220 Procurement Assistant jobs in Dubai

We are looking for Procurement Assistant, with at least 3 years’ experience in procurement of Engineering materials, preparation of RFQ/Tenders documents related to MEP service Contract.

Desired Candidate Profile

Education: Diploma in Quantity surveying, Civil, Electrical or Mechanical Engineering,

Experience: At least 3 years’ experience in procurement of Engineering materials, preparation of RFQ/Tenders documents related to MEP service Contract.

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Emirates Central Cooling Systems Corporation

One of the largest District Cooling Companies, in the world, based at Dubai and employing people from over 40 different countries.

Nikhil Anand Negi - Director - Human Capital

We are looking for a motivated candidate with strong communication skills to join our team.

The role entails:

• Coordinating and communicating with suppliers
• Ensuring orders are being processed accurately
• Assisting the team with documentation and order processing
• Staying up to date with market trends

Requirement:

• Bachelor's degree in the Business Management field
• Strong verbal and written English skills
• Experience with purchasing is a plus point

Job Type: Full-time

• Identify, evaluate, and maintain relationships with suppliers and vendors.
• Negotiate terms and conditions to secure favorable agreements and pricing.
• Regularly assess vendor performance to ensure adherence to quality, cost, and delivery standards.
• Generate and process purchase orders in accordance with project specifications and budget constraints.
• Collaborate with project managers and engineers to determine procurement needs and specifications.
• Ensure accuracy and completeness of purchase orders, including quantities, specifications, and delivery timelines.
• Maintain detailed and organized procurement records, including contracts, purchase orders, and vendor correspondence.
• Assist in the preparation of reports and documentation required for project audits and compliance.
• Conduct cost analyses and comparisons to identify cost-effective procurement options.
• Monitor and control project procurement budgets, working closely with the finance department.
• Collaborate with the quality control team to ensure that procured materials and services meet established standards.
• Address and resolve any quality issues related to procurement.
• Work closely with project managers, engineers, and other stakeholders to understand project requirements.
• Communicate effectively with vendors, ensuring clarity on specifications, delivery schedules, and quality expectations.
• Coordinate logistics for timely delivery of materials to project sites.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience in procurement or a related field, preferably in a construction or civil engineering environment.
• Familiarity with civil engineering terminology, materials, and processes.
• Strong negotiation, communication, and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple tasks.

Qualifications:

• Ability to work independently and collaboratively in a team.
• Excellent written and verbal communication skills.
• Detail-oriented with a focus on accuracy.
• Proficiency in using procurement software and Microsoft Office Suite.

Due to the exciting acquisition of a nearby purpose-built campus, our highly sought after school, Dubai British School Emirates Hills, is undergoing expansion and growth. Dubai British School Emirates Hills are therefore thrilled to commence the search for a Procurement Assistant (DBS EH Islands Campus) to join our thriving school, set in the heart of the Springs Community, in Dubai.

Taaleem and DBS Emirates Hills

Taaleem, one of the largest education providers in the UAE, proudly celebrates Dubai British School Emirates Hills for our ‘Outstanding’ ratings, awarded by both the Dubai Schools Inspection Bureau (DSIB) and British Schools Overseas (BSO). We are a thriving British international school, located in The Springs area of Dubai’s Emirates Hills delivering high-quality National Curriculum for England education to over a thousand students aged 3 to 18.

Our mission of ‘Enjoy, Aspire, Achieve’ perfectly captures the ethos of our great school, where students thrive in a nurturing yet challenging environment - able to achieve the best possible educational outcomes and flourish as individuals during the experience. It is this warmth of spirit that sets DBSEH apart, where every student, every member of staff and every parent can find their place. Schools are often talked about as being ‘happy places’, but DBSEH is made up of happy people - happy to be respected, valued, and appreciated, given every opportunity to succeed in a way that is meaningful to them.

Our curriculum is modelled on the National Curriculum for England and adapted to our own international context, leading to a challenging set of GCSE, BTEC and GCE A Level courses from Year 10 to Year 13. We feel the opportunities that students enjoy outside the classroom are just as important as the main curriculum and we offer an extensive and varied Extra-Curricular Activities (ECA) programme.

Key Accountabilities:

• Vendor Management - Responsible for maintaining and tracking all vendor-related documentation, including but not limited to vendor trade licenses, VAT certificates, and all legal compliance records. Ensuring that updated documentation related to all vendors is always available.
• Responsible for registration of new vendors in company’s ERP tool in line with company policy.
• Responsible for maintenance and tracking of the Group Contract Registry database to ensure all vendor related contracts are timely renewed and their contractual documentation are saved in assigned folders.
• Responsible for evaluating vendor performance through a structured vendor scoring system, that includes the monitoring of vendor performances against agreed-upon service levels, delivery timelines, quality standards, and other relevant factors.
• Responsible for initiating timely contract renewals for assigned contracts. This involves the preparation and issuance of Tender documents to potential vendors in the market, coordinating with internal stakeholders to clarify specifications and requirements. Thorough analysis and evaluation of bids with recommendations to the Management based on service, cost, quality, and deliverables.
• Collaborate with various departments to understand their procurement needs and priorities.
• Communicate effectively with internal stakeholders and external suppliers to ensure smooth execution of procurement activities across all schools.
• Supports the Operations Manager in providing operational support to one or more business units/service lines.
• Supports organizational change initiatives including administration of activities relating to Operations Projects.
• Ensures departmental compliance with regulatory requirement.
• Open up resource area each day ensuring it is stocked with necessary resources.
• Coordinate the copying, printing and laminating on a daily basis with support from the bus nannies.
• Monitor reprographic requirements and monitor stock level setting a reorder level, including toner cartridges.
• Support other areas of administration when required.

Person Specification:

Education: Bachelor's degree or an equivalent higher education qualification is required.

Experience:

• Previous experience in Procurement, preferably within an educational or institutional environment.
• Strong negotiation skills and the ability to cultivate vendor relationships.
• Familiarity with a wide range of UAE based vendors across various procurement categories.
• Detail-oriented with excellent analytical skills.
• Proficient in MS Excel and procurement ERP tools; familiarity with Oracle NetSuite is a plus.
• Fluent in written and spoken English.
• Capable of working independently and managing tasks efficiently.
• Preferred familiarity with procurement regulations and practices in Dubai.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.

• Responsible for raising purchase orders and maintaining procurement records
• Assists in contractor selections by gathering procurement specifications and tender bids received from suppliers.
• Communicate with customers about order status
• Negotiating price changes with suppliers when costs fluctuate significantly
• Work closely with the Procurement Manager and team of buyers and suppliers to ensure the best possible prices
• Review supplier proposals and invoices
• Track and report budgets by month, budget variance, and actual budget
• Develop and maintain strong relationships with vendors, subcontractors, and suppliers
• Open new accounts as needed
• Develop and maintain strong relationships with vendors, subcontractors, and suppliers

• Maintain procurement records: Update supplier information order status and documentation in procurement systems.
• Process purchase orders: Prepare review and issue purchase orders in line with company procedures.
• Coordinate with suppliers: Communicate with vendors to obtain quotes confirm deliveries and follow up on orders.
• Monitor inventory levels & records: Track stock and assist in reordering supplies to prevent shortages.

Qualifications :

• High school/ Any bachelors Degree
• Certification in related SCM and Procurement is a plus

Additional Information :

Skills & Professional Requirements:

• Computersavvy with a working knowledge of logistics software (ERP).
• Good knowledge of MS Office
• Able to uphold and respect procurement ethics and to conduct activities with integrity.

Attributes and Behaviours:

• Ability to work with little supervision and track multiple processes.
• Outstanding organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Can work with tight deadlines.

Remote Work :

No

Employment Type :

Parttime

#J-18808-Ljbffr

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Make a difference the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

Build bridges that unite people across the world.

Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

Unlock possibilities you never thought you'd find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

Reach beyond yourself and discover your true potential.

WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

Join us to make a difference

Watch this video to know more about us!

Link :

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. On average, WFP reaches more than 90 million people with food assistance in 80 countries each year.

WFP’s operation in the UAE was established in 2001 and has since become a crucial base for global humanitarian operations, supporting the emergency preparedness and fast intervention activities of both WFP and its humanitarian partners. The strategic location of the UAE, world-class logistics infrastructure, supportive host government and access to huge supplier markets makes WFP in the UAE ideally situated to deliver critical aid services to operations around the world.

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Job Title : Procurement Assistant

Level : SC 5

Salary : Starting from AED 19,381.86 per month (inclusive of pension), plus medical insurance and other entitlements.

Duration of Employment : 12 months with possibility of extension

Under the overall guidance of the Procurement Officer, the incumbent, based in Dubai-UAE, will be responsible for operational support service in procurement.

• Perform administrative procurement activities in a timely and efficient manner, to support Procurement Staff in the acquisition of goods and services for efficient field operations.
• Support operational activities of the Units: issue tenders, evaluate offers and negotiate / award contracts, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow-up actions to ensure supplies reach HQ and field operations.
• Research, collate and present information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organised, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
• Step up during staff leave periods.
• Perform other related duties.

Education : Completion of secondary school education. Bachelor in Engineering (electrical, electronics) or IT or equivalent is desirable.

Experience : At least five years of progressively responsible experience in procurement, logistics management, finance, accounting, evaluation, audit or related fields. Certification in Chartered Institute of Procurement and Supply (CIPS) is an added advantage.

Language : Fluency in both oral and written English.

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will” / ”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to be more efficient and accurate in own areas of work and shares new methods with colleagues.
• Focus on results: Tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and follow through: Takes responsibility for own tasks and notifies supervisor of potential delays.
• Be Decisive: Independently decides what action to take when faced with critical choices.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field.
• Be politically agile & adaptable: Develops understanding of WFP’s teams and external partners’ value.
• Be clear about the value WFP brings to partnerships: Aligns activities with supervisor’s priorities to meet partner needs.

FUNCTIONAL CAPABILITIES

Capability Name and description of expected behaviors for proficiency levels, including Tendering and Contracting, Vendor Management, Commodity and Product / Service Intelligence, Systems & Reporting, and Ethics and Compliance.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or third parties on a day-to-day basis.
• Understanding of procurement processes, vendor requirements, and public procurement principles.
• Proficiency with procurement systems and maintaining accurate records for audits.

• Maintain procurement records: Update supplier information order status and documentation in procurement systems.

• Process purchase orders: Prepare review and issue purchase orders in line with company procedures.

• Coordinate with suppliers: Communicate with vendors to obtain quotes confirm deliveries and follow up on orders.

• Monitor inventory levels & records: Track stock and assist in reordering supplies to prevent shortages.

Qualifications :

• High school/ Any bachelors Degree
• Certification in related SCM and Procurement is a plus

Additional Information :

Skills & Professional Requirements:

• Computersavvy with a working knowledge of logistics software (ERP).
• Good knowledge of MS Office
• Able to uphold and respect procurement ethics and to conduct activities with integrity.

Attributes and Behaviours:

• Ability to work with little supervision and track multiple processes.
• Outstanding organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Can work with tight deadlines.

Remote Work :

No

Employment Type :

Parttime

The Role
We are seeking highly skilled and motivated staff to contribute to one of our clients' procurement team. The role is to support the Procurement team and wider business in various activities such as Procurement reporting and tracking, managing the Vendor Onboarding process, facilitating the PR-PO process, and assisting with any other ad hoc requirements as required.

Responsibilities:

• Manage and complete end-to-end process of new Vendor registration requests.
• Provide guidance, training, and updates to potential Vendors and internal stakeholders during the registration process.
• Evaluate and process all required Vendor registration documents.
• Manage registered Vendor list in Oracle.
• Review and approve Vendor profile change requests.
• Manage quarterly financial Vendor health check and risk assessment.
• Manage creation of Purchase Requisitions to Purchase Orders (PR-PO) process in Oracle.
• Maintain Group PO-PR Tracker, NI Procure to Pay reports, and track savings.
• Create Procurement reporting on key metrics monthly.
• Assist in sourcing and quoting lower value items.
• Assist with any other ad hoc tasks as required by the Head of Procurement / Procurement team.

Requirements:

Qualifications and Key Requirements:

• Bachelor’s degree in finance, Accounting, Business Administration, or related field.
• Experience of 2+ years in a procurement role in the financial services industry.
• Proficient in Oracle ERP, especially in the Procurement to Pay module.
• Excellent Microsoft Office skills, particularly in Excel.
• Strong verbal and written communication skills.
• Exceptional analytical and problem-solving abilities, business acumen, and attention to detail.
• Strong planning, organizing, and prioritization skills.
• English essential; Arabic is preferable but not mandatory.

About the company:
Aswaar Consulting is a professional services firm founded in 2014 and specializing in business and financial advisory. Our key service lines are Assurance, Business Process Outsourcing and Support Services, Tax Compliance, and Corporate Finance. Our partners come from rich professional backgrounds in the big four audit firms, banking, and the manufacturing industry. Each partner brings decades of expert experience to ensure high-quality advice to our clients.