62 Office Operations jobs in Abu Dhabi

We are seeking a highly skilled Office Manager to oversee our Abu Dhabi office operations.

• Ensure daily office operations run smoothly and efficiently
• Supervise and support a team of administrative staff
• Develop and implement administrative policies to enhance productivity
• Maintain accurate records and files according to company standards
• Handle correspondence, including emails, phone calls, and mail professionally
• Prepare reports and presentations for management as needed
• Assist with budget planning and expense monitoring for the office
• Facilitate cross-departmental coordination for seamless communication within the organization

To be successful in this role, you will need:

• A Bachelor's degree in Business Administration or a related field
• Proven experience as an Administrative Manager or similar position
• Excellent organizational and time-management skills
• Strong leadership abilities with a hands-on approach to management
• Proficiency in Microsoft Office Suite
• Fluency in English (Arabic proficiency is a plus)
• Able to multitask and prioritize tasks effectively

The Office Administrator position is a vital part of any organization, demanding strong communication and organizational skills. A minimum of two years of relevant UAE experience is required to excel in this role. The ideal candidate should be proactive, professional, and motivated, with the ability to manage front desk operations, handle phone and email inquiries, and coordinate office tasks effectively.

To succeed in this role, candidates must possess:

• Strong communication and interpersonal skills
• Excellent organizational and time management skills
• A minimum of two years of relevant UAE experience

We offer:

• Competitive salary package
• Supportive work environment
• Career growth opportunities

A Support Specialist is a key team player responsible for the seamless operation of office activities. Their primary role involves coordinating and supporting various functions within the organization, managing communication, scheduling appointments, and maintaining paperwork.

• Efficiently manage and organize calendars for executives
• Coordinate meetings, conferences, and travel arrangements as required
• Prepare and draft emails, reports, and other correspondences accurately
• Maintain electronic and physical filing systems for easy document retrieval
• Handle phone calls and direct them to the appropriate department or individual
• Assist visitors and provide excellent customer service
• Order and maintain office supplies inventory to ensure availability when needed
• Handle confidential information with discretion and integrity
• Assist in preparing meeting agendas and take accurate minutes
• Coordinate with departments to ensure efficient company operations
• Provide administrative support in special projects assigned by management
• Review and process incoming and outgoing mail and documents promptly

• High school diploma or equivalent is mandatory for this position
• Proven experience as a Support Specialist or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and multitasking skills
• Strong verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information discreetly
• Familiarity with office equipment such as printers and fax machines
• Strong attention to detail and problem-solving capabilities

We are seeking a highly organized and detail-oriented Administrative Support Specialist to support our office operations and management team.

The ideal candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks, coordinating communications, and assisting with internal processes.

• Perform daily clerical and administrative tasks to support the management team and staff.
• Manage schedules, appointments, and meeting arrangements for executives and managers.
• Handle all incoming and outgoing communications including phone calls, emails, and letters.
• Prepare reports, memos, letters, invoices, and other documents using Microsoft Office.
• Maintain organized filing systems, both electronic and physical.
• Assist in the preparation of company presentations and internal documents.
• Monitor office supplies inventory and order new items as needed.
• Coordinate with vendors and service providers for office maintenance and procurement.
• Greet visitors, answer incoming calls, and direct them to the appropriate department.
• Help with HR-related administrative work such as timesheets, leave tracking, and employee records.
• Support the onboarding process for new employees by preparing documentation and orientation schedules.

Requirements:

• Minimum 2 years of experience in an administrative or office assistant role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Familiarity with office management tools such as printers, scanners, and basic IT systems.
• Diploma or Bachelor's Degree in Business Administration or a related field is preferred.

Job Overview:

We are seeking a detail-oriented and proactive individual to oversee daily administrative operations and ensure the smooth running of our office. The ideal candidate is highly organized, resourceful, and possesses excellent communication skills.

Key Responsibilities:

• Manage day-to-day office operations, including correspondence, filing, and scheduling.
• Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming environment.
• Maintain office supplies, equipment, and inventory, coordinating with vendors as required.
• Organize meetings, appointments, and travel arrangements for staff and management.
• Assist in preparing reports, presentations, and other documentation.
• Oversee office maintenance, ensuring cleanliness, safety, and compliance with company policies.
• Support HR functions such as onboarding, attendance tracking, and maintaining employee records.
• Manage incoming calls, emails, and inquiries, routing them appropriately.
• Coordinate with finance on petty cash, expense reports, and invoice processing.
• Provide administrative support to various departments as needed.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Language: fluent in Arabic and English (read, write, and speak).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Essential Competencies:

• Professionalism and discretion.
• Time management.
• Initiative and adaptability.
• Strong interpersonal skills.
• Customer service orientation.

The Administrative Assistant plays a pivotal role in ensuring the smooth operation of an office environment.

Responsibilities include managing day-to-day operations, handling communications and scheduling meetings, providing administrative support to various departments.

• Manage office activities efficiently.
• Handle incoming calls and correspondence directing them to appropriate personnel.
• Schedule and coordinate meetings and appointments for executives.
• Assist in preparing reports and documentation as needed.
• Maintain filing systems regularly.
• Order and manage office supplies ensuring inventory is well-stocked.
• Liaise with clients staff and other personnel on behalf of managers.
• Support HR functions including onboarding new employees and maintaining staff records.
• Ensure confidentiality and security of office information at all times.
• Coordinate internal and external communication effectively.

Required Skills

To excel in this role the ideal candidate should possess strong organizational skills be able to manage multiple tasks and demonstrate excellent communication abilities detail orientation and proactive problem-solving skills are essential.

Benefits

This role offers a unique opportunity to work in a dynamic office environment where collaboration innovation and teamwork thrive.

Other Information

The successful candidate will have the opportunity to make a meaningful contribution to our organization while growing professionally and personally.

We are seeking an organized and proactive Operations Manager to oversee daily office operations, support the Chief Operating Officer, and coordinate cross-department tasks.

1. Manage the Chief Operating Officer's calendar, meetings, travel, and records.
2. Prepare and distribute reports, presentations, and documents with departments.
3. Organize and maintain files for correspondence, project documents, and financials.
4. Act as the primary point of contact for external stakeholders (consultants, contractors, vendors, authorities).
5. Track and organize project documents (tenders, contracts, schedules, etc.) to ensure they are up-to-date and accessible.
6. Handle confidential information with discretion.

1. Minimum 3 years of experience in Document Control, Executive Assistant, or Coordinator roles in construction.
2. Proficient in Microsoft Office Suite and construction management software.
3. Strong organizational, time-management, and communication skills.
4. Detail-oriented, proactive, and able to work independently.

A dynamic work environment with opportunities for growth and development.

This is a full-time position that requires a high level of organization, attention to detail, and excellent communication skills. The successful candidate will be responsible for managing daily office operations, supporting the Chief Operating Officer, and coordinating cross-department tasks.

We are seeking a seasoned professional to lead our back-office operations. The ideal candidate will have extensive experience in managing financial processes, ensuring accuracy and compliance.

This pivotal role oversees key areas such as invoicing settlements payments and client reporting, guaranteeing top-notch efficiency and scalability.

Responsibilities:

• Optimize financial processes including invoicing payment settlements reconciliations and client reporting.
• Implement controls to ensure compliance and mitigate operational risks.
• Ensure data integrity through robust controls and regular audits.
• Design refine back-office processes for increased efficiency and streamlined operations.
• Collaborate with finance legal compliance customer support and tech teams to enhance cross-department efficiency.
• Prepare and deliver timely accurate client statements reports and internal documentation.

The successful candidate will possess the following skills and qualifications:

• At least 7 years of experience in brokerage operations.
• Extensive expertise in managing back-office operations within financial services companies.
• Master knowledge of financial operations from settlements to data management and regulatory reporting.
• Ability to drive impactful results by implementing process improvements lean methodologies and automation strategies.

As a pivotal figure in the front office, you will oversee daily operations with meticulous attention to detail. This entails ensuring exceptional guest satisfaction, guiding team members, and collaborating with other departments.

You will play a key role in managing day-to-day operations, supervise front desk staff, handle guest arrivals and departures, and resolve any issues or concerns promptly and professionally.

• Effectively manage day-to-day operations to deliver seamless service
• Supervise front desk team members, providing guidance and performance evaluations
• Handle guest check-ins and check-outs, resolving issues or complaints efficiently
• Maintain adherence to hotel standards and procedures

You will also support the Front Office Manager in preparing reports, maintaining budgets, and achieving departmental goals. Excellent communication and interpersonal skills are crucial in delivering outstanding customer service standards.

Prior experience in a luxury hotel environment is preferred, and multilingual abilities are a plus.

To succeed in this role, you should have a degree in Hospitality Management, a minimum of 2-3 years of experience in Front Office, with at least 1 year in a supervisory or assistant managerial position.

• Degree in Hospitality Management
• Minimum 2-3 years of experience in Front Office, with at least 1 year in a supervisory or assistant managerial role
• Strong leadership, communication, and interpersonal skills

• Mid-Senior level