Assistant Vice President - Office Management

Abu Dhabi, Abu Dhabi Aldar Group

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Job Description

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

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Design and Administrative Assistant

Abu Dhabi, Abu Dhabi Batool Nohan

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Job Description

Job Opportunity: Design and Administrative Assistant Job Summary

Batool Nohan is seeking a highly skilled and versatile Design and Administrative Assistant to join our dynamic team. This role is ideal for a creative and organised professional with a keen eye for design, technical proficiency, and strong administrative capabilities. The successful candidate will support the management team, assist with project preparation, and contribute to both creative and operational functions.

Key Responsibilities 1. Design Support
  • Utilise Photoshop and AutoCAD to create visuals, layouts, and preliminary design concepts.
  • Assist in preparing the initial phase of design projects for further development.
2. Creative Media & Content Creation
  • Capture photography and videography using professional equipment or mobile devices.
  • Edit images and videos for marketing, presentations, and project documentation .
3. Administrative & Executive Assistance
  • Manage the Director’s schedule , including meetings, calls, and correspondence.
  • Handle document preparation, filing, and record maintenance .
  • Coordinate communications with clients, suppliers, and internal teams .
4. Logistics & Site Coordination
  • Drive to meetings, site visits, and project locations as required.
  • Oversee project logistics , ensuring timely procurement and delivery of materials.
5. Team Collaboration & Operations
  • Work closely with the Director to ensure smooth business operations.
  • Act as a liaison between the Director and various departments to facilitate task coordination.
Qualifications & Skills

Proficiency in Photoshop, AutoCAD, and basic photo/video editing software .

Valid UAE driving licence (mandatory) .

Strong photography and videography skills (professional or mobile equipment).

Excellent communication and interpersonal abilities .

Ability to multitask, prioritise, and work efficiently in a fast-paced environment .

Highly organised, detail-oriented, and proactive approach to work .

Basic knowledge of design principles and creative problem-solving .

Preferred Experience

Previous experience in a design-related role .
Background in administration or executive assistance is an advantage.

Job Type: Full-time

Salary: Competitive (based on experience)

If you are a creative and organised professional looking for an exciting opportunity in a design-driven environment , we’d love to hear from you!

Apply now and be part of our innovative team at Batool Nohan.

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