290 Office Manager jobs in the United Arab Emirates

Office manager vacancy in Abu-Dhabi UAE
, job description, requirements

Office Manager - Abu Dhabi

We are looking for a highly organized and efficient Office Manager to join our team in Abu Dhabi. This is a full-time position with a salary of 1000 per month. We are ready to consider an immigrant for this role.

Benefits of Working With Us:

• Generous salary and benefits package

• Access to professional development and training

• Flexible working hours

• Friendly and supportive work environment

• Opportunity to make an impact on the company's success

Job Description:
The Office Manager will be responsible for managing the day-to-day operations of the office. Duties include but are not limited to:

• Overseeing office supplies inventory, ordering new supplies when needed, and ensuring proper maintenance of equipment.

• Organizing files, updating paperwork, and maintaining documents related to employees and contractors.

• Handling customer inquiries, responding to requests in a timely manner, and providing excellent customer service.

• Scheduling meetings and appointments as needed.

• Coordinating with other departments to ensure smooth operations.

• Assisting with payroll processing as required.

Requirements:

• Bachelor's degree in Business or related field preferred but not required

• Proven experience as an office manager or relevant administrative role
• Excellent organizational skills with the ability to multi-task
• Strong knowledge of office procedures
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Outstanding communication skills both verbal and written
• Excellent problem-solving skills
• Ability to work independently with minimal supervision

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Why work for us

A career at Janus Henderson is more than a job its about investingin a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights disciplined investments and world-class service. We will do this by protecting and growing our core business amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success and are at the heart of everything we do:

Clients Come First - Always Execution Supersedes Intention Together We Win Diversity Improves Results Truth Builds Trust

If our mission values and purpose align with your own we would love to hear from you

Your opportunity

• Provide high-level administrative support to the Regional Head in a fast-paced professional asset management environment.
• Coordinate extensive domestic and international travel arrangements including booking flights accommodations ground transportation and preparing detailed itineraries.
• Maintain and update client information and interactions using the firms CRM system.
• Liaise and coordinate seamlessly with executive assistants in other regional and global offices to ensure alignment and smooth communication across time zones.
• Schedule organize and prepare for internal and external meetings including creating and distributing agendas preparing briefing materials and ensuring logistical readiness.
• Attend key meetings and take clear accurate and actionable meeting notes; follow up on assigned tasks as needed.
• Assist with organizing internal events roadshows and external client meetings including booking venues and coordinating logistics.
• Prepare professional PowerPoint presentations reports and documentation as required by the Regional Head.
• Manage the Regional Heads calendar prioritize appointments and proactively resolve scheduling conflicts.
• Track and manage business expenses including processing expense reports in compliance with company policy.
• Maintain confidentiality and handle sensitive information with discretion at all times.
• Proactively support operational efficiency by anticipating the needs of the Regional
• Carry out additional duties and projects as assigned by the Regional Head.

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace the mindfulness app

Must have skills

• Must be highly organised
• Adaptability to change
• Results and quality orientation
• Communication
• Customer focus
• Decision making
• Team work
• Technical expertise
• Communicate effectively and professionally in English and Arabic both written and spoken. Other languages are a plus especially those relevant to the region.
• Excellent working knowledge of Microsoft office particularly MS Word and MS PowerPoint

Nice to have skills

• Residence of Dubai and familiar with the DIFC
• Ability to prioritize and work to tight timeframes
• Knowledge of the operational challenges and functioning of a small office including basic finance knowledge
• Basic knowledge of the asset management industry/investment funds

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors were committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Dont worry if you dont think you tick every box we still want to hear from you We understand everyone has different commitments and while we cant accommodate every flexible working request were happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process please get in touch and let us know at

#LI-HYBRID #LI-NA1

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employees job functions (as determined by Janus Henderson at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements including past political contributions and political activities. Applicants past political contributions or activity may impact applicants eligibility for this position. Janus Henderson is an equal opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. All applications are subject to background checks.

Required Experience:

IC

#J-18808-Ljbffr

Our company is looking to hire an office manager to be responsible for the general operation of our office. Duties include greeting visitors, answering incoming phone calls, purchasing office supplies, taking inventory, and supervising our office staff to ensure maximum productivity. You will also be required to create presentations and produce management-level reports.

• Overseeing general office operations.
• Greeting visitors and delivering high-quality service to customers and handling a high volume of incoming calls.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching office staff and delegating assignments to ensure maximum productivity.

Salary:

To apply, please send your CV via WhatsApp.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other status.

Unique Homes is a dynamic and thriving real estate company dedicated to providing exceptional service to our clients. We specialize in residential, commercial, luxury properties and pride ourselves on our commitment to excellence and integrity in all aspects of our business.

Position Overview:

We are seeking an experienced Office Manager to join our team and oversee the administrative operations of our office. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. As the Office Manager, you will play a key role in ensuring the smooth functioning of our office and supporting our team members in delivering top-notch service to our clients.

Responsibilities:

• Manage day-to-day administrative operations of the office, including but not limited to answering phones, responding to emails, and handling correspondence
• Coordinate office activities and schedules, including meetings, appointments, and events
• Maintain office supplies inventory and place orders as needed
• Oversee office maintenance and ensure a clean and organized workspace
• Assist with onboarding new employees and providing administrative support to team members as needed
• Manage office budgets and expenses, including processing invoices and reconciling accounts
• Assist in preparing reports, presentations, and other documents as requested by management
• Serve as a point of contact for clients and visitors, providing excellent customer service and ensuring their needs are met promptly
• Collaborate with other departments and team members to ensure efficient workflow and communication within the organization

Qualifications:

• Proven experience as an Office Manager or similar administrative role, preferably in the real estate industry
• Proficient in Microsoft Office Suite and other office management software
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
• Excellent communication and interpersonal skills
• Detail-oriented with a high level of accuracy in work
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of basic accounting principles and experience managing budgets is a plus
• Bachelor's degree in Business Administration or related field is preferred

Competitive salary commensurate with experience

Join our team and become part of a dynamic and supportive work environment dedicated to excellence in real estate services

Ghobash Trading & Investment (GTI) is actively engaged in multi-asset class investment activities across various geographies. These activities are carried out by a highly qualified and experienced in-house team of investment professionals. The team uses an 'Asset Allocation Matrix' to realize risk adjusted returns on invested capital over a long-term period.

The Company's investment activities include direct investments in startups, taking stakes in established businesses, acquisitions of business enterprises and setting-up new businesses through collaborative joint venture route.

GTI is also active in private financial investments, including private equity and debt, venture capital, real estate, and publicly listed financial investments.

Job Description

The Office Manager is responsible for overseeing the daily administrative functions and office operations at an investment company based in the Dubai International Financial Centre (DIFC). The role requires a strong understanding of DIFC regulations and experience working in the DIFC environment. This position ensures a smooth office workflow, provides administrative support to the investment team, and maintains a professional and sophisticated office environment. As the company grows, the Office Manager will also support business-related functions such as data management and reporting.

Office Management

• Oversee daily office operations to ensure smooth functioning, including office maintenance, cleanliness, and general upkeep.
• Manage procurement of office supplies, equipment, and services while liaising with building management and external vendors for maintenance needs.
• Ensure compliance with DIFC regulations and corporate policies, and stay updated on changes in regulatory requirements that impact office operations.
• Develop and implement office policies, procedures, and Standard Operating Procedures (SOPs) to enhance efficiency and compliance.

Administrative Support

• Provide comprehensive administrative support to the investment team, including document management, filing, and correspondence.
• Coordinate deliveries, shipments, and general office-related logistics.
• Maintain accurate records and support internal audits to ensure compliance with DIFC regulations and company policies.

Meeting & Calendar Management

• Manage schedules and coordinate meetings for senior executives and team members, ensuring timely communication and follow-up.
• Organize conference rooms and ensure the necessary equipment is available for meetings.
• Support the preparation of meeting materials, presentations, and reports.

Reception & Guest Management

• Serve as the first point of contact for guests and visitors, providing a professional and welcoming environment.
• Facilitate a high standard of hospitality for business meetings and events.

Regulatory & Compliance Support

• Support the company's compliance efforts by ensuring office operations adhere to DIFC regulations.
• Coordinate with the compliance team to ensure the office is up-to-date with the latest legal requirements and corporate governance standards.
• Assist in managing and organizing legal and compliance documents related to DIFC registration and licensing.

Qualifications
 

• Minimum: High School Diploma or Degree in Business Administration, Office Management, or a related field
• Desired: Bachelor's degree in Business Administration or related field

Additional Information

Experience:

• 5+ years of experience in office management within DIFC or a similar regulatory environment.
• Experience working in an investment company or financial services firm.

Skills & Abilities:

• Strong organizational skills, understanding of DIFC regulations, administrative skills, and attention to detail.
• Knowledge of investment industry practices and proficiency with office management software (e.g., MS Office).

We are seeking a highly proactive, dynamic, and reliable Office Manager to provide full executive support to the Chairwoman of one of the region's leading retail groups. The ideal candidate thrives in a fast-paced environment, demonstrates absolute discretion, and can anticipate needs before they arise.

Key Responsibilities:

• Act as the primary point of contact for the Chairwoman, managing daily schedules, high-level meetings, and travel plans.
• Ensure seamless office operations, handling sensitive information with utmost confidentiality and professionalism.
• Anticipate requirements and proactively resolve challenges—always staying one step ahead.
• Coordinate across multiple departments, stores, and country offices to ensure smooth communication and timely execution of directives.
• Prepare reports, presentations, and business updates as required by the Chairwoman.
• Maintain round-the-clock availability to support urgent requirements and dynamic schedules.
• Represent the Chairwoman's office with integrity, professionalism, and discretion at all times.

Desired Profile:

• Minimum 5 to 7 years of experience supporting top-level executives, ideally within large corporate or retail environments
• Ability to thrive under pressure while maintaining a positive, composed demeanor.
• Fluency in Afrikaans is mandatory, alongside excellent English communication skills.
• Based in Dubai, with strong regional cultural awareness and professional etiquette.

• توفير الدعم لتنظيم وإدارة شؤون مكتب المدير التنفيذي.
  
  

• يضمن تسهيل قنوات الاتصال بين المدير التنفيذي وفريق القيادة والموظفين وذلك لتسهيل سير العمل ونقل التوجيهات والتعليمات والرسائل والمعلومات.
• ينظم زيارات وعلاقات المدير التنفيذي خارج الدولة والمشاركة في المؤتمرات والفعاليات الدولية الهامة، و متابعة إعداد خطط متكاملة للمقارنات المعيارية خارج الدولة.
• يعد المراسلات والخطابات الصادرة من مكتب المدير التنفيذي داخل وخارج الهيئة.
• يضع خطط المشاريع التابعة لمكتب المدير التنفيذي ويتابع تنفيذها.
• يعد وينسق جدول أعمال والعروض التقديمية الخاصة باجتماع مجلس المديرين بالتنسيق مع فريق القيادة والقطاعات.
• يتأكد من التزام مدراء الإدارات في إطار مؤشرات الأداء التشغيلية
• يعد الخطة السنوية للاتصال والتواصل للمدير التنفيذي ومدراء الإدارات (داخلية، خارجية) ويتابع تنفيذها مع المعنين.
• أية أعمال أخرى تسند إليه
  
  

• ثانوية عامة أو ما يعادلها.
• مهارات التواصل مع العملاء.
• اجادة اللغتين الانكليزية والعربية (محادثة وكتابة)
• إجادة استخدام الحاسب الآلي.
  
  

• 3 سنوات خبرة في مجال السكرتارية والأعمال الإدارية.
  
  

Salary: all-inclusive depending on experience and qualifications

Job Location:Dubai, UAE

About the Client:

One of the leading freight shipment brokerage firms for luxury cars, based in Dubai

Job Description:

• Provide administrative support to the Office Manager and HR Manager in overseeing the daily operations of the office – visitors, meetings, staff schedules, etc.
• Organize and maintain physical and electronic files, records, and documents. Ensure confidentiality and accuracy of sensitive information.
• Assist in making travel arrangements for staff and executives, including booking flights, hotels, transportation, and managing travel itineraries, group activities such as team building, office celebrations, etc.
• Greet visitors, clients, and guests and ensure they are directed to the appropriate person or meeting room. Maintain a professional and welcoming reception area.

Qualifications:

• At least 3 years experience in admin role, preferably in an office environment or corporate with excellent communication skills

How to Apply:

Send your CV in word format to: AUTOMOTIVEJOBZ2020 AT GMAIL DOT COM and use "Office Administration" as email subject.

Job Title: Office Manager

Location: Business Bay, Dubai, UAE

Job Type: Full-time

Salary: Up to AED 10,000 (Based on experience)

Industry: General Trading/ Business Services

Language Requirements: English & Arabic (Due to the nature of the business)

Experience Required: Minimum 8+ years (including 3+ years in the UAE)

Role Summary:

We are seeking a highly organized and proactive Office Manager to oversee day-to-day administrative operations. The ideal candidate will be experienced in managing both front and back-office functions, ensuring smooth business operations, and supporting leadership with strategic execution.

Key Responsibilities:

• Manage overall office administration and ensure efficient operations.
• Supervise front desk activities including reception, visitor management, and office supplies.
• Handle scheduling, internal communications, and meeting coordination.
• Support management with reporting, filing, and follow-ups on key office matters.
• Coordinate with vendors, service providers, and internal departments.
• Lead junior admin/support staff and foster a productive office environment.
• Ensure adherence to health, safety, and facility management protocols.
• Maintain documentation, records, and data confidentiality across departments.

Key Requirements:

• Bachelors degree in Business Administration or related field.
• Minimum 8 years of relevant experience (with at least 3 years in the UAE).
• Strong knowledge in office administration, front & back office operations.
• Excellent leadership and organizational skills.
• Proficient in MS Office tools (Word, Excel, Outlook, etc.).
• Fluent in English and Arabic (both written and verbal).