1 008 Office Manager jobs in the United Arab Emirates

Company Description

At Bond & Vale, we craft bespoke PR, global communication, and digital marketing solutions that elevate brands and deliver results. Our agency is dedicated to a new era of storytelling, strategy, and success. We deliver customised services to help our clients achieve their goals and stand out in a competitive market.

Role Description

This is a full-time, on-site role for an Executive Assistant Office Manager located in Dubai. The Executive Assistant Office Manager will be responsible for managing office operations, providing administrative support to executives, handling office equipment, and ensuring smooth day-to-day activities. The role also involves customer service responsibilities, scheduling, and communication with internal and external stakeholders.

Key Responsibilities

Administrative Support

• Manage and maintain the directors calendars, including scheduling meetings, appointments, and both domestic and international travel arrangements.
• Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.
• Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.
• Handle confidential documents and sensitive information with discretion.

Communication & Liaison

• Serve as the primary point of contact between the directors and internal/external stakeholders.
• Screen and manage incoming calls, emails, and correspondence.
• Draft, review, and edit official communications and documents as required.

Project Coordination

• Assist with planning and execution of key corporate initiatives and strategic projects.
• Track deliverables, follow up on decisions, and ensure timely completion of tasks.
• Conduct research and compile data for the directors use.

Office Management

• Oversee the day-to-day operations related to the company directors office.
• Liaise with HR, Legal, Finance, and external consultants to support business priorities.
• Ensure all office supplies are in stock

Event & Travel Management

• Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.
• Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.

Qualifications & Requirements

• Bachelor's degree in Business Administration or related field preferred.
• 3–5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.
• Exceptional written and verbal communication skills in English.
• Arabic speaker is an advantage
• Advanced proficiency in Microsoft Office Suite and modern productivity tools.
• Strong organisational, multitasking, and time-management skills.
• High degree of discretion and confidentiality in handling sensitive matters.
• Professional demeanour with the ability to thrive in a fast-paced environment and work independently

Salary

Very competitive monthly package.
7-10K AED (depending on experience)
plus incentives. Full medical insurance and visa will be provided in line with UAE law

Job Title: Executive Assistant & Office Manager (Female Only)

Location: Abu Dhabi

Department: Executive Office

Reports To: CEO

Role Overview

We are seeking a highly organized and proactive Executive Assistant & Office Manager (Female) to support the CEO in overseeing multiple group companies, including a mobile car wash business, a general maintenance company, and an accounting firm. This role requires a professional who can manage daily office operations, coordinate directly with the CEO, and act as a trusted right hand in ensuring smooth business operations. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities simultaneously.

Key Responsibilities

• Act as the primary point of contact and coordinator for the CEO across all business activities.
• Manage day-to-day office operations and ensure efficient workflows across all group companies.
• Schedule and organize meetings, travel, and appointments for the CEO.
• Draft, review, and manage emails, reports, and correspondence on behalf of the CEO.
• Support business operations by coordinating between teams (car wash, maintenance, and accounting).
• Handle social media management and support marketing-related activities when required.
• Maintain confidentiality and handle sensitive business information with discretion.
• Track deadlines, follow-ups, and ensure the CEO is always prepared and informed.
• Assist in special projects and ensure seamless execution of CEO's priorities.

Qualifications & Skills

• Minimum 4 years of experience as an Executive Assistant, Office Manager, or in a similar role.
• Excellent English communication skills (verbal and written).
• Arabic proficiency is an advantage.
• Strong organizational skills with the ability to multi-task and prioritize effectively.
• High attention to detail, proactive, and solution-oriented.
• Proficiency in MS Office, scheduling tools, and social media platforms.
• Professional demeanor, strong interpersonal skills, and the ability to work independently.

What We Offer

• Competitive salary package.
• Opportunity to work directly with the CEO and gain exposure to multiple industries.
• A supportive and dynamic work environment.

Job Type: Full-time

Pay: AED2, AED2,500.00 per month

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We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

• Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
• Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
• Manage relationships with ADGM authorities, including portal management and compliance requirements
• Manage office inventory and supplies procurement
• Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
• Coordinate and organize local team meetings and client events
• Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
• Uphold and promote Partners Group's quality standards and company culture

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

• Proficient in MS Office Suite, and ability to quickly pick up new software & systems
• Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
• Organized, calm and quick thinking with high attention to detail
• Multitasking, solutions driven, problem solver
• Professional, mature, team player who will be valuable contributor to a busy team
• Fluent in English both written & oral
• Must be living in Abu Dhabi
• Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual incentives
• Fun office and team events, including volunteer opportunities
• One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

This is a pivotal position within the business, requiring someone who can confidently manage administrative operations and serve as the go-to person for the Dubai office. The successful candidate will ensure the office runs efficiently, manage vendor relationships, support senior leadership with travel and event coordination, and provide an exceptional standard of internal support

• Oversee all aspects of office operations, including supplies, equipment, and facility maintenance
• Coordinate office repairs, service contracts, and liaise with vendors as needed
• Support the Managing Director and wider team with travel bookings, calendar management, and logistics
• Take ownership of office documentation, license renewals, and government-related admin (liaising with PRO where needed)
• Plan and execute internal events, meetings, and corporate functions
• Act as the main point of contact for both internal and external stakeholders
• Ensure compliance with internal policies and assist with on-boarding of new joiners
• Maintain a high standard of professionalism in a fast-paced, multicultural environment

• 5-8 years of experience in an administrative or office management role
• Prior experience working in a multinational environment is preferred
• Strong organisational and multitasking abilities
• Proactive and solutions-driven with the ability to work independently
• Polished communication skills and a high level of discretion
• Must already be based in Dubai and familiar with the local landscape
• Proficiency in MS Office and general office software
• Arabic language skills are a plus

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure a smooth, efficient, and professional working environment. The ideal candidate will be responsible for administrative coordination, team support, and maintaining internal processes and office resources. Key Responsibilities:
• Manage daily office operations and ensure smooth functioning of administrative activities
• Supervise administrative staff and support team coordination
• Handle scheduling, meetings, and correspondence for senior management
• Maintain office supplies inventory and vendor relationships
• Ensure compliance with company policies and support HR-related processes
• Assist in onboarding new staff and coordinate internal communication
• Oversee office budget, petty cash, and expense reporting
• Liaise with IT, maintenance, and external service providers as needed
• Organize company events, meetings, and logistics
• Ensure the office is clean, safe, and well-maintained

Company : AHMED ALMAHMOOD GROUP

Workplace Type : Onsite

Employment Type : Full Time

Employee Skills Needed : Communication, Customer care, Communication, Team work, Strong Problem Solving, Ability to Work Alone, Professional Appearance, listening skills, Customer relationship management, Closing skills, Leading

Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so.Read more

Skills

microsoft Office 365

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.

Administrative Operations

• Oversee daily office operations and administrative processes
• Supervise administrative staff and coordinate workflow
• Develop and implement efficient administrative procedures
• Manage office supplies, equipment, and service contracts
• Serve as a liaison between staff, management, and external vendors
• Prepare reports and presentations for management

Procurement Support

• Review purchasing requests and ensure compliance with company policies
• Analyze vendor proposals and negotiate favorable terms
• Oversee insurance renewals and service contract management
• Monitor inventory levels and optimize resource allocation
• Implement cost-saving initiatives while maintaining quality standards

Human Resources Coordination

• Support recruitment processes and participate in candidate selection
• Assist with onboarding procedures and employee documentation
• Contribute to performance management and professional development
• Help maintain employee records and ensure compliance with labor regulations
• Support company culture initiatives and employee engagement activities

Workplace Management

• Ensure workplace safety compliance and maintain a comfortable work environment
• Coordinate facility maintenance and necessary repairs
• Assist with emergency preparedness and safety protocol implementation
• Monitor adherence to company policies and procedures
• Identify opportunities for workplace improvements
• Assist with budget planning and expense monitoring
• Manage contract renewals and service agreements
• Monitor and optimize operational costs
• Ensure all administrative processes adhere to financial policies

Qualifications:

• Bachelor's degree in business administration, Management, or related field
• 5+ years of experience in office management or administrative leadership
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Proficient with office productivity software and management systems
• Strong communication skills in English (Arabic proficiency is a plus)
• Knowledge of UAE labor laws and business regulations

Our client has begun a fresh search to find an experienced professional services Office Manager who has a minimum of 5 years in Office Management AND working in the region. You will lead the business services team of a fast-growing international law firm’s office in Dubai.

Remit:

Oversee activities of the Dubai office to ensure the provision of high-quality services and an efficient, safe, and attractive working environment that allows the Firm's attorneys, staff, clients, and visitors to function at optimal levels.

Supervises and works collaboratively with the local business services staff including legal secretaries, receptionist, and office services assistant to provide support to attorneys of the office.

Works with the local BD manager on matters related to marketing and client events, IT coordinator to support the technology needs of the office ensuring smooth operation, and Abu Dhabi-based public relations/office services assistant on government-related processes to ensure regulatory compliance.

Act as a liaison to communicate policies and procedures to attorneys and staff.

Essential Job Functions – Administrative

Supports the office managing partner’s day-to-day management responsibility of the Dubai office, and in conjunction with the Director of International Operations and various business services support functions throughout the Firm, assists in the implementation of overall strategies and actively participates in the development, interpretation, administration, and communication of office and Firm policies and procedures.

Together with the Director of International Operations prepares the annual office operating budget and participates in quarterly expense reviews. Manages the Dubai office’s vendors, including vendor onboarding, supervision, and billing. Vendors include food and beverage, shredding, repair, and maintenance, etc. Reviews and approves outside vendor bills, lease invoices, office equipment, and furniture bills.

Maintain and manage the process for all partner and employee residency and immigration applications, DIFC court admissions, Dubai Legal Affairs Department registrations, track CLPD courses for all legal consultants, and coordinate internal accredited CLPD training.

Work closely with the London HR department to coordinate relocations for new joiners, ensuring a smooth transition to the Dubai office. This includes assisting with visa processes, accommodation arrangements, and onboarding logistics to support a seamless integration into the firm.

Foster a positive office culture by organizing events and initiatives that strengthen team engagement. This includes planning social gatherings, wellness activities, cultural celebrations, etc.

Organizes, prioritizes, and delegates assignments, to ensure collaborative efforts result in meeting or exceeding goals and standards. Motivates others to attain their highest levels of achievement, productivity, and work satisfaction. Where applicable, encourages innovative thinking and the exercise of sound judgment to achieve results.

Coordinates all staffing requirements for the office and makes recommendations across all functional areas. Coordinates daily office and secretarial assignments to ensure adequate staffing coverage.

Utilizes secretaries and floaters to provide coverage for absences including coverage for visiting attorneys.

When necessary, facilitates evening overtime coverage by communicating requests to secretaries and covering overtime.

Coordinate matters relating to conference services including conference room bookings and visitor office setup.

Coordinates the business services staff performance evaluation and in conjunction with the London office HR Department. In collaboration with the London HR Department prepares performance evaluation for each assigned office services staff.

Provides supplemental on-the-job training, assistance, and orientation, as needed, to newly hired business services staff, newly assigned secretaries. Coordinates attendance at various training sessions and provides training to new staff in area-specific tasks.

Acts as a primary liaison between and among lawyers/paralegals, assigned secretaries, and firm management. Participates in meetings with the London Managerial team and/or the Director of International Operations. Takes a proactive role in developing and implementing Firm projects, policies, and procedures, and in assisting and coordinating with other departments. Takes the lead in cultivating and maintaining teamwork, high morale, and a productive, equitable, and pleasant work environment.

Assist with matters relating to Accounting and IT if needed.

Monitors adherence to Firm policies and procedures. Escalates complex and/or sensitive issues to HR as appropriate. Maintains communication with the Director of International Human Resources and when possible and counsels staff as needed.

In collaboration with the London HR Department, monitors, maintains, processes, and approves vacation requests, weekly attendance records, and overtime.

In collaboration with Director of International Operations, manages a variety of facilities and operations areas which may include: telephone/reception, conference services, records, support services, building facilities, construction, maintenance, and security, reprographics, and audio/video.

Acts as a liaison with building management and service vendors providing a broad range of facilities and operations related services to the Firm.

Responsibilities may include overseeing parking and office management functions. Ensures the provision of high-quality and cost-effective facilities maintenance and cleaning services to the Firm.

In conjunction with the Director of International Operations, manages, communicates, and enforces office security, safety, and emergency systems, procedures, vendors, and service agreements. Where applicable coordinates, monitors, and updates emergency medical disaster recovery programs, and all related policies and procedures. Acts as liaison between the Firm and all emergency and medical supply and service vendors. Ensure office operates in compliance with local regulations and industry standards, mitigating operational risks.

Works in conjunction with the Director of International Operations to ensure appropriate coordination and communication of facilities and operations activities. Participates in the development of policies and procedures for facilities and operations areas; implements and enforces policies and procedures to promote and ensure Firmwide standardization and ensure a safe and productive working environment.

Assumes additional responsibilities as requested.

Minimum Job Qualifications

1. Minimum of 5 years’ experience in a management role, including supervising a team in a partnership environment.
2. Excellent English language skills. Other languages are a plus.
3. Previous management experience, preferably in a partnership environment.
4. Excellent project management, organizational, analytical, and problem-solving skills; ability to delegate and manage resources effectively.
5. Excellent communications and interpersonal skills; flexible; strong customer service orientation towards internal and external clients; proven ability to interact with all levels of management, staff, and external entities in a highly effective and professional manner.
6. Proficient personal computer skills and knowledge of firm software including word processing, spreadsheet, database, time and attendance, desktop publishing, and organisational/project planning software applications.
7. Leadership qualities with a proven track record of enabling and empowering a team in a collaborative work environment.
8. Prior experience at law firms in Dubai or working with relevant regulators is a plus.

Overview

The Office Manager will be responsible for ensuring the smooth day-to-day running of the office, overseeing administrative operations, managing office supplies and vendor relationships, facilitating HR processes, and maintaining compliance with company policies and statutory requirements in the Dubai office. This role requires excellent organizational skills, strong interpersonal abilities, and a proactive approach to problem-solving.

• Office Administration & Operations: Facilitate all government related company registrations and renewals; oversee and manage all daily office operations, including supplies, equipment, and facility maintenance; ensure the office is well-organized, safe, and compliant with health and safety regulations; coordinate office layout, seating arrangements, and improvements; maintain vendor contracts and relationships (cleaning, maintenance, external IT support, etc.); identify cost-saving opportunities; ensure a safe and healthy workplace by coordinating safety programs and responding to accidents or emergencies.
• Administrative Support: Supervise all administrative staff; manage correspondence, reports, documentation, and filing systems (physical and digital); support executives and department heads with scheduling, travel arrangements, and meeting coordination; handle confidential information with discretion.
• Financial & Budget Oversight: Monitor office budget and expenses; prepare expense reports; oversee purchasing of office supplies for cost efficiency; liaise with finance for petty cash management, invoices, and reimbursements.
• Payroll and Benefits: Oversee payroll processing; manage employee benefits programs (healthcare, insurances, etc.); keep track of employee attendance and time off.
• Human Resources & Staff Support: Oversee staffing requests, handle recruitment, onboarding, and maintenance of employee records; manage HR and office department budgets; create and maintain relevant Employee KPI metrics and HR/office reports; coordinate staff training, performance reviews, and welfare initiatives; ensure compliance with labor laws and company policies; act as a point of contact for employee queries regarding office policies and procedures; administer benefits and leave programs; handle employee conflicts, disciplinary actions and terminations; maintain HR and office-related records.
• Communication & Coordination: Maintain effective communication between management and employees; organize staff meetings, events, and team-building activities; manage incoming calls, visitors, and general inquiries.
• Policy & Process Management: Develop, implement, and update office policies and procedures; ensure adherence to company standards, confidentiality, and data protection practices; recommend and implement improvements for office efficiency.

• Excellent verbal and written communication skills.
• Ability to multitask and prioritise effectively.
• Detail-oriented with high accuracy in data entry.
• Proactive and flexible.
• Good interpersonal skills and professional manner.
• Ability to work well alone and as part of a team.
• A can-do attitude.
• Organised, focused and meticulous with strong attention to detail.
• Experience using Microsoft Office and Microsoft Dynamics is advantageous.

• Salary dependent on experience, negotiable
• Premium medical insurance (includes dental & optical)
• Desirable working hours (Mon - Fri, 8:30am - 5:30pm)
• Annual plane ticket allowance to home country
• Annual leave as per UAE law

LEDFlex Group

• Organize office operations and procedures to ensure efficiency.
• Oversee the maintenance of office equipment, supplies, and common areas.
• Manage filing systems and ensure efficient handling of correspondence, mail, and shipments.
• Coordinate meetings, events, and travel arrangements
• anage office supplies inventory, making orders as needed.
• Oversee facility management and maintenance to ensure a safe and productive work environment.
• Manage vendor relationships and coordinate services.
• Assist in onboarding new employees by preparing workstations and providing necessary resources.
• Manage office budgets, track expenses, and record office expenditures.

Job Type: Temporary

Contract length: 5 months

Expected Start Date: 01/10/2025