23 Admin Assistant jobs in the United Arab Emirates

We are looking for an Admin Assistant to join our team.

* Job Type : Full-time

Key Responsibilities:

1. Assist project managers and engineers with organizing schedules, deadlines, and project timelines.
2. Organize and maintain records of contracts, invoices, purchase orders, and other important documents related to projects, ensuring compliance with regulatory and legal requirements.
3. Handle phone calls, emails, and other communication with clients, subcontractors, and suppliers, ensuring messages are passed accurately and promptly.
4. Coordinate meetings, appointments, and site visits, keeping schedules up to date and communicating changes timely.
5. Order office supplies, tools, and materials needed for projects, track inventory, and ensure timely delivery.
6. Assist with preparing invoices, tracking payments, maintaining financial records, and monitoring expenses.
7. Support client interactions to maintain positive relationships and respond to inquiries and concerns.
8. Manage contracts with clients, suppliers, and subcontractors, ensuring proper documentation and regulatory compliance.
9. Ensure adherence to safety regulations, organize training or certifications, and maintain safety records.
10. Oversee office operations, maintain a tidy workspace, ensure equipment functionality, and support HR duties like employee records and attendance.

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Job Responsibilities

1. Communication: Respond to inquiries by email, phone, or in person. Provide polite and professional communication.
2. Organization: Coordinate office procedures, manage staff appointments, and maintain employee holiday records.
3. Time management: Prioritize tasks and meet deadlines.
4. Clerical duties: Type, photocopy, print, scan, and bind documents. Produce and distribute correspondence.
5. Administrative systems: Develop and update administrative systems.
6. Problem solving: Resolve administrative problems.
7. Attention to detail: Ensure the office runs properly.
8. Confidentiality: Handle sensitive information in a confidential manner.
9. Office equipment: Coordinate repairs to office equipment.
10. Visitors: Greet and assist visitors to the office.
11. Reservations: Confirm restaurant reservations for senior staff.
12. Travel and meetings: Make travel and meeting arrangements.
13. Reports: Prepare reports.
14. Filing: Maintain appropriate filing systems.

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Zapegg Tax Consultant is seeking a reliable and organized  Admin Assistant to support our team in Dubai. In this role, you’ll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able to handle multiple responsibilities while maintaining a high standard of professionalism.

Key Responsibilities:

• Office Coordination: Assist in daily office operations, including handling incoming calls, greeting clients, and managing general inquiries to create a welcoming environment.
• Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and systematically stored.
• Scheduling Support: Manage calendars and schedule appointments, coordinating meetings and conference calls for the management team as required.
• Supply Management: Monitor office supplies and place orders when necessary to maintain stock levels, working within the budgetary guidelines.
• Correspondence Handling: Prepare and send official correspondence, such as emails, letters, and reports, on behalf of the team.
• Data Entry and Record-Keeping: Perform data entry tasks to update client records, ensure accurate logs, and maintain confidentiality in handling sensitive information.
• Event and Travel Arrangements: Assist with planning and coordinating company events, as well as making travel and accommodation arrangements for staff when needed.
• Support to HR and Finance: Aid HR in tasks such as onboarding new employees, and support the finance department with basic invoice processing and expense reports.

Requirements:

• Education: High school diploma or equivalent; a diploma or certificate in office administration is a plus.
• Experience: Minimum of 1 year of experience in an administrative or office support role, preferably within a finance or consultancy firm.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Organizational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
• Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
• Time Management: Ability to prioritize tasks and work efficiently within deadlines.

At Zapegg Tax Consultant, the Admin Assistant role is an essential part of ensuring our office operations run smoothly and efficiently. If you are based in Dubai and thrive in a fast-paced, team-oriented environment, we encourage you to apply and bring your administrative expertise to our team.

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You+Baby Studio , a premier family photography studio in Dubai, is looking for Administrative Assistant to oversee day-to-day administrative operations, coordinate support staff, and ensure an organized, efficient, and professional studio environment for both clients and team members.

Your Role & Responsibilities

Upload and organize customer data (e.g., CD cards)

Research and coordinate studio locations

Order props, stationery, and studio supplies

Handle all procurement processes, including vendor sourcing, quotations, and purchase orders

Handle admin tasks like drafting letters, memos & other documentation request

Search and coordinate bookings for transport and accommodation

Coordinate logistics for transport and accommodation for staff

Track and file expenses, invoices, and receipts related to procurement and admin

Support communication between photographers, editors & other team members

Who We’re Looking For

Problem-solver – detail-oriented and capable of working under pressure and tight deadlines.

Strong in MS Office (Excel, Word, Outlook)

Excellent communication and organization skills

Strong attention to detail

Proactive and energetic personality

Fluent in English (Arabic/Russian & other languages is a plus)

What We Offer

Competitive Salary – based on your experience and skills.

Visa & Medical Insurance – as per UAE law.

30 Days Paid Vacation

Alternating weekly days off (1 day off one week, 2 days off the next).

A Supportive & Friendly Work Environment – be part of a team that values kindness, teamwork, and creativity.

We'll get in touch within 5 working days if we’d like to move forward with your application. If you don’t hear from us, please know we truly appreciate your interest and would love to connect in the future!

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The Role
Admin Assistant Officer Reception & Student Support • Ensure the safety of the premises by controlling access to the building. • Open and close the campus doors as per the rules. • Report Students misconduct and remind Rules (Gaming Area, Lounge, etc). • Ensure the best conditions of welcoming the visitors. • Monitor the visitor records. • Serve as the first point of contact for all student needs. • Answer phone calls and handle enquiries related to student admissions. • Respond to inquiries from French-speaking parents, students, and local students, forwarding French-language queries to a French-speaking colleague and directing local inquiries to the Admission Department. • Provide fast responses to students’ requests and lost & found inquiries. • Organize and assist with student medical appointments when needed.

Requirements
Administrative Support & Operations • Oversee campus needs, including stocking stationery, cleaning supplies, water, and vending machines. • Monitor and request refills for vending machines. • Arrange and schedule monthly pest control services. • Organize and manage the VP's calendar, including arrangements, hotel bookings, interviews, and expense reports. • Coordinate with contractors for maintenance needs (broken furniture, leakages, etc.). • Contact IDAMA and Tecom for related campus issues such as AC repairs or maintenance requests. • Handle filing of documents like trade licenses and access permits. • Prepare and submit payment requests, LPOs, and Special Approval to accounts for all suppliers, including for IT, administration, marketing, academic, and stationery needs. • Assist with preparing and organizing exhibition materials (brochures, flyers, banners) in coordination with Admission Manager. • Arrange logistics for campus events, seminars, workshops, and educational fairs, including booking transportation, hotels, and catering. • Prepare external mission agreements, contracts, and documents for external consultants and adjunct faculty. • Assist with HR tasks, including staff contract signings and preparing necessary documents for new staff onboarding. General Support • Assist the Office Manager, VP, Dean, and staff with all required tasks, maintaining a polite and respectful attitude. • Provide assistance to the Learning Center with orders for books and materials. • Support faculty needs related to academic departments, including printing exam sheets and managing course-related documents. • Supporting the departments: o Events & Marketing o Admissions & Recruitment o Academic o Finance o Learning Resource Center (LRC)

About the company
EM Normandie in the UAE is locally accredited by the Ministry of Education through the CAA, and internationally by the EQUIS, AACSB and AMBA.

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Dubai Marriott Harbour Hotel & Suites, King Salman Bin Abdulaziz Al Saud Street , Dubai Marina, Dubai, United Arab Emirates, United Arab Emirates, VIEW ON MAP
**Schedule** Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

The Role
Are you passionate about Luxury Products and looking to grow your career in a dynamic retail and trading environment? We are a well-established Retail and Trading Company located in a mall in Dubai, and we are currently looking for a dedicated and detail oriented Admin & Sales assistant to join our team immediately.

Requirements
- Must be present currently in U.A.E - 2 years work experience in U.A.E. - Strong Communication Skills in English - Proficient in Microsoft Office and basic Computer operations - Knowledge of Canva, Video Editing is a plus - Provide administrative support including managing documents, invoices and records - Assist in daily store operations and sales activities - Presentable, organized and punctual - Communicate effectively with customers and support them in their purchasing journey - Coordinate with logistics and delivery teams for order fulfillment - Maintain product displays - Motivated to learn and grow

About the company
We are a trading company based in Dubai, specializing in Luxury home products, our retail store is located in a mall in Dubai, offering an elegant and welcoming environment for both customers and team members.

Specialism: Human Resources / Recruitment / Talent Acquisition

The HR & Admin Assistant Manager supports the management of human resources and administrative functions, ensuring smooth daily operations and compliance with company policies. They assist in recruitment, employee relations, performance management, and training programs, while overseeing administrative tasks such as office management, record-keeping, and facility coordination. The role requires close collaboration with HR and departmental teams to support organizational goals. In addition to operational support, the Assistant Manager helps implement HR strategies, monitors workforce metrics, and contributes to policy development. Strong leadership, multitasking, and communication skills are essential to balancing HR and administrative responsibilities and enhancing overall workplace efficiency.

Responsibilities

• Support daily HR and administrative operations to ensure compliance with company policies
• Assist in recruitment, onboarding, employee relations, performance management, and training programs
• Oversee administrative tasks including office management, record-keeping, and facility coordination
• Collaborate with HR and departmental teams to support organizational goals
• Help implement HR strategies, monitor workforce metrics, and contribute to policy development
• Demonstrate leadership and effective communication to balance HR and administrative responsibilities

Qualifications

• 5+ years of experience in HR and administrative roles, preferably in industrial or corporate environments
• Bachelor’s degree in Human Resources, Business Administration, or related field
• Strong knowledge of labor laws, HR policies, and best practices
• Proven leadership and team management abilities
• Excellent communication, interpersonal, and problem-solving skills
• Proficiency in HR software and MS Office Suite
• Strong organizational skills to handle multiple priorities effectively

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Overview

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

Suncoast, the definitive destination for outdoor furniture and accessories in the UAE, is a homegrown brand that was born out of a commitment to bridge a gap in the market for thoughtfully designed and expertly crafted outdoor furniture and accessories that can withstand the unique weather conditions of the Middle East. Beyond its own range, the stores are also home to premium international outdoor brands such as Higold, Edemlan, and Nardi.

Responsibilities

• Performs general clerical duties to include but not limited to typing, photocopying, faxing, mailing, and filing
• Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails
• Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same
• Coordinates and facilitates the supply and maintenance of office equipment, whenever required
• Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Develops and updates spreadsheets, documents, reports and presentations as per the requirement
• Composes and types routine letters, memoranda, reports, presentations and minutes of meetings
• Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
• Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department
• Maintains confidentiality of documents and information received
• Assists in the coordination, supervision, and completion of special projects as appropriate

Location

Location: GMG Home - Dubai Investment Park 2

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