409 Operations Coordinator jobs in Dubai

Job Title: Operations Coordinator

The Engineering Coordinator supports the department by overseeing administrative workflows tracking maintenance schedules liaising across departments and ensuring seamless operations across guest areas and back-of-house facilities. This role is vital for driving efficient operations timely task completions quality reporting and continuous improvement.

• Plan and schedule maintenance tasks, follow up on outstanding issues and ensure timely completion of assigned duties.
• Prepare routine reports, meeting minutes and operational paperwork to facilitate informed decision-making.
• Organize resources and set priorities for maintenance workflows, focusing on guest rooms communal areas and infrastructure systems.
• Coordinate with engineering trades and external vendors to schedule services repairs and preventive maintenance, maintaining quality standards and optimizing cost efficiency.
• Facilitate effective communication between departments including Housekeeping and Front Desk to promptly address guest-related maintenance requests.
• Maintain accurate documentation of all engineering activities, including work orders inspections repairs and preventative maintenance tasks.
• Support budgeting processes by tracking expenditures preparing cost reports and assisting the Engineering Manager in monitoring project timelines and expenses.
• Ensure compliance with local and hotel regulations, participating in emergency response measures and contributing to sustainability initiatives within the department.

• At least 13 years of experience in coordination/administrative roles within hospitality or facilities management.
• Secondary-level or professional technical education in building architecture facilities management or equivalent field.
• Proficiency in MS Office (Excel Word PowerPoint) and general maintenance management software.
• Strong organizational multitasking and time-management capabilities.
• Effective written and verbal communication skills for interacting with all hotel levels.
• Proactive resourceful and detail-oriented individual.
• Familiarity with engineering concepts (mechanical electrical HVAC systems) a plus.

Not applicable.

Full-time position available.

Job Title: Operations Coordinator

Company: Burjline Builders

Location: On-Site – Dubai, UAE

Job Type: Full-Time

Eligibility: Indian candidates only (Experienced professionals only)

• Oversee and coordinate daily operational activities across departments
• Ensure timely execution of workflows and interdepartmental processes
• Handle operations across different functions/processes and generate regular reports for management
• Prepare and submit operational and MIS (Management Information System) reports to management
• Maintain accurate internal records, reports, and operational documentation
• Support Finance, HR, and Compliance teams with daily coordination and follow-ups
• Track task deliverables and ensure timely completion and reporting
• Manage general administrative functions including logistics, inventory, and scheduling
• Handle sensitive and confidential information with professionalism and discretion

• Minimum 1–2 years of experience in operations coordination, administration, or back-office support
• Strong understanding of operational workflows and reporting structures
• Proficient in MS Office/Google Workspace; familiarity with MIS tools is a plus
• Excellent organizational and time management skills
• Strong interpersonal and communication abilities
• Ability to work under pressure in a fast-paced environment
• Fluency in English and Hindi (verbal and written) is required

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Construction

Our client in the shipping industry is looking for a proactive and organized Operations Coordinator to manage internal task allocation, communication handling, and follow-up coordination. The ideal candidate should be efficient in handling emails and calls, with excellent multitasking and communication skills. This role is ideal for candidates who are detail-oriented and ready to join immediately.

• Answer incoming calls and assist with queries promptly.
• Respond to all incoming emails in a timely and professional manner.
• Allocate tasks to the concerned departments and teams.
• Follow up on assigned tasks to ensure timely completion.
• Maintain clear and organized communication records.
• Assist in day-to-day coordination between internal teams.

• 2+ years of coordination experience in the shipping industry.
• Proficiency in Microsoft Outlook.
• Excellent multitasking and follow-up skills.
• Fast and accurate typing speed.
• Good communication skills in English (verbal & written).

We are looking for a highly organized and detail-oriented Operations Coordinator to support our sales and logistics functions. This role plays a pivotal part in ensuring the smooth operation of internal processes and external deliveries, acting as the liaison between multiple departments.

The successful candidate will bring strong coordination skills, administrative capabilities, and a proactive mindset to help drive operational excellence.

Key Responsibilities

Sales Process Coordination :

o Support the sales team in managing end-to-end sales operations, from quotation to final delivery.

o Maintain an up-to-date and accurate sales pipeline and ensure timely follow-ups on all leads and orders.

o Coordinate sales-related documentation including quotations, proforma invoices, order confirmations, and dispatch schedules.

o Act as a liaison between sales, warehouse, purchasing, and logistics to ensure aligned execution of customer orders.

Logistics & Shipment Management :

o Prepare all logistics-related documentation, including invoices, packing lists, delivery notes, certificates of origin, and customs paperwork.

o Coordinate all import / export operations and ensure compliance with international trade regulations.

o Manage relationships with freight forwarders, transporters, and courier services to negotiate best rates and ensure timely delivery.

o Track and monitor all shipments and proactively resolve delivery issues or delays.

o Support customs clearance processes and ensure adherence to local and freezone regulations.

Inventory & Warehouse Coordination :

o Liaise with the warehouse team to ensure inventory accuracy and availability for customer deliveries.

o Coordinate with purchasing to manage stock levels and anticipate supply needs.

o Implement inventory control processes and monitor inbound / outbound flow to reduce discrepancies.

Documentation & Compliance :

o Ensure accurate maintenance and filing of all operational documents.

o Maintain compliance with internal SOPs, client requirements, and industry-specific regulations.

o Assist in audits and documentation reviews as needed.

Cross-Functional Communication :

o Act as a central point of contact between internal teams (sales, purchasing, warehouse, accounts) for seamless operations.

o Communicate proactively with team members and stakeholders to align priorities and timelines.

o Support cross-functional initiatives to improve operational workflows and customer satisfaction.

Administrative Support :

o Provide daily administrative support for operations and sales teams.

o Maintain internal tracking tools and update operational dashboards and logs.

o Prepare weekly and monthly reports on sales and delivery performance, inventory, and logistics KPIs.

Compliance & Standards :

o Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.

Qualifications & Experience

Mandatory Expertise :

o Proven knowledge and hands-on experience with logistics coordination, including shipping, customs clearance, and documentation.

o Strong administrative background supporting sales and supply chain teams.

Experience Required :

o Minimum of 5 years of experience in operations, logistics, or sales coordination in a product-based or trading company.

Knowledge of Algerian market is mandatory

Educational Background :

o Bachelors degree in Business Administration, Logistics, Finance, Supply Chain Management, or a related field (Masters degree is a plus).

Fluent in Arabic and English

Skills & Knowledge :

o In-depth understanding of import / export processes and freezone regulations in the UAE.

o Proficiency in Microsoft Office (especially Excel); experience with accounting or ERP software (SAP Business One preferred).

o Familiarity with warehousing, inventory control, and cross-functional operations management.

Operation Coordinator
• Dubai, United Arab Emirates

• Answering incoming calls and taking messages
• Redirecting calls as needed
• Providing administrative support to sales agents, senior managers, and other departments
• Maintaining a marketing database

• High school diploma or equivalent required
• 1+ year of experience in a similar role
• Excellent communication and organizational skills
• Ability to work in a fast-paced environment

• Fulfilling work environment

The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.

We are committed to providing a positive and inclusive work environment that supports the well-being and success of our employees.

Job Title: Operations Coordinator

The Role: We are seeking an organized and motivated individual to manage day-to-day tasks, ensuring a smooth process for clients from initial inquiry to final delivery.

Key Responsibilities:

• Client Communication: Serve as the first point of contact for new client inquiries via phone, email, or website.
• Quote Preparation: Assist in preparing initial quotes for international moves and storage requests using provided templates.
• Documentation Management: Manage client documentation, including passports, Emirates IDs, and other required customs forms.
• Record Keeping: Maintain accurate records of all client communication and job progress within our CRM system.
• Operational Liaison: Act as the primary communication liaison with operational partners for job booking, updates, and issue resolution.
• Status Tracking: Proactively track the status of live shipments and provide timely, professional updates to clients.
• Financial Administration: Handle invoicing, payment tracking, and basic financial administration.

About Us: We are a dynamic logistics startup based in Dubai. After a successful launch, we are executing a strategic pivot to focus on high-growth services in international relocation and secure storage.

Requirements:

• Experience: 1-2 years of experience in an administrative, customer service, or logistics support role.
• Skills: Exceptional organizational skills, attention to detail, strong written and verbal communication skills, proficiency with Google Workspace or Microsoft Office, positive attitude, and problem-solving skills.
• Languages: Strong English language skills.

Role Purpose

The role is to ensure daily operations run smoothly and is responsible for looking after the various aspects of operations like managing installer schedules, interacting with clients, coordinating with the Technical Support team, and overseeing inventory management. Your responsibilities will include optimizing processes, ensuring efficient resource allocation, and maintaining high standards of service delivery.

Role Details – Key Responsibilities and Accountabilities

1. Coordinate installer schedules to ensure timely and efficient project installations.
2. Assign tasks and projects to installers based on skill set and availability.
3. Monitor and adjust schedules as necessary to meet project deadlines.

1. Act as a primary point of contact for clients regarding project updates, timelines, and inquiries.
2. Foster positive client relationships by providing excellent service and addressing any concerns promptly.
3. Gather client feedback to identify areas for improvement.

1. Collaborate closely with the Technical Support team to address installation challenges and resolve technical issues.
2. Ensure that installers have the necessary equipment and support for successful project execution.
3. Assist the Manager & Senior Operation Leader with operational issues.
4. Analyze all operations and forward suggestions for improvement to the Manager.

1. Oversee inventory levels and ensure the availability of necessary materials and equipment.
2. Maintain accurate records of inventory, including procurement and stock levels.
3. Collaborate with the procurement team to optimize inventory costs.
4. Prepare and file forms and other documents such as the ERP system and stocks.

Desired Skills, Qualifications & Experience

1. Bachelor's degree in Business Administration, Operations Management, or a related field (or equivalent work experience).
2. Proven experience in operations or project management, preferably in a similar industry.
3. Strong organizational and multitasking skills.
4. Excellent communication and interpersonal abilities.
5. Proficiency in using operations management software and tools.
6. Problem-solving and decision-making skills.
7. Ability to work effectively in a fast-paced environment.
8. Valid Local Driving license (optional).
9. Fluent in English and Arabic (optional).
10. Self-motivated, proactive, and able to work independently as well as in a team environment.
11. Microsoft Excel Expert.

This pivotal role is crucial for the efficient operation of our office environment. The Office Manager will effectively oversee daily tasks and contribute to overall productivity and morale.

• Administer office policies and procedures, ensuring seamless operations
• Maintain efficient logistics, including supply inventory management and service provider coordination
• Supervise administrative staff, providing training and support as needed
• Coordinate meetings, travel arrangements, and appointments for team members
• Manage communication channels, including direct correspondence and inquiries

• 3-5 years of experience in office management, preferably in a tech-focused environment
• Strong multitasking and problem-solving skills
• Exceptional organizational capabilities and attention to detail
• Proficiency in office management software and Microsoft Office Suite
• Excellent written and verbal communication skills
• Ability to adapt to a fast-paced and changing work environment

• Private Health Insurance
• Paid Time Off

As an Administrative Professional, you will play a vital role in maintaining the smooth operation of our office. If you possess exceptional organizational skills, strong communication abilities, and experience in office management, we encourage you to apply.

• Office Management
• Communication
• Organizational

Our client is a recognised provider of luxury hospitality and dining experiences based in Doha. Alongside their core hospitality offerings, they also curate and manage an exclusive, high-profile global touring event known for its elegance and prestige. They are currently seeking an Operations Coordinator to their growing team.

Responsibilities:

·Coordinate and monitor daily operational activities to ensure efficiency.

·Communicate and collaborate with various departments to support project execution.

·Manage scheduling, track progress, and ensure timely delivery of services or products.

·Handle administrative tasks including report preparation, data entry, and document management.

·Assist in vendor management, procurement, and inventory tracking.

·Support compliance with company policies and operational procedures.

·Identify process improvement opportunities and assist in implementing solutions.

Requirements:

·Must be based in Qatar

·Relevant experience in the hospitality or Food & Beverage industry

** Due to the high volume of applications, please note that only shortlisted candidates will be contacted. If you do not hear from us within two weeks, kindly consider your application unsuccessful at this time. Thank you for your understanding. **

The SR Group (Dubai) Limited is acting as an Employment Agency in relation to this vacancy.

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