513 Administrative Assistant jobs in the United Arab Emirates

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Date: 23 Sept 2025

Location: DUBAI, AE

Company: ENOC

Administrative Assistant

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

• Receives telephone calls and records and relays messages
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc
• Coordinates/follows up with other departments for purposes of information gathering
• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
• Prepares presentations to internal/external parties
• Prepares meeting agendas and takes the minutes of the meetings

• Schedules meetings and reminds manager/department staff of the same
• Coordinates conferences/events/activities
• Organizes and maintains departmental files
• Requests and receives office equipment/stationery
• Receives department visitors
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
• Monitors staff attendance and informs the manager of late arrivals/early departures

• Handles necessary travel arrangement through coordination with government relations and travel agents

• Performs similar or related tasks as requested by the manager
• Records departmental budget expenditure

• Secondary Education (12 grades)
• 3 years experience in a similar capacity
• Sound knowledge of Microsoft Office (Word, Excel and Power Point)
• Good written and spoken English/Arabic
• Good interpersonal skills

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

• Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
• Maintain and update company records, databases, and filing systems efficiently.
• Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
• Collaborate with cross-functional teams to facilitate effective communication and information flow.
• Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
• Manage travel arrangements and accommodations for company executives when needed.
• Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Professionalism and a proactive approach to handling tasks and challenges.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Discretion and confidentiality when dealing with sensitive information.

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

School: Teddy Bear Nurseries-Al Mushrif Branch Abu Dhabi

Gender: Female

Professional applicants are required to support the daily administrative operations of the nursery. Responsibilities include registering children attending the nursery and communicating with parents and visitors. Applicants must be proficient in IT systems, particularly Microsoft Excel and Microsoft Word, and possess basic accounting knowledge. Training will be provided. Candidates should be confident, well-mannered, and well-presented at all times, and be committed to ongoing professional development and training as needed.

• Qualifications: • High School Certificate• Administrative or secretarial certification and training are advantageous
• Experience: • A minimum of 2 years of administrative experience within an early years or school setting in the UAE is preferred.

About the Role:

We are seeking a Female Real Estate Consultant Executive to join our dynamic team. The ideal candidate will have a strong background in real estate and experience in property valuation and property management. This role involves working directly with clients, inspecting properties, analyzing data, and drafting professional valuation reports for residential, commercial, or industrial assets.

Key Responsibilities:

• Coordinate property site visits, inspections, and surveys.
• Prepare detailed and accurate valuation reports in line with market standards.
• Analyze market trends, comparable sales data, and legal documentation.
• Collaborate with internal teams and external stakeholders.
• Maintain updated records of market values and appraisal methodologies.
• Provide consultancy to clients on investment opportunities and asset evaluation.
• Ensure all reports comply with legal, regulatory, and internal standards.
• Manage the Owner's property portfolio, including lease renewals with tenants.
• Handle tenant communications regarding payments, renewals, complaints, and cheque processing.
• Monitor and schedule post-dated cheque deposits, ensuring timely banking.
• Keep organized records of lease agreements, payment schedules, and tenant information.
• Assist with legal matters, including sending notices for overdue payments and lease violations.
• Support legal cases by preparing required documents and paperwork.
• Ensure property-related documents are filed and updated regularly.
• Coordinate property inspections, maintenance, and repairs.
• Track property taxes, utilities, and other financial obligations.

Qualifications:

• Female candidates only (role-specific requirement).
• Bachelor's degree in Real Estate, Business, Finance, or related field.
• Minimum 3 years of experience in real estate consulting or property valuation.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (especially Excel and Word);
• Excellent attention to detail and analytical thinking.
• Must be organized, self-motivated, and capable of handling multiple projects.

What We Offer:

• Competitive salary
• Professional development opportunities
• Supportive and collaborative work environment
• Opportunities to grow within a respected real estate brand
• Exposure to diverse property portfolios and major clients

How to Apply:

Submit your updated resume to Only shortlisted candidates will be contacted. Urgent Hiring.

Job Type: Full-time

Pay: AED5, AED5,500.00 per month

Experience:

• Real Estate: 3 years (Required)

Job description:

Job Title: Assistant Admin -Holiday Homes Rental

Location: Dubai

Job Type: Full time

Job Summary:

We are seeking a highly organized and proactive Assistant Admin to support the smooth operation of our holiday home business. This role involves administrative support, managing property listings, coordinating bookings, and providing excellent customer service. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Property Management Support:

o Assist in managing property listings on multiple platforms (website, booking sites, social media).

o Coordinate with cleaning team to ensure properties are well-maintained and ready for guests.

o Update availability calendars and manage booking schedules.

1. Customer Service & Communication:

o Respond to inquiries from potential buyers, sellers, and holiday home guests via phone, email, and online platforms.

o Provide assistance with booking, check-ins, and check-outs for holiday home guests.

o Address guest requests or issues promptly and professionally.

1. Administrative Tasks:

o Prepare and maintain lease agreements, booking contracts, and invoices.

o Organize and update property documentation, ensuring accuracy and compliance with local regulations.

o Maintain detailed records of bookings, client interactions, and property status.

o Manage property reviews and feedback from guests or clients, ensuring timely responses.

1. Team Coordination:

o Work closely with the cleaning team to ensure that all operations run smoothly.

o Assist in organizing property inspections, cleaning schedules, and maintenance requests.

o Handle the administrative aspects of seasonal property bookings, ensuring accurate reporting.

Required Qualifications:

• Previous experience in real estate, property management, or hospitality is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiarity with property management software (e.g., Airbnb, , etc.).
• Ability to work independently and as part of a team.
• Customer-focused with excellent interpersonal skills.
• Detail-oriented and able to prioritize tasks effectively.
• Knowledge of the local holiday home industry is a plus.
• Female candidate only.

Job Type: Full-time

Experience:

• administrative assistant: 1 year (Required)

Job Type: Full-time

Pay: AED2, AED3,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• administrative: 1 year (Required)

We are a growing start-up looking for a motivated and reliable female Arabic-speaking Administrative Assistant to join our team. This role is ideal for someone who is organized, proactive, and eager to grow with a business from its early stages. For the right person, this will be a very rewarding opportunity with room to develop and take on more responsibilities as the company expands.

Key Responsibilities:

• Organize and track weekly tasks and progress across projects.
• Manage billing, invoices, and basic bookkeeping.
• Maintain schedules, arrange meetings, and handle follow-ups.
• Assist with correspondence and documentation.
• Keep internal records and filing systems up to date.
• Support management with day-to-day administrative tasks.
• Coordinate with clients, partners, and vendors as needed.

Requirements:

• Fluent in Arabic and English (spoken and written).
• Strong organizational and time management skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Previous experience in an administrative or office support role is a plus.
• Positive attitude, discretion, and a willingness to take initiative.

Why Join Us?

• Be part of an exciting start-up journey with significant growth potential.
• Gain hands-on experience in multiple areas of business operations.
• Work closely with leadership and directly influence company success.
• Long-term growth opportunities for those who work hard and show commitment.

Job Type: Full-time

Administrative Assistant / Secretary

Purpose:

The Administrative Assistant / Secretary will be tasked with overseeing and managing all administrative activities required within the Dynagraph organization in Dubai Office.

Duties, Functions and Responsibilities:

Essential duties and functions are included. Other duties may be assigned.

• Manage all the Quotations requested by all the sales department on a timely manner.
• Responsible for all correspondence and documentation relevant to Dynagraph offices & clearing agent(s).
• Manage all consignment logistics and allied services within the Dynagraph Group as required.
• Arrange and dispatch courier and track the consignment.
• Process delivery notes & invoices to customers.
• Manage all existing and future customer contact (CRM).
• Coordinate and support the Accounting, Purchasing and Billing departments.
• Manage all office requirements re stationery, servicing of photocopier and as requested.
• Manage the collection of receivables in coordination with local sales.
• Responsible to process, liaise and action all legal documents and requirements with the local UAE authorities.
• Meet, Greet and lead the company visitors to the concerned persons.
• Arrange the visas, air ticket booking, hotel accommodation, exhibitions, etc. as needed.
• Ensure all email and faxes were disseminating to the right persons.
• Create correspondence / cover letter for sales quotations / sales agreement.

Desired Skills and Experience

• 3 years' experience in a related position is a distinct advantage.
• Proficient in Windows, Microsoft Office (Word, Excel, Power Point & Access).
• Fluent spoken and written English.
• Bachelors Degree in Business Administration or relevant fields.
• Knowledge in Supply Chain.
• Conversant interpreting Letter of Credit's (LC) and its documentations.
• Knowledge in UAE government portals such as Chamber of Commerce, Dubai Ports, Ministry of Foreign Affairs, Ministry of Economics, etc.

Administrative Assistant
role is responsible for providing clerical and administrative support to ensure the efficiency and effectiveness of departmental operations. The position contributes to maintaining accurate records, facilitating communication, and supporting the unit in delivering high-quality services in line with government standards and policies.

Key Responsibilities

• Carry out office and administrative support tasks, including preparing lists, statistical tables, memos, and routine correspondence.
• Draft, type, and file documents, reports, and official letters in both Arabic and English with accuracy and confidentiality.
• Handle incoming telephone calls, direct them to the appropriate staff, and provide basic responses to general inquiries.
• Collect, input, and update data and information related to correspondence, transactions, and committee recommendations.
• Organize and archive documents according to the approved central filing system.
• Ensure the availability of stationery, supplies, and unit requirements by preparing and following up on requests.
• Support the preparation of reports and ensure proper follow-up on administrative matters.
• Adhere to government regulations on information security, confidentiality, and compliance.

Requirements

• Secondary School Certificate
• Minimum 2–3 years of experience in administrative support or a related role
• Proficiency in computer applications, particularly
  Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills.
• Attention to detail and ability to work with accuracy under pressure.
• Fluency in Arabic and English is preferred.