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Administrative Assistant - Procurement
Posted 5 days ago
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Job Description
The Procurement Contract Management & Administration role is responsible for overseeing all aspects of procurement contracts, ensuring proper documentation, smooth execution, compliance, cost-effectiveness. closure activities & final settlement of all terms
Key duties include drafting, reviewing contracts with vendors, ensuring alignment with legal and organizational standards.
Monitor contract timelines, milestones, and deliverables to ensure timely completion
The role involves managing vendor relationships, conducting performance evaluations, and securing favorable terms that maximize value and minimize risks for the organization
**_Adminstration:_**
In addition to procurement tasks, the role has a significant administrative component.
This includes tracking and managing team attendance, leave requests, and coordinating schedules to maintain operational efficiency.
The individual is responsible for ensuring that all departmental activities comply with HR policies and for resolving any discrepancies related to attendance or leave.
**_General:_**
The role requires maintaining an organized filing system for contracts and vendor records, preparing regular reports on contract status, vendor performance, department metrics, and procurement expenses.
Monitor contract expiration dates and proactively manage renewals or terminations.
Collaboration with sister hotels & internal departments such as Operations, HR and finance to ensure compliance, cost control, and efficient budget management.
Strong organizational, multitasking, and communication skills are essential, as the position involves liaising with both internal teams and external vendors.
The role ultimately aims to optimize procurement processes while ensuring administrative order within the department.
**Qualifications:**
**Skills and Qualifications:**
A bachelor's degree in business, law, supply chain management, or a related field.
Minimum3-5 years' experience in contract management(Legal **background** ), procurement and/or a related field, preferably in a multinational or complex business environment.
Ability to carefully review contract terms and identify potential issues or discrepancies.
Familiarity with contract law,preferredprocurement regulations, and ethical standards.
Excellent written and verbal communication skills for managing stakeholders,resolving disputesand noting all Minutes of the Meeting (MoM).
Strong analytical and problem-solving skills to assess risks, performance, compliance& generating Reports.
Experienceof contract management software, procurement systems, and Microsoft Officewith presentation skills.
**Key Performance Indicators (KPIs):**
On-time contract execution and delivery of goods/services.
Timely renewals or terminations of contracts.
Risk management effectiveness.
**Primary Location:** AE-DU-Dubai
**Organization:** Grand Hyatt Dubai
**Job Level:** Full-time
**Job:** Procurement and Purchasing
**Req ID:** DUB
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
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Assistant / Junior Procurement Engineer
Posted today
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Job Description
Role Description
This is a full-time on-site role for a Junior Procurement Engineer at Proscape LLC in Dubai. The role will involve tasks such as supplier evaluation, creating purchase orders, RFQ management, and utilizing analytical and communication skills to support procurement activities.
Qualifications
- Supplier Evaluation and Purchase Orders management skills
- Analytical Skills and strong Communication abilities
- Experience in handling Request for Quotation (RFQ)
- Knowledge of procurement processes and supply chain management
- Bachelor’s degree in Engineering or related field
- Previous experience in procurement or supply chain roles is a plus
- Minimum 3 years UAE experience in infrastructure (roads, services and utilities) projects
- Must have solid IT knowledge, MS365 and Dynamics preferred
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