1 074 Administrative Assistant jobs in the United Arab Emirates

The organisation was incorporated in 2011. Since then, we have developed into a dynamic boutique real estate company in the UAE specializing in developer sales of DAMAC, EMAAR, MERAAS, etc. Based in Dubai Investment Park, we are a rapidly expanding and evolving real estate solutions provider and are looking to expand our team.

Candidates should only apply if they can join immediately.

• Helping the sales head to maintain agents' daily meeting reports.
• Call and take feedback from our clients for the sales agent.
• Posting adverts on property platforms.
• Assisting agents in listing properties.
• Check agents' CRM lead updates.
• Act as a point of contact between the sales agent and his sales head.

• A minimum of 2 years of work experience as a sales admin.
• Basic knowledge of MS Excel and Word.
• Strong administrative and organizational skills.
• Exceptional customer service skills, over the phone and face to face.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

A. To Provide Prospective Parents with the Current Admissions Status by:

1. Maintaining and referring to current daily, weekly admissions statistics
2. Responding to incoming telephone calls, emails and visitor's requests for information regarding admissions

B. To manage the whole school Parent/ Guest tours:

1. Responding to incoming telephone and email requests
2. Providing accurate dates and times as per the Tour Timetable
3. Conferring with Heads of Schools and Senior Management Team for adhoc requests
4. Maintaining a Tour Tracker
5. Informing Security and Reception of all visitors to the School premises

C. To Positively Promote the School With a View to Achieving a Full Admission Status by:

1. Responding to telephone, email and visitor's enquiries in a positive, realistic and friendly manner
2. Sharing key information such as class sizes, calendar dates, academic and sport curriculums, creative arts, extra-curricular activities, facilities, dining and transport provision
3. Promoting the aims and ethos of the School, pupil welfare and links to Springdales School Dubai.

D. To Provide Personal Guidance to Overseas Prospective Parents during Admissions process by:

1. Explaining procedure for registration fee payments and method for receiving documentation
2. Highlighting attestation and translation requirements
3. Notifying prospective parents of the respective stages of the age appropriate assessments and giving respectful feedback where an applicant has been declined.
4. Advising of admission requirements including the provision of original School Reports and Transfer Certificates and ensuring these are aligned and comply with KHDA Guidelines.

E. To Manage Incoming Applications and Documentation by:

1. Following internal procedures for the confidential management of incoming applications and documentation
2. Inputting personal data on the ERP

F. To Invite Applicants for Assessments / Organise Online Assessments by:

1. Referring to invigilation availability through Assessment Tracker
2. Coordinating with academic team
3. Sending letters of invitation or email updates to prospective parents
4. Manage assessments with applicant's current school / Obtaining samples of work
5. Generating results for paper and online assessments
6. Discussing assessment outcome with Head of Sections/ Head of HR & Administration

G. To Compile and Send (by email) Standard Letters to Prospective Parents / Current Schools by:

1. Organizing applicant's files into relevant admissions status order
2. Referring to colour codes on applicant's file, extracting standard template and submitting relevant communication by email
3. Regularly extracting admissions status from the Engage system for applicants who have been offered, accepted or who are on the waiting list
4. Managing incoming Acceptance Forms and responding appropriately

H. To oversee the Events, other means of media used to advertise the school:

1. Manage the events right from inception and organization to finish which could provide you a potential platform to market the school
2. Manage the updates on the website and various other social media handles where various event and information of the school is highlighted
3. Manage the making of admission related advertising material being used on the website, and various other social media handles
4. Ensure that the details regarding admissions as well as events are updated on the website and all other social media handles
5. Arrange admission assistance on weekly basis for the visitor of school facilities

I. To Follow and Maintain Office Procedures by:

1. Ensuring that the Admissions office is welcoming and presentable to all visitors
2. Respecting the confidentiality of all applications
3. Responding to all incoming telephone calls and email communication
4. Ensuring that any data entered on to an applicant's file is accurate and where any revisions occur that these are clearly shown
5. Updating an applicant's status on Engage at each stage of the admissions process
6. Printing emails or making file notes which results in a significant change in the applicant's status
7. Filing all correspondence and maintaining a tidy desk

J. To Assist the Administration and Finance Department by:

1. Updating the Engage school management database
2. Maintaining clear applicant information and up to date documentation at the accepted stage
3. Ensuring that the files of accepted applicants are appropriately separated and that the incoming documentation is scanned in the relevant Grade groups.
4. Providing advance notice for the request of pupil identity cards
5. Presenting the Finance Department with a list of accepted applicants at the end of every calendar month
6. Notifying the Finance Department of pupil identity numbers
7. Informing prospective parents of the correct criteria for bank transfer payments
8. Supporting the Finance Office with queries over bank transfer information
9. Assisting the Administration and Finance Departments where necessary

K. To Prepare Daily/ Weekly Reports for the Administration/ Management by Extracting Data on:

1. The current number of prospective applications and their status
2. The number of applicants on the waiting lists for individual year groups
3. The number of applicants who have been offered places
4. The number of applicants who are yet to accept
5. The number of applicants who have rejected offers
6. Admissions closed on a daily, weekly, monthly, yearly schedule
7. Weekly strategies and prospects
8. Withdrawal analysis on a daily, weekly, monthly, yearly basis
9. Termly, yearly, monthly comparatives

4. Working Conditions

A. Physical demands: The Assistant Admission Officer will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Officer may also have to keep moving within the school premises on regular basis.

B. Environmental Conditions: The Assistant Admission Officer has to manage a number of activities at one time, and may be interrupted frequently to meet the needs and requests of various departments and clients. The Officer may find the environment to be busy, noisy, hot, and humid and will need excellent organizational, time and stress management skills to complete the required tasks.

C. Sensory demands: Sensory demands include use of the computer which may cause eye strain, frequent movement in and out of the office and exposure to sunlight may cause occasional headaches. The School may be noisy and busy making it difficult for the Officer to concentrate.

D. Psychological demands: Significant stress is caused by dealing with young children and parents of different nationalities. The Assistant Admission Officer will have to manage a number of requests and situations at one time. Stress may be caused by the need to complete tasks within tight deadlines.

5. Knowledge

1. Sound knowledge on statutory requirements for KHDA, Dubai Health Authority.
2. Good understanding of service standards for all the sub-verticals in the school operation
3. Good knowledge on workplace safety
4. Requirements of newly established school in the U.A.E.

6. Skills

1. Supervisory skills
2. Analytical and problem solving skills
3. Effective verbal and listening communication skills
4. Effective written communication skills
5. Computer skills including the ability to operate ERP system at a highly proficient level.
6. Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
7. A natural forward planner who critically assesses own performance.
8. Mature, credible, and comfortable in dealing with senior big company executives.
9. Reliable, tolerant, and determined.
10. Empathic communicator, able to see things from the other person's point of view.
11. Well-presented and businesslike.
12. Sufficiently mobile and flexible.
13. Able to get on with others and be a team-player.

7. Educational Qualification & Experience:

• Educated to graduate degree level
• Minimum of two years' experience in administration field

We are a group of young committed team involved in the supply, delivery, installation, commissioning and training of technology products and solutions for electronic system design, maintenance and repair in the Middle East. Based in Dubai since 2012 and having the support of a family business active for the last 30 years in the region. For more information about our company you may visit

1. Manage data in spreadsheets and reports.
2. Keep records and reports up to date.
3. Organize and schedule meetings and events.
4. Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner.
5. Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
6. Occasionally travel off-site to deliver reports or files to other departments.
7. Ensure the confidentiality and security of files and filing systems.
8. Coordinate schedules, arrange meetings, distribute memos and reports, and ensure that everyone is kept current of necessary company news and information.
9. Operate copy equipment, fax machines, printers, or other equipment necessary.
10. Keep contracts up-to-date.

1. Young & highly motivated person.
2. Effective communication both in writing and speaking in English.

Cinque Technologies is a leading enterprise software company in Dubai. With over 25 years of experience, Cinque Technologies has been a trusted partner to foreign exchanges and remittance operators across 25+ countries. The company offers streamlined solutions, including payment, AML, and VAT tax compliance, to meet the demands of the rapidly growing foreign exchange and remittance industry. Cinque Technologies' five core principles, (ICARE) Innovation, Commitment, Accomplishment, Reliability, and Experience guide them in delivering tailor-made solutions to meet the unique needs of their clients.

Role Description

This is a full-time on-site role for an Administrative Assistant in Dubai. The Administrative Assistant will be responsible for performing clerical tasks, answering and directing phone calls, assisting in executive administrative tasks, and communicating with clients and team members.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Proficient in Microsoft Office and other relevant software
• Organized and detail-oriented
• Excellent written and verbal communication skills in English; knowledge of other languages is a plus
• Bachelor's degree in Business Administration or related field is preferred
• Prior experience in the banking or finance industry is also a plus

Power & Technology is looking out for an experienced Account Assistant/Office coordinator to manage, administer & process business related duties and activities.

Don’t apply if you:

• Don’t have 1-2 Years of related work experience in the UAE
• Don’t have a Bachelor’s Degree (Accounting/Finance)
• Aren’t fluent in English
• Don’t have basic computer knowledge
• Don’t have basic accounting knowledge

Responsibilities:

• Handle customer calls and enquiries
• Make Invoices/LPOs for the customers
• Follow up payments from the client/service vendors
• Perform general accounting duties and resolve billing enquiries
• Knowledge on VAT implementation
• Handle accounts up to finalization
• Document Controlling
• Create weekly/monthly reports
• Communicate with other departments i.e. Sales, Purchasing, etc.
• Report to the senior management regarding any issues/clarifications

Additional Qualifications:

• Proficient in Microsoft Office programs
• Excellent Customer service and communication skills
• Highly motivated
• Ability to work well without supervision

Office Timings:

We are working Saturdays to Thursdays from 8:30 a.m. to 6:00 p.m.

Salary & Benefits

Not a concern if you are the right fit for the role. We offer the best salary package as per current industry standards and market trend.

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Job Description: Administrative Assistant (UAE Resident Only) / Descrição da Vaga: Assistente Administrativo (Residente nos EAU é Obrigatório)

Company: Confidential (A leading organization in the UAE) / Empresa: Confidencial (Uma líder organização nos EAU)

Location: Dubai, UAE / Localização: Dubai, EAU

Job Type: Full-Time / Tipo de Vaga: Tempo Integral

Nationality: Open to all nationalities, but Brazilian nationals are highly preferred. / Nacionalidade: Aberta a todas, mas damos forte preferência a candidatos brasileiros.

Residency Requirement: Must be a current resident of the UAE with a valid transferable visa. / Requisito de Residência: Deve ser residente atual dos EAU com visto transferível válido.

About Us / Sobre Nós: We are a dynamic and growing organization based in the heart of Dubai, known for our excellence and commitment to our clients. Our team is our greatest asset, and we are looking for a proactive and highly organized Administrative Assistant to ensure our office operations run smoothly and efficiently.

Job Purpose / Objetivo do Cargo: To provide comprehensive administrative and clerical support to our management and team. The ideal candidate will be the backbone of our office operations, handling a variety of tasks to ensure deadlines are met and the office operates at peak efficiency.

• Serve as the first point of contact for the company, answering phone calls, directing inquiries, and greeting guests professionally.
• Prepare, edit, and format documents, including letters, reports, memos, and emails.
• Manage calendars, schedule appointments, meetings, and conference calls. Coordinate travel arrangements.
• Ensure the office is well-maintained, clean, and stocked with necessary supplies.
• Prepare meeting agendas, take minutes, and distribute them to relevant parties.
• Accurately update and maintain databases, spreadsheets, and CRM systems.
• Handle simple bank and government-related errands as required.
• Handle sensitive information with the highest degree of integrity and confidentiality.

• Must be a current resident of the UAE with a valid transferable visa.
• Minimum of 2-3 years of proven experience as an Administrative Assistant or similar role.
• Proficiency in English is essential. Portuguese fluency is a significant advantage.
• Excellent computer skills with high proficiency in Microsoft Office Suite.
• Strong organizational and time management skills.
• Professional presentation and excellent communication skills.
• Proactive and able to work independently.

• A competitive, tax-free salary.
• Employment visa and medical insurance.
• A positive and collaborative work environment.
• Opportunities for professional development.

This position is exclusively open to candidates currently residing in the UAE.

Interested candidates can apply by:

• WhatsApp: Send your CV to HR at:
• Google Form: Complete the application here:

Please ensure your CV states your nationality, current location, visa status, and notice period.

Only shortlisted candidates will be contacted.

We are seeking a motivated and organized Administrative Assistant to join our team in Abu Dhabi. The successful candidate will provide essential administrative support to our operations team, including scheduling meetings, preparing reports, and organizing documents.

Responsibilities include:

• Scheduling and coordinating meetings
• Preparing reports and correspondence
• Organizing and maintaining documents

The ideal candidate will have excellent written and verbal communication skills, a high level of attention to detail, and the ability to multitask in a fast-paced environment.

• Competitive salary packages
• Health insurance coverage
• Flexible working hours
• Paid vacation and other rewards
• Training and career development opportunities

• High school diploma or equivalent; college degree preferred
• At least two years of experience in an administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Effective multitasking skills
• Customer service enthusiasm
• Willingness to consider immigrants for this role

This job posting is active and accepting applications.

Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.