263 Administrative jobs in Dubai

Communication & Planning Skills for Administrative Professionals

ID 493

Management Training Courses

This Communication and Planning Skills for Administrative Professionals training course is designed to help participants develop a ‘toolkit’ of skills and knowledge so that they can demonstrate capability and talent when it comes to communicating with others and achieving success.

• Exploring the world of effective communication through a variety of methods
• Understanding the key components of effective communications and how they need to be considered every time
• Uncovering the vital essentials to effective planning and how to ensure success
• Realising the importance of managing time, workloads and people rather than them managing you

• The Communication Process – the Sender / Receiver principle
• Barriers to effective communications and how to overcome them.
• Learn how to communicate with just about anyone – understand others’ work personalities.
• Vital interpersonal skills to enhance face-to-face communications – it’s about your Words / Music and Dance
• Learn how to engage the thinking brain to develop more assertive communications.
• Day 2: Communication Management
  • Learn how to communicate with difficult and demanding people.
  • Manage others rather than them manage you
  • Learn how to say ‘no’ more effectively
  • Understanding conflict and why it happens
  • Learn a variety of conflict resolution styles and use the 4Ps to aid in reaching an agreement
• How to run effective meetings – uncover the 3 stages of world-class meetings
• Ensure buy-in and participant involvement at meetings
• Determine the 4-point plan for emails and letters
• Discover the 7 steps to effective business writing
• Understand the key principles of effective planning – the Wheel of Success
• Determine how to set attainable goals to ensure the best chance of success
• Learn the 3 Principles of effective Time Management
• Learn how to prioritise your workload to aid in planning your tasks effectively
• Discover how to deal with your ’Time Bandits’
• Learn the 5 Steps to the art of ‘Delegation’ – it’s not about ‘Allocation’
• Day 5: Planning Add-ons
  • Learn how to get proposals accepted
  • Establish problem-solving techniques to ensure success every time
  • Principles to determine the need for continuous improvement using the WIN / LEARN / CHANGE Model
  • Programme Review – Let’s remind, review and reassure
  • Let’s plan – action planning for improved Performance and Behavioural outputs

Address: 12th floor, Damac business tower, Business bay, Dubai

We are currently seeking a skilled and proactive Administrative Officer to join our team and play a key role in ensuring the efficient and smooth operation of our office and administrative functions.

If you’re a motivated and well-organized individual with a passion for administrative excellence, we encourage you to apply. Join us in contributing to the efficient operation of our organization.

Critical Facilities Management Services LLC (CFS) belongs to MDS SI Holding, part of MIDIS Group. CFS is a leading provider of specialized services for critical infrastructure and facilities. With a commitment to reliability, efficiency, and safety, we offer a wide range of solutions tailored to the unique needs of industries that rely on uninterrupted operations, such as data centers, healthcare facilities, telecommunications networks, financial institutions, and more.

1. Manage and coordinate administrative tasks, including document preparation, filing, and record-keeping.
2. Organize and schedule meetings, appointments, and events, both internally and with external partners.
3. Assist in the preparation of reports, presentations, and correspondence for management.
4. Handle incoming calls, emails, and inquiries, directing them to the appropriate team members.
5. Support HR functions, such as onboarding, employee records maintenance, and leave tracking.
6. Maintain office supplies inventory, order supplies, and oversee office equipment maintenance.
7. Assist in budget tracking, expense reporting, and invoicing.
8. Coordinate travel arrangements and accommodation for staff when required.
9. Collaborate with various teams to ensure smooth communication and coordination.
10. Uphold and enforce company policies and procedures.

1. Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
2. 3 years of experience in administrative roles, with a strong track record of organization and efficiency.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Excellent communication and interpersonal skills.
5. Attention to detail and ability to multitask effectively.
6. Strong problem-solving skills and the ability to work independently.
7. Familiarity with HR processes and basic financial tasks is a plus.

Full time

Dubai, UAE

Key Responsibilities

• Provide administrative support to lawyers, ensuring smooth office operations and strong communication with clients and colleagues.

• Manage calendars, schedule meetings, book travel, and coordinate daily activities.

• Draft and type correspondence, legal documents, reports, and presentations accurately and on time.

• Handle calls, emails, and client interactions professionally.

• Maintain digital and paper filing systems; prepare court documents when needed.

• Enter lawyers’ time daily into 3E and assist with billing and expense processes.

• Process petty cash, reimbursements, and invoices using Chrome River.

• Keep client contacts and meeting details updated in InterAction.

• Support the team by covering for colleagues and helping with overflow work when available.

• Ensure all work is completed confidentially, accurately, and in line with firm procedures.

• Previous legal secretarial or administrative experience.

• Strong organizational and time management skills.

• High attention to detail and commitment to confidentiality.

• Confident using MS Office, 3E, Worksite, Deltaview, and other legal systems.

• Typing speed of 70 WPM preferred.

• Comfortable with email management, billing, and expenses.

• A team player with a flexible, proactive approach.

• Willing to work additional hours when required.

My client, a niche legal services firm based in Dubai, wishes to recruit a junior legal administrative assistant.

Job Description:

You will work for the Managing Partner, and the role will comprise a wide range of activities, including:

• Finance

• Invoicing clients (including uploading to various client portals), credit control, issuing statements of accounts, etc.
• Dealing with suppliers and paying supplier invoices.
• Collaborating with external accountants for VAT, Corp Tax, Year End returns, etc.

• HR

• Posting roles on Linked-In, head-hunting and short-listing candidates.
• Candidate management – arranging interviews for candidates, screening and background checks.
• Arranging work permits, visas, and Emirates IDs for employees.
• Preparing employment contracts and liaising with the free zone.
• Onboarding employees, tracking holidays, payroll, setting up email addresses, arranging business cards, etc

• Marketing / Business Development

• Assisting with social media posts
• Organising client events
• Preparing submissions for legal directories, awards, etc.
• Organising work events, training, etc.

• General Admin

• Personal assistant duties such as diary management, arranging couriers, etc.
• Compliance / KYC checks on clients and issuing letters of engagement.
• Renewing trade licence, insurance, subscriptions etc.
• Legal Secretarial support as needed – typing/editing.

The role can be done remotely from home but with an initial period in the office for training/induction and then at least one day per week (and available to attend meetings as and when required). There is also flexibility on whether this is a full-time or part-time role.

Technical skills and requirements:

• Must be based in Dubai (ideally near Jumeirah Park/JLT) .
• Minimum 1-2 years of experience in a company in a similar job – ideally within the legal / HR / Manpower sector .
• Demonstrated payroll experience with contractors and temporary staff.
• Professional and diplomatic approach .
• Willingness to work in a fast-paced and challenging environment .
• Strong technical skills, including proficiency in all software packages (Word, Excel, PowerPoint) and, ideally, invoicing software (QuickBooks) and time recording (Clockify).
• Good English communication skills (fluency in reading, writing and speaking).
• Strong organizational skills, together with the ability to prioritize .
• Understanding of the importance of c lient s ervice and dealing with confidential information .
• Strong typing skills with a high level of accuracy.
• Bubbly and enthusiastic personality

Remuneration:

Salary will be in the region of AED3-5 K per month, negotiable depending on experience.

Job Details

The American University in the Emirates (AUE) is seeking a highly organized, professional, and detail-oriented Assistant to the Vice President of Administrative and Financial Affairs (VPAFA) to provide high-level executive support. The ideal candidate will possess exceptional organizational skills, strong discretion, and the ability to manage multiple priorities efficiently in a dynamic environment.

This role serves as the primary point of contact between the Vice President and internal/external stakeholders, ensuring seamless communication, effective time management, and smooth coordination of administrative and financial activities.

Key responsibilities include:

• Managing data collection and analysis to support strategic decision-making.
• Collaborating with academic and administrative units to enhance operational efficiency.
• Ensuring compliance with university policies and global/regional ranking criteria.

The successful candidate will play a vital role in advancing AUE’s vision of fostering educational excellence and community engagement.

Qualifications & Education

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Adaptability to university software systems and administrative processes.
• Knowledge of academic organization structures and corporate welfare issues.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills in both English and Arabic (bilingual preferred).
• High level of discretion and professionalism when handling sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• Well-educated with a presentable personality, professional attitude, and classy demeanor, especially when interacting with stakeholders in the higher education sector.
• Familiarity with the processes and administrative protocols of the higher education sector.
• Deep understanding of the workings and flow of institutes of higher education, including the effective functioning of academic organizations and corporate welfare issues.

Work Environment

• The position is based on the American University in the Emirates campus in Dubai International Academic City.
• Travel to conferences and workshops related to rankings and institutional effectiveness may be required.

Key Responsibilities

1. Administrative Support:

   • Assist the Vice President in planning and organizing the yearly schedule for all administrative departments, divisions, and offices.
   • Manage and maintain the Vice President’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Screen and prioritize emails, phone calls, and correspondence, responding when appropriate.
   • Prepare reports, presentations, and briefing materials for meetings.
   • Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
   • Handle confidential information with integrity and discretion.

2. Communication and Liaison:

   • Act as the primary point of contact between the Vice President and internal/external stakeholders.
   • Liaise with departments, executives, and external stakeholders to facilitate communication and project execution.
   • Ensure appropriate protocol is implemented for the Office of the VPAFA when dealing with senior management and other official bodies.

3. Financial and Operational Support:

   • Assist in budget preparation, expense tracking, and financial reporting as required.
   • Ensure alignment of AUE policies and procedures with accepted financial best practices to manage and monitor fiscal resources.
   • Serve as a secondary reviewer for officers' and contract activities (background in finance preferred).

4. General Duties:

   • Perform general administrative duties, including filing, data management, and office organization.
   • Ensure a high level of professionalism and flexibility in supporting the Vice President's dynamic schedule and responsibilities.
   • Occasional travel may be required.
   • Flexibility in working hours to accommodate the Vice President’s schedule.

Company Description:

McDonald's is one of the world's leading global foodservice retailers, with over 37,000 locations in 120 countries. More than 90% of McDonald's restaurants worldwide are owned and operated by independent local businesspeople. McDonald’s has successfully utilized the Developmental Licensee (DL) ownership structure for more than 30 years in regions throughout the world, including more than 80 individual countries with a portfolio of approximately 18,000 restaurants (around 43% of our total system restaurants). Today, the IDL segment is the unit growth engine of the McDonald’s system and has grown significantly in importance over recent years.

The Europe, Middle East & Africa Business Unit (EMEA) consists of 23 DL Partners across 35 diverse markets , covering 3,200 restaurants and $8 billion in sales.

It is an exciting time to join the McDonald’s IDL segment given the huge potential for growth opportunities existing across the markets!

The primary purpose of this role is to provide operational and administrative support to the EMEA Business Unit Operations team to ensure the effective execution of strategic initiatives and cross-market collaboration. This includes coordinating key meetings (virtual and in-person), training programs, and communication processes that drive operational excellence across EMEA markets. The role also supports the planning logistics of market visits, reporting activities, acting as a central point of contact between market operations teams and the EMEA Business Unit Operations.

What are my key responsibilities?

• Providing administrative support to the EMEA Business Unit Operations Lead (not limited to calendar management, travel/visa arrangements)
• Organizing the end-to-end process of the DL Business Review (input follow-ups, logistics, agenda, document filing, etc.)
• Market visit organization and logistics (travel and agenda coordination)
• Compile and structure quarterly communication updates
• Planning and support of regular virtual sessions - e.g., Quarterly Operations Leaders calls, forums, community calls
• Support in organization, logistics, and coordination of EMEA Operations in-person meetings / summits
• Coordination and logistics for Next Generation DL training, setting-up onboarding meetings for new market MDs, Ops Leads, etc.
• Franchising for the Future training organization and logistics
• Collating and consolidating information for annual Global reports
• Point of contact between market Operations Leads and EMEA Business Unit Operations Team (regular communication, distribution of information)
• Handling confidential documents and communications with discretion.
• Expense reporting and invoice management
• Prepare reports, agendas, and presentations as needed

What Team will I be a part of?

The successful candidate will be a valuable part of the EMEA Business Unit Support team and the Operations teams, which support DL markets within the McDonald’s EMEA Business Unit.

Who are my customers?

Your key customers include EMEA Operations team members of the EMEA Business Unit Team.

The candidate we are looking for will need to have the following skills and be able to demonstrate the behaviors that are important in our McDonald’s culture:

• Excellent communication skills with the ability to communicate clearly and effectively across various levels of the organization, both verbally and in writing.
• High proficiency in Microsoft Excel, including pivot tables, formulas, charts, and data analysis. Experience developing and maintaining performance scorecards and dashboards to track key metrics.
• PowerPoint (PPT) expertise, skilled in creating professional and visually engaging presentations using Microsoft PowerPoint.
• Ability to communicate ideas, strategies, and reports effectively to internal and external stakeholders and senior management.
• Capable of presenting data-driven insights and collaborating with cross-functional teams.
• Capable of gathering, analyzing, and blending information from different sources and building these into persuasive arguments.
• Strong organizational and time-management skills

What qualifications are required?

• Bachelor’s degree in business administration preferred (or similar experience).
• 4-5 years minimum proven work experience in administration and coordination, ideally for a multi-site international operator.

What personal attributes will I bring?

• The Emotional Intelligence (EQ) - High self-awareness and the ability to regulate emotions in stressful situations.

• Cultural adaptability and resilience - Comfort with ambiguity, and rapid change in dynamic global environments, with the ability to manage challenging workloads and tight deadlines.
• Results-Oriented Mindset - Strong drive to meet and exceed expectations.
• Collaboration and Teamwork - good interpersonal skills, with a willingness to collaborate across departments, geographies, and time zones.
• Ability to multitask and adapt in a fast-paced environment.
• High curiosity, able to identify challenges and priorities.

At McDonald’s we arePeople from allWalks ofLife.

People are at the heart of everything wedo ,and they make the McDonald’s experience. We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers. Wehave a strong heritage of diversity and representation within our communities, which we are proud of. The diversity of our people, customers, Franchisees and suppliers gives us strength.

We do not tolerate inequality, injustice or discrimination of any kind .These are hugely important issues and a brand with our reach and relevance means we have a very meaningful role to play.

We also recognise our responsibility as a large employer to continue being active in our communities, helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it, whether with McDonald’s or elsewhere."

At AUE, we understand that talent is diverse and multi-faceted. If you're passionate about our mission but haven't yet found a specific role that matches your expertise, we'd love to connect with you. With this open application, we want to give you the opportunity to share your academic achievements, your experiences, and how you envision becoming part of the AUE community. Let's explore the potential together.

Please note that this is not an immediate opening but an opportunity to express interest in future vacancies. We encourage potential candidates to apply, and we will reach out when a position becomes available.

Once we receive your application, our team at HR will review it and place it on file. While it's not an application for a specific position, we frequently review our open applications to identify potential matches for new positions. If we determine you're a good fit, we'll contact you to discuss the next steps.

Equal Opportunity: AUE is an equal opportunity employer. We value diversity and strive to create an inclusive environment for all employees. We encourage individuals from diverse backgrounds to apply. Thank you for considering the American University in the Emirates. We're excited about the potential of working together!

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success.

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology, and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels.

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET .

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design , the designation of Substantial Equivalency with accredited programs in the United States.

LOCATION: Dubai International Academic City – Dubai – United Arab Emirates.

Dubai, United Arab Emirates | Posted on 03/07/2025

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

The IT Administrative Coordinator combinesadministrative excellence with strong technical knowledge at IFZA. Thisposition requires proficiency in IT systems and infrastructure while managingadministrative processes. The ideal candidate should understand enterprise ITarchitecture and possess strong organizational abilities to effectivelycoordinate IT resources and vendor relationships.

Main responsibilities

• Managing IT servicecontracts and SLAs
  
• Negotiating andreviewing vendor agreements
  
• Tracking contractrenewals and ensuring compliance
  
• Processing IT invoices,quotations, and purchase orders
  
• Managing IT assets,inventory, and stock levels
  
• Overseeing accurate ITasset tagging and disposal processes
  
• Coordinating withfinance for budget tracking
  
• Developing andmaintaining IT documentation and standard operating procedures (SOPs)
  
• Checking and reviewingincoming tickets and requests
  
• Categorizing incidentsand requests based on impact and urgency following ITIL 4 best practices
  
• Assigning anddistributing tickets based on service desk analyst availability andspecialization
  
• Ensuring properescalation to Tier 2 and Tier 3 support when needed
  
• Monitoring ticketprogress to ensure SLAs are met and providing updates to stakeholders
  
• Facilitatingcoordination across different IT support tiers to ensure smooth serviceresolution
  
• Supporting problemmanagement efforts by identifying recurring issues for root cause analysis
  
• Assisting with changecoordination and communication to minimize disruptions
  
• Following up withService Desk Analysts to ensure ticket records are properly handled,well-documented, and accurately formulated in accordance with service standardsand compliance practices
  
• Perform other job-related tasks as assigned bythe Service Desk Supervisor or IT Management
  

• Strong understandingof ITIL 4 service management practices
  
• Contract and vendormanagement experience
  
• Comprehensiveunderstanding of IT systems and service operations
  
• Proficiency in MSOffice and enterprise software (e.g., ticketing systems)
  
• Full professionalEnglish proficiency
  
• Experience with ITasset tracking tools
  
• Ability to coordinatebetween multiple technical teams and end-users
  
• Strong documentationand reporting abilities
  
• Excellent negotiationand communication skills
  
• Additional language skills are a plus
  
• Bachelor's degree inInformation Technology, or related field
  
• 3+ years ofexperience in IT coordination or service desk operations
  
• Proven experience inIT asset and inventory management
  
• Familiarity with ITticketing tools (e.g. Zoho Desk, ManageEngine, ServiceNow)
  
• Demonstrated abilityto work in fast-paced IT environments and multitask effectively
  
• Prior exposure to structured IT support models (Tier 1/2/3)
  
• International team (over 50 nationalities)
  
• 24 annual leave days
  
• Annual flight home
  
• Life insurance plan
  
• Medical insurance plan (with the option to upgrade at your own cost)
  
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
  
• Invitations to participate in various company functions, staff events, and department team building events
  
• Opportunities to learn, develop and grow with the organization
  
• Being part of a motivated team and Moving-Forward-Company-Culture
  

Dubai, United Arab Emirates | Posted on 05/07/2025

• Job Opening Status: In-progress
• Job Opening ID: ZR_746_JOB
• Job Type: Full-time
• Work Days: 6 Days
• Nationality: No Preference
• Work Experience: Intern or Entry Level (Below 2 Yrs Of Experience)
• Age Group: 18 To 25; 25 To 35
• Job Role Type: ACCOUNTS & FINANCE
• Date Opened: 05/07/2025
• Country: United Arab Emirates
• City: Dubai

Accounts & Reports: Prepare, handle, and track day-to-day financial transactions and payments from projects and office operations. Ensure timely bank payments of bills and other accounts payable. Prepare paperwork for VAT filings in compliance with UAE VAT laws.

Customer Support: Welcome visitors to the showroom professionally. Provide basic information about the robots on display, answer general inquiries, and assist with walk-in customer requests or demos as needed.

Customer Billing & Follow-up: Create and manage Estimates, Invoices, and Receipts for customers. Follow up on payments and maintain accurate customer billing records.

Inventory & Logistics Support: Coordinate with internal teams to align on robot rentals and sales. Support efficient operations of Accounts Receivable and Inventory management. Assist in shipping arrangements and coordinate with logistics companies to ensure timely and accurate deliveries.

Robot Setup: Assist in preparing and setting up robots before deployment, including updating robot information in Expert Hub Robotics Console, printing branded materials, editing images and content, and ensuring all customizations meet client requirements. Record and share videos with customers to demonstrate changes or configurations made to the robot.

• Bachelor’s degree or diploma in Business Administration, Accounting, or a related field
• Proven experience in administrative or accounts support roles
• Strong proficiency in Microsoft Excel (formulas, data tracking, reports) is a must
• Familiarity with Zoho Books, Zoho CRM, or similar ERP/accounting tools
• Good understanding of UAE VAT compliance and documentation
• Ability to coordinate with logistics and manage shipping processes
• Basic skills in image editing, document formatting, and printing for branding purposes
• Strong organizational skills with attention to detail and accuracy
• Good communication skills for customer interaction and follow-ups
• Ability to multitask and meet deadlines in a fast-paced environment