing exceptional customer service.

This is an exciting opportunity for someone who enjoys working in a fast-paced environment and is eager to take on new challenges and responsibilities.

We are seeking an exceptional support professional to provide top-notch assistance to our executive team member.

• Respond to calls, messages, and schedule meetings on behalf of the executive.
• Record notes, manage calendars, and maintain accurate documentation systems.
• Assist with communication, manage sensitive matters, and foster a positive working environment.
• Coordinate travel arrangements, read and write correspondence, and photocopy documents.
• Drive business growth through strategic marketing and promotional activities.

Qualifications:

• Native language proficiency in Russian.
• Preferably with sales experience.
• At least 1 year of experience working as a support professional in a similar industry.
• Familiarity with social media platforms (Instagram/Facebook).
• Excellent communication and time management skills.

We are seeking an experienced and highly skilled Executive Support Professional to join our team.

• A bachelor's degree in any subject is mandatory.
• A minimum of one year of experience in a similar administrative role in the UAE is required.
• Female candidates under sponsor or spouse visa are preferred.
• The ideal candidate should be available to start immediately.
• Candidates must be physically present in the UAE.

• This is a mid-senior level position within an administrative job function.
• The successful candidate will be employed on a full-time basis.
• The role involves providing high-level support and assistance to senior executives.
• The industry sector for this role is education administration programs.

• This is a fantastic opportunity to work in a dynamic and supportive environment.
• The ideal candidate will have excellent communication and interpersonal skills.
• We offer a competitive salary and benefits package.

• The successful candidate will be expected to work independently with minimal supervision.
• A bachelor's degree in business administration or a related field is highly desirable.
• Experience working in a fast-paced office environment is essential.

Job Opportunity:

We are seeking a skilled professional to provide high-level administrative support to our senior executives.

Main Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Arrange travel logistics, including flights, accommodations, transportation, and detailed itineraries.
• Draft, proofread, and format correspondence, reports, presentations, and other business documents.
• Serve as the liaison between the executive and internal teams, clients, and external stakeholders.
• Organize and maintain both physical and digital files, records, and confidential documents.
• Support the planning and execution of meetings, off-sites, events, and board activities.
• Monitor and follow up on key action items, project timelines, and deadlines.
• Assist with personal or ad hoc tasks as needed.

Qualifications and Skills:

• Bachelor's degree or equivalent professional experience preferred.
• Proven experience in an administrative role or similar support position.
• Excellent organizational and multitasking skills with attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to exercise sound judgment and maintain confidentiality.
• Self-motivated and capable of working independently or as part of a team.

Desirable Qualities:

• Experience supporting C-level executives or in a fast-paced executive environment.
• Familiarity with project management tools or CRM systems.
• Professional demeanor and ability to interact with senior stakeholders.
• Flexibility and adaptability to changing priorities and schedules.

About the Role

We are seeking a highly organized and detail-oriented support professional to provide comprehensive assistance to our senior leaders.

The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment, and demonstrate a high level of professionalism.

This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitude.

Responsibilities

• Coordinate and manage daily schedules of multiple senior leaders with precision.
• Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
• Prepare senior leaders for meetings, providing all necessary materials and information.
• Manage incoming and outgoing communications, including emails, phone calls, and letters.
• Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
• Prioritize and respond to urgent communications promptly and efficiently.
• Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
• Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
• Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
• Manage office supplies and equipment, ensuring the office environment is organized and well-stocked.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders.

Requirements

• Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate environment.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
• Excellent written and verbal communication skills in English; native English speaker is an advantage.
• Strong attention to detail and accuracy, ensuring high-quality work.
• Ability to maintain a positive attitude and work well under pressure.
• Familiarity and comfort with senior management environments.
• High level of integrity and ability to handle confidential information discreetly.
• Flexibility and adaptability to changing priorities and demands.

What Equips You for the Role

You will have a bachelor's degree or equivalent work experience and at least 3 years of experience in a similar role.

About the Team

You will be reporting to the Group Head of Financial Services Transformation and Development.