206 Project Coordinator jobs in the United Arab Emirates

1. Support and cooperate with Sales Manager and Sales to perform the marketing and sales work.
2. Support and cooperate with Sales Manager and Sales to contact supplier for enquiry, proceed the purchase order, follow up the production progress, control the production quality.
3. Execute the project/order.
4. Follow up on order progress and expedite the delivery.
5. Coordinate delivery and shipment.
5. Collect and manage sales data for reference. Collect orders’ documents for record.
6. Reception of clients visiting our company. Coordinating for daily administrative works.
7. Finish the work nominated by Sales Manager.

1. Bachelor and above degrees, CET6 and above. In case of candidate can speak English fluently, it can be released to CET4. Candidate with TOEFL or IELTS score will be considered as priority.
2. Driving license are required(China or UAE)
3. Job location: Dubai
4. Candidate with experience in steel trading or related industries will be considered as priority.

Dubai, United Arab Emirates | Posted on 07/10/2025

We are seeking a, Arabic-speaking Project Coordinator who has a strong grasp of the project lifecycle, organizational discipline, and a proactive mindset ready to thrive in a high-paced, client-facing environment.

This is a fully onsite role requiring daily presence at the client location. Please note that only Arabic-speaking candidates will be considered.

Job Roles & Responsibilities:

• Own day-to-day project coordination across internal teams, vendors, and client stakeholders using Avertra’s agile delivery framework (MiFlow) and other project-specific methodologies as needed
• Support Project Managers and Delivery Leads in executing IT and digital transformation projects, ensuring alignment with timelines, budget, and scope
• Coordinate and facilitate meetings and ceremonies including sprint planning, demos, retrospectives, and client status calls, with clear agendas, follow-ups, and outcomes tracked via MoMs and action logs
• Track and manage project documentation including:

Minutes of Meeting (MoMs)

Action items and task assignments

Dashboards, timelines, and delivery milestones

Risks, blockers, dependencies, and change requests

• Use project management tools such as Jira, Aha!, Confluence, Microsoft Project, and Excel to manage progress, visualize workstreams, and maintain traceability across all phases of the project lifecycle
• Prepare project performance and financial reports, supporting monthly invoicing by gathering timesheets, verifying against contract/SOW terms, and collaborating with the accounting and legal teams
• Communicate with client stakeholders to capture requirements, provide updates, and ensure feedback loops are closed in a timely manner
• Coordinate with vendors and third-party providers to ensure deliverables are on track, documented, and escalated when necessary
• Follow up on pending tasks, deliverables, and open items to ensure accountability and avoid delays across internal and external teams
• Support testing, demo readiness, and user acceptance testing (UAT), including coordinating logistics, managing test scripts, and aligning internal teams to delivery priorities
• Maintain and improve project templates, trackers, and processes to drive operational efficiency and standardization across the delivery organization

• Effective Communication
  
• Exceptional Organizational Skills
  
• Problem-Solving Abilities
  
• Attention to Detail
  
• Technical Proficiency
  

Bachelor's degree in Business Administration, Management, Information Systems, or a related field.

Experience

• 2–4 years of experience in a Project Coordination or Junior PMO role.
  
• Experience supporting large-scale IT or digital transformation projects, preferably within the public sector.
  
• Hands-on experience with project management software (Jira, Aha, Microsoft Project).
  
• Familiarity with vendor coordination basics and agile delivery environments.
  
• Exposure to ERP systems and their implementation lifecycle.
  

• Strong understanding of project lifecycle management in digital transformation environments.
  
• Effective communication and interpersonal skills with proven experience in client-facing roles.
  
• Strong understanding of Scrum, Agile, or hybrid project management frameworks.
  
• High attention to detail and strong documentation/reporting capabilities.
  
• Highly organized, with the ability to manage multiple work-streams and competing deadlines.
  
• Strong proficiency in MS Office
  
• Ability to prepare polished reports and dashboards.
  
• Experience with documentation and reporting best practices.
  
• Proactive in follow-up and task ownership; demonstrates initiative without waiting for direction.
  
• Ability to work under pressure and adapt quickly to changing requirements or last-minute requests.
  
• Problem-solving mindset and ability to make logical, structured decisions.
  
• Collaborative team player, yet capable of working independently and reliably.
  
• Flexible, adaptable, and resilient under changing project dynamics
  

• PMP Certified
  
• Disciplined Agile Certified
  

What can we promise you:

• You’ll join a global family of awesome, passionate people that are working together to build a sustainable, scalable ecosystem committed to using logic to create a better experience.
  
• We want you to help us become better. You will be empowered to drive change and innovate.
  
• That we will invest in you. We will give you the opportunity to master your domain and drive excellence.
  

Tabreed Abu Dhabi Emirate, United Arab Emirates

Tabreed Abu Dhabi Emirate, United Arab Emirates

To support the Assistant Manager in driving Tasleem’s business growth strategy by coordinating project activities, business development initiatives, and commercial support. This includes assisting with the mobilization of new projects, supporting financial and contractual processes, and ensuring internal alignment across departments. The role also requires effective use of project tracking tools such as PPM and Task Planner to ensure timely delivery, task ownership, and transparent reporting across all projects and development activities.

RESPONSIBILITIES:

• Support in business development activities, including lead tracking, proposal preparation, and initial client follow-ups
• Assist with project mobilization tasks such as onboarding, documentation, and coordination with internal departments
• Collaborate with Finance to prepare cost models, quotations, and commercial proposals
• Draft and review basic contractual documents and assist in contract negotiations under supervision
• Liaise with clients and internal stakeholders to gather data, track deliverables, and ensure expectations are met
• Maintain project documentation, including trackers, reports, LOAs, proposals, and commercial records
• Attend internal and client meetings, taking minutes and ensuring follow-ups are tracked and actioned
• Provide support in the strategic planning and reporting process, including market analysis and dashboards
• Develop, implement, and manage structured mobilization checklists and processes for new projects, ensuring all departments are aligned
• Follows all relevant Department/Unit policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Ensuring the organization adheres to legal frameworks in areas such as discipline & grievance, redundancy, and employment law.

Health, Safety & Environment

• Ensure compliance to all relevant health, safety, and environmental management policies, procedures and controls across the department to guarantee employee safety, legislative compliance, and a responsible environmental attitude.

Internal Communication:

• Work closely with Projects, Finance, Operations, and Customer Service teams
• Provide regular updates to the Assistant Manager, internal staff and other stakeholders

JOB REQUIREMENTS:

Minimum Qualifications:

• BA/BS in Business Development & Financial Management
• Highly desirable – Project Management certification/ Prince 2 or PMBOK practitioner certification
• BBA in Business Administration
• Project Management Certifications with Finance Modules
• CIMA Certificate in Business Accounting
• 1–3 years of experience in business development, sales support, or project coordination
• Exposure to financial models, quotations, or commercial contracts is essential
• Client-facing experience and ability to communicate professionally and clearly
• Familiarity with flowcharts, schedules, and step-by-step action plans
• Experience in budget, issue, and risk tracking
• Solid organizational and multitasking skills
• Working knowledge of Microsoft Project, Excel, and reporting tools
• Flexibility and problem solving
• Familiarity with risk management and quality assurance control
• Experience with tools such as PPM and Task Planner preferred

• Seniority levelAssociate

• Employment typeContract

• Job functionAdministrative
• IndustriesUtilities, Oil and Gas, and Manufacturing

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Project Coordinator in MEP construction background with 10+ years of experience in UAE.

Responsibilities:

• Review and Understanding of Design documents (Specification, Design drawings etc.)
• Guide and provide consultation to the internal project design team of Engineers and Draftsmen for producing accurate shop drawings and detailed Engineering drawings.
• Monitor and control the submission of Shop drawings.
• Raise Request for Information (RFI) to consultant to resolve conflicting or missing information required for drawings.
• Preparation and Submission of Engineering submittals (Materials, Method statements etc.) and ensure the suitability of selected equipment and material to meet design requirements and performance standards.
• Discussions / meetings with Client / Consultant to expedite for the approvals.
• Indent / Ordering / Follow-up on delivery & tracking of Materials.
• Ensuring the availability of adequate quantity of materials for the execution of works at site.
• Preparation of In-house / Sub-contract BOQ in co-ordination with Department Head.
• Planning the Manpower requirements.
• Discussion with Supervisors and allocation of works.
• Co-ordination with Supplier / Specialists for the executions.
• Ensuring the works are carried out at site complying with required Quality Standards & HSE requirements.
• Liaison with Specialist for the successful completion of Testing and Commissioning activities.
• Review & monitoring the work progress of In-house & Sub-contract.
• Review of Invoice from Subcontractors and preparation of Bill certifications.
• Submission of Work inspection Request (WIR) / Material Inspection requests (MIR) in co-ordination with QA/QC department.
• Co-ordination with Consultant and QA/QC department to get approval for the WIR and MIR.
• Provide input to Commercial department / QS for the submission of Interim payment applications.
• Preparation and Submission of Pricing for the Variation works and attending meeting with consultant for the approvals.
• Preparation and Submission of Project handover documents such as As-built drawings, Operation and Maintenance manuals.
• Submission / Approvals of Materials / Shop drawings for all Statutory Authorities.
• Any other works assigned by the Project Manager or the Company Management as and when required.

Working Experience, Skills, and Qualifications:

• Bachelor’s degree in Mechanical / Electrical engineering
• At least 10 Plus years of experience in MEP project management
• Knowledge of complete MEP services starting from Design, construction to handover
• Knowledge of the engineering principles and practices along with standards, codes
• Knowledge of modern material, methods, and techniques of design, construction, installation, and commissioning
• Knowledge of local building codes, standards, inspection, and investigation techniques
• Efficiency and Productivity
• Knowledge of computer operating systems, hardware, and software

• Assist in the development and maintenance of project plans, schedules, and budgets.
• Coordinate project activities, resources, equipment, and information.
• Monitor and track project progress and handle any issues that arise.
• Prepare and distribute project documentation, including status reports and meeting minutes.
• Facilitate communication between project stakeholders, including team members, clients, and vendors.
• Organize and attend project meetings, ensuring all stakeholders are informed and engaged.
• Maintain comprehensive project documentation, plans, and reports.
• Ensure that project deliverables meet quality standards and are completed on time.
• Assist in the identification and mitigation of project risks and issues.
• Provide administrative support to project managers and teams as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Proven experience as a Project Coordinator or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in project management software and tools (e.g., MS Project, Trello, Asana).
• Strong attention to detail and problem-solving skills.

Join to apply for the Project Coordinator role at TÜV Rheinland Group.

• Schedules resources according to project requirements and might handle freelancers as well as travel management.
• Plans the project workflow in advance of larger projects.
• Ensures that required documents or approvals are obtained.
• Supports information flow in client interactions.
• Creates and updates project files.
• Coordinates onsite requirements.

Tasks typically included:

• Scheduling resources according to project needs, including managing freelancers and travel.
• Planning project workflows for larger projects.
• Ensuring necessary documentation and approvals are secured.
• Facilitating communication with clients.
• Maintaining and updating project documentation.
• Coordinating onsite requirements.

Optional tasks:

• Monitoring certificate statuses.
• Creating or supporting order processing.
• Issuing invoices.
• Performing other duties as assigned.

• Minimum 1 year of relevant professional experience.

Entry level

Full-time

General Business

Utilities

Referrals can increase your chances of interviewing at TÜV Rheinland Group by 2x.

Note: The last paragraph about quality assurance coordinator in Dubai appears unrelated and may be ignored for this role.

We are currently looking for skilled Project Coordinators to join our dynamic team for an exciting opportunity with one of our clients in the UAE.
Key Responsibilities

• Assist Project Managers in planning, coordinating, and monitoring project activities
• Prepare and maintain project documentation including schedules, budgets, and status reports
• Track project milestones and deliverables using appropriate project management tools
• Communicate effectively with internal teams, clients, and vendors to ensure alignment and timely delivery
• Support risk assessment, issue tracking, and change management processes
• Organize and facilitate project meetings (agenda preparation, minutes taking, follow-ups)
• Maintain and update all project-related documentation
• Ensure compliance with organizational policies, procedures, and standards
  

• Bachelor’s degree in project management, Business Administration, Engineering, or a related field
• 2–4 years of experience in a project coordination or support role
• Proficiency in project management tools (e.g., Microsoft Project, Jira)
• Strong organizational and time-management abilities
• Excellent verbal and written communication skills
• Basic understanding of project management methodologies (Agile, Waterfall, etc.)

An exciting opportunity has arisen for an experienced, motivated professional with a positive attitude, who is looking for new challenges and an exciting work environment.

• Assisting the sales team in handling customer inquiries
• Managing all projects related information in the internal system
• Organizing logistics and international shipments
• Coordinating local deliveries of various projects across the region
• Preparing price quotations
• Filing important documents within the server
• Placing orders and coordinating projects with various factories
• Coordinating all details and documents related to customs clearance and local delivery
• Preparation of official documents
• Maintaining customer database in CRM

• Experience in the industry, furniture brand preferred
• Practical experience with international shipments
• Communication skills
• Positive attitude
• Problem-solving skills
• Responsible
• Technical expertise
• Financial Competence

Full-time, Permanent

• Do you have any experience in the furniture industry?
• Have you ever worked with interior designers?
• Do you have experience with luxury furniture brands?

• Bachelor's (Required)

• Project or logistics coordinator: 2 years (Required)
• Working in the same company: 5 years (Required)

We are seeking to hire Project Coordinators who will be dealing directly with clients, responding promptly to their inquiries, and handling customer complaints effectively. The successful candidate will track, monitor, and follow up on customer transactions, maintaining good relationships with clients.

Responsibilities :

• Respond promptly to client inquiries
• Prepare presentation materials for meetings
• Gather requirements
• Assist Project Managers in managing projects, including maintaining project plans, schedules, organizing stakeholder meetings, and ensuring deadlines are met
• Ensure projects adhere to frameworks and maintain proper documentation
• Document and follow up on important actions
• Assess and determine project changes
• Provide administrative support as needed
• Undertake project tasks as required

Requirements :

• Bachelor’s Degree in IT, BTech, BCA, BSc in Computer Science or related field
• At least two years of experience in the IT industry
• Excellent verbal, written, and presentation skills in English
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Ability to think quickly and logically to provide practical responses and solutions to customer inquiries
• Ability to work effectively independently and as part of a team
• Goal-oriented, able to work under pressure and meet tight deadlines, with a strong work ethic, initiative, and willingness to do what is necessary