84 Administrative Staff jobs in Umm Al Quwain

Job Title:

The Administrative Professional will provide essential administrative and clerical support to ensure the smooth operation of a healthcare clinic.

Key Responsibilities:

• Manage patient interactions, appointments, and follow-ups.
• Address patient inquiries via phone or email providing accurate and timely information.
• Maintain and update patient records in compliance with data protection regulations.
• Coordinate medical reports, lab results, and imaging studies for the healthcare team.

Requirements:

• Diploma or degree in healthcare administration, medical assisting, or a related field.
• Certification in medical administration is an advantage.
• Minimum 2 years of experience in a similar role preferably in a healthcare setting.

Performance Indicators:

• Patient satisfaction scores.
• Accuracy and timeliness of appointment scheduling and medical record updates.
• Compliance with clinic policies and healthcare regulations.
• Effective coordination with healthcare staff.

We are seeking a highly skilled and detail-oriented administrative professional to join our team in Umm-al-Qaiwain, UAE. This role is open to both Indian and Egyptian nationals who possess a strong command of the English language.

• Provide general support to English speaking staff members
• Assist with scheduling appointments and managing calendars efficiently
• Prepare and organize documents and reports accurately
• Communicate effectively with team members and clients in English
• Maintain office supplies and equipment
• Handle incoming calls and correspondence professionally

• Bachelor's degree or equivalent experience
• Strong command of the English language
• Previous experience in an administrative role is preferred
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team successfully

This is a fantastic opportunity for individuals who possess excellent communication skills, are able to multitask, and thrive in a dynamic environment. If you are a motivated and organized individual looking to take your career to the next level, we encourage you to apply for this position.

The Administrative Coordinator provides essential administrative and operational support to the Career Services department at AUS. This role ensures the smooth day-to-day functioning of the office by managing communications, maintaining records, coordinating events, and assisting students and employers with career services inquiries. They are the first point of contact for the department and play a vital role in supporting internship and career-related programs, events, and employer engagement initiatives.

• Provide logistical, procurement, and administrative support for Career Services events such as career fairs, workshops, employer information sessions, and networking events; coordinate room bookings, catering, equipment setup, and event materials; assist in registering students and employers for events, ensuring smooth check-in and follow-up processes.
• Assist students with basic inquiries about internships, job postings, and Career Services programs; guide students in using the Career Services management platform and other digital tools; support employers with job posting requests, scheduling campus visits, and navigating AUS procedures; work closely with the team to update alumni databases and support student participation in events.
• Manage departmental correspondence with colleges, as well as phone calls and email communications, in a professional and timely manner; maintain department files, internship records, and student/employer databases with accuracy and confidentiality; support the scheduling of student appointments, career advising sessions, and employer meetings; assist with preparing reports, presentations, and other documents as required; perform any other duties as assigned.

• Bachelor's degree in Business Administration, Human Resources, Marketing, Communication, or any related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum 2–3 years of administrative experience.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Customer-service orientation with a student-centered approach.

• Experience in higher education setting.

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one's qualifications.

The Part-time Administrative Assistant will provide administrative support services to the College of Engineering.

• Provide administrative support services to the college: correspondence, reports, onsite and offsite meetings, calendar maintenance, record keeping, personnel travel, and visitor itineraries.
• Coordinate event logistics, invitations, and follow-ups for events such as industry forums, research symposiums/conferences, and student competitions.
• Assist in planning events for the college.
• Collect, follow up, analyze, plot, review, and generate data reports and information as needed.
• Develop and maintain an electronic filing system.
• Provide general support to the Deans' Office.
• Perform other related duties as necessary.
• Other tasks as needed by the Dean and Associate Dean.

• Bachelor's degree in a related field.
• Minimum of four years of experience in administrative services.
• Experience in a higher education work environment is preferable.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy are critical; ensure completion and correctness.
• Ability to work under pressure.
• Excellent time management skills to manage multiple projects, as well as the flexibility to adjust as new projects are assigned.
• Willing to engage in continuous learning.
• Ability to work with diversified members.
• Available to work on weekends if necessary.
• Excellent experience with and knowledge of MS Office Suite.
• Expert-level skill in advanced Excel features.
• Familiarization with advanced data visualization software tools is a plus.

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one's qualifications.

This role supports a fast-growing online marketplace with administrative and accounts payable tasks. The team emphasizes responsiveness, accuracy, and process consistency.

• Email management and data entry are essential for this position.
• Accounts payable support involves matching payments with VIN numbers, tracking checks received, and preparing invoices for processing.
• Data entry requires entering title data into the correct format on the title company platform, maintaining consistent data entry standards across systems.
• Timeliness and follow-through are crucial for completing tasks within expected timeframes and proactively following up with stakeholders.
• Occasional marketing support may involve using Mailchimp or similar tools for campaigns.

• Required: strong attention to detail, adherence to established formats, experience with accounts payable or invoicing support.
• Technical skills include Gmail, Google Drive, basic Google Sheets/Excel, PDF creation/management, and AP matching/reconciliation fundamentals.
• A suitable workstation is required, featuring at least 8GB RAM, a modern processor, and internet speed of at least 40 Mbps.
• Soft skills include responsiveness, ownership mentality, process discipline, excellent written communication, and confidentiality.

Support our team as an Administrative Coordinator

1. Provide vital administrative support to multiple departments, ensuring seamless daily operations.
2. Greet visitors and clients, addressing their inquiries with a professional demeanor.
3. Plan and execute office events and activities to boost morale and productivity.
4. Maintain organized hard-copy and electronic filing systems, guaranteeing easy access to important documents.
5. Manage office supplies and stationery stock, optimizing resources for efficiency.
6. Conduct data entry and filing tasks, maintaining accuracy and precision.
7. Prepare and submit regular reports, keeping stakeholders informed.
8. Monitor the use of office equipment, including telephones and photocopiers, to prevent misuse.
9. Supervise daily operations, ensuring a smooth-running office environment.

We are seeking a skilled and detail-oriented Operations Coordinator to ensure the smooth operation of our team and delivery of high-quality services to our clients.

• Act as primary point of contact between manager and internal/external stakeholders.
• Screen and direct phone calls, chat systems, and distribute correspondence.
• Manage emails including checking incoming/outgoing emails and following up as necessary.
• Respond accurately to internal and external information requests.
• Schedule and coordinate appointments and meetings.
• Arrange travel bookings for flights, accommodations, trains, and taxis.
• Monitor Attendance Portal and create new users.
• Prepare effective presentations, documentation, and contracts.
• Follow-up with suppliers and make orders.
• Assist with ad-hoc administrative and project requirements.

• Previous experience in a similar role.
• In-depth knowledge of management systems and procedures.
• Outstanding organizational and time management skills.
• Ability to multitask and prioritize workload.
• Excellent communication and interpersonal skills.
• Discretion and confidentiality.
• Proactive problem solver.
• Flexibility and adaptability.
• Advantageous HR Skills.

• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• A competitive compensation package.

If you are a motivated and detail-oriented individual looking for a new challenge, please submit your application.

We are seeking a skilled Administrative Coordinator to provide exceptional support and maintain seamless team operations.

• Main point of contact between manager and internal/external clients.
• Screen phone calls, manage emails, and distribute correspondence.
• Respond to internal and external information requests accurately.
• Schedule appointments and meetings efficiently.
• Organize travel arrangements for the team.
• Monitor Attendance Portal and create new user accounts.
• Create presentations, documentation, and contracts as needed.
• Follow up with suppliers and place orders on behalf of the organization.

• Prior experience as an Administrative Coordinator or similar role.
• In-depth knowledge of administrative systems and procedures.
• Excellent organizational, time management, and communication skills.
• Able to multitask and prioritize workload effectively.
• Maintain discretion and confidentiality at all times.
• A proactive problem solver.

This is an excellent opportunity for a highly organized and detail-oriented individual to join our team as an Administrative Coordinator. The successful candidate will be responsible for providing exceptional support to the manager and team members, ensuring seamless team operations and maintaining high levels of customer service.

Job Title: Project Secretary / Document Controller

The role focuses on efficient documentation, communication, and administrative coordination across multiple projects.

• Manage and control all project documentation ensuring proper versioning and organized filing.
• Track and maintain logs for daily construction activities delays site instructions and approvals.
• Communicate professionally with clients and consultants including attending meetings when required.
• Maintain and update logs for drawings submittals RFIs and material/sample approvals.
• Coordinate with contractors consultants and internal teams for smooth document flow and tracking.
• Assist project managers with reports presentations and documentation for internal and external reviews.
• Maintain confidentiality of sensitive company and project information.
• Ensure compliance with ISO document control and QA/QC standards.

Ideal Candidate:

• Degree in Business Administration Engineering or related field.
• 3-5 years experience in the construction or real estate development sector UAE.
• Excellent spoken and written English Arabic is a plus.
• Strong organizational and multitasking skills.
• Proficient in MS Office and familiar with document control system.