1164 Property Administrator jobs in Dubai

About Us:
Banke International Properties is a well-established real estate agency, specializing in property management and administration. We are looking for a dedicated Property Administrator to manage property-related administrative tasks and ensure the smooth operation of the business.

Job Description:
As a Property Administrator, you will manage property records, coordinate maintenance and repairs, and assist the property management team with various administrative duties. You will act as a liaison between property owners and tenants, ensuring that all property management tasks are completed efficiently.

Key Responsibilities:

1. Maintain accurate property records and databases.
2. Coordinate maintenance and repair requests for properties.
3. Assist in lease administration and renewals.
4. Handle tenant inquiries and resolve any issues promptly.
5. Prepare property management reports and documents.
6. Ensure compliance with property-related regulations.

Requirements:

1. Previous experience in property administration or a similar role.
2. Strong organizational and communication skills.
3. Ability to handle multiple tasks and work in a team-oriented environment.

This is a unique opportunity to utilize your exceptional organizational and multitasking skills in the administration of our real estate business.

• Provide critical support to the real estate team by preparing and maintaining property listings, tenancy contracts, and related documents.
• Handle client inquiries and coordinate property viewings to ensure seamless transactions.
• Maintain organized filing systems and ensure compliance with industry standards.
• Assist with marketing activities and CRM data entry to enhance operational efficiency.
• Perform general office duties to guarantee smooth day-to-day operations.

• Minimum 1 year of experience in real estate administration is highly desirable.
• Strong written and verbal communication skills are essential for success.
• Proficiency in MS Office; knowledge of real estate CRMs is beneficial.
• Excellent time management and prioritization abilities.
• Ability to work independently and within a collaborative environment.

• High school diploma or equivalent required; degree in business or related field preferred.
• Ability to maintain confidentiality and handle sensitive information.

The successful candidate will be responsible for overseeing daily operations, maintenance, and tenant relations to ensure the building is safe, well-maintained, and operating efficiently.

• Supervise all building operations including maintenance, cleaning, security, and landscaping to maintain a high level of service delivery.
• Coordinate with internal teams and external contractors for repairs, inspections, and upgrades to ensure timely completion of tasks.
• Conduct regular inspections to identify and resolve maintenance issues promptly.
• Handle tenant inquiries, complaints, and service requests professionally and in a timely manner.
• Maintain accurate records of maintenance schedules, vendor contracts, and incident reports to ensure compliance with regulations.
• Oversee lease renewals, move-ins, and move-outs in coordination with leasing staff to minimize disruptions.
• Implement sustainability and energy-saving initiatives where applicable to reduce the building's environmental impact.
• Ensure emergency procedures are in place and staff are trained accordingly to respond to emergencies effectively.
• Report regularly to property owners or senior management on building performance to inform strategic decision-making.

• Proven experience in building or facilities management is essential for this role.
• Prior experience as a Coordinator in property, maintenance, or operations is highly valued.
• Strong knowledge of building systems and maintenance procedures is required.
• Familiarity with UAE building codes and safety regulations is necessary.
• Excellent communication and leadership skills are essential for success in this role.
• Ability to manage budgets and vendor contracts is required.
• Proficiency in property management software and reporting tools is preferred.
• Bachelor's degree in Facilities Management, Engineering, or related field is preferred but not required.

Join to apply for the Property Administrator ) role at TALENTMATE .

A Property Administrator is a key facilitator in the management and administration of residential, commercial, or industrial properties. This role involves overseeing the day-to-day operations, performing administrative tasks related to property management, and ensuring compliance with applicable laws and regulations. The Property Administrator acts as a liaison between property owners, tenants, and vendors to ensure smooth and efficient operations of the property. They are responsible for maintaining property records, handling tenant inquiries, coordinating repairs and maintenance, and supporting lease administration. A keen eye for detail, strong organizational skills, and excellent communication abilities are essential for success in this role. By working closely with property managers, this professional helps in enhancing property value and optimizing the tenant experience.

• Maintain organized records of all property-related transactions and documents.
• Coordinate maintenance requests and ensure timely resolution of issues raised by tenants.
• Assist in the preparation and administration of lease agreements and renewals.
• Communicate effectively with tenants to address inquiries and concerns in a timely manner.
• Collaborate with property managers to develop strategies for property improvement and tenant satisfaction.
• Monitor payment records and assist in the collection of rent and other fees from tenants.
• Ensure compliance with relevant property laws and regulations to avoid legal challenges.
• Organize and attend property meetings, preparing necessary documents and reports in advance.
• Conduct property inspections to monitor condition and arrange necessary maintenance or repairs.
• Support marketing efforts to attract and retain quality tenants for properties.
• Assist in budget preparation and track financial transactions against the budget.
• Manage vendor relationships and negotiate contracts to secure favorable terms.

• Bachelor's degree in Business Administration, Real Estate Management, or related field.
• Proven experience in property management or a related administrative role.
• Strong understanding of property laws, leasing agreements, and tenant rights.
• Excellent communication and interpersonal skills for tenant and vendor interaction.
• Strong organizational skills with attention to detail and the ability to multitask.
• Proficiency in property management software and Microsoft Office Suite.
• Ability to work independently and collaboratively in a fast-paced environment.

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Dubai
• Company Website:
• Job Function: Administrative Support
• Sector: Recruitment & Staffing

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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We are a fast-growing Proptech startup revolutionizing real estate in Dubai. We are building an innovative platform designed to streamline onboarding for homeowners, landlords and corporate partners — and offer unmatched property data. We're seeking a detail-oriented and efficient Administrator to join the team and help us scale our operations with speed and accuracy.

As a Property / Platform Administrator, you will play a critical role in ensuring our property database remains accurate, up-to-date, and comprehensive, while also supporting users (homeowners and corporate partners) in getting onto our platform seamlessly. Your work will directly impact user satisfaction, database quality, and operational efficiency.

Key Responsibilities

• Add new properties to our proprietary database: data entry, verification of property details, images, maps, and other metadata.
• Validate property documents and listings for completeness and compliance with internal standards.
• Assist with onboarding of customers (homeowners and corporate partners): guide them through the signup process, verify documents, respond to queries.
• Liaise with users, real estate developers and registration trustees to get required information or resolve discrepancies.
• Work with the product / engineering teams to flag database issues, suggest improvements to workflows or tools.
• Prioritize tasks, work efficiently under deadlines, and adapt to shifting requirements.

Qualifications

• At least 1-3 years of experience in system administration, conveyancing, customer onboarding, or similar roles.
• Strong attention to detail; you spot inconsistencies and care about data accuracy.
• Good efficiency: ability to process reliably, with speed but without sacrificing quality.
• Strong communication skills (written & verbal) to deal with customers, partners, and internal stakeholders.
• Familiarity with the Dubai real estate market is desirable but not strictly required.
• Comfortable using digital platforms/tools; ability to learn new software / database systems.
• Proactive, reliable, and able to work with minimal supervision.

What We Offer

Salary: 7,500 AED per month + company bonus + commission.

We are an equal opportunities employer and welcome applications from all qualified candidates.

Seeking a skilled and organized Leasing Professional to oversee the end-to-end leasing process across our diverse property portfolio. This role will ensure lease compliance, maintain accurate records, and facilitate collaboration between internal teams and external stakeholders.

• Manage post-negotiation lease processes, including renewals, amendments, and terminations.
• Maintain and update centralized databases and SharePoint records for lease agreements and related documentation.
• Monitor critical lease dates and coordinate with landlords, government authorities, and internal stakeholders.
• Support property projects, ensuring regulatory compliance.
• Liaise with Legal and Finance teams to ensure lease and financial obligations are met.

• Bachelor of Arts in Law required.
• Proficiency in Arabic and English languages essential.
• Strong proficiency in MS Office (Word, PowerPoint, Excel) and IT systems.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive lease documents.
• Previous experience in the property sector.
• Experience using, managing, and maintaining real estate databases.

Job seekers are advised to research the bonafides of prospective employers independently.

Resourcing Office Administrator

We are seeking an experienced and skilled Resourcing Office Administrator to join our dynamic team. The successful candidate will be responsible for providing administrative support to several consultants and directors, as well as managing various projects simultaneously.

The role will involve a range of tasks including answering telephone calls, greeting visitors, formatting CVs, updating databases, organising interviews, diary management and sourcing new candidates.

As a key member of the team, you will be required to work efficiently and effectively, prioritising multiple tasks and projects at any given time.

You should have excellent organisational skills, strong communication abilities and a high level of literacy with attention to detail.

The ideal candidate will be highly motivated and able to learn new skills quickly, with a desire to grow and develop within the company.

1. Experience in using Excel, Word, Email and Internet
2. Ability to use internal database systems
3. Strong organisational and time management skills
4. Excellent communication and interpersonal skills
5. High level of literacy and attention to detail

This is a full-time position with negotiable salary and 3 open positions available.

Candidates from all genders and backgrounds are welcome to apply.

Our company specialises in recruitment services, offering bespoke solutions to clients across various industries.

With over 23 years of experience, we have established a strong reputation for delivering high-quality results and providing exceptional customer service.

Join us and become part of a dynamic team that values innovation, teamwork and excellence.

Job Title: Administrative Support Specialist

Job Summary: We are seeking an experienced Administrative Support Specialist to provide comprehensive support for overall front office activities, ensuring effective telephone and mail communications.

The ideal candidate will have a bachelor's degree in hospitality or administration, 2 years of experience in administrative support, and proficiency in Microsoft Office applications.

Key Responsibilities:

• Manage the reception area to ensure seamless telephone and mail communications.
• Supervise and coordinate administrative activities, including meeting rooms reservations and tidiness.
• Organize events, travel arrangements, and meeting room bookings.
• Handle petty cash and manage office supplies and stationery.

Competencies:

• Collaborating with others
• Customer Service Orientation
• Initiative & Achievement Orientation
• Flexibility

The company needs an Assistant Executive to join their team.

• Assist in administrative tasks and support management.
• Ensure seamless communication between departments and stakeholders.
• Provide exceptional customer service and resolve issues promptly.

Candidates can apply for this role. The successful candidate will have a strong work ethic, excellent communication skills, and attention to detail.

As an Assistant Executive, you will be responsible for:

1. Managing multiple tasks and prioritizing deadlines.
2. Preparing reports and presentations to support business decisions.
3. Developing process improvements to increase efficiency.

If you are a motivated and organized individual with a passion for administration, please submit your application.