347 Personal Assistant jobs in the United Arab Emirates

Executive Admin Assistant to the Founder of HelpXpat Relocations, HelpExpat Real Estate and 10 Hydrogen

Basic Function

The Executive Assistant provides high-level administrative support to the Founder with the day-to-day business of the organization including scheduling meetings and maintaining director's calendar, preparing correspondence, coordinating travel, other related functions. This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with clients and staff.

Roles & Responsibilities:

• Plan, direct, coordinate, collaborate all activities on behalf of the Founder
• Provides full administrative assistance to the Founder
• Managing complex and ever-changing calendars, scheduling meetings, appointments, and travel arrangements.
• Acting as a gatekeeper and liaison, managing all forms of communication (phone, email, mail) on behalf of the executive, filtering and prioritizing requests.
• Organizing and coordinating internal and external meetings, including preparing agendas, materials, and logistics.
• Drafting, editing, and proofreading correspondence, presentations, reports, and other documents.
• Assisting with special projects, tracking deadlines, and following up on key deliverables.
• Maintaining strict confidentiality and discretion when handling sensitive information.
• Building and maintaining strong relationships with internal and external stakeholders.
• May be involved in office management tasks

Essential Skills:

• Exceptional Organizational and Time Management Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong Communication Skills: Excellent verbal and written communication skills, including the ability to draft clear and concise correspondence.
• Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion and maintain confidentiality.
• Problem-Solving Skills: Ability to identify and resolve issues proactively and independently.
• Proficiency in Microsoft Office Suite: Strong skills in Word, Excel, PowerPoint, and Outlook.
• Interpersonal Skills: Ability to build and maintain strong relationships with a variety of stakeholders.
• Proactive and Solution-Oriented: Ability to anticipate the executive's needs and take initiative to address potential issues.
• Adaptability and Flexibility:Ability to adapt to changing priorities and work effectively in a dynamic environment.

Skill and Qualifications:

• Bachelor's degree required
• 2+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

To provide professional secretarial and administrative assistance and support to an executive level manager with the objective of ensuring efficient and effective smooth operations within assigned Department.

Key Accountabilities

Administration:

• Provides a professional private secretarial service for Department Manager, routing callers and correspondence as necessary and takes initiative in drafting and finalising replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Monitors correspondence, including highly confidential information, assesses information/communication received and submits relevant information to Department Manager, prioritise according to importance/urgency on each subject
• Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and attends meeting as minutes secretary
• Follows-up outstanding responses to requests from the Department Manager to internal/external parties, ensuring deadlines are adhered to
• Provides time management/diary service for the Department Manager to ensure effective use of time and attendance at all meetings at the appointed times
• Makes travel arrangements in a time-effective way, including arranging complex itineraries/venues visa, etc, ensuring most effective use of the Department Manager’s time
• Maintains the Department Manager’s filing and data retrieval systems and organizes internal correspondence distribution systems, tracking correspondence as required
• Observes and applies strict levels of confidentiality and discretion in all matters related to work performance and in providing services for the administration of personal affairs.

Qualifications / Requirements

Knowledge:

• Knowledge of office administration.

Education:

• Higher Diploma in Business Administration or equivalent.

Experience:

• A minimum of 4 years experience in a similar role.
• Communication skills and confident telephone manner
• Team player and personable
• Adaptable and flexible
• Shows initiative.

• Job Identification 10304
• Posting Date 07/23/2025, 07:03 AM
• Locations Emirates General Petroleum Corporation, Dubai, 9400, AE
• Apply Before 09/17/2025, 07:03 AM
• Job Schedule Full time
• Job Shift Day

Emarat is a multi-channel power and energy company with a much-loved network of service stations and fuel depots across Dubai and the Northern Emirates. We meet the day-to-day petrol and LPG needs of millions of people while also helping to keep the engines of Industry running with fleet solutions, aviation fuel and commercial fuel services.

The Emarat brand has earned its reputation for providing great value and high-quality products and services – which is why you can expect the expected, every time.

Our network spans right across the north of the UAE, from Dubai to Ajman, and from Fujairah to Sharjah, plus many other locations in between. Service and quality are incredibly important to us, which is why we are proud to provide our customers with high-quality fuel, lubricants, state-of-the-art car washing facilities, best-in-class terminalling, bulk fuel logistics and great franchise opportunities for ambitious businesses.

Oh, and we also serve superb freshly-ground Arabicca coffee for anybody with a taste for the real thing.

All our colleagues – from the barista to the car mechanic – are fully trained in how to deliver great customer service. We operate ethically and to the highest international and national HSE standards, making sure that employees, customers and business partners are happy and safe at Emarat.

Emirates General Petroleum Corporation, Emarat, serves millions of customers across Dubai and the Northern Emirates and Dubai with great value, high-quality fuel at modern service stations. We serve the nation’s businesses across multiple industries, including hospitality, construction, aviation and real estate with a wide range of commercial fuels and lubricants.

In addition, we distribute to our residential customers from our LPG bottling plants in the Jebel Ali Free Zone and our new distribution centre in Al Qusais, ensuring that residents across Dubai and further afield are never far away from a fast and reliable source of power. Through our modern, best-in-class terminals at Jebel Ali, Fujairah and Ras Al Khaimah, we lease the latest, high-quality fuel storage and distribution facilities.

Across the entire Emarat network, from our service stations, terminals and to your doorstep, everything we do is driven by customer happiness.

Transcorp is seeking a highly organized and motivated Personal Assistant to provide exceptional support to the CEO. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive approach to problem-solving

Responsibilities

Travel Management:

• Arrange travel itineraries, including flights, accommodation, and ground transportation.
• Manage visa applications and travel documents.
• Research and recommend travel options based on the executive's preferences and schedule.
• Provide updates and reminders regarding travel arrangements.

Diary Management:

• Schedule appointments, meetings, and calls.
• Manage the executive's calendar and ensure efficient time allocation.
• Prioritize tasks and deadlines.
• Send meeting reminders and follow-up emails.

Basic Research:

• Conduct research to support the executive's needs, including gathering information on industry trends, competitor analysis, and market research.
• Prepare concise and informative reports based on research findings.
• Identify and present relevant resources and materials.

Personal and Household Tasks (as directed):

• Manage personal errands and appointments.
• Liaise with service providers for household needs.
• Schedule and coordinate personal travel arrangements (if applicable).

Internal and External Communication:

• Manage incoming calls and emails, screening messages and directing them appropriately.
• Draft correspondence, emails, and presentations on behalf of the executive.
• Liaise with internal and external stakeholders on behalf of the executive.
• Maintain a professional and courteous demeanor in all interactions.

• Minimum 2 years of experience as a Personal Assistant or similar administrative role.
• Proven experience in travel management, calendar management, and research.
• Excellent communication, interpersonal, and organizational skills.
• Strong written and verbal English language skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize multiple tasks and work effectively under pressure.
• Discretion, tact, and the ability to maintain confidentiality.

Ability to work independently and as part of a team.

Thank you for submitting your application. We will contact you shortly!

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Personal Assistant Job Description

Personal Assistant Details and Schedule

A wonderful UHNW family residing in Dubai is looking for a full-time, live-out Personal Assistant to assist them with their daily lives and private right-hand support. This family of four has two young children and a dog.

Please only apply for this Personal Assistant role if you are already based here in the UAE and ready for an ASAP start at the beginning of August. A strong knowledge of Dubai is important.

They lead busy lives and would prefer the candidate to be flexible and possess a 24-hour mindset to be flexible out of hours when needed, but this isn’t a 24/7 role.

The family will also employ a second assistant, who you will work closely with to assist one another to ensure everything runs seamlessly.

Personal Assistant Responsibilities

Responsibilities will include but not limited to the following:

• Calendar Management and administrative support for the whole family
• Family and Lifestyle Support
• Villa maintenance and project management
• Household logistics to include inventories and purchasing
• Staff management and coordination
• Travel coordination
• Digital and personal record keeping
• Vehicle and Transport Management
• Research and procurement
• Expenses management
• Global health and wellness coordination
• Financial Support and Legal & Financial Documentation
• Pet care
• Overseas / London property liaison and support
• Gifting coordination
• Liaising with the Family Office
• Education & Learning Support

Personal Assistant Desired Qualifications

• Should remain calm under pressure, respectful and professional
• Be flexible with any last-minute changes to schedules
• The candidate must have prior experience working in Dubai
• The successful Personal Assistant must have worked as a Private PA before, with a minimum of 50/50 business and private support if not 100% private in at least one long-term role
• Experience managing a private household

Personal Assistant Requirements

• Must be fluent in English and have excellent speaking and writing skills
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities, high EQ Discretion, loyalty and confidentiality
• Proficiency in office software, apps, goggle drive, technology tools
• Adaptability and problem-solving skills
• Professional demeanour and a proactive attitude
• Works well in a team
• Driver with a clean licence

Personal Assistant Salary & Benefits

• 20,000-30,000 AED monthly depending on experience
• Visa
• Health insurance
• 30 days annual leave

Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business and private administrative support in the UK, Europe and Middle East.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days then sadly your application has been unsuccessful.

We are excited to announce that we are currently looking for our new Personal Assistant at Stitchain.

Stitchain is a cloud-based ID authentication platform that uses unique protocols to link real-world products/assets to the digital world. It leverages the use of the blockchain and distributed ledger technology to deliver a comprehensive digital solution that solves data integrity for enterprises, government, and individual customers.

By joining Stitchain, you will be a part of one of the most promising tech companies in the region and you will get exposure to a unique business model, fast moving and evolving internationally.

This role is responsible for planning and executing activities related to the internal communications of the group to protect and enhance its reputation. You will be expected to manage the below activities:

• Coordinate and schedule calendar appointments
• Manage incoming and outgoing communications
• Screen, direct phone calls, and distribute correspondence when necessary
• Plan events, schedule travel, and accommodation arrangements
• Manage information flow in a timely and accurate manner
• Track daily expenses and prepare weekly, monthly, or quarterly reports
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings

Key skills required:

• At least a first experience handling Assistant or coordination tasks
• Strong interpersonal skills
• Tech-savvy and experience with word processing and email software
• Active listening and communication skills
• Proactive approach to problem solving
• Ability to multitask
• Strong time-management and organizational skills

Preferred Candidate:

Years of Experience: Min 4

Gender: Female

If you're a young, ambitious lady eager to enhance your travel and networking opportunities while gaining diverse and interesting job experience — you're a perfect candidate for us! Interested? Hurry up to check the details below!

1. Maintain schedule of calls and meetings
2. Execute organizational tasks to ensure smooth daily operations
3. Manage living arrangements and coordinate accordingly
4. Contribute to overall efficiency in various tasks
5. Be a good communicator

• Job experience in service, management, or hospitality
• English B2+
• Being not attached to the place (the job requires a lot of travelling)
• Broad-minded, open to changes, critical thinking

We provide

• Accommodation and mostly cover daily needs
• Visa processing for work trips
• Salary according to the market

Apply now to become a part of our team!

If you're a young, ambitious lady willing to enhance your travel and network opportunities and gain wide and interesting job experience — you're a perfect candidate for us! Interested? Hurry up to check the details below!

• Maintain schedule of calls and meetings
• Execute organizational tasks to ensure smooth daily operations
• Manage living arrangements and coordinate
• Contribute to overall efficiency in various tasks
• Be a good communicator

• Job experience in service, management, or hospitality
• English B2+
• Not attached to a single location (the job requires a lot of travelling)
• Broad-minded, open to changes, and possess critical thinking

• Accommodation and mostly cover daily needs
• Visa processing for work trips
• Salary according to the market

Apply now to become a part of our team!

The group operates across multiple sectors and is recognised for its strong reputation, operational excellence, and commitment to quality. This role offers the opportunity to work closely with a respected and influential family, providing an excellent platform to deepen your professional experience in a high-profile environment.

* Provide comprehensive administrative and personal support to the owner and his family.
* Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
* Handle confidential correspondence and documentation with the utmost discretion.
* Act as the primary point of contact for personal matters, ensuring smooth communication flow.
* Coordinate and liaise with household staff, vendors, and service providers to ensure seamless day-to-day operations.
* Organise family events, from logistics to final execution.
* Maintain accurate records, filing systems, and manage expenses and budgets where required.
* Handle ad hoc requests with flexibility and a high level of professionalism.

* 5+ years of experience in a Personal Assistant or Executive Assistant role, supporting senior executives or high-net-worth individuals.
* Exceptional English speaking and writing skills
* Previous experience working in Europe or with European families/organisations is essential.
* Ability to maintain confidentiality, professionalism, and adaptability in a dynamic and fast-paced environment.
* Strong organisational skills and keen attention to detail.