48 Purchasing Assistant jobs in Dubai

The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners.

It is the first international outpost of the celebrated and historical private members' club, established in 1863 in Mayfair, London. The Club's membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield.

A lifestyle for our members.

The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.

About the Role:

We are currently seeking passionate and dynamic Purchasing professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Purchasing Assistant, you are responsible for procuring according to set procedures all daily system allocated and authorized purchase requests whether storeroom or direct items to the best interest of the property.

Key Responsibilities:

1. Check the system daily and complete all administrative procedures concerning allocated received requests and orders.
2. Check queries and request clarifications or any concerns regarding received purchase requests data, description, units, quantities and specifications.
3. Request and negotiate best price quotations (minimum 3 quotations), ensuring best quality for all received orders and forward same for approval, while ensuring the best delivery schedule.
4. Handle timely the daily market list, allocating orders, checking new items included for price and availability, ensuring approvals for onward vendor order confirmation.
5. Check and ensure that all approved and authorized purchase orders are timely forwarded to the concerned vendors.
6. Verify and follow up on all pending orders (approved and under approval) through system reports and/or by reporting any concerns.
7. Investigate and clarify price, quantity and quality discrepancies with the approved order being reported upon delivery by the vendors.
8. Review and update all personally entered (locked) price quotations, quote validity and supplier's data in the system.

Specific Requirements:

1. Minimum 2 years' experience in the same or similar role in hospitality environments.
2. Excellent level of English, written and spoken.
3. Good computer literacy is essential.
4. Be an analytical, pragmatic thinker.
5. Knowledge of Adacp software will be an advantage.
6. Demonstrate integrity in all dealings and maintain a high level of confidentiality.
7. Ability to work long shifts and sit for extended periods of time.

Minimum of 3+ years experience in a Procurement or Vendor-facing function in IT, Telecom, Technology or Banking industries working on the following activities:

• Creating transactions in the ERP System.
• Working on data in Excel.
• Training end-users.
• Analyzing algorithms.
• Modifying source-code.
• Writing system instructions.
• Coordinating with Suppliers to follow up on documents and information.
• Coordinating with various departments for issues raised by Suppliers.
• Creating web-based Surveys.
• Data entry, processing and validation activities.
• Resolving supplier issues over the phone or MS Teams meetings.

Job Purpose:

The role is accountable and responsible for supporting the Business Intelligence Team in performing tasks required to enable smooth operations of the various systems and tools utilized in the Source to Pay process. This role includes manual data collection from internal business units and suppliers and processing of information that will support the Sourcing Department in ensuring data accuracy and precision in the preparation of departmental metrics and reports. The role is also designed to provide support in resolving supplier issues and training suppliers in the use of iSupplier and iSourcing modules in ERP. The role is accountable for ensuring the timely processing and accuracy of all data required to fulfill the strategic functions of the Sourcing Department.

Job Responsibilities:

• Conduct data collection of PRs, POs, Receiving Transactions and Service Fulfillment from ERP, SharePoint, and other internal platforms used by EITC that provide information on supplier delivery/service fulfillment.
• Generate raw data from ERP and other data platforms for the various periodic and adhoc reports under the Procurement dashboards, KPIs, and other metrics.
• Perform data cleansing on adhoc and standard Procurement reports to ensure data integrity is maintained.
• Provide first level technical support to iSupplier users and internal ERP users on ERP issues.
• Raise trouble tickets to IT operations for the necessary resolution of system issues raised by the Procurement Department, Suppliers, and Business Units on ERP, other platforms, and tools.
• Provide guidance to the suppliers in using the ERP supplier portal for supplier registration and navigation of iSourcing and iSupplier functionalities.
• Provide guidance to internal business units in using the Procure to Pay module in ERP (Raising PRs, Generating GSRNs, and reviewing transaction status).
• Monitor the Procurement RPA tool to ensure that efficiency is achieved as per the desired output.
• Create Procurement-related templates and forms in Microsoft Office using standard and macro functionalities.
• Design Dataloader templates to be used in ERP orders.
• Design Procurement SharePoint pages as a database and workflow management tool.
• Develop and build good working relationships with internal business units and suppliers.

Familiarity with hotel management software

Preferred Jobseekers

Jobseekers from any country

Assistant Purchasing Manager
Job Location : UAE
Job Details :
A degree or diploma in Hotel Management or equivalent is required.
Luxury hospitality experience of 2-4 years in a related field or a minimum of 2 years' experience in the same role is essential.
In-depth knowledge of the hotel, leisure, or service sector is necessary for success in this position.
Excellent communication and leadership skills are required to work effectively with teams and stakeholders.
Strong organizational and multitasking abilities are necessary to manage multiple tasks and priorities.
Familiarity with hotel management software is beneficial for efficient operation.
A genuine passion for people and the industry is crucial for driving success in this role.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

Reports to: Purchasing Manager / Ops Manager / Managing Partners

Department: Purchasing

No. of Direct Reports: 2

Base: Dubai

Total No of Reporting Staff in Department: 4

Job Dimensions

1. Job Purpose:

Reviewing purchase requests, stock control & establishing relationships with suppliers. Data entry & encoding. Covering for Purchasing Manager during absences.

2. Key Accountabilities:

• Receive technician’s recommendations for follow up jobs and enter data to D365.
• Must show initiative & creativity in solving purchasing issues. Using phone, email & internet to locate hard to find items.
• Accurate encoding of parts ready for customer service team (CSE) to create quotations.
• Liaising with CSE team to advise on availability and price of parts, which on occasion must be dropped straight to the job site.
• Updating Parts Manager of any pending parts to advise the customer.
• Ensuring technicians have the parts they need.
• Warehouse stock checking, monitoring, replenishing & arranging in good order.
• Creating an efficient and reliable stock control process/inventory system to minimize lost materials.
• Assisting technicians with the prices of parts.
• Monitoring the office drivers to ensure they have all parts required for the following day.
• Arranging collection of parts in a timely manner to correspond with scheduled jobs.
• Assist with providing new technicians with tools.
• Assisting Business Partners when necessary for any ad hoc tasks or projects.
• Follow up with suppliers for parts prices by phone & email.

3. Required Skills:

• Ability to prioritise workload accordingly and use initiative.
• Understands technical aspects of work and maintains technical knowledge.
• Analyses issues and breaks them down into their component parts with a logical and methodical approach.
• Speaks clearly, fluently and in an effective manner.
• Writes in a clear and concise manner, using appropriate grammar.
• Good interpersonal skills and interacts with others in a sensitive and effective way.
• Maintains effective work behaviour and patience in the face of setbacks or pressure.
• Maintains attention to detail under pressure.

4. Communications and Working Relationships:

Will require regular contact with technicians, managers, business partners & suppliers.

5. Framework, Boundaries and Responsibility:

Can escalate matters to management/business partners where necessary.

The Person

6. Qualifications:

7. Knowledge & Experience:

• 2+ years previous experience in a purchasing role within the UAE.
• Previous experience with data entry & encoding parts.
• Previous experience with Microsoft Dynamics would be a distinct advantage.

8. Skills and Personal Qualities:

• High sense of personal integrity.
• Well organised and ability to schedule and prioritise work accordingly.
• Trustworthiness, professional and ethical in all that they do.
• Ability to communicate at all levels.
• Ability to work as a team or on own initiative.

9. Package:

• Competitive salary + performance based bonus.
• Monthly flight ticket cash- 150 dhs a month, once visa completed.
• Transport to and from work from most areas of Dubai (Not other Emirates).
• 30 days’ vacation per year.
• Positive working environment in British company.

Reports to: Purchasing Manager / Ops Manager / Managing Partners

Department: Purchasing

No. of Direct Reports: 2

Base: Dubai

Total No of Reporting Staff in Department: 4

Job Dimensions

1. Job Purpose:

Reviewing purchase requests, stock control & establishing relationships with suppliers. Data entry & encoding. Covering for Purchasing Manager during absences.

2. Key Accountabilities:

1. Receive technician's recommendations for follow up jobs and enter data to D365.
2. Must show initiative & creativity in solving purchasing issues. Using phone, email & internet to locate hard to find items.
3. Accurate encoding of parts ready for customer service team (CSE) to create quotations.
4. Liaising with CSE team to advise on availability and price of parts, which on occasion must be dropped straight to the job site.
5. Updating Parts Manager of any pending parts to advise the customer.
6. Ensuring technicians have the parts they need.
7. Warehouse stock checking, monitoring, replenishing & arranging in good order.
8. Creating an efficient and reliable stock control process/inventory system to minimize lost materials.
9. Assisting technicians with the prices of parts.
10. Monitoring the office drivers to ensure they have all parts required for the following day.
11. Arranging collection of parts in a timely manner to correspond with scheduled jobs.
12. Assist with providing new technicians with tools.
13. Assisting Business Partners when necessary for any ad hoc tasks or projects.
14. Follow up with suppliers for parts prices by phone & email.

3. Required Skills:

• Ability to prioritise workload accordingly and use initiative.
• Understands technical aspects of work and maintains technical knowledge.
• Analyses issues and breaks them down into their component parts with a logical and methodical approach.
• Speaks clearly, fluently and in an effective manner.
• Writes in a clear and concise manner, using appropriate grammar.
• Good interpersonal skills and interacts with others in a sensitive and effective way.
• Maintains effective work behaviour and patience in the face of setbacks or pressure.
• Maintains attention to detail under pressure.

4. Communications and Working Relationships:

Will require regular contact with technicians, managers, business partners & suppliers.

5. Framework, Boundaries and Responsibility:

Can escalate matters to management/business partners where necessary.

The Person

6. Qualifications:

7. Knowledge & Experience:

• 2+ years previous experience in a purchasing role within the UAE.
• Previous experience with data entry & encoding parts.
• Previous experience with Microsoft Dynamics would be a distinct advantage.

8. Skills and Personal Qualities:

• High sense of personal integrity.
• Well organised and ability to schedule and prioritise work accordingly.
• Trustworthiness, professional and ethical in all that they do.
• Ability to communicate at all levels.
• Ability to work as a team or on own initiative.

9. Package:

• Competitive salary + performance based bonus.
• Monthly flight ticket cash- 150 dhs a month, once visa completed.
• Transport to and from work from most areas of Dubai (Not other Emirates).
• 30 days' vacation per year.
• Positive working environment in British company.

Minimum of 3+ years experience in a Procurement or Vendor-facing function in IT, Telecom, Technology or Banking industries working on the following activities:

• Creating transactions in the ERP System.
• Working on data in Excel.
• Training end-users.
• Analyzing algorithms.
• Modifying source-code.
• Writing system instructions.
• Coordinating with Suppliers to follow up on documents and information.
• Coordinating with various departments for issues raised by Suppliers.
• Creating web-based Surveys.
• Data entry, processing and validation activities.
• Resolving supplier issues over the phone or MS Teams meetings.

Job Purpose:

The role is accountable and responsible for supporting the Business Intelligence Team in performing tasks required to enable smooth operations of the various systems and tools utilized in the Source to Pay process. This role includes manual data collection from internal business units and suppliers and processing of information that will support the Sourcing Department in ensuring data accuracy and precision in the preparation of departmental metrics and reports. The role is also designed to provide support in resolving supplier issues and training suppliers in the use of iSupplier and iSourcing modules in ERP. The role is accountable for ensuring the timely processing and accuracy of all data required to fulfill the strategic functions of the Sourcing Department.

Job Responsibilities:

• Conduct data collection of PRs, POs, Receiving Transactions and Service Fulfillment from ERP, SharePoint, and other internal platforms used by EITC that provide information on supplier delivery/service fulfillment.
• Generate raw data from ERP and other data platforms for the various periodic and adhoc reports under the Procurement dashboards, KPIs, and other metrics.
• Perform data cleansing on adhoc and standard Procurement reports to ensure data integrity is maintained.
• Provide first level technical support to iSupplier users and internal ERP users on ERP issues.
• Raise trouble tickets to IT operations for the necessary resolution of system issues raised by the Procurement Department, Suppliers, and Business Units on ERP, other platforms, and tools.
• Provide guidance to the suppliers in using the ERP supplier portal for supplier registration and navigation of iSourcing and iSupplier functionalities.
• Provide guidance to internal business units in using the Procure to Pay module in ERP (Raising PRs, Generating GSRNs, and reviewing transaction status).
• Monitor the Procurement RPA tool to ensure that efficiency is achieved as per the desired output.
• Create Procurement-related templates and forms in Microsoft Office using standard and macro functionalities.
• Design Dataloader templates to be used in ERP orders.
• Design Procurement SharePoint pages as a database and workflow management tool.
• Develop and build good working relationships with internal business units and suppliers.

START YOUR JOURNEY WITH US

JW Marriott Marquis Hotel Dubai welcomes you to the heart of the city's lively downtown district with modern luxury and award-winning service. Soaring above Sheikh Zayed Road, our bustling and dynamic 5-star hotel is one of the tallest in the world, consisting of two towers with 1608 rooms and boasts awe-inspiring views of the water and Dubai cityscape. Enjoy a swim in the outdoor pool or a workout in the fitness center before easing tired muscles with a massage at Saray Spa. Sample the flavors of the world at our 10 restaurants and lounges which offer Japanese, Italian, Indian, and Thai cuisine. For those planning an event in downtown Dubai, UAE, our hotel offers 80,000 square feet of adaptable space including a striking ballroom and outdoor venues. Explore Dubai Mall, Burj Khalifa, and Dubai Opera which are all minutes away.

LOVE WHAT YOU DO EVEN MORE

At JW Marriott, treating guests exceptionally starts with the way we treat our associates. Because we believe it takes people who genuinely love what they do to create a truly extraordinary experience.

Here at JW Marriott Marquis Dubai, we are looking for talented individuals to join our amazing family and in return we are able to offer you the following:

• An amazing career opportunity to not just work with us but open opportunities worldwide with our extensive portfolio of hotels.
• Learning opportunities with some of the best professionals the region has to offer.
• We aim to promote our associates within as soon as the opportunity arises so we hope to see you progress your career in line with our training and promotion schedule.
• A competitive salary with excellent benefits which include accommodation, meals on duty, transportation, and:
• World class training and development including leadership development.
• Recognition programs.
• Discounted accommodation in over 8000 hotels all over the world. Yes, 8000!
• Discounted food & drink in all our restaurants and bars.
• Discounts for your friends and family.
• Unlimited career opportunities (Internationally and locally).
• Medical and Life insurance.

OUR EXPECTATIONS FROM THE ROLE:

• Oversee and coordinate hotels renovation projects Rooms & F&B outlets.
• Design and implement various purchasing procedures and implement effective follow-ups and record keeping of renovation projects.
• Maintains back up of approvals and samples of each item.
• Maintains records of all Orders along with the details of bids, evaluate and selection and award.
• Track the orders and maintain effective follow-up with vendors and update the ETAs.
• Implement various purchasing strategies and procurement policies and participate in all supplier reduction programs in coordination with global supply chain team and determine appropriate programs for all purchase requirements and assist to reduce supply chain cost.
• Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and suppliers and analyze all new issues in materials and recommend strategies to improve quality and manage inventory levels for all products.
• Oversee all programs and assist to purchase all materials and non-capital equipment and participate in various purchasing processes and prepare appropriate budget and implement all optimal contract negotiation.
• Analyze all existing procedures for purchasing agents and approve all non-capital requisitions and evaluate all competitive bids and requests for proposals and prepare all competitive agreements and design all system and procedures to minimize costs for all customers.
• Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing process.
• Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.
• Administer everyday activities of all purchasing staff and provide training to staff to ensure compliance and monitor all purchasing activities and design various cost-effective methods according to demands.
• Evaluate and maintain all reports for inventory reorder and coordinate with internal departments for same and maintain an efficient purchase order system and manage all communication with internal customers and recommend improvements to all service levels and ensure accuracy.
• Supervise all audit activities and evaluate all purchase orders and payment performance and assist to eliminate any discrepancies in same and prepare all contract terms and conditions.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive people-first culture. We are committed to nondiscrimination on any protected basis such as disability and veteran status or any other basis covered under applicable law.

Required Experience:

Manager

Manage the tendering process, including sourcing, evaluating, and awarding.

Review and edit project requirements from end users, then communicate them to suppliers.

Liaise with end users to monitor financial and technical aspects of projects.

Represent the organization in contractual discussions related to contracts and tenders.

Coordinate and manage negotiation meetings with suppliers, participating in negotiating contract terms, pricing, and payment schedules.

Source the most suitable suppliers to ensure quality and cost efficiency.

Prepare and communicate periodic status reports to management.

Assist in developing and implementing departmental strategies, policies, procedures, and standards for tendering and contracting.

Discuss project requirements within the annual plan with end users to prepare accordingly.

Perform financial evaluations of proposals to select the most competitive bids within guidelines.

Maintain an updated vendor and supplier database for easy reference.

Prepare reviews, contracts, and official correspondence.

Support the daily operations of the Procurement section to ensure smooth service delivery to clients.

Assist in setting manpower plans and annual budgets for the section.

• Bachelor's degree in business administration, procurement, or related field.
• Minimum 4 years of experience in procurement or supply chain.
• Strong knowledge of purchasing principles, vendor management, and procurement.
• Experience in contract negotiation and service level agreements.
• Excellent communication and interpersonal skills for supplier relationship management.

Note: The job posting is active from 20/05/2025 to 19/08/2025.