Explore administrative assistant positions in 20 Administrative Assistant jobs in Abu Dhabi
Administrative Assistant
Posted 2 days ago
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Job Description
Job Summary:
We are hiring a professional and organized Administrative Assistant to support our office operations and management team. The successful candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks coordinating communications and assisting with internal processes. This position requires attention to detail time management and the ability to work independently in a fast-paced environment.
Key Responsibilities:
- Perform daily clerical and administrative tasks to support the management team and staff
- Manage schedules appointments and meeting arrangements for executives and managers
- Handle all incoming and outgoing communications including phone calls emails and letters
- Prepare reports memos letters invoices and other documents using Microsoft Office
- Maintain organized filing systems both electronic and physical
- Assist in the preparation of company presentations and internal documents
- Monitor office supplies inventory and order new items as needed
- Coordinate with vendors and service providers for office maintenance and procurement
- Greet visitors answer incoming calls and direct them to the appropriate department
- Help with HR-related administrative work such as timesheets leave tracking and employee records
- Support the onboarding process for new employees by preparing documentation and orientation schedules
- Ensure compliance with company policies and assist with maintaining workplace safety and cleanliness standards
Requirements:
- Minimum 2 years of experience in an administrative or office assistant role
- Strong proficiency in Microsoft Office (Word Excel Outlook PowerPoint)
- Excellent written and verbal communication skills in English (Arabic is a plus)
- Strong organizational and time-management abilities
- High level of accuracy and attention to detail
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment
- Professional demeanor and strong interpersonal skills
- Familiarity with office management tools such as printers scanners and basic IT systems
- Diploma or Bachelors Degree in Business Administration or a related field is preferred
Working Hours:
- Sunday to Thursday 9:00 AM to 6:00 PM
- Occasional overtime may be required during busy periods
Benefits:
- Competitive salary package
- Paid annual leave and public holidays as per UAE Labor Law
- Health insurance coverage
- Opportunities for professional growth and internal promotion
- Supportive and collaborative work environment
- Annual performance review and bonus scheme (based on company policy)
How to Apply:
If you meet the above requirements and are interested in joining our team please submit your updated CV. Shortlisted candidates will be contacted for an interview.
#J-18808-LjbffrAdministrative Assistant
Posted today
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Job Description
Join to apply for the Administrative Assistant | Receptionist | UAE National role at United Al Saqer Heavy Equipment LLC
Administrative Assistant | Receptionist | UAE NationalJoin to apply for the Administrative Assistant | Receptionist | UAE National role at United Al Saqer Heavy Equipment LLC
Job Description
United Al Saqer Group (UASG)
We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.
Job Description
ADMINISTRATIVE ASSISTANT OR RECEPTIONIST
United Al Saqer Group (UASG)
We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.
Your profile
To ensure success, you must have good communication and administrative skills, a team player and proficient at using computer.
Rewards
Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with on-going training and career development.
Work location:
Abu Dhabi
Job requirements
Your profile
Switched on and passionate, you'll be someone who can quickly get to grips with processes, products and services. And if you have the tenacity and commitment to realize your potential, we'll give you the training to go as far as you can.
- Education: minimum of High School Diploma or equivalent
- Communication Skills: Excellent oral communication skills to effectively communicate customers' interest needs and requests to management and sales personnel; as well as written communication skills for email and documentation
- Language Skills: Ability to read and comprehend instructions and information in English and Arabic
- Computer Skills: Basic computer programs (e.g. CRM software, MS Office) and telephone systems
- Time-management: Must be punctual, with the ability to manage assigned tasks within time schedule; as well as provide customer support in a timely manner.
- Top quality analytical skills: A big part of your job involves gathering and analysing data to help you understand your customer base and coming up with suggestions for improving the existing strategy.
- Seniority level Entry level
- Employment type Full-time
- Job function Administrative
- Industries Motor Vehicle Manufacturing
Referrals increase your chances of interviewing at United Al Saqer Heavy Equipment LLC by 2x
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#J-18808-LjbffrAdministrative Assistant
Posted 1 day ago
Job Viewed
Job Description
We're currently recruiting for an experienced Administrative Assistant to join our team at CIS Abu Dhabi. As an Administrative Assistant, you will play a pivotal role in ensuring smooth daily operations and supporting the school's senior administrative team and the school principal. Responsibilities: - Manage daily office operations including correspondence, filing, and scheduling appointments. - Provide administrative support to the principal, staff, and students while facilitating effective communication within the school. - Organize and maintain school records with high accuracy and confidentiality. - Coordinate meetings, events, and training sessions, ensuring all logistical arrangements are in place. - Assist in preparing reports, presentations, and other documentation as required by the principal. - Handle inquiries from students, parents, and visitors, delivering excellent customer service and support. - Maintain office supplies and equipment, liaising with vendors and service providers as needed.
Requirements
- Bachelor’s degree or equivalent qualification preferred. - Proven experience as an administrative assistant or in a similar role, preferably within the education sector. - Excellent organizational and multitasking skills with a keen eye for detail. - Strong communication skills in English. - Ability to use standard office software (MS Office suite) and familiarity with educational management systems (preferably PowerSchool). - Professional demeanor with the ability to work independently and as part of a team. - Efficient problem-solving skills and the ability to handle confidential information with discretion. - Willingness to contribute proactively to a positive and productive work environment.
About the company
Welcome to a school that responds to the needs of 21st century expatriate students. We are living in an international community, so our school must provide a learning environment that cultivates the knowledge, skills and attitudes necessary to compete in an increasingly global society. Right from the embracing arch at the entrance of CIS, students, parents, teachers and staff know that they are walking into a facility that has been purposely designed for a community of learners to meet the demands of our international world. At CIS, the Alberta Program of Study provides the internationally renowned standards and curriculum framework to support Inquiry-Based Learning (IBL), a student-centered educational philosophy that has proven to increase students abilities to problem-solve. Students are presented a guiding question, and then must use their prior knowledge and skills to build direct and meaningful correlations to solve the problem. Math, English, Social Studies, Science, Information and Communication Technology, Fine Arts fuse as they are explored in real life contexts that demand and allow for multiple intelligences to shine.
IT Administrative Assistant
Posted today
Job Viewed
Job Description
We are currently seeking a IT Administrative Assistant - UAE National, reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi.
About us:
Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.
Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.
About the mission we offer you:
About the Role:
As an IT Administrative Assistant, you will provide essential administrative and coordination support to the IT department. You will assist in managing documentation, tracking service requests, coordinating meetings, and supporting the smooth operation of IT-related processes and communications.
From Day 1, youll be a valued contributor, working closely with experienced professionals who will guide and mentor you throughout you journey.
Key Responsibilities:
- Provide administrative support to the IT team, including scheduling, documentation, and reporting
- Track and follow up on IT service requests and support tickets
- Maintain IT asset records and assist with inventory management
- Coordinate meetings, prepare agendas, and document minutes
- Assist in preparing presentations, reports, and internal communications
- Ensure compliance with internal procedures and data confidentiality
Wed love to hear from you if your profile meets the following:
Qualifications
- Diploma or Bachelors degree in Business Administration, Information Technology, or a related field
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Basic understanding of IT systems and terminology
- Prior experience or internship in administrative or IT support roles
- Ability to work independently and handle sensitive information with discretion
- Strong work ethic and desire to grow professionally
About you:
We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements:
Qualifications: Bachelors or Diploma
Languages: English + proficiency level (Basic, Professional, Fluent)
Main skills: (up to 4)
Your career with us
Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.
Whats Next?
Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.
We invite you to get to know more about our company by visiting and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.
#J-18808-Ljbffr
IT Administrative Assistant
Posted today
Job Viewed
Job Description
We are currently seeking an IT Administrative Assistant - UAE National , reporting directly to the Head of the Department to join our team based in Abu Dhabi, UAE.
About us :
Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we contribute to critical markets such as energy, energy derivatives, decarbonization, and circularity. Our segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial solutions.
With over 17,000 employees across 34 countries, we are committed to bridging prosperity with sustainability for a lasting world.
About the role :
As an IT Administrative Assistant, you will provide essential administrative and coordination support to the IT department. Your responsibilities include managing documentation, tracking service requests, coordinating meetings, and supporting IT processes and communications.
From Day 1, you'll be a valued contributor, working closely with experienced professionals who will guide and mentor you.
Key Responsibilities :
- Provide administrative support to the IT team, including scheduling, documentation, and reporting.
- Track and follow up on IT service requests and support tickets.
- Maintain IT asset records and assist with inventory management.
- Coordinate meetings, prepare agendas, and document minutes.
- Assist in preparing presentations, reports, and internal communications.
- Ensure compliance with internal procedures and data confidentiality.
About you :
We'd love to hear from you if you meet the following criteria:
Qualifications :
- Diploma or Bachelor's degree in Business Administration, Information Technology, or a related field.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Basic understanding of IT systems and terminology.
Desirable Skills & Experience :
- Prior experience or internship in administrative or IT support roles.
- Ability to work independently and handle sensitive information with discretion.
- Strong work ethic and desire to grow professionally.
Starting Date : ASAP
About you :
We want to hear how you match this position. To succeed, you should meet the following requirements:
Qualifications : Bachelors or Diploma.
Languages : English with proficiency level (Basic, Professional, Fluent).
Main skills : Up to 4 skills relevant to the role.
Your career with us :
Working at Technip Energies offers groundbreaking projects and collaborations. You will be welcomed and respected in a safe, innovative environment that fosters growth through programs like T. EN University, The Future Ready Program, and ongoing support from your manager.
What's Next?
Our recruiting team will review your application and assess your skills and fit for the role. Please be patient during this process and check your application status periodically via your candidate profile. Learn more about our company by visiting our website and following us on social media for updates.
#J-18808-LjbffrAdministrative Assistant - Reception
Posted today
Job Viewed
Job Description
We are seeking an exceptional Receptionist to join our team. As a key member of our administration department, you will provide high-quality customer service and support to visitors and staff.
The successful candidate will be highly organized, possess excellent communication skills, and have a strong knowledge of the school's policies and procedures.
This is an exciting opportunity for someone who is passionate about delivering outstanding administrative support and contributing to the success of our organization.
Key Responsibilities- Deliver high-quality customer service to all visitors and staff, representing the school in a professional manner.
- Greet visitors in a friendly and helpful manner.
- Have a strong knowledge of the key information about the school.
- Offer guidance and assistance to parents through the student registration and admission process during the initial enquiry stage.
- Undertake word-processing and other IT-based tasks, e.g., database, excel, internet research.
- Answer, screen, and forward incoming phone calls in a friendly and professional manner, following our standard telephone etiquette/protocol.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material, e.g., pens, forms, and brochures.
- Provide basic and accurate information in-person and via phone/email.
- Assist the Admissions team with in-bound and out-bound calls.
- Log admissions enquiries into the MIS database.
- Provide accurate and comprehensive information about the schools, including the curriculum, education level, and tuition fees.
- Respond to telephone calls and enquiries courteously and direct calls to appropriate personnel using the Referral System.
- High School Certificate/Diploma or Bachelor Degree Certificate.
- A minimum of 2 years of experience in a customer-focused role in the region.
- Experience in the education field is preferred.
This role offers the opportunity to work in a dynamic and supportive environment, where your skills and experience will be valued and developed.
What We OfferWe offer a competitive salary and benefits package, as well as opportunities for professional growth and development.
Design and Administrative Assistant
Posted today
Job Viewed
Job Description
Batool Nohan is seeking a highly skilled and versatile Design and Administrative Assistant to join our dynamic team. This role is ideal for a creative and organised professional with a keen eye for design, technical proficiency, and strong administrative capabilities. The successful candidate will support the management team, assist with project preparation, and contribute to both creative and operational functions.
Key Responsibilities 1. Design Support- Utilise Photoshop and AutoCAD to create visuals, layouts, and preliminary design concepts.
- Assist in preparing the initial phase of design projects for further development.
- Capture photography and videography using professional equipment or mobile devices.
- Edit images and videos for marketing, presentations, and project documentation .
- Manage the Director’s schedule , including meetings, calls, and correspondence.
- Handle document preparation, filing, and record maintenance .
- Coordinate communications with clients, suppliers, and internal teams .
- Drive to meetings, site visits, and project locations as required.
- Oversee project logistics , ensuring timely procurement and delivery of materials.
- Work closely with the Director to ensure smooth business operations.
- Act as a liaison between the Director and various departments to facilitate task coordination.
Proficiency in Photoshop, AutoCAD, and basic photo/video editing software .
Valid UAE driving licence (mandatory) .
Strong photography and videography skills (professional or mobile equipment).
Excellent communication and interpersonal abilities .
Ability to multitask, prioritise, and work efficiently in a fast-paced environment .
Highly organised, detail-oriented, and proactive approach to work .
Basic knowledge of design principles and creative problem-solving .
Previous experience in a design-related role .
Background in administration or executive assistance is an advantage.
Job Type: Full-time
Salary: Competitive (based on experience)
If you are a creative and organised professional looking for an exciting opportunity in a design-driven environment , we’d love to hear from you!
Apply now and be part of our innovative team at Batool Nohan.
#J-18808-LjbffrBe The First To Know
About the latest Administrative assistant Jobs in Abu Dhabi !
IB Programs Administrative Assistant
Posted 1 day ago
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Job Description
Department: Administration
Direct Reporting Line: Deputy Head of Secondary
Safeguarding Statement:
Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection, and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including receipt of references, proof of relevant qualifications, identification, and police checks, including overseas checks.
Job Purpose:
Provide administrative and logistical support to the IB Program Coordinators, ensuring a smooth functioning of the IB Program.
The role requires excellent organisational and communication skills, attention to detail and a good understanding of the IB Curriculum.
Key Relationships (Internal and External):
- All School Departments, Parents, Students, SLT
Key Accountabilities:
- Assist IB Coordinators and Head of School with daily administrative tasks including managing calendars, scheduling meetings, and organising appointments.
- Support the preparation, submission, and tracking of IB program documentation, including student registrations and exam materials.
- Serve as a liaison between IB Coordinators, students, parents, and teaching staff to facilitate clear communication.
- Schedule meetings with parents for progress updates with SSLT
- Maintain accurate and confidential records of IB students, assessment results, and other program- related data.
- Coordinate logistics for IB exams, workshops, meetings, and events in collaboration with IB Coordinators.
- Assist in preparing reports, presentations, and correspondence related to the IB program.
- Monitor deadlines and ensure timely submission of all IB requirements and documentation.
- Assist with the update of School management systems.
- Collaborate with teachers to ensure the implementation of the IB curriculum, including organizing resources and materials for exams.
- Provide administrative support with the logistics of the end of year exams, Mock Exams and IB Exams
Seasonal Events:
- ADEK Wellbeing Census
- Official November and May IB Diploma Exams
- PASS TEST
- Alis Test
- Grade 12 Mock Exams
- Grade11MockExams
- Grade6-10InternalExam
- CAT4
- GLS
- IBT
Administrative:
- Collect and print all exams.
- Prepare cover sheets for all exams.
- Prepare and manage invigilation.
- Invigilation – support.
- Administration of subject change/course change letters to parents and scheduling of interview dates
- Retrieve data from the GL assessment site for GL results.
- Create interview schedules for grade 10 meetings.
- Collect grade 10 Subject forms from IB Coordinators and SSLT.
- Create a form for the grade 10 Subject forms.
- Send exam results to parents through mail merge.
- Management of Coordinators' Calendars
- Support for Grade 10 Options SLT/Coordinators Interviews
- Support in collating and communicating internal and external IB-related information (predicted grades, registration documents, etc)
- Support in sending out parcels and documents to IB via couriers - Aramex, DHL (Exams, etc)
#J-18808-Ljbffr
Design and Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Batool Nohan is seeking a highly skilled and versatile Design and Administrative Assistant to join our dynamic team. This role is ideal for a creative and organised professional with a keen eye for design, technical proficiency, and strong administrative capabilities. The successful candidate will support the management team, assist with project preparation, and contribute to both creative and operational functions.
Key Responsibilities1. Design Support- Utilise Photoshop and AutoCAD to create visuals, layouts, and preliminary design concepts.
- Assist in preparing the initial phase of design projects for further development.
- Capture photography and videography using professional equipment or mobile devices.
- Edit images and videos for marketing, presentations, and project documentation.
- Manage the Director’s schedule, including meetings, calls, and correspondence.
- Handle document preparation, filing, and record maintenance.
- Coordinate communications with clients, suppliers, and internal teams.
- Drive to meetings, site visits, and project locations as required.
- Oversee project logistics, ensuring timely procurement and delivery of materials.
- Work closely with the Director to ensure smooth business operations.
- Act as a liaison between the Director and various departments to facilitate task coordination.
Proficiency in Photoshop, AutoCAD, and basic photo/video editing software.
Valid UAE driving licence (mandatory).
Strong photography and videography skills (professional or mobile equipment).
Excellent communication and interpersonal abilities.
Ability to multitask, prioritise, and work efficiently in a fast-paced environment.
Highly organised, detail-oriented, and proactive approach to work.
Basic knowledge of design principles and creative problem-solving.
Previous experience in a design-related role.
Background in administration or executive assistance is an advantage.
Job Type: Full-time
Salary: Competitive (based on experience)
If you are a creative and organised professional looking for an exciting opportunity in a design-driven environment, we’d love to hear from you!
Apply now and be part of our innovative team at Batool Nohan.
#J-18808-LjbffrAdministrative Assistant - UAE National
Posted 1 day ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our school in Abu Dhabi. This role is ideal for a UAE National who is passionate about supporting educational initiatives and contributing to a dynamic administrative team. You will play a key role in ensuring smooth daily operations and facilitating effective communication across departments. Responsibilities: - Prepare, review, and distribute correspondence, reports, and documents accurately and timely. - Maintain and update filing systems, both electronic and physical, ensuring confidentiality and accessibility. - Handle incoming calls, emails, and inquiries, providing prompt and professional responses. - Collaborate with different departments to ensure efficient flow of information and resources.
Requirements
- UAE National with a genuine interest in the education sector. - Proven experience as an administrative assistant or related role in a professional environment. - Excellent organizational and multitasking skills with strong attention to detail. - Effective communication skills, both written and verbal, in English and Arabic. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital office tools. - Ability to work independently and as part of a collaborative team in a fast-paced environment. - High level of professionalism, discretion, and a friendly, approachable demeanor. - Strong problem-solving skills and the ability to prioritize tasks effectively. *Please note that this role is open to Emirati citizens only as part of our Emiratization program.
About the company
Welcome to a school that responds to the needs of 21st century expatriate students. We are living in an international community, so our school must provide a learning environment that cultivates the knowledge, skills and attitudes necessary to compete in an increasingly global society. Right from the embracing arch at the entrance of CIS, students, parents, teachers and staff know that they are walking into a facility that has been purposely designed for a community of learners to meet the demands of our international world. At CIS, the Alberta Program of Study provides the internationally renowned standards and curriculum framework to support Inquiry-Based Learning (IBL), a student-centered educational philosophy that has proven to increase students abilities to problem-solve. Students are presented a guiding question, and then must use their prior knowledge and skills to build direct and meaningful correlations to solve the problem. Math, English, Social Studies, Science, Information and Communication Technology, Fine Arts fuse as they are explored in real life contexts that demand and allow for multiple intelligences to shine.