619 Procurement Assistant jobs in the United Arab Emirates

Are you a meticulous and detail-focused professional seeking a challenging role? This could be the opportunity for you. As a Procurement Assistant, you will be responsible for researching and evaluating potential suppliers, comparing and negotiating contract terms and pricing.

You will also track orders and ensure timely delivery, review product quality, and maintain records of purchases. Additionally, you will prepare reports on purchases, including cost analyses, and monitor stock levels to coordinate with warehouse staff.

To succeed in this position, you should have excellent communication skills, be proficient in MS Office (Word, Excel, PowerPoint), and possess knowledge of the FMCG, Food, and Beverage industry. You must also be well-organized and presentable, with a strong ability to analyze data and make informed decisions.

Key responsibilities include:

• Researching and evaluating potential vendors
• Negotiating contract terms and pricing
• Tracking orders and ensuring timely delivery
• Reviewing product quality and maintaining records of purchases
• Preparing reports on purchases, including cost analyses
• Monitoring stock levels and coordinating with warehouse staff

The ideal candidate will have a strong understanding of the FMCG, Food, and Beverage industry, as well as excellent analytical and problem-solving skills. If you are a motivated and detail-oriented individual who is passionate about procurement, we encourage you to apply.

Due to the exciting acquisition of a nearby purpose-built campus, our highly sought after school, Dubai British School Emirates Hills, is undergoing expansion and growth. Dubai British School Emirates Hills are therefore thrilled to commence the search for a Procurement Assistant (DBS EH Islands Campus) to join our thriving school, set in the heart of the Springs Community, in Dubai.

Taaleem and DBS Emirates Hills

Taaleem, one of the largest education providers in the UAE, proudly celebrates Dubai British School Emirates Hills for our 'Outstanding ' ratings, awarded by both the Dubai Schools Inspection Bureau (DSIB) and British Schools Overseas (BSO). We are a thriving British international school , located in The Springs area of Dubai's Emirates Hills delivering high-quality National Curriculum for England education to over a thousand students aged 3 to 18.

Our mission of 'Enjoy, Aspire, Achieve' perfectly captures the ethos of our great school, where students thrive in a nurturing yet challenging environment - able to achieve the best possible educational outcomes and flourish as individuals during the experience. It is this warmth of spirit that sets DBSEH apart, where every student, every member of staff and every parent can find their place. Schools are often talked about as being 'happy places ', but DBSEH is made up of happy people - happy to be respected, valued, and appreciated, given every opportunity to succeed in a way that is meaningful to them.

Our curriculum is modelled on the National Curriculum for England and adapted to our own international context, leading to a challenging set of GCSE, BTEC and GCE A Level courses from Year 10 to Year 13. We feel the opportunities that students enjoy outside the classroom are just as important as the main curriculum and we offer an extensive and varied Extra-Curricular Activities (ECA) programme.

Key Accountabilities:

• Vendor Management - Responsible for maintaining and tracking all vendor-related documentation, including but not limited to vendor trade licenses, VAT certificates, and all legal compliance records. Ensuring that updated documentation related to all vendors is always available.
• Responsible for registration of new vendors in company's ERP tool in line with company policy.
• Responsible for maintenance and tracking of the Group Contract Registry database to ensure all vendor related contracts are timely renewed and their contractual documentation are saved in assigned folders.
• Responsible for evaluating vendor performance through a structured vendor scoring system, that includes the monitoring of vendor performances against agreed-upon service levels, delivery timelines, quality standards, and other relevant factors.
• Responsible for initiating timely contract renewals for assigned contracts. This involves the preparation and issuance of Tender documents to potential vendors in the market, coordinating with internal stakeholders to clarify specifications and requirements. Thorough analysis and evaluation of bids with recommendations to the Management based on service, cost, quality, and deliverables.
• Collaborate with various departments to understand their procurement needs and priorities.
• Communicate effectively with internal stakeholders and external suppliers to ensure smooth execution of procurement activities across all schools.
• Supports the Operations Manager in providing operational support to one or more business units/service lines.
• Supports organizational change initiatives including administration of activities relating to Operations Projects.
• Ensures departmental compliance with regulatory requirement.
• Open up resource area each day ensuring it is stocked with necessary resources.
• Coordinate the copying, printing and laminating on a daily basis with support from the bus nannies.
• Monitor reprographic requirements and monitor stock level setting a reorder level, including toner cartridges.
• Support other areas of administration when required.

Person Specification:

Education: Bachelor's degree or an equivalent higher education qualification is required.

Experience:

• Previous experience in Procurement, preferably within an educational or institutional environment.
• Strong negotiation skills and the ability to cultivate vendor relationships.
• Familiarity with a wide range of UAE based vendors across various procurement categories.
• Detail-oriented with excellent analytical skills.
• Proficient in MS Excel and procurement ERP tools; familiarity with Oracle NetSuite is a plus.
• Fluent in written and spoken English.
• Capable of working independently and managing tasks efficiently.
• Preferred familiarity with procurement regulations and practices in Dubai.

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.

We are looking for a motivated candidate with strong communication skills to join our team.

The role entails:

1. Coordinating and communicating with suppliers
2. Ensuring orders are being processed accurately
3. Assisting the team with documentation and order processing
4. Staying up to date with market trends

Requirement:

1. Bachelor's degree in the Business Management field
2. Strong verbal and written English skills
3. Experience with purchasing is a plus point

Job Type: Full-time

Job Description

This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book.

AECOM is seeking a motivated and detail-oriented Procurement Administrator to join our team in Abu Dhabi. This is an exciting opportunity for an individual with a strong background in procurement and administration to contribute to our projects in the region.

• Assist in the procurement process, including the preparation and issuance of purchase orders.
• Collaborate with suppliers to ensure timely and cost-effective procurement of goods and services.
• Maintain accurate records of procurement transactions.

• Establish and maintain relationships with vendors, negotiating terms and conditions.
• Evaluate supplier performance and identify opportunities for improvement.

• Prepare and maintain procurement documentation, contracts, and related files.
• Generate reports on procurement activities for management review.

• Ensure compliance with company policies, procedures, and relevant regulations.
• Stay updated on industry trends and best practices in procurement.

• Collaborate with internal stakeholders, such as project managers and finance teams, to understand procurement requirements.
• Communicate effectively with suppliers to address inquiries and resolve issues.

• Diploma in Business Administration, Office or Supply Chain Management, or a related field is preferred.
• Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
• Proven experience in procurement or a related administrative role.
• Strong negotiation and communication skills.
• Proficiency in Microsoft Office Suite and procurement software.
• Knowledge of procurement software/tools is a plus.
• Detail-oriented with excellent organizational abilities.
• As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.

Additional Information

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

1. Identify, evaluate, and maintain relationships with suppliers and vendors.
2. Negotiate terms and conditions to secure favorable agreements and pricing.
3. Regularly assess vendor performance to ensure adherence to quality, cost, and delivery standards.
4. Generate and process purchase orders in accordance with project specifications and budget constraints.
5. Collaborate with project managers and engineers to determine procurement needs and specifications.
6. Ensure accuracy and completeness of purchase orders, including quantities, specifications, and delivery timelines.
7. Maintain detailed and organized procurement records, including contracts, purchase orders, and vendor correspondence.
8. Assist in the preparation of reports and documentation required for project audits and compliance.
9. Conduct cost analyses and comparisons to identify cost-effective procurement options.
10. Monitor and control project procurement budgets, working closely with the finance department.
11. Collaborate with the quality control team to ensure that procured materials and services meet established standards.
12. Address and resolve any quality issues related to procurement.
13. Work closely with project managers, engineers, and other stakeholders to understand project requirements.
14. Communicate effectively with vendors, ensuring clarity on specifications, delivery schedules, and quality expectations.
15. Coordinate logistics for timely delivery of materials to project sites.

Requirements:

1. Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
2. Proven experience in procurement or a related field, preferably in a construction or civil engineering environment.
3. Familiarity with civil engineering terminology, materials, and processes.
4. Strong negotiation, communication, and interpersonal skills.
5. Excellent organizational skills with the ability to manage multiple tasks.

Qualifications:

1. Ability to work independently and collaboratively in a team.
2. Excellent written and verbal communication skills.
3. Detail-oriented with a focus on accuracy.
4. Proficiency in using procurement software and Microsoft Office Suite.

Procurement Assistant

We are seeking a highly organized and detail-oriented Procurement Assistant to support our sales team with quotations, tenders, and inventory management.

To be recognized as the leading cycling wholesaler and service provider in the GCC, and the trusted partner of the world's best brands.

Company Mission

To grow the participation in Cycling and Triathlon to improve wellbeing and happiness.

Company Values

Excellence | Passion | Integrity | Innovation | Commitment

Role Purpose

The Purchasing Assistant supports the Procurement Specialist in ensuring accurate and timely purchasing processes across Wolfi's Sport Trading. This role plays a key part in maintaining product data, preparing purchase orders, and updating inventory systems. With a strong attention to detail and a proactive approach, the Purchasing Assistant helps to ensure product availability, accurate pricing, and streamlined supplier communication. The role is vital in keeping operations running smoothly by assisting with day to day administrative procurement tasks and ensuring the accuracy of inventory records and reports.

Responsibilities

Purchase Order Support

• Assist in generating and processing purchase orders in the system based on sales and stock reports.
• Update delivery dates, supplier details, and other PO data as needed.
• Follow up with suppliers for order confirmations and delivery schedules.

• Maintain accurate product information, pricing, and stock levels in the system.
• Create new product listings and deprecate discontinued SKUs.
• Update and track minimum and maximum inventory levels in coordination with warehouse and sales teams.

• Run daily and weekly sales and stock reports as required by the Procurement team.
• Assist in preparing slow-moving stock reports and product performance summaries.
• Help maintain the order planning tracker and cost of goods (COGS) sheet.

• Collaborate with the warehouse, sales, and finance teams to ensure smooth procurement workflows.
• Share updated brand price lists and product information with internal stakeholders.
• Support the procurement team in communicating updates and changes to supplier terms or product availability.

• 1–2 years of experience in a purchasing, inventory, or administrative support role (retail/distribution background preferred).
• Strong Excel skills and comfort working with data and reports.
• Experience with inventory systems is an advantage.
• High attention to detail and good organizational skills.
• Clear and professional communication, both verbal and written.
• Proactive, reliable, and a team player.

• Eager to learn and grow within a fast-paced procurement environment.
• Naturally detail oriented with a process driven mindset.
• Comfortable juggling multiple administrative tasks and deadlines.
• Enthusiastic about cycling, sports, or the retail industry is a must.

• Be part of a passionate, energetic team - The Wolf Gang - driving the region's active lifestyle movement.
• Work across diverse business units and gain exposure to exciting projects and growth initiatives.
• Work with leading global brands and contribute to exciting projects and growth strategies.

To support the procurement team by assisting in the procurement process, maintaining records, and ensuring the timely and cost-effective acquisition of goods, materials, and services.

Principal Accountabilities:

1. Assist in identifying suitable sources of supply for goods, materials, and services.
2. Obtain quotations from suppliers in response to requests and specifications received from various departments.
3. Issue purchase orders (POs) to approved suppliers.
4. Follow up on supplier sales orders and acknowledgments to ensure accuracy and timely processing.
5. Confirm supplier POs with line managers before dispatch and obtain order acknowledgments from suppliers.
6. Maintain regular communication with suppliers, particularly regarding delivery schedules and updates.
7. Maintain accurate records of all customer purchase orders (POs) received.
8. Ensure the prompt issuance of invoices immediately after goods or services are delivered.
9. Assist in sourcing materials, equipment, and supplies at the best possible price while considering factors such as quality, quantity, and delivery requirements.
10. Develop and maintain a good working knowledge of the company's procurement system to facilitate efficient procurement processes.
11. Maintain an approved vendors and supplier list, ensuring it is up to date and compliant with company policies.
12. Oversee the completion of all documentation and records related to dispatch and procurement.

Qualifications:

1. Strong organizational skills and attention to detail.
2. Excellent communication and interpersonal skills.
3. Ability to work effectively in a team and collaborate with various departments.
4. Familiarity with procurement processes and systems is an advantage.
5. Bachelor's degree (Bachelor's degree in engineering is a plus).
6. 2 to 3 years of experience in a similar role.
7. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
8. Knowledge of relevant laws, regulations, and best practices in procurement is a plus.

Job Overview:

We are seeking a dedicated individual to fill the role of Procurement Assistant. In this position, you will play a crucial part in managing and processing RFQs (Requests for Quotations), sourcing items, and collaborating with suppliers to secure optimal pricing while meeting project deadlines.

Key Responsibilities:

• Manage and process large lists of RFQs efficiently
• Search for suitable suppliers, manufacturers, and dealers to meet our requirements
• Obtain and compare quotes from suppliers to ensure the best possible pricing
• Negotiate with suppliers to meet deadlines and ensure timely delivery
• Assist with supplier qualification processes and documentation as directed by the Sourcing Manager
• Provide insights and recommendations on potential sourcing strategies
• Maintain accurate records of quotes, contracts, and procurement decisions
• Follow up with suppliers on delivery status and ensure on-time shipments
• Verify that supplier invoices match the initial quotes and agreed terms
• Support the procurement team with general administrative tasks as needed

Requirements:

• Strong organizational and multitasking skills
• Excellent communication skills, both written and verbal
• Ability to work independently and manage time effectively
• Attention to detail with a focus on accuracy and meeting deadlines
• Familiarity with procurement processes is an advantage
• Previous experience in sourcing, procurement, or a related field is beneficial
• Flexibility to adapt to project deadlines and requirements

Benefits:

• A competitive remuneration package
• Rewards and recognition based on performance
• Ongoing training and professional development opportunities
• A supportive team environment
• Opportunities for growth and career advancement

About Our Team:

• Collaborative and dynamic work environment
• A culture of open communication and mutual respect
• Emphasis on innovation and continuous improvement