What Jobs are available for Office Management Software in Abu Dhabi?

JOB PURPOSE

Manage the delivery of local and international projects in time, budget and quality

Manage and ensure efficient project delivery and execution as per Development Management guidelines and Aldar standards, including the coordination of external stakeholders and providers attending in the project

• Work closely with internal stakeholders to develop project timelines
• Collect input from Scheduling and quality and recommend realistic project plan and timeline
• Recommend design standards that ensure cost effectiveness and innovation in conjunction with Development Management
• Obtain approval from the related development and design head
• Coordinate with Development Management on defining the detailed project schedule and cost
• Work closely with Procurement to develop initial project cost estimates
• Challenge assumptions, raise flags and provide expertise to ensure realistic estimates
• Partner with development and design department to assess impact of any changes in design or plans on construction
• Support in developing mitigation and corrective actions once construction is underway
• Inform procurement on any changes in contractor’s scope of work, support procurement in negotiation of updated contract with contractors
• Monitor progress of project works, and develop a risk mitigation plan in case any issues arise
• Provide input on contractor and sub-contractor selection and scope-of work drafting based on inputs from Tendering
• Assess vendor performance, and draft a performance scorecard for all 3rd party service providers
• Manage consultant resources to ensure appropriate and optimal deployment
• Ensure contractors deliver services within scope of work (cost, quality, time)
• Provide contractors with detailed project schedules so that they are aware of critical milestones
• Maintain and update all project related documents, especially ones that are filled on-site
• Support in final handover to Asset Management department with all documents
• Responsible for safety and environmental compliance at project sites
• Provide input to Infrastructure and Government Relations department to obtain licenses and permits for construction, and anticipate any delays that might be caused
• Assist Audit and Accounting departments in audits and project accounting activities
• Provide input for setting up cross-functions SLAs, ensure compliance of the function with SLAs
• Contribute to the generation of lessons learned on all projects to prevent reoccurrence of the same risks on future projects
• Manage project portfolio within approved budget, schedule and quality in accordance with development guidelines and consistent with ALDAR/Government goals.
• Coordinate closely with internal and external stakeholders on all issues related to additional requests and modifications from the start of construction to the hand-over of developments to end users
• Manage all project activities related to infrastructure and ensure compliance with ALDAR requirements and authorities’ standards
• Monitor all project schedules and cash flows for adherence to original schedule and budget and ensure progress is accurately reported to management
• Identify deviations from plan and initiate mitigation actions to compensate for deviations in close alignment with Development Management
• Establish and improve network with Government entities for smooth processing of licenses and permits
• Manage project progress revenue (VOWD) in accordance with targets to achieve overall KPIs

Min of 14+ years of experience in project management oversight in a real estate company with annual revenue of at least AED 2 billion.

Min of 6+ years in a related managerial position

• Proven experience of managing construction for developments with CAPEX 4-6 billion AED.
• Strong knowledge and exposure to the GCC real estate market
• Proven expertise in contractor management having managed construction contracts worth at least AED 200 million

• HSE champion with a proven track record <2% safety incidents
• Excellent project management skills having managed construction projects of at least AED 100 million in value
• Ability to manage large teams of at least 50 people
• Ability to manage more than one project at a time; plan and execute tasks as per project schedule and budget
• Strong conflict resolution and management skills for resolving conflicts on the field

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management