1 075 Project Coordinator jobs in the United Arab Emirates

• Collaborate with design teams to ensure project requirements are clearly understood and incorporated in the design phase.
• Facilitate meetings to review design plans, specifications, and project milestones.
• Monitor and coordinate construction activities to ensure adherence to project timelines and quality standards.
• Address and resolve issues that may arise during the construction phase.
• Make sure that all materials used comply with the approved Material Approval Request (MAR).
• Make sure that the contractors personnel are using the latest edition of the approved shop drawings, MS, QCP and ITP as per the project master index
• Make sure that any non-conformity has been reported through a Non-Conformance Report (NCR). All NCRs shall be coordinated with the PMT Senior Quality Assurance Engineer.
• Advise Planning Engineer and Construction Manager of any slippage of Progress regarding site activities.
• Participate with PMC disciplines in reviewing the Close-out Report as submitted by the Contractor.
• Review the relevant As-Built drawings as submitted by the Contractor and ensure that all site conditions are appropriately addressed.
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

• BSc degree in Engineering.
• At least 12 years or more of experience in Construction Supervision of similar projects.
• Excellent communication and computer skills.
• Experience on Villa projects of similar complexity.

The Project Coordinator will support the project team in day-to-day coordination and ensure smooth communication across all departments. The role involves organizing documents, following up on tasks, coordinating meetings, and supporting billing and reporting activities.

Key Responsibilities:

Coordination:

• Support communication between engineering, site, procurement, QA/QC, and client teams.
• Arrange project meetings, prepare minutes, and follow up on actions.
• Assist in planning and billing by providing required data.

Documentation:

• Organize project documents such as contracts, RFIs, permits, Material requisitions, Equipment/Logistic Requisitions, reports, etc.
• Ensure all documentation is accurate and up to date.

Logistics & Support:

• Coordinate movement of materials and equipment between the yard and site.
• Monitor project schedules and highlight any delays.
• Support safety and quality compliance in project activities.

Qualifications:

Education: Bachelor’s degree in engineering

Experience:

• Minimum of 5 years’ experience in project coordination.
• Experience in EPC, oil & gas, utilities, or construction projects preferred

Technical Skills:

• Knowledge of project management tools and documentation practices.
• Ability to prepare reports and organize data.

Soft Skills:

• Excellent organizational and communication skills.
• Ability to work with different teams and handle multiple tasks.

Aspire is the business development arm of the Advanced Technology Research Council (ATRC), at the heart of the innovation ecosystem of Abu Dhabi. Program Performance Excellence (PPE) is a new unit that supports the delivery of R&D projects by serving as an interface between business developers, clients and researchers.

As a horizontal unit, PPE transcends the traditional boundaries of functions, disciplines and seniority levels to provide a client-centric umbrella for ideas and projects on their journey within Aspire and sister organisations. PPE is looking for science- and engineering- trained individuals looking to have an impact beyond research. Our founding managers have PhDs in fields relevant to the ATRC Priority Sectors, and diverse post-research professional experience within government and industry organizations, from operations to strategy. "Your success is our success" is our mindset, and striving for excellence is in our DNA.

As a successful candidate, you will play a pivotal role in supporting technology maturation in the innovation ecosystem of Abu Dhabi. At multiple points in the technology development lifecycle and during client engagement, you will enable the successful adoption of brand new, UAE-native technology by clients from all over the world.

• Proactively track cadence & support preparation for the PPE team's internal and external engagements,
• Assist in facilitating communication and coordination between technical teams, business development, and venture-building units.
• Attend project milestone meetings and help document outcomes and client feedback.
• Help design and distribute stakeholder satisfaction surveys and analyze results.
• Conduct desk-research and compile data to support decision-making.
• Contribute to the preparation of reports, slide decks, and internal documentation.
• Help maintain team dashboards and track project metrics.

• Bachelor's degree in a relevant ATRC priority sector (e.g., engineering, science, technology), with a strong academic record.
• 2 years experience, preferably in the private sector.
• Eagerness to learn and a curious mindset, particularly around innovation and technology.
• Strong written and verbal communication skills.
• A collaborative attitude and willingness to work across interdisciplinary teams.

• Ability to work in dynamic environments and manage ambiguity.
• Private sector experience and/or experience in international research collaborations.
• Knowledge and experience in project management.

A complete application consists of the candidate's CV, Cover Letter, and details of one person able to provide a professional reference. Incomplete applications will not be considered. More than 1 position is available.

Overview

The Project Coordinator serves as a key liaison between the project team and the client, ensuring smooth project execution while addressing technical requirements. They manage project timelines, resources, and communication, while translating client needs into actionable tasks for the team. This role involves tracking progress, resolving issues, and ensuring the project meets both internal objectives and client expectations. Strong organizational, technical, and communication skills are crucial for project success and client satisfaction.

• Act as the technical representative, providing clients with ongoing support throughout the project lifecycle.
• Attend meetings and conduct site visits to coordinate smoothly with all stakeholders, ensuring project milestones are met.
• Inspect materials, installations, and the overall property condition for conformance to project specifications and UAE/KSA Codes and Standards.
• Provide regular progress reports to client, ensuring transparency and accountability in project delivery.
• Track project progress and ensure adherence to project schedules and budgets.
• Review contracts, drawings, material specifications, project schedules, and variations, ensuring alignment with project objectives.
• Prepare detailed inspection reports, summarize findings, and recommend corrective actions or repairs as necessary.
• Ensure project deliverables meet high-quality standards and conform to project scope and requirements.

• Bachelor's degree in architecture, engineering, construction management, or a related field
• Proven experience in project coordination or client-facing technical roles, preferably in construction and engineering.
• In-depth knowledge of building codes, regulations, and property standards.
• Strong attention to detail and ability to identify defects, hazards, and non-compliance issues.
• Ability to read and interpret project drawings, technical data, and regulatory documents
• Excellent written and verbal communication skills.
• Proficient in using project management software and tools.
• Strong customer service and interpersonal skills.
• Analytical and problem-solving abilities.
• Valid driver's license and willingness to travel

About the job Project Coordinator Location: Abu Dhabi Employment Type**: Full-Time Position OverviewThe Project Coordinator will manage the planning, coordination, and execution of VAPT/VA projects. This role involves scheduling resources, tracking progress, and maintaining communication between teams and stakeholders to ensure successful project delivery. Key Responsibilities: Plan and coordinate project activities, timelines, and deliverables.- Act as the central point of communication between internal teams and clients.- Monitor project progress and address operational bottlenecks.- Prepare and maintain project documentation, including schedules and reports.- Ensure timely delivery of all project milestones. Qualifications

• - Bachelors degree in IT, Project Management, or a related field.
• - 3+ years of experience in project coordination, preferably in cybersecurity.
• - Proficiency in project management tools such as Microsoft Project or JIRA.

Industry: Telecom

Job Summary: We are seeking a Project Coordinator with experience in the telecom industry. The role involves coordinating teams, ensuring project timelines are met, liaising with stakeholders, and maintaining compliance with UAE telecom regulations.

Responsibilities:

1. Assist in the planning, scheduling, and execution of telecom projects.
2. Coordinate with internal teams, vendors, and contractors.
3. Liaise with telecom service providers, regulatory bodies, and contractors.
4. Assist in preparing and submitting project reports and documentation.
5. Maintain proper documentation of permits, licenses, and regulatory approvals.
6. Prepare progress reports, KPIs, and project dashboards for senior management.
7. Work closely with engineering, network operations, finance, and procurement teams.
8. Monitor project expenditures and track variances against approved budgets.
9. Process vendor payments, expense claims, and contract settlements using SAP ERP.
10. Generate financial reports and pivot tables in Excel for project cost analysis.
11. Maintain and update project-related financial data in SAP ERP.

Requirements:

1. Bachelor’s degree in Accounting, Finance, Business Administration, Telecommunications, or a related field.
2. 3–5 years of experience in project coordination, accounting, or financial management within the telecom industry.
3. Expertise in SAP ERP modules.
4. Advanced proficiency in Microsoft Excel (data analysis, reporting, and automation).

Project Coordinator

Location: ROSEN Dubai

What you can expect

Tasks of a Project Manager include, but not limited to, the following:

• Executing the role "Schedule Lead" within assigned projects.
• Creating the initial time schedule considering the contractual obligations and the available resources.
• Getting agreement to baseline time schedule by all involved parties.
• Identifying and providing visibility to critical tasks.
• Continuously monitoring the project execution progress against valid time schedule, and providing timeline scenarios to support decision making.
• Updating the schedule on a regular basis and on request by the Project Manager, taking into account also approved change requests.
• Checking on impact on project's timeline of events occurring during project execution and proposing realistic countermeasures.
• Providing to and requesting from team members the required information
• Pro-active communication and coordination with other lead roles, and other stakeholders at an early stage (i.e. status updates, changes, .).
• Escalate deviations of the project's progress based on the timeline.
• Documenting lessons learned and share valuable information.

What you will bring

• Bachelor degree in Engineering and/or Business Administration
• Excellent English and communication skills, both verbal and written.
• Experience in Document control.
• Time Management and meeting the agreed-upon deadlines
• Knowledgeable in Microsoft Office
• Experience in Oil & Gas sector is an added advantage

What we offer

Who we are

The ROSEN Group is a leading global provider of cutting-edge solutions in all areas of the integrity process chain. Since its beginnings as a one-man business in 1981, ROSEN has grown rapidly and is today a technology group that operates in more than 110 countries with over 4,000 highly qualified employees.

ROSEN's products and services:

• Inspection of critical industrial assets to ensure reliable operations of the highest standards and effectiveness
• Customized engineering consultancy providing efficient asset integrity management
• Production and supply of customized novel products and systems
• Market-driven, topical state-of-the-art research and development providing "added-value" products and services

For more information about the ROSEN Group, go to

Do you have any questions?

Mohammed AlAhmed
Recruitment

Support Exceptional Desert Event Delivery

About Us

Founded in 2003, we’ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA — creators of experiences that live beyond the day.

Our Energy (Values) – The 5Ps

People – We rise by lifting others.

Positivity – We see the light, even in chaos.

Perfection – Not flawless. But fearless in chasing better.

️ Passion – We lead with fire in the belly.

Why You’ll Love Working Here

Core Team Function – You will support planning, operations, logistics, and documentation on the ground, playing a key role in cross-functional coordination.

Operational Impact – You will help ensure workflows remain efficient, approvals are on time, and project documentation is accurate—critical for successful live delivery.

Immersive Environment –You’ll work closely with LINKVIVA leadership, internal teams, vendors, and DCT stakeholders in a fast-paced event landscape.

About the Role

As Project Coordinator, you will work under the Senior Project Manager, supporting seamless project execution across multiple disciplines including production, marketing, food & beverage, vendor management, and operations. You’ll upkeep key trackers, manage internal and external communications, and handle accreditation, logistics, and post-event data compilation.

What You’ll Do

• Assist the Senior Project Manager in tracking task completion, milestones, and dependencies across production, marketing, F&B, vendor & operations teams.

• Maintain and update project documentation: Gantt charts, risk registers, contact sheets, licensing and accreditation logs.

• Liaise daily with internal teams, vendors, and DCT for status updates, approvals, and information requests.

• Coordinate logistics: meetings, inspections, site walk throughs, and staff/volunteer mobilization.

• Ensure document control compliance—consistent naming conventions, version control, and archiving per DCT standards.

• Follow up on assigned tasks and circulate meeting minutes within 6 hours post meeting.

• Support staff accreditation, site access, and volunteer coordination efforts.

• Gather survey feedback and post-event data; compile final reports within 3 days of event close.

Essential Qualifications

Bachelor’s degree or relevant experience in project coordination, event management, operations, or similar

At least 2 years in project coordination or support, ideally in events or live activations

Exceptional organizational, time-management, and multitasking abilities

Proficient in project tools: Gantt systems, document control, and meeting coordination

Excellent written and verbal communication—with quick turnaround on stakeholder touchpoints

Comfortable working directly on-site in Liwa under tight timelines and event conditions

Experience with large-scale cultural or public events in the UAE

Familiarity with DCT documentation standards and approval processes

Comfortable liaising with government stakeholders and vendors in multi-cultural environments

The Project Coordinator supports the business by handling administrative and organizational tasks to ensure projects are completed on time, within budget, and to scope.

Key Responsibilities:

• Manage the delivery of all new and renovation projects.
• Collaborate with the brands principles ensuring project delivery is efficient and within the scope.
• Be the SPOC for the brand and the consultant for project delivery.
• Collaborate with the internal stakeholders and external vendors to provide the necessary support during and after the project completion.
• Attend all the meetings related to the projects with the brand and consultants.
• Ensure the store layout during the design phase is aligned with the store technical requirements.
• Manage the appointment process of the contractors alongside the consultant as per company policy.
• Monitor the consultants, suppliers, and contractors ensuring project delivery in the most efficient manner and as per the project retro plan.
• Ensure all the vendors are created and approved internally prior submitting the invoices for payment.
• Ensure all the legal documentation (TL, DEWA, Civil Defense, Fire Fighting, etc) is completed before the store opening and ensure renewals.
• Ensure the project financials is aligned as per the approved CAPEX and keeping records of the relevant stages of each project.
• Conduct regular visits to monitor the project progress, provide technical inputs and support in resolving any issues during the fitout period.
• Maintain a direct communication with the logistics team, ensuring a correct shipping of all the pre-assembly production during the fitout period.
• Ensure solving all possible snagging that may come up upon the project handover.

Your Profile:

• Bachelor's degree in business administration or equivalent.
• A minimum of 4 years of relevant experience with at least 2 years in a similar role.
• Strong verbal and written communication skills to manage stakeholders and resolve conflicts.
• Problem Solving and Decision Making. Analytical thinking to address challenges and make informed decisions.
• Time Management and Organized. Ability to prioritize tasks and manage multiple projects simultaneously.
• Proficient in MS Office Suite.