74 Office Operations jobs in Abu Dhabi

We are seeking a highly skilled Office Manager to oversee our Abu Dhabi office operations.

• Ensure daily office operations run smoothly and efficiently
• Supervise and support a team of administrative staff
• Develop and implement administrative policies to enhance productivity
• Maintain accurate records and files according to company standards
• Handle correspondence, including emails, phone calls, and mail professionally
• Prepare reports and presentations for management as needed
• Assist with budget planning and expense monitoring for the office
• Facilitate cross-departmental coordination for seamless communication within the organization

To be successful in this role, you will need:

• A Bachelor's degree in Business Administration or a related field
• Proven experience as an Administrative Manager or similar position
• Excellent organizational and time-management skills
• Strong leadership abilities with a hands-on approach to management
• Proficiency in Microsoft Office Suite
• Fluency in English (Arabic proficiency is a plus)
• Able to multitask and prioritize tasks effectively

The primary objective of this administrative support role is to ensure seamless day-to-day office operations. This entails managing incoming and outgoing mail, organizing files, ordering office supplies, responding to customer inquiries via phone or email, scheduling meetings, preparing necessary documents and presentations for staff members, and providing assistance with bookkeeping tasks such as invoicing and accounts receivable/payable.

For this position, we seek an individual who possesses excellent time management skills, can work independently or as part of a team, and has proficiency in English along with expertise in Microsoft Office Suite (Excel, Word, etc.).

Job Overview:

We are seeking a detail-oriented and proactive individual to oversee daily administrative operations and ensure the smooth running of our office. The ideal candidate is highly organized, resourceful, and possesses excellent communication skills.

Key Responsibilities:

• Manage day-to-day office operations, including correspondence, filing, and scheduling.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment.
• Maintain office supplies, equipment, and inventory, coordinating with vendors as required.
• Organize meetings, appointments, and travel arrangements for staff and management.
• Assist in preparing reports, presentations, and other documentation.
• Oversee office maintenance, ensuring cleanliness, safety, and compliance with company policies.
• Support HR functions such as onboarding, attendance tracking, and maintaining employee records.
• Manage incoming calls, emails, and inquiries, routing them appropriately.
• Coordinate with finance on petty cash, expense reports, and invoice processing.
• Provide administrative support to various departments as needed.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Language: fluent in Arabic and English (read, write, and speak).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Essential Competencies:

• Professionalism and discretion.
• Time management.
• Initiative and adaptability.
• Strong interpersonal skills.
• Customer service orientation.

The Senior Office Manager is responsible for overseeing the day-to-day operations of a leading organisation, ensuring efficiency and compliance with company standards.

• Key Responsibilities:
• Manage office operations to achieve organisational objectives.
• Oversee secretarial and business support functions.
• Develop and implement office management strategies.
• Coordinate with internal departments to streamline administrative processes.

To succeed in this role, you will need:

• Proven experience in office management.
• Strong leadership and organisational skills.
• Excellent communication and coordination abilities.
• Proficiency in budget management and resource allocation.
• A results-driven approach with attention to detail.

This role offers a comprehensive benefits package, including:

• Medical insurance coverage.
• Performance-based bonus structure.
• Educational support for dependants.
• A permanent role with opportunities for career progression.

We are seeking a seasoned professional to lead our back-office operations. The ideal candidate will have extensive experience in managing financial processes, ensuring accuracy and compliance.

This pivotal role oversees key areas such as invoicing settlements payments and client reporting, guaranteeing top-notch efficiency and scalability.

Responsibilities:

• Optimize financial processes including invoicing payment settlements reconciliations and client reporting.
• Implement controls to ensure compliance and mitigate operational risks.
• Ensure data integrity through robust controls and regular audits.
• Design refine back-office processes for increased efficiency and streamlined operations.
• Collaborate with finance legal compliance customer support and tech teams to enhance cross-department efficiency.
• Prepare and deliver timely accurate client statements reports and internal documentation.

The successful candidate will possess the following skills and qualifications:

• At least 7 years of experience in brokerage operations.
• Extensive expertise in managing back-office operations within financial services companies.
• Master knowledge of financial operations from settlements to data management and regulatory reporting.
• Ability to drive impactful results by implementing process improvements lean methodologies and automation strategies.

Deliver high-quality operational support to our business units, covering Retail ELITE, GPB Islamic and Conventional segments, SME Islamic segment, NHL, and CCQ data entry.

• Earn a reputation for delivering tasks on time with strong discipline and punctuality.
• Maintain seamless operations by adhering to established policies and procedures.
• Participate actively in training programs and development opportunities to enhance skills and knowledge.
• Foster effective communication with internal and external departments, meeting agreed service level expectations.

• A secondary education or diploma in any field; 1-2 years of experience in back office or front-line desk roles.
• Excellent English language skills, with proficiency in Arabic an asset.
• A strong team player with problem-solving skills and market knowledge.
• Demonstrated knowledge of banking operations, administration, and technical areas.

• An opportunity to develop your skills and advance in your career.
• A dynamic work environment that values teamwork and continuous learning.

Job Overview:

This role involves supervising and managing all staff tasks to ensure excellent guest service and personal recognition.

As a pivotal figure in the front office, you will oversee daily operations with meticulous attention to detail. This entails ensuring exceptional guest satisfaction, guiding team members, and collaborating with other departments.

You will play a key role in managing day-to-day operations, supervise front desk staff, handle guest arrivals and departures, and resolve any issues or concerns promptly and professionally.

• Effectively manage day-to-day operations to deliver seamless service
• Supervise front desk team members, providing guidance and performance evaluations
• Handle guest check-ins and check-outs, resolving issues or complaints efficiently
• Maintain adherence to hotel standards and procedures

You will also support the Front Office Manager in preparing reports, maintaining budgets, and achieving departmental goals. Excellent communication and interpersonal skills are crucial in delivering outstanding customer service standards.

Prior experience in a luxury hotel environment is preferred, and multilingual abilities are a plus.

To succeed in this role, you should have a degree in Hospitality Management, a minimum of 2-3 years of experience in Front Office, with at least 1 year in a supervisory or assistant managerial position.

• Degree in Hospitality Management
• Minimum 2-3 years of experience in Front Office, with at least 1 year in a supervisory or assistant managerial role
• Strong leadership, communication, and interpersonal skills

• Mid-Senior level

Are you passionate about financial operations
If so we have a remarkable opportunity for you Based in the vibrant city of Dubai but with the flexibility of a global reach our client is a leading entity specialized in FinTech solutions and pioneering technology.

The Head of Back Office Operations plays a pivotal role in keeping everything running smoothly behind the scenes. From managing invoicing settlements payments and client reporting to overseeing onboarding and offboarding this position ensures top-notch efficiency accuracy and compliance across all business lines.

What your responsibilities will include:

• Lead and optimize invoicing payment settlements financial reconciliations and client reporting processes across multiple business units ensuring seamless execution and precision.
• Implement rigorous financial and operational controls to ensure compliance and mitigate operational risks
• Keep the integrity and accuracy of internal information and client data with robust controls and regular audits.
• Design and refine back-office processes to boost efficiency scalability and streamline operations through lean process improvements.
• Collaborate closely with finance legal compliance customer support and tech teams to align workflows enhance cross-department efficiency and resolve operational challenges smoothly.
• Lead the preparation and delivery of precise timely client statements reports and internal documentation.

Qualifications:

• At least 7 years of hands-on experience in brokerage operations.
• Leverage extensive expertise in managing back-office operations within financial services brokerage fintech or payment processing companies.
• Master financial operations from settlements and invoicing to payments client onboarding/offboarding data management and regulatory reporting.
• Drive impactful results by implementing process improvements lean methodologies and automation strategies.
• Ensure a seamless client onboarding and offboarding process while maintaining full regulatory compliance delivering a hassle-free experience for every client.

Preferred Qualifications:

• Excellent analytical organizational and communication skills
• High attention to detail and ability to work independently

Joining us means youll enjoy:

• A vibrant and innovative work culture encouraging creativity and teamwork.
• Vast opportunities for professional advancement and skill enhancement.
• Flexible work arrangements and the potential for international work exposure.
• permanent contract or B2B contract

Sounds interesting Send us your CV by applying to this page

The provision of personal data by you is fully voluntary and the basis for their processing is your consent. We have prepared some necessary information you can find in document: Information regarding the processing of your personal data. There you will find how your Personal Data is being processed and what your rights are in connection to this.

The personal data will be processed by Sowelo Consulting spka z ograniczon odpowiedzialnoci spka komandytowa with its registered seat in Cracow (Limited Partnership) registered in National Court Register (KRS) under no.Sowelo Consulting spka z ograniczon odpowiedzialnoci (LLC) with its registered seat in Cracow registered in National Court Register (KRS) under no.our Employees and Subcontractors (jointly referred to as the Company).

Sowelo Consulting sp. z o.o. sp. k. is entered in the register of employment agencies under the number: 17107

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Senior IC