362 Team Coordination jobs in Dubai

We are seeking a young, ambitious and career-driven professional to join our project team. The ideal candidate is a recent graduate or entry-level individual with a strong willingness to learn and adapt to new challenges.

Key Responsibilities:

• Assist in the planning, organization and execution of projects
• Develop and maintain project schedules, budgets and resource allocation plans
• Collaborate with cross-functional teams to ensure project goals are met
• Identify and mitigate potential project risks
• Provide excellent analytical, problem-solving and communication skills

Required Skills:

• Degree in civil engineering, construction management or an equivalent technical qualification
• Strong proficiency in computer software and relevant project management tools

Benefits Package:

• This is a full-time role requiring a 5-day work week (Monday-Friday)

Additional Information:

We value commitment to professional development and continuous learning. We are committed to attracting, retaining and developing talented individuals who share our values.

This position will be based in Dubai.

A successful project coordinator is responsible for the effective management and coordination of projects from start to finish.

1. Project Planning
• Create comprehensive project plans and schedules that ensure timely completion of projects, taking into account all relevant factors and stakeholders.
2. Resource Allocation
• Manage and track resources and expenses to optimize project outcomes and achieve the desired results.
3. Communication and Stakeholder Management
• Maintain open communication with the team and stakeholders throughout the project lifecycle, keeping them informed about progress, changes, and any issues that may arise.
4. Documentation and Record-Keeping
• Ensure accurate and up-to-date project records are maintained for future reference, including details of tasks completed, milestones achieved, and lessons learned.
5. Team Support and Collaboration
• Provide support and assistance to team members as needed, fostering a collaborative environment that encourages open communication, shared knowledge, and mutual respect.

1. Experience: Previous experience in a similar role or related field is highly valued, but not essential. We encourage candidates with transferable skills and a passion for project coordination to apply.
2. Skills: Strong organizational, communication, problem-solving, and time-management skills are essential for success in this position. The ideal candidate will be able to prioritize tasks, manage multiple projects simultaneously, and maintain a high level of attention to detail.

A dynamic Project Management professional is required to coordinate a Fire Protection service project.

• Educational Qualifications: A Bachelor's degree in Mechanical or Electrical Engineering is desired. The candidate must possess a valid certificate with proper attestation from relevant authorities.
• Work Experience: At least one year of experience in a UAE-based service company, preferably in the fire alarm or fire fighting field. Fluency in English and location in UAE are mandatory requirements.
• The ideal candidate should be able to start work immediately.

1. Coordinate Fire Protection service projects efficiently.
2. Collaborate with cross-functional teams to ensure timely project delivery.
3. Maintain effective communication with stakeholders to meet expectations.

Focusing on multitasking and delivering under pressure, this role is perfect for individuals who thrive in fast-paced environments.

Project Coordinator Role

We are seeking a skilled and experienced Project Coordinator to join our team. The successful candidate will be responsible for coordinating project activities, resources, equipment, and information across cross-functional teams.

• Coordinate project schedules, timelines, and deliverables in collaboration with team members.
• Utilize CAD software (AutoCAD or similar) to produce and modify technical drawings in support of engineering teams.
• Maintain and organize project documentation including drawings, work packs, submittals, and reports.
• Ensure project standards, templates, procedures, and communication methods are followed.
• Prepare and distribute internal and external communication (e.g., memos, progress reports, meeting minutes).

• Bachelor's degree in Engineering, Project Management, or a related field.
• Proven work experience as a Project Coordinator or similar role, preferably in an engineering or industrial environment.
• Proficiency in AutoCAD or similar CAD software is essential.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and in a team-oriented environment.
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook).

This role offers the opportunity to work on diverse projects, collaborate with experienced professionals, and develop your skills in project coordination and management.

We are a leading organization in the industry, committed to delivering high-quality projects and services. We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.

This opportunity is part of a prestigious program and open exclusively to UAE Nationals holding a valid family book.

Embark on an exciting journey with us as a Project Coordinator in our esteemed program. In this role, you will play a pivotal part in pre-contract project delivery supporting architectural design projects while following predictive project management methodologies. You will receive training to excel in the following areas:

• Providing day-to-day assistance to Senior Project Managers in project delivery
• Assisting in proposal preparation and tender submission procedures
• Coordinating and collaborating with the Design Team
• Developing and managing project execution plans, organization charts, and status reports
• Working closely and effectively with clients and internal project teams
• Managing daily program activities throughout the project life cycle
• Defining program governance and controls
• Planning and monitoring the overall program progress
• Identifying and addressing risks and issues
• Coordinating projects and their interdependencies
• Optimizing resource utilization across projects
• Managing stakeholder communication
• Aligning project deliverables with program outcomes in collaboration with the business change manager
• Overseeing main program documentation, such as the program initiation document

This role offers an excellent opportunity to develop essential project coordination skills and gain hands-on experience in project management within the architectural design field. Join us and be part of a dynamic team driving innovative projects forward.

Required Skills and Qualifications :

Benefits :

Our company is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, our benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

About Us :

We are a global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation, and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable, and resilient solutions throughout the project lifecycle from advisory planning, design, and engineering to program and construction management. We are a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024.

What Makes Us a Great Place to Work :

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration, and community - where you have the freedom to grow in a world of opportunity.

Remote Work :

No

Employment Type :

Contract

We are seeking a highly skilled and experienced Project Coordination Specialist to join our team.

The successful candidate will be responsible for coordinating project timelines, deadlines, and schedules in collaboration with cross-discipline teams.

• Maintain open communication with project team members to identify and resolve issues promptly.
• Prepare and submit high-quality project deliverables on time.
• Analyse and summarise relevant information to create comprehensive status reports.
• Develop and implement effective project communication plans to ensure seamless execution.
• Foster collaboration between stakeholders to address change requests and their impact on project schedules and budgets.
• Create user manuals, training materials, and other necessary documents to facilitate successful implementation and handover to clients.
• Identify new business opportunities with clients and develop strategies to capitalize on them.
• Secure customer acceptance of project deliverables.
• Prioritize customer satisfaction during project transition periods.
• Conduct post-project evaluations to identify areas of success and improvement.

Project Management Specialist

As a Project Management Specialist, you will be responsible for coordinating project management activities, resources, equipment, and information. Your role will involve breaking down large projects into manageable tasks and setting realistic timeframes.

Liaising with clients is a crucial aspect of this position, as you will work closely with them to identify and define project requirements, scope, and objectives. You will also assign tasks to internal teams and assist with schedule management to ensure that projects are completed on time and within budget.

One of your key responsibilities will be to monitor project progress and handle any issues that arise. This will involve working closely with the project manager to eliminate blockers and ensure that projects stay on track.

You will also be responsible for preparing budgets and analyzing risks and opportunities. Additionally, you will oversee project procurement management and use tools to monitor working hours, plans, and expenditures.

Key Qualifications:

• Proven work experience as a Project Coordinator or similar role
• Experience in project management from conception to delivery
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• Solid organizational skills including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Working knowledge of Microsoft Project and Microsoft Planner
• Hands-on experience with project management tools such as Basecamp or Trello
• BSc in Business Administration or related field

Job Description:

• Oversee project performance, monitoring progress against contractual milestones and frameworks.
• Coordinate cross-functional teams to ensure smooth project execution.
• Manage resource planning, scheduling tasks, and reporting delays and risks to project schedules and budgets.
• Monitor progress, assist the Project Manager/Resident Engineer in contract management matters, and maintain a risk register.
• Support the preparation of End of Term (EOT) and cost claims variation orders and claim reviews.
• Attend and chair progress meetings, track outcomes, and deliverables.
• Identify potential risks/conflicts and document them in the Project Risk Register.
• Evaluate and verify planning and scheduling information from updated/progress schedules.
• Minimize claims and disputes between project stakeholders using project control techniques.
• Assess time impacts of change variations and provide alternative courses of action.
• Manage a team of planning engineers and interface with stakeholders effectively.
• Provide responses to contractor notices, issue delay notices, and record slow performance areas.
• Verify measures of work completed and prepare/review monthly reports.
• Detailed assessment of complex claims using forensic delay analysis methodologies.

Required Skills and Qualifications:

• Bachelor's degree in Civil Engineering or relevant field.
• Proven expertise in Primavera P6 and other project scheduling software.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent communication and interpersonal skills for effective collaboration.
• Track record of successful project delivery within time and budget constraints.
• Solid understanding of construction methodologies, techniques, and project management principles.
• Familiarity with UAE construction standards and regulations.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Professional certifications in project management or planning are desirable.

Remote Work:
No

Employment Type:
Full-time

We are seeking a detail-oriented and strategic Resources Manager to oversee the effective allocation utilization and development of technical and project resources across our regional cybersecurity distribution operations. This role is critical in ensuring resource availability for pre-sales post-sales professional services training and support engagements across the region.

The ideal candidate will have experience in managing a distributed technical workforce understanding cybersecurity and data management business dynamics and working with both vendors and channel partners.

• Plan and allocate technical resources (engineers consultants trainers etc.) across multiple projects PoCs partner engagements and support activities.
  

• Manage the calendars of the technical team in an efficient manner and arrange for all meetings and activities as per the team availability and customer preference timing.
  

• Manage evaluate and update the ticketing system and assign the activities to the technical team according to their availability and proficiency on the products.

• Forecast resource demand in alignment with sales pipeline vendor deliverables and service-level agreements.
  

• Ensure optimal utilization of internal and external (freelance or subcontracted) technical staff.
  

• Support project managers in assigning appropriate skill sets to ensure successful delivery of projects and services.
  

• Track ongoing assignments timelines and resource availability across regions.
  

• Monitor project schedules and alert leadership to potential delays or conflicts due to resource constraints.
  

• Coordinate with vendor technical teams to meet enablement training and deployment goals.
  

• Assist in planning resources for vendor-committed programs launches or campaigns.
  

• Maintain a competency matrix for technical resources and coordinate ongoing certifications aligned with vendor technologies
  

• Identify skill gaps and plan training/upskilling initiatives.
  

• Work with HR and department leads on recruitment and onboarding of technical staff.
  

• Maintain dashboards and reports on resource allocation utilization rates and service delivery efficiency.
  

• Implement systems and tools to streamline scheduling project staffing and technical capacity planning.
  

• Document and optimize internal workflows related to resource requests and approvals.
  

• Bachelor s degree in Business Administration Information Technology Engineering or a related field.
  

• Minimum 4-5 years of experience in resource or operations management within a technical or IT services environment.
  

• Strong understanding of cybersecurity distribution or IT systems integrator business models.
  

• Excellent organizational and time-management skills.
  

• Ability to manage competing priorities across multiple teams and regions.
  

• Strong interpersonal and cross-functional collaboration skills.
  

• Familiarity with CRM Ticketing and project management tools (e.g. ZOHO Projects ZOHO DESK)
  

• Experience working with or allocating resources across multi-vendor environments
  

• Competitive compensation package
  

• Medical insurance and annual leave benefits
  

• Regional exposure and career growth opportunities
  

• Access to industry-leading cybersecurity technologies and training