Operations Management Coordinator

Abu Dhabi, Abu Dhabi Morals General Contracting LLC.

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Job Description

We are looking for an organized and proactive Operations Management Coordinator to manage daily office operations, support the COO, and coordinate cross-department tasks.

Responsibilities:
  1. Manage the COO’s calendar, meetings, travel, and records.
  2. Prepare and distribute reports, presentations, and documents with departments.
  3. Organize and maintain files for correspondence, project documents, and financials.
  4. Act as the primary point of contact for external stakeholders (consultants, contractors, vendors, authorities).
  5. Track and organize project documents (tenders, contracts, schedules, etc.) to ensure they are up-to-date and accessible.
  6. Handle confidential information with discretion.
Qualifications:
  1. 3+ years of experience in Document Control, Executive Assistant, or Coordinator roles in construction.
  2. Proficient in Microsoft Office Suite and construction management software.
  3. Strong organizational, time-management, and communication skills.
  4. Detail-oriented, proactive, and able to work independently.
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Assistant Vice President - Office Management

Abu Dhabi, Abu Dhabi Aldar Group

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Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

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