5 Office Management jobs in Abu Dhabi

NES Fircroft Permanent Recruitment is looking for a Global Facility Management Consultant based in the UAE or Egypt. Our client is a leading nitrogen fertilizer producer in the Middle East and North Africa (MENA) region, and the world’s largest seaborne exporter of ammonia and urea. Headquartered in Abu Dhabi, operates state-of-the‑art production facilities across the UAE, Egypt and Algeria, with a strong focus on innovation, sustainability and operational excellence.

Role Overview

1. Diagnose the current state of facility management across all countries where the company operates.
2. Analyze global spending, vendor contracts and performance to identify optimization and cost‑saving opportunities.
3. Design a global facility management strategy and operating model, including governance, standards and processes.
4. Recommend and initiate implementation actions that lead to improved efficiency, stronger vendor management and more consistent service quality across the network.
5. Advise and support on new build/design of Shared Services new office location.

Key Responsibilities Phase 1 – Diagnostic Assessment

• Map and document the company’s entire facility management footprint globally, covering offices, production/support sites, and shared spaces.
• Collect and analyze data on leases, ownership structures, facility‑related expenses, contract terms, and renewal cycles.
• Identify inefficiencies, inconsistencies, and risks in local arrangements.
• Benchmark spend levels and service standards against market best practices.
• Produce a comprehensive diagnostic report summarizing findings and opportunities.

Phase 2 – Strategy Development and Optimization Plan

• Develop a Global Facility Management Strategy, including governance models, standardized processes, and vendor frameworks.
• Quantify potential savings and efficiency gains.
• Draft an action plan and implementation roadmap with measurable KPIs.
• Present findings and recommendations to the Global VP Human Capital and wider ELT team.

Phase 3 – Implementation Support (optional / depending on scope)

• Support execution of recommended actions, including vendor renegotiations.
• Develop templates, policies, and guidance for ongoing governance.
• Coach local facility coordinators or country managers on the new approach.

Experience & Qualifications

• 10+ years of experience in Facility Management, Corporate Real Estate, or Operations Management within multinational or multi‑site organizations.
• Proven experience leading diagnostic assessments and transformation initiatives.
• Strong knowledge of vendor management, outsourcing models, and contract negotiation.
• Experience optimizing cost and service quality across multiple regions.
• Familiarity with leased and owned facilities.
• Exposure to international operations in Europe, North Africa, and the Middle East.
• Strong analytical and financial acumen; able to consolidate and interpret global spend data.
• Skilled in benchmarking, cost modeling, and process mapping.
• Proficient with facility management systems and reporting tools.
• Excellent project management and presentation skills.
• Degree in Engineering, Business Administration, Real Estate, Facilities Management, or a related field.
• Professional certification (e.g., IFMA, BIFM, RICS) is an advantage.

Behavioural Competencies

• Strategic yet pragmatic: capable of thinking globally while executing locally.
• Autonomous and self‑driven, with ability to work effectively in a matrixed environment.
• Strong stakeholder management and influencing skills.
• Highly structured, detail‑oriented, and results‑focused.
• Culturally aware and adaptable across diverse regions.

Compensation Package

• Competitive salary and benefits package.

Duetohighvolumeofapplications,onlyshortlistedcandidateswillbecontacted.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world’s leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market‑leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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Abu Dhabi, United Arab Emirates | Posted on 09/21/2024

The Finance & Office Coordinator will work closely with the CFO, providing support in financial planning, reporting, and analysis, while also managing the daily operations of the office. This role ensures financial and administrative efficiency, with a focus on both finance-related tasks and maintaining a well-functioning office environment.

Key Responsibilities Finance Coordination

• Assist the CFO in preparing financial reports, budgets, and forecasts.
• Oversee daily financial operations, including invoicing, billing, and reconciliation.
• Maintain accurate financial records and ensure compliance with company policies and regulations.
• Coordinate financial audits, internal reporting, and senior management presentations.

Office Management

• Manage day-to-day office operations, ensuring smooth administrative workflows.
• Handle office procurement, vendor management, and inventory control.
• Coordinate office meetings, events, and other administrative tasks.
• Ensure office equipment, supplies, and systems are properly maintained and operational.
• Liaise with internal teams to ensure effective communication and operations across departments.

Qualifications & Skills

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• 3-6 years of experience in finance coordination and office management or similar roles.
• Proficient in financial software and MS Office Suite (especially Excel).
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal skills.
• High level of discretion and professionalism in handling confidential information.

Preferred Qualifications

• Experience working closely with senior executives in finance and office management roles.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Working Conditions

• Full-time position based in Abu Dhabi.
• Primarily office-based with occasional remote work flexibility.

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**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**_This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a_**
**_valid family book._**
AECOM are currently seeking a professional and people-oriented **Front Office Coordinator** to join our team in Abu Dhabi. As the first point of contact for our clients and visitors, this role plays a crucial role in creating a positive and welcoming atmosphere. If you excel in a dynamic environment and possess outstanding
communication skills, we invite you to apply for this exciting opportunity.
**Front Desk Operations:**
* Serves as the first point of contact for greeting visitors and callers to the department.
* Works under general supervision, exercising some judgment in directing and assisting guests.
* Manages the reception area, ensuring a tidy and organized space.
* Ensures a welcoming experience for clients and visitors.
**Communication:**
* Answers and directs incoming telephone calls, taking accurate messages when necessary.
* Responds to inquiries and provides information about the company to visitors and callers.
**Administrative Support:**
* Accomplishes basic administrative duties, maintaining office deliveries and supplies.
* Sends and sorts faxes, maintains conference room schedules and appearance.
* Assists with the preparation for special meetings and events.
**Office Coordination:**
* Places service calls for building management, ensuring a well-maintained office environment.
* Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions.
* Performs tasks such as typing, mailing, and maintaining office supplies.
**Qualifications**
**Minimum Requirements**
* Minimum of 2 years of experience desired
* High school diploma or equivalent.
* Proven experience in a similar customer-facing role.
* Excellent communication and interpersonal skills.
* Proficient in Microsoft Office Suite.
* Displays good interpersonal, verbal, and written communication skills.
* Demonstrates organizational skills to manage various administrative responsibilities.
* Ability to multitask and prioritize tasks effectively.
**- As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be**
**considered for this role.**
**Additional Information**
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J
**Business Line:** Geography OH
**Business Group:** DCS
**Strategic Business Unit:** ME and Africa
**Career Area:** Administration
**Work Location Model:** On-Site

Job Opportunity: Design and Administrative Assistant Job Summary

Batool Nohan is seeking a highly skilled and versatile Design and Administrative Assistant to join our dynamic team. This role is ideal for a creative and organised professional with a keen eye for design, technical proficiency, and strong administrative capabilities. The successful candidate will support the management team, assist with project preparation, and contribute to both creative and operational functions.

Key Responsibilities 1. Design Support

• Utilise Photoshop and AutoCAD to create visuals, layouts, and preliminary design concepts.
• Assist in preparing the initial phase of design projects for further development.

2. Creative Media & Content Creation

• Capture photography and videography using professional equipment or mobile devices.
• Edit images and videos for marketing, presentations, and project documentation .

3. Administrative & Executive Assistance

• Manage the Director’s schedule , including meetings, calls, and correspondence.
• Handle document preparation, filing, and record maintenance .
• Coordinate communications with clients, suppliers, and internal teams .

4. Logistics & Site Coordination

• Drive to meetings, site visits, and project locations as required.
• Oversee project logistics , ensuring timely procurement and delivery of materials.

5. Team Collaboration & Operations

• Work closely with the Director to ensure smooth business operations.
• Act as a liaison between the Director and various departments to facilitate task coordination.

Qualifications & Skills

Proficiency in Photoshop, AutoCAD, and basic photo/video editing software .

Valid UAE driving licence (mandatory) .

Strong photography and videography skills (professional or mobile equipment).

Excellent communication and interpersonal abilities .

Ability to multitask, prioritise, and work efficiently in a fast-paced environment .

Highly organised, detail-oriented, and proactive approach to work .

Basic knowledge of design principles and creative problem-solving .

Preferred Experience

Previous experience in a design-related role .
Background in administration or executive assistance is an advantage.

Job Type: Full-time

Salary: Competitive (based on experience)

If you are a creative and organised professional looking for an exciting opportunity in a design-driven environment , we’d love to hear from you!

Apply now and be part of our innovative team at Batool Nohan.

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