10 Office Operations jobs in Abu Dhabi

Administrative Assistant Job Description

We are seeking a highly organized and efficient Administrative Assistant to join our team in Abu Dhabi. The role involves creating a positive work environment and managing daily office operations, requiring excellent customer service and administrative skills.

The ideal candidate will have strong communication skills, a friendly demeanor, multitasking ability, and a solid background in office administration.

• Key responsibilities include front desk coordination, client service, administrative support, IT support, office access, meeting room booking, and courier services.
• Proficiency in Word, PowerPoint, Excel, Outlook, and knowledge of video conferencing platforms and smart office solutions are required.

A minimum of 3 years of experience in a corporate reception or office administration role, preferably in financial services, management consultancy, or professional services is essential for this position.

We are looking for an organized and proactive Operations Management Coordinator to manage daily office operations, support the COO, and coordinate cross-department tasks.

1. Manage the COO’s calendar, meetings, travel, and records.
2. Prepare and distribute reports, presentations, and documents with departments.
3. Organize and maintain files for correspondence, project documents, and financials.
4. Act as the primary point of contact for external stakeholders (consultants, contractors, vendors, authorities).
5. Track and organize project documents (tenders, contracts, schedules, etc.) to ensure they are up-to-date and accessible.
6. Handle confidential information with discretion.

1. 3+ years of experience in Document Control, Executive Assistant, or Coordinator roles in construction.
2. Proficient in Microsoft Office Suite and construction management software.
3. Strong organizational, time-management, and communication skills.
4. Detail-oriented, proactive, and able to work independently.

3 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

RINA is currently recruiting for a Middle East Area Operations Management Senior Vendor Inspector to join its office in Abu Dhabi within the Energy Procurement Solutions Division.
Mission
A Senior Vendor Inspector not only performs advanced inspection tasks but also takes mentoring, and continuous improvement responsibilities.
Key Accountabilities
'1. Mentorship and Supervision:

• Provide mentorship to the junior Expediters, if applicable, ensuring that all team members are aligned with project goals and timelines.
• Oversee and coordinate inspection activities to ensure efficiency and consistency within the team.
• Technical Expertise:
• Possess advanced technical knowledge and expertise in the relevant industry, materials, and inspection methodologies.
• Stay updated on industry standards, regulations, and emerging technologies to enhance the inspection process.
• Operate for complex customer and critical large-scale projects
• Process Improvement:
• Identify opportunities for process improvement within the inspection workflow.
• Implement best practices to optimize efficiency, accuracy, and overall effectiveness of the inspection process.
• Training and Development:
• Train and mentor junior inspectors, sharing knowledge and providing guidance on complex inspections.
• Develop and conduct training programs to enhance the skills and competencies of the inspection team.
• Quality Management:
• Take a lead role in quality management processes, ensuring that inspection activities align with organizational quality objectives.
• Implement and monitor quality assurance measures to enhance the reliability of inspection outcomes.
• Advanced Document Review:
• Conduct in-depth reviews of complex technical and quality documents, providing critical insights and recommendations for improvement.
• Ensure that documentation complies with the highest standards and is suitable for regulatory requirements.
• Root Cause Analysis:
• Conduct thorough root cause analyses in cases of non-conformance or quality issues.
• Implement corrective and preventive actions to address identified root causes and prevent recurrence.
• Regulatory Compliance:
• Stay abreast of regulatory changes and ensure that inspection processes align with evolving industry standards and regulations.
• Collaborate with regulatory bodies to ensure compliance and obtain necessary certifications.
  

• Certified Welding Inspector (CWI) – AWS or equivalent.
• Non-Destructive Testing (NDT) Certifications – Level II or III (ASNT, ISO 9712, PCN, or equivalent) in methods such as UT, RT, MT, PT.
• ISO 9001:2015 Lead Auditor Certification – for quality management system auditing.
• API Certifications (e.g., API 510, API 570, API 653) – for inspectors working in Oil & Gas.
• Coating Inspection (NACE or FROSIO Certification) – if coatings and corrosion protection are relevant.
• Pressure Equipment Directive (PED) or ASME Inspection Certification – for those involved in pressure vessel inspections.
  

• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
  

• Seniority levelMid-Senior level

• Employment typeContract

• Job functionSales and Business Development
• IndustriesMechanical Or Industrial Engineering, Environmental Services, and Information Technology & Services

Referrals increase your chances of interviewing at RINA by 2x

Get notified about new Senior Area Manager jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates.

Abu Dhabi Emirate, United Arab Emirates 6 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 6 months ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 hour ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi Emirate, United Arab Emirates 2 weeks ago

Abu Dhabi Emirate, United Arab Emirates 1 hour ago

Abu Dhabi Emirate, United Arab Emirates 2 days ago

Abu Dhabi Emirate, United Arab Emirates 2 weeks ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi Emirate, United Arab Emirates 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

3 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

RINA is currently recruiting for a Middle East Area Operations Management Senior Vendor Inspector to join its office in Abu Dhabi within the Energy Procurement Solutions Division.

Mission

A Senior Vendor Inspector not only performs advanced inspection tasks but also takes mentoring, and continuous improvement responsibilities.

Key Accountabilities

'1. Mentorship and Supervision:

• Provide mentorship to the junior Expediters, if applicable, ensuring that all team members are aligned with project goals and timelines.
• Oversee and coordinate inspection activities to ensure efficiency and consistency within the team.
• Technical Expertise:
• Possess advanced technical knowledge and expertise in the relevant industry, materials, and inspection methodologies.
• Stay updated on industry standards, regulations, and emerging technologies to enhance the inspection process.
• Operate for complex customer and critical large-scale projects
• Process Improvement:
• Identify opportunities for process improvement within the inspection workflow.
• Implement best practices to optimize efficiency, accuracy, and overall effectiveness of the inspection process.
• Training and Development:
• Train and mentor junior inspectors, sharing knowledge and providing guidance on complex inspections.
• Develop and conduct training programs to enhance the skills and competencies of the inspection team.
• Quality Management:
• Take a lead role in quality management processes, ensuring that inspection activities align with organizational quality objectives.
• Implement and monitor quality assurance measures to enhance the reliability of inspection outcomes.
• Advanced Document Review:
• Conduct in-depth reviews of complex technical and quality documents, providing critical insights and recommendations for improvement.
• Ensure that documentation complies with the highest standards and is suitable for regulatory requirements.
• Root Cause Analysis:
• Conduct thorough root cause analyses in cases of non-conformance or quality issues.
• Implement corrective and preventive actions to address identified root causes and prevent recurrence.
• Regulatory Compliance:
• Stay abreast of regulatory changes and ensure that inspection processes align with evolving industry standards and regulations.
• Collaborate with regulatory bodies to ensure compliance and obtain necessary certifications.
  
  

• Certified Welding Inspector (CWI) – AWS or equivalent.
• Non-Destructive Testing (NDT) Certifications – Level II or III (ASNT, ISO 9712, PCN, or equivalent) in methods such as UT, RT, MT, PT.
• ISO 9001:2015 Lead Auditor Certification – for quality management system auditing.
• API Certifications (e.g., API 510, API 570, API 653) – for inspectors working in Oil & Gas.
• Coating Inspection (NACE or FROSIO Certification) – if coatings and corrosion protection are relevant.
• Pressure Equipment Directive (PED) or ASME Inspection Certification – for those involved in pressure vessel inspections.
  
  

• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
• EARN TRUST - Take everyone's opinion into account and remain open to diversity
• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
• MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
• THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
  
  

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Sales and Business Development
• Industries Mechanical Or Industrial Engineering, Environmental Services, and Information Technology & Services

Referrals increase your chances of interviewing at RINA by 2x

Get notified about new Senior Area Manager jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates.

Abu Dhabi Emirate, United Arab Emirates 6 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 months ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 6 months ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 day ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 hour ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi Emirate, United Arab Emirates 2 weeks ago

Abu Dhabi Emirate, United Arab Emirates 1 hour ago

Abu Dhabi Emirate, United Arab Emirates 2 days ago

Abu Dhabi Emirate, United Arab Emirates 2 weeks ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 3 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 2 days ago

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates 1 month ago

Abu Dhabi Emirate, United Arab Emirates 1 week ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Senior Officer-Cash Management Operations

• Process cash management transactions with accuracy and efficiency, adhering to established policies.
• Maintain strong relationships with internal units, ensuring timely delivery of services.
• Minimize operational risks by strictly following documented procedures.

• Develop and implement Standard Operating Procedures (SOPs) for cash management products.
• Institutionalize best practices, establish service quality standards, and enhance customer experience.

• Monitor internal accounts in line with organizational guidelines.
• Generate regular reports to inform business decisions.

• Enhance transaction processing efficiency for cash management products.
• Improve service deliverables and maintain high-quality customer interactions.

• Bachelor's Degree or higher diploma.

• Minimum 2 years of experience in the banking industry.

• Full-time employment.

Job Objective

Take overall responsibility for a limited number of small to medium sized projects and provide support to the PMO team. Assist the PMO manager in fulfilling tasks in support of the PMO mandate. Shadow and train with the PMO team to enhance and build project management knowledge base. Perform quality control checks with project managers and administer the PPM tool. Assist the PMO Director and Manager in fulfilling any necessary tasks required.

Key Accountabilities

General Responsibilities

Direct Project Management

• Manage and deliver projects according to the agreed scope and deliverables.
• Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations.
• Maintain frequent and detailed communication with all members of the team to ensure clarity at all times.
• Proactively manage foreseen project risks and mitigate issues as they arise, implementing corrective actions.
• Support the project managers by taking on supervised support tasks on larger projects, as and when necessary.
• Manage project administration tasks. Create and maintain project plan via PPM tool.
• Undertake any other project management duties as and when required.

Guidance

• Work with PMO to provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
• Follow PMO Department policies, procedures, and controls covering all areas of assigned job responsibilities to ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Continuously identify improvements related to job-specific responsibilities.
• Attend training sessions to build PM knowledge and experience.

Job Specific Responsibilities

Demand Management

• Provide PMO with required information for executing the Demand Management Process.
• Update project-related templates for PMO review and approval as part of the project intake process.

Resource Management

• Work with PMO to establish a consolidated Resource Requirements Plan across projects in the PPM tool.
• Support PMO governance to establish effective stakeholder alignment.
• Effectively track project risks, issues, and commitments and escalate as required.

Project Reporting Management

• Provide weekly reporting on project status to PMO highlighting key updates, escalations, risks, and issues.

Quality Management

• Support PMO in conducting project quality reviews for new and ongoing projects.
• Undertake compliance checks on projects' adherence to PMO standards/methodologies.

Document Management

• Ensure documentation is created and updated as per the agreed list of project deliverables.
• Ensure documents are stored in the document repository as required.
• Establish monitoring of Document Management and provide regular updates to Manager, Director & CTSO.
• Maintain an effective document management and control process.
• Work with project team to identify and review dependencies, escalating to the Manager/Director where required.

Benefit Realization

• Provide support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

• This position may be assigned to perform any additional tasks or related duties as required by the Line Manager and in line with business requirements.

Qualifications and Experience

• Bachelor's degree or equivalent in Business, Operations Management, Finance, or equivalent.
• Competence in IT, particularly in standard project management tools such as MS Project, PowerPoint, and Excel.
• Ability to work under pressure and complete projects within a set duration and budget.
• Good knowledge of project management methodologies including Agile is preferable.
• Ability to learn quickly in a dynamic fast-paced environment.
• Fluent in English - communicating and writing.
• Excellent communication skills, confident in dealing with stakeholders.
• Proactive, self-driven approach.
• High attention to detail.
• Superior analytical thinking and problem-solving abilities.
• Willingness to work with experienced resources to enhance PMO knowledge.

Working Experience, Project Teams, Resource Management, Clarity, PowerPoint, Quality Management, Business Operations, Templates, Operations Management, Corrective Actions, Checks, Business Requirements, Demand, Deliverables, Continuous Improvement, Problem Solving, Quality Control, Writing, Pressure, Administration, Documentation, Finance, Project Management, Business Communication, Training, Management.

We are seeking a highly skilled Electrical Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of electrical engineering principles, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of electrical engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Electrical Engineering:
  • Design, analyze, and optimize electrical systems, including power distribution, lighting systems, and control systems.
  • Prepare detailed engineering drawings, specifications, and technical documents.
  • Conduct site surveys and inspections to assess existing electrical infrastructure and identify potential upgrades.
  • Ensure compliance with relevant electrical codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Electrical Engineering or a related field.
• 0-3 years of experience in electrical engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

Job Description

We are seeking a highly skilled Plumbing Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of plumbing systems, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of plumbing engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Design, analyze, and optimize plumbing systems, including water supply, drainage, and sanitary systems.
• Prepare detailed engineering drawings, specifications, and technical documents.
• Conduct site surveys and inspections to assess existing plumbing infrastructure and identify potential upgrades.
• Ensure compliance with relevant plumbing codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Mechanical Engineering or a related field.
• 0-3 years of experience in plumbing engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

To Apply:

Please submit your resume and cover letter to /