292 Project Coordination jobs in Dubai

The role entails coordinating project schedules and timelines, ensuring timely execution of projects within assigned parameters.

Ae7 is seeking a seasoned project coordination leader to oversee international projects in the UAE and KSA. The ideal candidate will possess experience with high-rise, residential, hospitality, commercial, and mixed-use projects within the GCC region.

Key responsibilities include client relationship management, project delivery, leadership, and coordination, contract management, quality assurance, regulatory compliance, risk management, subconsultant oversight, progress monitoring, and reporting, as well as additional duties as necessary.

• 10-15 years of total experience, including 5 years in the UAE/KSA region
• Extensive experience in handling diverse projects
• Strong leadership abilities
• In-depth knowledge of local building regulations and authorities
• Comprehensive understanding of modern and traditional construction techniques

The project coordination leader will be responsible for representing Ae7 as the primary point of contact with clients, ensuring effective project delivery across all stages. They will also oversee the complete execution of architectural projects within the UAE and KSA, from initiation to completion.

This is an excellent opportunity for experienced professionals to take on a challenging role and contribute to the success of our organization.

• Professional degree in Architecture
• Certification in Project Management (optional)

We are seeking a detail-oriented and strategic Resources Manager to oversee the effective allocation utilization and development of technical and project resources across our regional cybersecurity distribution operations. This role is critical in ensuring resource availability for pre-sales post-sales professional services training and support engagements across the region.

The ideal candidate will have experience in managing a distributed technical workforce understanding cybersecurity and data management business dynamics and working with both vendors and channel partners.

• Plan and allocate technical resources (engineers consultants trainers etc.) across multiple projects PoCs partner engagements and support activities.
  

• Manage the calendars of the technical team in an efficient manner and arrange for all meetings and activities as per the team availability and customer preference timing.
  

• Manage evaluate and update the ticketing system and assign the activities to the technical team according to their availability and proficiency on the products.

• Forecast resource demand in alignment with sales pipeline vendor deliverables and service-level agreements.
  

• Ensure optimal utilization of internal and external (freelance or subcontracted) technical staff.
  

• Support project managers in assigning appropriate skill sets to ensure successful delivery of projects and services.
  

• Track ongoing assignments timelines and resource availability across regions.
  

• Monitor project schedules and alert leadership to potential delays or conflicts due to resource constraints.
  

• Coordinate with vendor technical teams to meet enablement training and deployment goals.
  

• Assist in planning resources for vendor-committed programs launches or campaigns.
  

• Maintain a competency matrix for technical resources and coordinate ongoing certifications aligned with vendor technologies
  

• Identify skill gaps and plan training/upskilling initiatives.
  

• Work with HR and department leads on recruitment and onboarding of technical staff.
  

• Maintain dashboards and reports on resource allocation utilization rates and service delivery efficiency.
  

• Implement systems and tools to streamline scheduling project staffing and technical capacity planning.
  

• Document and optimize internal workflows related to resource requests and approvals.
  

• Bachelor s degree in Business Administration Information Technology Engineering or a related field.
  

• Minimum 4-5 years of experience in resource or operations management within a technical or IT services environment.
  

• Strong understanding of cybersecurity distribution or IT systems integrator business models.
  

• Excellent organizational and time-management skills.
  

• Ability to manage competing priorities across multiple teams and regions.
  

• Strong interpersonal and cross-functional collaboration skills.
  

• Familiarity with CRM Ticketing and project management tools (e.g. ZOHO Projects ZOHO DESK)
  

• Experience working with or allocating resources across multi-vendor environments
  

• Competitive compensation package
  

• Medical insurance and annual leave benefits
  

• Regional exposure and career growth opportunities
  

• Access to industry-leading cybersecurity technologies and training
  

This role is responsible for the front end management of Actions Rental Management (RM) System. The post holder will ensure that the relevant system procedures with regards to sales activity and project execution are carried out on a system level in order to provide visibility to all stakeholders.

• Manage, plan and allocate equipment and material to different projects on daily basis.
• Ensure the accuracy of database for equipment, material and other resources in the system.
• Develop dashboard and intelligent reports that helps management in decision making and devising action plans.
• Coordinate with all departments within the division and the company to ensure maximum utilization of resources in order to achieve departmental objectives.
• Enter and Process all internal requests on to the ERP system to ensure a timely delivery to all internal and external clients.
• Process the required information to all relevant departments with instructions and timelines.
• Ensure work is to be completed in line with ACTION's policies and procedures in a timely professional manner.
• Generate the following RM system documentation for all projects
• Equipment and Material requirement contracts in line with project execution stages and activities
• Charging Contracts
• Costing Contracts
• Ensure the following RM system documentation is generated for all projects
• Picking Lists
• Delivery Notes
• Collection Notes
• Site to Site Transfers
• Produce the following reports to the Line Manager
• Project Profitability - Weekly
• Invoice Summary – Monthly
• Generate adhoc site reports as requested by the Line Manager.
• Maintain good working relationship with all parties at all levels at all times when representing the Company.

• Make a deliberate effort to gain a full understanding and working knowledge of the Company's QHSE Policies and Procedures.

• Set direction and objectives for team members and ensure achievement of their development plans.
• Works closely with internal project stakeholders assigned to resolve any project risks associated with contracts, documentation & execution.
• Identify & address problems and opportunities; brings those which are appropriate to the Line Manager; and, facilitates discussion & deliberation
• Be prepared to assist other Company Personnel as required/requested.
• As required/requested, be prepared to carry out other duties and responsibilities.
• As required, become involved in "on the job training" of others.
• Participate in any other relevant/appropriate training programs as requested by the company as well as conduct internal training seminars on RM processes and procedures.

• Degree in Management or equivalent from an internationally recognized University.
• Generally 4+ years of related work experience in a similar industry and role.
• Knowledge of Fleet Management Systems (ERP Systems)
• Strong IT skills
• Keen analytic, organization and problem solving skills, which support and enable sound decision making.
• Excellent team skills with an ability to communicate and work effectively across variety of internal and external stakeholders;
• Knowledge of Microsoft applications

Are you a skilled professional looking to take on new challenges in project management? We are seeking an experienced Assistant Project Manager to join our team.

Job Description:

We are looking for an Assistant Project Manager who will support the Senior Project Manager in Building Design Projects. The successful candidate will be responsible for coordinating with stakeholders, consultants, design teams, and contractors, managing day-to-day project activities throughout the project lifecycle.

Main Responsibilities:

• Coordinate with stakeholders, consultants, design teams, and contractors on complex projects
• Support planning, management, and oversight of day-to-day project activities through the project lifecycle
• Contribute to project initiation, scoping, planning, design, tendering, construction support, costing, scheduling, quality, and compliance with project and company objectives
• Maintain thorough documentation and effective communications in English

Requirements:

• Bachelor's Degree in Architecture
• Project Management Certification (preferred)
• 5-7 years of experience in architectural design and project management
• Strong written and verbal English communication skills

We are seeking an Assistant Project Manager to provide key support in project coordination and management. Key responsibilities include expediting processes, conducting inspections, overseeing logistics management, and ensuring timely project delivery.

• Collaborate with multiple departments to maintain accurate project documentation and facilitate effective communication for streamlined operations.
• Support project managers in coordinating tasks, including expediting processes and conducting site visits.
• Oversee logistics management and guarantee timely project completion.

• Bachelor's degree in Project Management or related field.
• Experience in Expeditor roles, excellent organizational skills, and multitasking abilities.
• Strong communication and interpersonal skills.
• Background in the luxury retail or interior fitout industry is beneficial.

WSP in the Middle East is seeking a Graduate Project Administrator to support project management in planning, coordination and execution of administrative tasks.

• Maintain accurate records of contracts, communications and deliverables.

• Coordinate meetings, prepare agendas and document minutes.

• Track project progress and update internal systems accordingly.

• Liaise with internal departments for smooth project execution.

• Support procurement and logistics activities related to project needs.

• Ensure compliance with company policies and procedures.

• Provide general administrative support to the project team.

This role is ideal for recent graduates with engineering, business administration or related backgrounds looking to start their career in project support and operations.

We work on landmark projects around the world and offer opportunities to make an impact in communities you care about.

Role Overview:

This PMO role involves providing flexible support services to the projects portfolio, focusing on programme and project administration, risk management, reporting and management information.

• Effective coordination of governance meetings and events, including scheduling, diary management, preparation of support materials, and minute taking.
• Maintenance of documentation repository with appropriate configuration management, protecting delivery integrity.
• Establishing and maintaining accurate team organisation charts, roles, responsibilities, and contact details.
• Providing guidance on Informatics standards, tools, and techniques for effective and consistent delivery.
• Acting as first point of contact, offering accurate signposting to support requests for information and escalating delivery status changes or concerns.
• Supporting standard project and programme support techniques, including lessons learned, project setup, planning, RAID, change control, benefits tracking, project closure, and procurement support.
• Competent application of project and programme risk and issue management methodology, ensuring regular review and update of RAID Log.
• Analysis of RAID status, verification of detail, and provision of succinct overview to support reporting requirements.
• Timely and effective preparation of key governance reporting requirements, coordinating submission of information to meet internal and external deadlines.
• Ability to accurately track delivery metrics relating to RAID, delivery schedule, formal change management, and financials.
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• Assisting project managers with plan development and timely maintenance of milestones.
• Proactive monitoring and tracking of milestone status, seeking confirmation from team members and escalating to PM when tasks or milestones are due or late.
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• Ensuring stakeholder maps, contacts, and distribution lists are current.
• Disseminating accurate information regarding project delivery under the direction of the project manager or programme manager.
\Requirements:
• At least 6-7 years of relevant project management or PMO management experience.
• Bachelors degree in computer science or management domain.
• PMI-PMP, PRINCE2 Practitioner, Managing Successful Programmes (MSP) or equivalently qualified in similar project management methodologies.
• Agile certifications a plus.
• Knowledge of property industry and business processes an asset.
\Expertise:
• Possesses extensive knowledge and expertise in program and project management, portfolio management, and systems development lifecycle methodologies.
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