94 Administrative Assistant jobs in the United Arab Emirates

Job Description: We are seeking a highly organized and professional Administrative Assistant to join our team. The ideal candidate will be responsible for managing the front desk activities, ensuring smooth operations, and delivering exceptional customer service to visitors and clients. This position requires excellent communication and interpersonal skills, as well as the ability to handle multiple tasks efficiently.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner
• Answer incoming calls and direct them to the appropriate personnel
• Maintain the reception area and ensure it is clean and presentable at all times
• Schedule appointments and manage calendars for executives
• Receive and distribute incoming mail and packages
• Provide general administrative support such as data entry, filing, and document management
• Assist with coordinating meetings, conferences, and other events
• Handle inquiries and provide accurate information to clients, customers, and employees
• Maintain office supplies inventory and place orders as needed

Requirements:

• High school diploma or equivalent qualification
• Previous experience as a front office executive or similar role is preferred
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficient in using office equipment such as computers, printers, and telephone systems
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Pleasant and professional demeanor with a customer-oriented approach
• Ability to handle sensitive and confidential information with integrity
• Knowledge of accounting will be an added advantage.

Note: This job posting is for female candidates only, in compliance with equal opportunity employment guidelines.

We are an equal opportunity employer and value diversity in our workforce. We encourage candidates from diverse backgrounds to apply.

A multinational company is recruiting a Japanese-speaking Administrative Assistant having 3-5 years of UAE experience in administration, human resource, and office management experience for their regional office.

Job Description

• Arranging travel requirements for employees such as air tickets, entry visas, and hotel booking.
• Handling company car service schedules, car registration renewals, and driver management.
• Handling office maintenance and service contracts, stationery and pantry supplies.
• The new employee is expected to co-work with other colleagues who are principally in Corporate / HR / Accounting roles.
• Overlook IT work and work schedules for all devices and networks ensuring smooth office work.
• Maintain employee records, employeeleave applications, staff notifications, and timely renewal of employee documents.
• Support the HR and administration of MEA regionalOffices, under the supervision of the Deputy General Manager.

Skills

• Proactive to learning and development for self-improvement.
• Teamwork.
• Reporting effectively to management, verbally and in writing.
• Commitment to meet set deadlines.
• Punctuality, responsibility, integrity and diligence for the work.

We are looking for an office Administrator for a Real Estate company in Dubai. Must have a minimum of 2 years working experience in UAE as an office administrator. Previous Real Estate experience is an advantage.

• Excellent written and verbal communication skills in English
• Ability to multi-task, organize, and prioritize work
• Must be customer service oriented
• Ability to work under pressure
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to draft emails/correspondences professionally

Salary to be discussed upon Interview.

Location: Business Bay, Dubai

Job Type: Full-time, Permanent

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

School: Teddy Bear Nurseries-Al Mushrif Branch Abu Dhabi

Gender: Female

Professional applicants are required to support the daily administrative operations of the nursery. Responsibilities include registering children attending the nursery and communicating with parents and visitors. Applicants must be proficient in IT systems, particularly Microsoft Excel and Microsoft Word, and possess basic accounting knowledge. Training will be provided. Candidates should be confident, well-mannered, and well-presented at all times, and be committed to ongoing professional development and training as needed.

• Qualifications: • High School Certificate• Administrative or secretarial certification and training are advantageous
• Experience: • A minimum of 2 years of administrative experience within an early years or school setting in the UAE is preferred.

Vacancy

1 Vacancy

Job Description

We are looking for a dynamic and multitasking professional to join our team as an HR & Admin Assistant cum Document Controller. The ideal candidate will be responsible for handling a variety of tasks, including HR, administration, and recruitment support. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

HR & Recruitment Support:

• Assist in the recruitment process, including posting job ads, screening resumes, scheduling interviews, and coordinating with candidates.
• Provide orientation for new employees by preparing information packets, explaining company policies, and gathering necessary documentation.
• Maintain employee records and ensure all HR-related documents are up-to-date and confidential.

Administrative Duties:

• Greet employees, clients, and visitors, and handle inquiries promptly and courteously.
• Provide full administrative support to the management team, including filing, scanning, photocopying, and managing office supplies.
• Maintain and update physical and digital records, ensuring easy retrieval of documents as needed.
• Prepare and distribute payroll, maintain payroll records, and handle related queries.

Document Control:

• Prepare and manage document transmittals for client submissions.
• Track submitted documents and follow up until client approval is obtained.
• Ensure all documents are properly filed and organized in both physical and digital formats.

Additional Tasks:

• Address social media messages and emails in a timely and professional manner.
• Assist in ad-hoc duties as required by the management team.
• Maintain a high level of confidentiality and discretion in all tasks.

• Bachelor’s or Master’s degree in any discipline.
• Candidates with 3-5 years of experience in HR, administration, or document control.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and PDF tools.
• Strong organizational and multitasking abilities with the ability to prioritize tasks effectively.
• Familiarity with office equipment such as printers, scanners, and copiers.
• Presentation skills and the ability to handle calendars and schedules.
• High level of confidentiality and professionalism.

Preferred Candidates:

• Candidates residing in Dubai Silicon Oasis or nearby areas will be given preference.
• Ability to join immediately is highly desirable.

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Direct message the job poster from The Fresh Fruit Team

Company Description
The Fresh Fruit Team is a family-run business dedicated to delivering the freshest, highest-quality produce to Sydney. With decades of experience, we have established strong relationships with top growers and suppliers to ensure that every piece of fruit and vegetable meets our rigorous standards. We pride ourselves on providing premium produce that enhances every meal, from kitchen to table. As Sydney's trusted choice for fresh produce, we continue to grow, innovate, and remain committed to our mission of delivering excellence from field to fork.
Role Description
This is a full-time on-site role for an Administrative Assistant located in Dubai, United Arab Emirates. The Administrative Assistant will be responsible for managing day-to-day clerical tasks, providing executive administrative support, answering phones, and ensuring smooth communication within the team. Additional responsibilities include scheduling meetings, organizing files, and assisting with various administrative duties as needed to support the efficient operation of the office.
Qualifications

• Administrative Assistance and Executive Administrative Assistance skills
• Strong Phone Etiquette and Communication skills
• Clerical Skills, including filing and scheduling
• Ability to work independently and manage multiple tasks
• Proficiency in Microsoft Office Suite
• Experience in an office environment is a plus
• Bachelor's degree in Business Administration, Communications, or related field is preferred

• Seniority levelEntry level

• Employment typeFull-time

• Job functionAdministrative
• IndustriesWholesale Food and Beverage

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We are seeking a detail-oriented and proactive Admin Assistant with 2-3 years of experience in Dubai to support our operations. The ideal candidate will manage day-to-day administrative tasks, ensure smooth office operations, and assist with various team requirements. This role is pivotal in maintaining an efficient work environment and requires excellent organizational and communication skills.

Key Responsibilities:

• Provide general administrative support including answering calls, managing emails, and handling correspondence.
• Organize and maintain office files, records, and documentation.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Handle office supply inventory, ordering, and vendor management.
• Support HR and finance with document preparation and filing as needed.
• Coordinate with other departments to ensure smooth information flow and project support.
• Assist in preparing reports, presentations, and documentation for management.
• Manage and update company databases and records accurately.
• Provide support during company events, meetings, and other office activities.
• Greet and assist visitors, ensuring a professional and welcoming environment.

Requirements:

• 2-3 years of experience in an administrative role within Dubai.
• Strong organizational and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Knowledge of office management procedures and systems.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with Dubai’s business environment and office operations.

Education:

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Russian speaker preferred due to business requirements.
• Competitive salary based on experience.
• Health insurance and other standard benefits.
• Opportunities for professional growth within the company.

• Seniority levelEntry level

• Employment typeFull-time

• Job functionAdministrative
• IndustriesInternational Trade and Development

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Get notified about new Administrative Assistant jobs in Dubai, United Arab Emirates.

Dubai, Dubai, United Arab Emirates AED45,600.00-AED48,000.00 23 hours ago

Dubai, Dubai, United Arab Emirates 17 hours ago

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