178 Office Management jobs in Abu Dhabi

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor's degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. This prestigious position offers a unique opportunity to work in a fast-paced environment and contribute to the smooth operation of administrative functions.

• Manage correspondence, scheduling appointments, and organizing meetings
• Maintain accurate records and ensure confidentiality
• Interact with high-profile individuals and provide exceptional customer service

This role requires excellent organizational skills, multitasking abilities, and a strong commitment to providing outstanding support.

• Bachelor's degree in Business Administration or a related field
• Previous experience in administrative roles, particularly in formal or high-profile settings
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Exceptional organizational and multitasking abilities
• Discretion and professionalism when handling sensitive information

A competitive salary, sharing accommodation, food, and other benefits as per UAE Labor Law.

We offer a dynamic and challenging work environment that will allow you to grow professionally and personally.

We are seeking a dedicated administrative professional to join our team in Abu Dhabi, UAE.

• Provide comprehensive support services to staff and management.
• Manage schedules, coordinate appointments, and organize meetings.
• Prepare reports, maintain files, and develop presentations and correspondence.
• Respond to inquiries, answer phones, and perform general office duties.

Minimum high school diploma or equivalent, with 1-2 years of administrative experience. Proficiency in Microsoft Office is essential. We welcome applicants with the right qualifications and experience, including immigrants. Excellent written and verbal communication skills are required.

Office Assistant Job Description

We are seeking a highly organized and skilled Office Assistant to provide administrative support in our office environment.

• Key Responsibilities:
  • Provide administrative assistance to ensure smooth day-to-day operations.
  • Manage inquiries, schedule meetings, and maintain calendars.
  • Prepare reports, maintain documents, order office supplies, and handle routine tasks.
  • Support staff with general tasks as needed.

Requirements

• At least 3 years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good communication skills in English.
• Positive attitude and ability to work independently or in a team.

What We Offer

• A competitive salary package.
• Health insurance.
• Paid vacation time.
• Other benefits as applicable.

We are seeking a highly skilled and experienced Personal Assistant/Group Manager to support senior supervisors with their day-to-day management needs.

• Update databases and spreadsheets
• Organize visits and prepare travel schedules
• Create new documents on the system
• Manage billings
• Process expenses
• Maintain filing systems both manual and computer-based
• Perform administrative tasks
• Attend meetings and take minutes
• Provide assistance to teams and secretaries when required

• Bachelor or college degree holder
• A minimum of 5 years of extensive experience in providing high-level secretarial/management assistance to senior management
• Strong fluency in English; proficiency in additional languages is a plus
• Excellent background and familiarity with using complex performance in Microsoft applications
• Willingness to be based in Abu Dhabi

Please note that Black Pearl never asks for money or any form of payment to process or consider applications. If you encounter such a request, please contact our office or visit our website

• Microsoft Applications
• English Language Proficiency
• Secretarial/Management Assistance
• Time Management
• Problem Solving

We are currently seeking a highly motivated and organized individual to fill the position of Administrative Assistant in our Abu Dhabi office. This is an urgent requirement for a dedicated professional who is willing to work hard and grow with our organization.

The successful candidate will be responsible for providing administrative support and ensuring the smooth functioning of daily operations.

1. Greet visitors and direct them appropriately
2. Answer phone calls and take messages
3. Manage mail, emails, and faxes
4. Maintain office supplies and place orders as needed
5. Schedule appointments and meetings
6. Assist in preparing documents, reports, and presentations
7. Handle basic accounting tasks such as invoicing and expense tracking
8. Track office expenses and prepare monthly reports
9. Perform clerical duties like photocopying, scanning, and filing
10. Ensure the office remains clean and well-maintained

• High school diploma or equivalent; additional qualification as an Administrative Assistant is a plus
• Experience in a similar role is preferred but not required
• Good command of English (written and verbal)
• Proficient in MS Office (Word, Excel, PowerPoint)
• Excellent organizational skills and ability to prioritize
• Strong communication skills and a friendly attitude
• Ability to work independently

This is a full-time position with working hours from 9 AM to 5 PM, Sunday to Thursday. We offer accommodation and benefits such as biometric passport assistance. Candidates with English proficiency will be preferred.

We are seeking an efficient and organized Office Administrator to support our daily operations in Abu Dhabi. The ideal candidate will have excellent administrative skills, with experience handling office tasks, supporting team activities, and maintaining a smooth workflow.

• Perform full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
• Require an understanding of the content of the manager's job and method of operation as well as knowledge of departmental operations and procedures.
• Organize and maintain files of manager's correspondence, records etc. and follow up pending matters
• Act as receptionist for the manager, screening correspondence and telephone calls
• Schedule appointments and coordinate arrangements for meetings
• Print, organize and prepare information for meetings
• Arrange travel, accommodation and car hire Prepare routine letters and memoranda for manager's review
• Organize and expedite flow of work through office and initiate follow-up action
• Support in collecting information and data for reporting
• Populate templates and create documents
• General office housekeeping activities as required

• Competent in Microsoft Office
• Excellent verbal and written communication skills
• Attention to detail
• Ability to manage a high volume of work and priorities
• Bachelor's degree in business administration or Logistics

We are seeking a proactive Office Support Specialist to ensure smooth office operations in Abu Dhabi, United Arab Emirates.

• Manage schedules, appointments and meetings for senior management team members.
• Prepare accurate reports, presentations and correspondence documents.
• Coordinate with internal and external stakeholders to schedule events and conferences.
• Handle communications including emails, phone calls and packages deliveries.
• Maintain and organize company files and office supplies inventory efficiently.
• Support Human Resources functions and compile data for management reports.
• Collaborate with colleagues to improve administrative processes and procedures.

• Proven experience as an administrative assistant or similar role.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite applications.
• Exceptional organizational skills with attention to detail.
• Ability to handle confidential information professionally.

Requirements

• Time Management: Ability to manage multiple tasks and priorities effectively.
• Communication Skills: Strong written and verbal communication skills to interact with internal and external stakeholders.
• Teamwork: Collaborative mindset to work with colleagues and support the team.
• Organizational Skills: Ability to maintain organized records and files.
• Budgeting: Manage resources effectively to optimize budget utilization.