164 Administrative Assistant jobs in the United Arab Emirates

Administrative Assistant Role

This is a highly organized and communicative role that requires answering telephone calls, taking messages, and forwarding calls to the relevant personnel in a timely manner.

The ideal candidate will schedule appointments, confirm them with clients, and maintain accurate calendars.

• Answering telephone calls, taking messages, and forwarding calls to the relevant personnel.
• Scheduling appointments and confirming them with clients.
• Maintaining accurate calendars and greeting visitors.
• Informing other employees of visitors' arrivals or cancellations.
• Performing administrative tasks such as copying, filing, and maintaining paper or electronic documents.
• Handling incoming and outgoing mail and email.
• Providing administrative support to ensure efficient office operation.
• Maintaining supplies inventory by checking stock levels and expediting orders.

• A high school diploma or equivalent education is required for this role.
• Knowledge of Microsoft software including Word, Excel, Outlook, and PowerPoint is desirable.

This is a full-time position that requires a committed and organized individual to contribute to our organization's success.

We are hiring an Administrative Assistant to provide clerical and organizational support. This includes managing records, handling correspondence, and assisting internal departments.

• UAE National
• Diploma or Bachelor's in Business Administration or a related field
• Strong communication and multitasking skills
• Proficient in MS Office
• Ready to join immediately
• Male candidates must have completed national service

To know about other vacancies we have, please check our website () and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.

Disclaimer: Black Pearl will never ask for money or any form of payment to process or consider job applications. If you receive such a request, please contact our office or message us on our website - .

We are seeking a UAE National Administrative Assistant with a Family Book to join our client in ICAD I, Abu Dhabi Industrial City, Abu Dhabi.

Salary: 6000 AED/month
Benefits: NAFIS benefits as per UAE Labour Law

• High School, Diploma, or Bachelor's Degree
• Fresher candidates are welcome to apply

This is an onsite position, working Monday to Friday, from 9 AM to 5 PM, including a lunch break. Some flexibility in work timings may be available, depending on your Line Manager, provided you are selected after the F2F interview.

If interested, please send your CV with the subject line "Application for Administrative Assistant position" or message me directly.

We are seeking a highly organized and detail-oriented Female Office Coordinator to support our daily office operations and candidate coordination tasks in Dubai, UAE.

• Manage office documentation and coordinate recruitment files.
• Communicate with candidates and clients via phone, email, and in-person.
• Schedule interviews, testing, and mobilization updates.
• Maintain daily activity reports and office records.
• Assist in basic administrative duties and ensure smooth day-to-day operations.
• Provide a welcoming front-office environment.

• Gender: Female
• Age: 35-40 years
• Location: Must be currently residing in Dubai (Visit Visa or Employment Visa)
• Language Skills: Good command of English; Hindi/Urdu/Bengali is an advantage
• Nationality: Pakistani, Bangladeshi, or Indian only
• Must be presentable, polite, and organized
• Basic knowledge of MS Office (Word, Excel, Outlook) preferred

• Salary: AED 2,000 - 2,500 per month
• Free Transportation, Accommodation, and Meals provided
• Friendly work environment and opportunity for long-term growth

We're Hiring: All-Rounder Admin & Personal Assistant (UAE-Based)

We're looking for a proactive, reliable, and presentable Admin & Personal Assistant to support our diverse operations across the UAE. This is a hybrid role—primarily remote, with regular site visits and external coordination.

Key Responsibilities:

• Assist with interior fitout supervision and project coordination

• Handle day-to-day administrative tasks, scheduling, and document control

• Support basic accounts coordination and vendor follow-ups

• Assist with business development activities and follow-ups

• Provide personal assistance to company leadership as required

Requirements:

• Minimum 3 years of relevant experience in an all-rounder or PA/admin role

• Fluent in English (spoken and written)

• Proficient in Microsoft Excel and other basic office software

• Strong organizational skills and ability to multitask across departments

• Valid UAE driving license and own vehicle

We're seeking someone flexible, efficient, and tech-savvy—ready to contribute across different areas of our growing business.

If this sounds like you, please DM me.

ARENGY is a specialized IT-Digital and Engineering Consultancy firm based in the UAE. We partner with leading industrial players to deliver high-value projects worldwide. We are currently seeking an experienced Legal Assistant.

• Proven ability to manage a flexible schedule
• Exemplary planning and time management skills
• Outstanding verbal and written communication skills (French speaker is a plus)
• Prepare meeting rooms for appointments, coordinate schedules, and greet customers and clients prior to meetings
• Daily administration, calendar management, travel schedules, coordination

• At least 5 years of relevant professional experience
• Proficiency in English and French
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint)
• Available, mobile, and open to travel
• Strong organizational, interpersonal, and communication skills
• Ability to handle confidential information with discretion and professionalism

Indian, Bangladeshi, Filipino, Pakistani

Any

Vacancy

1 Vacancy

Our mission is to help increase the potential of global talent. We want to create a new education system where people build skills they will use in the real world rather than memorizing information they will soon forget.

The administrative tasks related to hiring and employee management. This includes negotiating salaries, processing visas for new employees, and optimizing HR processes. We are looking for an organized person who enjoys helping others be more effective. This role is key to ensuring smooth operations and a great employee experience, allowing TKS to attract and retain top talent.

• Must live in Dubai.
• A minimum of 1 year of experience in operations, human resources, or administration.
• Experience in organizing systems to help others work more effectively.

• Develop and standardize the onboarding process across all departments.
• Support daily operations.
• Guide employees through the visa application and approval process.
• Manage payment reimbursement and expense tracking.
• Manage payroll and employee benefits.
• Maintain the office to ensure a great employee experience.
• Handle employee records, contracts, and compliance with local labor laws.
• Assist with performance review processes and employee feedback collection.
• Coordinate team events, training sessions, and professional development opportunities.
• Support recruitment efforts by sourcing candidates and scheduling interviews.

• Health Insurance

• Strong organizational and time management skills.
• Excellent communication and negotiation skills.
• Attention to detail in handling administrative tasks.
• Problem-solving mindset with the ability to anticipate challenges.
• Proficiency in managing payroll, benefits, and visa processes.
• Adaptability and willingness to take on new responsibilities.
• Strong interpersonal skills to support employees and enhance their experience.

As a key member of our team, you will be responsible for ensuring the smooth operation of daily office activities.

You will answer phone calls, respond to emails, and handle general inquiries in a timely and professional manner.

In addition, you will coordinate meetings, appointments, and travel arrangements for staff and executives, while maintaining organized filing systems both electronic and physical.

Moreover, you will assist in preparing reports, presentations, and other documents, as well as handle employee records and HR tasks such as onboarding and attendance tracking.

Excellent organizational and multitasking skills are essential for this role, as is strong communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is also required.

Apart from these qualifications, a strong attention to detail and problem-solving abilities will enable you to excel in this position.

Job Qualifications:

• Diploma or Bachelor's Degree

Additional Information:

• Ability to work independently and as part of a team

Remote Work Policy:

• No

Employment Type:

• Full-time

Responsibilities:

• Oversee and manage the day-to-day operations of the office, including administrative and support services.
• Supervise and train administrative staff, ensuring that they are performing their duties effectively and efficiently.
• Manage office budgets, expenses, and resources, ensuring that all expenses are within budget and resources are used effectively.
• Manage and make sure that office hardware and and PCs are working properly
• Develop and implement office policies and procedures, ensuring that they are in compliance with company policies and regulations.
• Coordinate with other departments and external vendors, ensuring that all office needs are met in a timely manner.
• Manage office equipment and supplies, ensuring that they are maintained and replaced as needed.
• Maintain accurate records and files, ensuring that they are up-to-date and easily accessible.
• Plan and organize meetings, events, and conferences, ensuring that all arrangements are made in a timely and cost-effective manner.
• Manage VISA and residency arrangements for
• Handling company events and gathering.
• Being assistant to the managing partners.
• Manage VISA, residency and travel arrangements for staff members, ensuring that all travel arrangements are made in accordance with company policies.
• Ensure that all office communications are clear, concise, and professional.

Requirements:

• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proficient in Microsoft Office Suite.
• Knowledge of office equipment and supplies.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality.