359 Operations Coordinator jobs in Dubai

Position Summary

The Operations Coordinator is responsible for managing day-to-day moving, logistics and relocation operations in Kyrgyzstan, ensuring the delivery of high-quality services in line with company standards. This role includes coordinating field operations, managing vendors, ensuring compliance with regulations, and supporting business development activities. The position may also require periodic travel to Kazakhstan to oversee projects, visit customers, and maintain vendor relationships.

• Coordinate and oversee household goods moves, relocations, pet shipping, and logistics projects in line with company quality standards.
• Conduct video and on-site pre-move surveys as required.
• Work closely with Quoting and Move Coordinators to monitor vendor performance and implement corrective actions when necessary.
• Manage customer service issues and complaints, ensuring timely and effective resolution.
• Assist with preparing quotes and pricing while ensuring compliance with company guidelines and profitability targets.
• Ensure full compliance with local legal and regulatory requirements, including licenses, visas, and work/residency permits.
• Travel to Kazakhstan as needed to support operational projects, vendor management, and customer engagement.

Job Title: Operations Coordinator

About the Role:

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team. In this role, you will be responsible for providing administrative support to ensure the smooth functioning of operational activities.

Key Responsibilities:

• Administrative Support: Assist with handling administrative tasks related to operations, including data entry, filing, and documentation.
• Process Coordination: Collaborate with departments to facilitate the execution of operational processes, monitor workflows, and identify areas for improvement.
• Communication Liaison: Serve as the primary point of contact for different departments on operational matters, communicate effectively with internal stakeholders, and liaise with external partners and vendors.

Requirements:

• Experience: Previous experience in an administrative or operational support role is preferred.
• Skills: Strong organizational skills, meticulous attention to detail, excellent communication and interpersonal skills, ability to prioritize tasks and manage time effectively.
• Education: A Bachelor's degree in Business Administration or a related field is required.

We Offer:

A dynamic and collaborative work environment, opportunities for professional growth and development, and a competitive compensation package.

We Are Hiring Operations Coordinator. Seeking an Operations Coordinator to help manage daily schedules, assist in logistics and support office workflows. Must be well-organized and a good communicator.

Salary: 4000 AED

Interested? Send your CV to

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Logistics specialists play a crucial role in ensuring the efficient operation of supply chains. This position involves providing advanced tactical support for order fulfillment and addressing mill-related issues that require near-term coordination and resolution to meet customer needs and optimize cost.

To succeed in this role, you will be responsible for establishing and owning processes and metrics that drive key logistics activities, focusing on efficient operations and customer satisfaction. This includes identifying and implementing specific logistics-related opportunities and initiatives that generate cost savings and differentiable customer solutions as part of supply chain design activities instructed by the Supply Chain Solutions Manager.

In addition, you will lead and coordinate operational activities, providing advance planning to avoid inefficiencies and maintain cross-organizational alignment. You will also engage in issue resolution to address unforeseen global developments impacting the logistics portion of the supply chain.

You will work closely with other teams to understand and implement existing enterprise operating model capabilities and best practices relating to logistics for Global Cellulose Fibers business. This includes quantifying new business requirements for prioritization and implementation by COE, generating value for IP and customers.

The Facility Operations Coordinator plays a pivotal role in ensuring the seamless day-to-day functioning of properties. This individual is responsible for orchestrating and supporting various tasks that contribute to the overall success of facilities.

• Maintain accurate and up-to-date records of facility operations, including maintenance logs and asset inventories.
• Support lease administration by tracking lease expirations and renewals, ensuring timely completion of tasks.
• Assist in preparing and managing property budgets and expense reports, providing financial transparency.
• Ensure compliance with regulatory requirements by maintaining records of vendor contracts and relevant documentation.
• Coordinate meetings, site visits, and inspections, fostering effective communication among stakeholders.
• Prepare and distribute reports on facility performance and maintenance schedules, enabling data-driven decision-making.

• Bachelor's degree in Facilities Management, Business Administration, or a related field.
• At least 1 year of experience in facility or property administration, demonstrating expertise in operational management.
• Knowledge of building systems and maintenance practices, ensuring a thorough understanding of facilities operations.
• Excellent organizational skills and proficiency in Microsoft Office, facilitating efficient task management and communication.

Our client in the shipping industry is looking for a proactive and organized Operations Coordinator to manage internal task allocation, communication handling, and follow-up coordination. The ideal candidate should be efficient in handling emails and calls, with excellent multitasking and communication skills. This role is ideal for candidates who are detail-oriented and ready to join immediately.

• Answer incoming calls and assist with queries promptly.
• Respond to all incoming emails in a timely and professional manner.
• Allocate tasks to the concerned departments and teams.
• Follow up on assigned tasks to ensure timely completion.
• Maintain clear and organized communication records.
• Assist in day-to-day coordination between internal teams.

• 2+ years of coordination experience in the shipping industry.
• Proficiency in Microsoft Outlook.
• Excellent multitasking and follow-up skills.
• Fast and accurate typing speed.
• Good communication skills in English (verbal & written).

We are looking for a highly organized and detail-oriented Operations Coordinator to support our sales and logistics functions. This role plays a pivotal part in ensuring the smooth operation of internal processes and external deliveries, acting as the liaison between multiple departments.

The successful candidate will bring strong coordination skills, administrative capabilities, and a proactive mindset to help drive operational excellence.

Key Responsibilities

Sales Process Coordination :

o Support the sales team in managing end-to-end sales operations, from quotation to final delivery.

o Maintain an up-to-date and accurate sales pipeline and ensure timely follow-ups on all leads and orders.

o Coordinate sales-related documentation including quotations, proforma invoices, order confirmations, and dispatch schedules.

o Act as a liaison between sales, warehouse, purchasing, and logistics to ensure aligned execution of customer orders.

Logistics & Shipment Management :

o Prepare all logistics-related documentation, including invoices, packing lists, delivery notes, certificates of origin, and customs paperwork.

o Coordinate all import / export operations and ensure compliance with international trade regulations.

o Manage relationships with freight forwarders, transporters, and courier services to negotiate best rates and ensure timely delivery.

o Track and monitor all shipments and proactively resolve delivery issues or delays.

o Support customs clearance processes and ensure adherence to local and freezone regulations.

Inventory & Warehouse Coordination :

o Liaise with the warehouse team to ensure inventory accuracy and availability for customer deliveries.

o Coordinate with purchasing to manage stock levels and anticipate supply needs.

o Implement inventory control processes and monitor inbound / outbound flow to reduce discrepancies.

Documentation & Compliance :

o Ensure accurate maintenance and filing of all operational documents.

o Maintain compliance with internal SOPs, client requirements, and industry-specific regulations.

o Assist in audits and documentation reviews as needed.

Cross-Functional Communication :

o Act as a central point of contact between internal teams (sales, purchasing, warehouse, accounts) for seamless operations.

o Communicate proactively with team members and stakeholders to align priorities and timelines.

o Support cross-functional initiatives to improve operational workflows and customer satisfaction.

Administrative Support :

o Provide daily administrative support for operations and sales teams.

o Maintain internal tracking tools and update operational dashboards and logs.

o Prepare weekly and monthly reports on sales and delivery performance, inventory, and logistics KPIs.

Compliance & Standards :

o Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.

Qualifications & Experience

Mandatory Expertise :

o Proven knowledge and hands-on experience with logistics coordination, including shipping, customs clearance, and documentation.

o Strong administrative background supporting sales and supply chain teams.

Experience Required :

o Minimum of 5 years of experience in operations, logistics, or sales coordination in a product-based or trading company.

Knowledge of Algerian market is mandatory

Educational Background :

o Bachelors degree in Business Administration, Logistics, Finance, Supply Chain Management, or a related field (Masters degree is a plus).

Fluent in Arabic and English

Skills & Knowledge :

o In-depth understanding of import / export processes and freezone regulations in the UAE.

o Proficiency in Microsoft Office (especially Excel); experience with accounting or ERP software (SAP Business One preferred).

o Familiarity with warehousing, inventory control, and cross-functional operations management.

Operation Coordinator
• Dubai, United Arab Emirates

As an Operations Executive, you will play a pivotal role in delivering exceptional event experiences. Your primary responsibility will be to manage the operational aspects of our exhibitions, ensuring seamless execution and exceeding client expectations.

• Update content as needed to maintain accuracy and relevance.
• Coordinate with exhibitors to send login credentials and assign them to agents.
• Manage exhibitor queries efficiently, providing timely support to resolve issues.
• Receive, process, and review submissions from exhibitors, following up on any pending items.
• Liaise with the venue to obtain approval for initial exhibitor lists and floor plans.
• Schedule regular floor plan checks with the Admin team to ensure accuracy.
• Assist in processing payments and refunds as required.
• Provide regular updates on exhibitor lists, floor plans, and order forms submission.
• Answer inquiries from exhibitors and contractors promptly.
• Conduct thorough checks on stand builds with the floor managers to guarantee quality.
• Maintain show health and safety records, ensuring compliance with regulations.
• Attend Ops Stand Services team meetings to share insights and suggestions.
• Compile post-show reports, including contractor incidents, and provide recommendations for improvement.
• Send email reminders to stakeholders as necessary.

• Minimum 2-3 years of experience working on large-scale exhibitions in the Middle East.
• Familiarity with exhibition health and safety regulations is essential.
• Arabic speaking skills are highly desirable.
• Excellent multitasking and organizational abilities.
• Proficiency in computer applications and software.
• Able to work under pressure while maintaining excellent customer service.

This role offers the opportunity to work in a dynamic environment, contributing to the success of our events. If you possess the necessary skills and experience, we encourage you to apply for this exciting position.

Job Title: Office Operations Coordinator

The ideal candidate will be responsible for managing day-to-day office operations, ensuring seamless management of office supplies, supervising cleaning and gardening services, and maintaining the highest standards for the office environment.

1. Supply Chain Management: Procure and inventory office supplies, including stationery, equipment, and other essential materials.
2. Facilities Management: Coordinate and supervise cleaners and gardeners to maintain a clean, safe, and well-maintained office space.
3. Vendor Management: Develop and maintain relationships with vendors and service providers for timely delivery of goods and services.
4. Cost Optimization: Monitor office expenses and optimize costs related to office supplies and services.
5. Office Maintenance: Ensure an organized and efficient office space, maintaining all areas as functional and presentable.
6. Event Support: Assist with planning and execution of office events, meetings, and other activities.
7. Administrative Tasks: Handle office-related administrative tasks, such as filing, document management, and scheduling.
8. Safety Compliance: Ensure adherence to health and safety regulations within the office premises.
9. Support Services: Provide support to HR and management teams in maintaining office policies and procedures.
10. Client Service: Serve as the primary point of contact for office-related inquiries and issues.

1. Degree: Bachelor's degree in Business Administration, Office Management, or a related field.
2. Experience: Minimum 5 years of experience in office management, preferably in a large organization or group of companies.
3. Skills: Strong organizational and multitasking skills, with a keen eye for detail.
4. Communication: Excellent communication and interpersonal skills.
5. Technical Skills: Proficiency in Microsoft Office Suite and office management software.
6. Leadership: Ability to work independently and manage multiple priorities in a fast-paced environment.

1. Facilities Experience: Previous experience managing office facilities, including relationships with external vendors and service providers.
2. Health and Safety Knowledge: Familiarity with health and safety regulations in Dubai and the UAE.
3. Leadership Experience: Previous experience in a leadership or supervisory role.

1. Competitive Salary: Competitive salary and benefits package.
2. Tax-Free Salary: Tax-free salary in Dubai, UAE.
3. Professional Growth: Opportunities for professional growth and development.
4. Collaborative Environment: Dynamic and collaborative work environment within a reputable group of companies in Dubai.