227 Executive Assistant jobs in the United Arab Emirates
Executive Assistant
Posted today
Job Viewed
Job Description
About INOI
INOI is a European electronics brand specializing in the development and production of modern mobile devices, offering a wide range of innovative smartphones, tablets on Android, functional feature phones, and devices that seamlessly blend advanced technology with stylish design. In addition to hardware, INOI develops software and digital content to significantly enhance the user experience.
Pricing Positioning: INOI offers products in the affordable and mid-range segments, ensuring high quality at a reasonable price.
Quality: We strictly control all stages of production to guarantee the high quality of our devices. We use advanced technologies and innovations to meet and exceed our customers' expectations.
Benefits of Cooperation and Professional Team: With 30 years of market experience, we understand the needs of both distributors and end customers, offering favorable conditions and comprehensive support, making cooperation with us easy and professional.
Headquarters:
- Operations: Dubai, UAE
- Design and Marketing: Nice, France
INOI believes in the transformative power of innovation and technology, constantly striving to provide its customers with the best products and exceptional user experience.
History and Achievements:
INOI was founded in 2016 by Estonian businessman Vassili Sibirtsev and Finnish entrepreneur Victor Dmitrienko. Starting its operations in the CIS markets, the company successfully sold over 10 million devices. In 2023, Debbie Zheng and Dr. Florian Seiche joined the Board of Directors, marking an important step in strengthening the leadership team. By the end of that year, INOI's products were introduced in Vietnam, MENA, and Switzerland.
In 2024, the company continued its expansion into the GCC, African, and Latin American markets, further broadening its global presence and strengthening its position on the international stage.
Position Overview
The Executive Assistant will provide high-level administrative support to the Chairman and the executive team, ensuring that operations run smoothly and efficiently. This role requires exceptional organizational skills, quick responsiveness, and the ability to handle multiple tasks with discretion and professionalism.
Key Responsibilities:
- Primary Support: Provide dedicated support to the Chairman, with additional support to other executive team members as needed to achieve company objectives.
- Schedule Management: Coordinate complex scheduling and calendar management, ensuring seamless flow of information and timely execution of tasks.
- Meeting Coordination: Organize and prepare materials for meetings, record accurate minutes, and ensure follow-up on action items.
- Communication: Serve as the gatekeeper for the Chairman, managing communications and ensuring prompt responses to inquiries and tasks.
- Project Assistance: Support various projects, including conducting research and providing administrative support to ensure successful project outcomes.
- Presentations: Quickly create presentations and have relevant experience.
- 24/7 Availability: Be available around the clock to respond swiftly and complete tasks with efficiency.
- Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
- Adaptability: Be a flexible team player, ready to adapt to changes and take on challenges with confidence.
Key Requirements:
- Language Skills: English is a must; Chinese or Russian will be beneficial.
- Experience: Four or more years in an administrative role reporting directly to upper management.
- Skills:
- Exceptional organizational and time management abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to quickly create virtual presentations.
- Ability to work independently and multitask effectively.
- High level of discretion, professionalism, and attention to detail.
We Offer:
- Opportunity to grow with a rapidly expanding business.
- Competitive salary.
- Regular appraisals and feedback.
INOI is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
#J-18808-LjbffrExecutive Assistant
Posted today
Job Viewed
Job Description
Recognised for its global presence and high-performing culture, our client is a leading player in the financial services sector. The Abu Dhabi office is a key hub for the region, and this role offers the chance to contribute meaningfully to its operations while working closely with senior stakeholders and international teams.
Responsibilities:- Provide comprehensive administrative support to senior executives.
- Coordinate complex international travel arrangements, including visa processing.
- Manage executive calendars, meeting scheduling, and diary management.
- Support events and fund-raising activities, from planning to execution.
- Prepare expense reports, process invoices, and assist with professional presentations.
- Liaise with global Executive Assistants across multiple time zones to ensure seamless coordination.
- Oversee reception duties, pantry management, and general office upkeep.
- Offer wider team support, acting as a key point of contact between departments.
- Prior experience supporting leadership within the financial services sector is essential.
- Proven background in event coordination and fund-raising is highly preferred.
- Self-motivated, with a proactive, solutions-driven mindset.
- Exceptional organisational and communication skills.
- Fluency in English required; French language skills are a plus.
Executive Assistant
Posted today
Job Viewed
Job Description
If so, you'll want to keep reading.
One of the fastest-growing industries today is the online consulting and marketing space. While a lot are trying, no one has genuinely cracked the code for helping insurance agents specifically, as most training these agents receive needs to be updated, which results in an enormous failure rate.
Fondako Media is dedicated to empowering insurance agency builders into world-class leaders and truly disrupting the financial services industry.
We enable them to positively impact more families by offering premier sales, recruiting, and leadership training and building them fully automated recruiting systems.
On top of that, we work closely with them and their newly recruited agents to ensure that their recruits are consistently performing and hitting KPI’s, week in and week out.
In less than 3 years, we’ve worked with 1000+ insurance agents since 2021 and have become one of the fastest-growing Growth Agencies for Insurance Agency Builders in North America.
Our mission is simple… we produce world-class insurance agency builders. We’ve done this for 1000+ agents and will keep doing it for thousands more.
And because we're growing so fast, we need more people to help us keep doing this.
That's where you might come in.
Apply Now
Position SummaryThe ideal candidate will provide top-level assistance for high-level executives.
They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive’s behalf.
Lastly, this individual should be prepared to do personal errands and tasks such as getting a car washed, booking flights, planning trip activities, and coordinating dinner reservations.
Responsibilities:
- Graphic Design & Video Editing
- Foreseeing my needs and handling them before they arise
- Personal tasks such as getting car washed, watering plants while I’m away, taking care of errands, etc.
Qualifications:
- Previous experience as an executive secretary, administrative assistant, or in other related fields
- Experience in managing multiple priorities, administration, coordination, and logistics.
- Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills. Strong written and verbal communication skills
Hybrid-Position (Work from home but has to be based in Dubai, UAE)
Access to $200,000+ worth of world-class training and education in advertising, marketing and sales
Paid 2-week vacation per year after your first 6 months with us!
We’re a quickly growing company that favours promoting internally -- huge opportunity for upward mobility.
Our Mission: Impact More Families By Providing World-Class Sales, Recruiting, and Leadership Training to Insurance Agency Builders.
Our Vision: Empower Insurance Agency Builders Into World-Class Leaders.
We not only guarantee the best results for our clients. Our goal is to become a long-term growth partner that helps them build their dream business and develop their personal freedom.
This mission also applies to our own team. We are 100% remote, and we encourage our team to work from anywhere in the world and develop their ideal life!
Fondako is most productive when our teammates are fulfilled, challenged, and striving to hit both professional and personal goals.
We are A-players who show up for both with full force, living an integrated lifestyle defined by nothing less than excellence.
Our #1 Core Value: Commitment
In order to be part of Fondako’s team and achieve things you never knew you could achieve before, you have to be “ALL IN”. You're either "ALL-IN" or you're "ALL-OUT". There is no in-between. Commitment and non-commitment is something that can be sensed right away. And if you are, you will be heavily compensated for it. If you aren't, you don’t belong on the team.
Be committed for yourself, for your clients, for the wins, and especially for the failures. We own mistakes, and use them as an opportunity to get better. The only two words you will never hear at this company are “fault” and “blame.”
If this culture does not resonate with you, please do not bother applying.
If you are interested in this position, please fill out an application at the following link. Our team will review your application and get back to you shortly. We look forward to hearing from you!
#J-18808-LjbffrExecutive Assistant
Posted today
Job Viewed
Job Description
This IFF Career Site uses Google Analytics, as described in our Privacy Statement , for purposes that may include site operation, analytics, enhanced user experience. You may choose to consent or decline to our use of Google Analytics below.
time left to apply End Date: August 11, 2025 (4 days left to apply)
job requisition id R10072
Job Summary
Job Summary
Scope : The Executive Assistant will provide high-level administrative support to the Commercial Regional VP, ensuring efficient operations and seamless workflow. This role involves managing schedules, coordinating meetings, handling confidential information, and acting as a bridge between senior management and stakeholders. The position demands strong organizational skills, discretion, and a proactive approach to problem-solving in a fast-paced commercial environment.Roles and Responsibilities:
- Calendar Management: Efficiently organize and maintain the VP’s schedule, ensuring time optimization and prioritization.
- Meeting Coordination: Arrange internal and external meetings, prepare agendas, and take minutes when required.
- Communication Liaison: Handle email correspondence, draft reports, and respond to inquiries on behalf of the VP.
- Project Support: Assist with strategic projects, research industry trends, and compile relevant data for decision-making.
- Travel Management: Organize complex travel itineraries, including flights, accommodations, and expense reporting.
- Confidential Documentation: Manage sensitive business information with integrity and discretion.
- Office Operations: Oversee administrative functions, including supplies procurement, vendor management, and process improvement.
- Event Planning: Coordinate corporate events, conferences, and executive engagements.
- Stakeholder Engagement: Serve as a key point of contact for internal teams and external partners.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
#J-18808-LjbffrExecutive Assistant
Posted today
Job Viewed
Job Description
We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.
Responsibilities and Duties
- Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
- Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
- Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
- Maintain strict confidentiality and manage sensitive information with the utmost discretion.
- Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
- Draft professional communications and correspondence on behalf of the CEO.
- Organize complex travel arrangements, visas, itineraries, and accommodation.
- Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
- Coordinate with suppliers, service providers, and key business contacts.
- Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
- Personal Assistance.
- Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
- Handle personal travel bookings, reservations, and logistics.
- Assist with family-related coordination, including events, schedules, and administrative support.
- Oversee personal purchases, household arrangements, and ad-hoc requests.
- Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
- Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
- Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
- Assist in tracking key metrics, team performance, and project progress.
- Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
- Support the onboarding of new hires, partners, and service providers.
Preferred Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
- Strong organizational and multitasking abilities with an anticipatory mindset.
- Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
- Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
- Absolute discretion and ability to handle sensitive information with professionalism.
- Proactive, solutions-oriented thinker with sharp attention to detail.
- Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
- Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
- Professional presentation and strong interpersonal skills.
Executive Assistant
Posted today
Job Viewed
Job Description
Power Story
From building the mobile industry to shaping the future of digital technology.
INOI Corporation was founded in 2016 by an Estonian businessman and a Finnish entrepreneur as a European consumer electronics brand with a mission to make technology accessible to everyone.
The story of INOI began long before that — the founders were the first global distributors of Nokia, playing a key role in expanding the brand’s international presence and directly contributing to the development of the mobile industry. They have over 35 years of experience in the telecommunications business.
On this foundation, a structure was built that today includes two directions: the INOI mobile device brand, with design developed in France and production and quality control managed in Shenzhen, China, and a separate fintech holding focused on developing digital financial solutions. Both are part of INOI Corporation — an international American technology company.
INOI’s Board of Directors includes key figures in the global telecom industry:
- Former CEO of Nokia
- Former Head of Sales at Nokia
- Former Head of Product at Samsung
- DIO expert in international marketing
- Capital market professionals with over 20 years of experience
Their expertise shapes INOI’s strategy, enabling business scaling and preparing the company for an IPO as one of the key stages of growth.
Today, we create accessible, smart, and reliable technology, integrate users into digital ecosystems, and strive to become a leader in our segment in the global market.
Position Overview
The Executive Assistant will provide high-level administrative support to the Chairman and the executive team, ensuring that operations run smoothly and efficiently. This role requires exceptional organizational skills, quick responsiveness, and the ability to handle multiple tasks with discretion and professionalism.
Key Responsibilities:
- Primary Support: Provide dedicated support to the Chairman, with additional support to other executive team members as needed to achieve company objectives.
- Schedule Management: Coordinate complex scheduling and calendar management, ensuring seamless flow of information and timely execution of tasks.
- Meeting Coordination : Organize and prepare materials for meetings, record accurate minutes, and ensure follow-up on action items .
- Communication: Serve as the gatekeeper for the Chairman, managing communications and ensuring prompt responses to inquiries and tasks.
- Project Assistance: Support various projects, including conducting research and providing administrative support to ensure successful project outcomes .
- Presentations: It is necessary that the candidate can quickly create presentations and has relevant experience
- 24/7 Availability: Be available around the clock to respond swiftly and complete tasks with efficiency.
- Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
- Adaptability: Be a flexible team player, ready to adapt to changes and take on challenges with confidence.
Key Requirements:
- Language Skills: English is a must; Chinese, or Russian will be beneficial.
- Experience: Four or more years in an administrative role reporting directly to upper management.
- Skills:
- Exceptional organizational and time management abilities.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Quickly create virtual presentations
- Ability to work independently and multitask effectively.
- High level of discretion, professionalism, and attention to detail .
WeOffer:
- Opportunitytogrowwitharapidlyexpandingbusiness.
- Competitivesalary.
- Regularappraisalsandfeedback.
INOIisanequalopportunityemployer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
#J-18808-LjbffrExecutive Assistant
Posted today
Job Viewed
Job Description
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
Responsibilities
Executive Support:
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
- Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
- Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
- Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
- Create presentations, region-wide communications, and maintain organization charts
- Act as a gatekeeper and point of contact in the Dubai office
- Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
- Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
- Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
- Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
- Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
- Track approved costs, manage compensation updates, and liaise with hiring agencies.
- Serve as the primary point of contact between Autodesk and hiring agencies.
Procurement:
- Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
- May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
- Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
Finance:
- Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
- Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
- Support the tax team to obtain the signed finance reports and submit them as needed.
Minimum Qualifications
- Bachelor’s degree in business administration, HR, or related fields
- 6+ years’ experience supporting senior executives in a fast-paced, multinational environment
- Exceptional time management, organizational, and multitasking skills.
- Willing to adapt to a rapidly changing environment and new processes and responsibilities
- Proven ability to work under pressure, communicate effectively, and meet deadlines
- Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
- Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
- Able and willing to travel to events or internal meetings, locally and internationally as required
- Due to our globally distributed team, you may occasionally work outside of normal business hours
- Discreet and experienced in handling sensitive and confidential information.
The Ideal Candidate
- Takes initiative and is a self-starter who thrives with minimal supervision
- Excels at managing complex projects and delivering results both independently and collaboratively
- Enjoys building positive working relationships across all levels and geographies
- Highly organized, detail-driven, and capable of juggling multiple responsibilities
- Embraces change, learns quickly, and adapts well to dynamic environments
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.Job Requisition ID #
25WD89912We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
Responsibilities
Executive Support:
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
- Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
- Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
- Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
- Create presentations, region-wide communications, and maintain organization charts
- Act as a gatekeeper and point of contact in the Dubai office
- Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
- Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
- Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
Contingent Workforce Management:
- Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
- Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
- Track approved costs, manage compensation updates, and liaise with hiring agencies.
- Serve as the primary point of contact between Autodesk and hiring agencies.
Procurement:
- Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
- May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
- Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
Finance:
- Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
- Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
- Support the tax team to obtain the signed finance reports and submit them as needed.
Minimum Qualifications
- Bachelor’s degree in business administration, HR, or related fields
- 6+ years’ experience supporting senior executives in a fast-paced, multinational environment
- Exceptional time management, organizational, and multitasking skills.
- Willing to adapt to a rapidly changing environment and new processes and responsibilities
- Proven ability to work under pressure, communicate effectively, and meet deadlines
- Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
- Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
- Able and willing to travel to events or internal meetings, locally and internationally as required
- Due to our globally distributed team, you may occasionally work outside of normal business hours
- Discreet and experienced in handling sensitive and confidential information.
The Ideal Candidate
- Takes initiative and is a self-starter who thrives with minimal supervision
- Excels at managing complex projects and delivering results both independently and collaboratively
- Enjoys building positive working relationships across all levels and geographies
- Highly organized, detail-driven, and capable of juggling multiple responsibilities
- Embraces change, learns quickly, and adapts well to dynamic environments
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package. Diversity & Belonging
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here:
Are you an existing contractor or consultant with Autodesk?
Please search for open jobs and apply internally (not on this external site).
Shape the world, shape your futureWelcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
#J-18808-LjbffrBe The First To Know
About the latest Executive assistant Jobs in United Arab Emirates !
Executive Assistant
Posted today
Job Viewed
Job Description
Summary:
The Executive Assistant provides support to the CEO by performing a variety of administrative tasks. This includes managing the CEO’s schedule, handling their correspondence, and providing administrative assistance. The ideal candidate will have strong organizational and time management skills, excellent communication skills, and a high level of discretion.
Essential Duties and Responsibilities:
- Manage the CEO’s schedule
- Handle the CEO’s correspondence
- Provide administrative assistance
- Maintain the CEO’s office
- Order supplies
- Other duties as assigned
Qualifications:
- High school diploma or equivalent
- 2-3 years of experience in an administrative role
- Strong organizational and time management skills
- Excellent communication skills
- Ability to work independently and as part of a team
- Proficient in Microsoft Office Suite
Preferred Qualifications:
- Bachelor’s degree in business administration or a related field
- Experience in a fast-paced, high-volume environment
- Experience with executive scheduling software
- Experience with social media management
Executive Assistant
Posted today
Job Viewed
Job Description
About Tafaseel Group Holding:
Tafaseel Group Holding operates across UAE, KSA, Bahrain, and Egypt , with expansion into USA and Qatar . We specialize in business process outsourcing (BPO) for major clients and are known for scaling fast, building smart, and operating seamlessly across borders. With teams in six countries and counting, our environment is fast, intense, and always evolving.
About the Role
This isn’t your typical Executive Assistant role. You won't be booking spa days or sending hydration reminders. We're looking for someone who operates at the speed of a CEO managing multiple countries, teams, and high-stakes growth. You’ll work directly with the Partner & Group CEO , who leads Tafaseel’s regional operations, engages in high-level strategic decisions, and manages a team of senior executives across time zones.
If you're looking for structure, routine, and hand-holding this is not the role for you. If you thrive in chaos, make decisions on the fly, and turn ambiguity into action. keep reading.
What You’ll Do
- Coordinate seamlessly with cross-functional teams across six countries
- Manage complex calendars, high-level meetings, travel arrangements, and urgent priorities
- Sit in on executive meetings, track decisions, and ensure execution happens without follow-up
- Review, draft, and process contracts, decks, reports, and documents
- Keep the CEO laser-focused, organized, and shielded from distractions
- Communicate directly with clients, partners, vendors, and investors across industries and borders
Who You Are
- Smart, fast, and ruthlessly organized
- Experienced in reading the room - anticipating needs and spotting risks before they arise
- Confident enough to contribute and speak up in high-stakes discussions
- Comfortable juggling WhatsApp, Zoom, Google Workspace, and deadlines
- A self-starter who moves without instructions and takes ownership without waiting for direction
- Fluent in English and Arabic
What You’ll Get
- A front-row seat to how a real, multi-country business is built, scaled, and re-scaled
- Unfiltered exposure to executive decision-making, investor relations, and strategic execution
Languages:
- English & Arabic
Executive Assistant
Posted today
Job Viewed
Job Description
About nybl
We are developing an Ai ecosystem that enables businesses, in any industry, to be able to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build Ai solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.
Position Overview:
Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.
Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. We need someone who can help create an experience for our people when they visit the Dubai office. You will also work closely with international colleagues, to provide a consistent approach to each of our workspaces.
You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.
Key Responsibilities:
- Manage and coordinate the CEO's calendar, scheduling appointments, and ensuring timely and efficient use of their time.
- Act as a primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
- Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
- Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
- Coordinate travel arrangements, itineraries, and logistics for the CEO's business engagements.
- Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
- Conduct research and compile information as needed for various projects and initiatives.
- Serve as a liaison between the CEO and internal teams, fostering effective communication and collaboration.
Requirements
- You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
- We need an energetic, efficient person to help us do the job!
- You are confident and will often be the first point of contact to important visitors
- You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
- 3-5 Years’ experience in a similar role would be ideal
- Bilingual (English/Arabic) skills would be a major advantage
- A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!
Our Team
Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.
Our Culture
We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.
#J-18808-Ljbffr