Office Manager

Abu Dhabi, Abu Dhabi ADIB Group

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Job Description

Description

Role : Office Manager
Location : Abu Dhabi
Role Purpose:
Office Manager reporting to the Group Head of Compliance and responsible to manage all the administrative MIS and Reporting responsibilities at Compliance and provide compliance leadership team with the necessary support to achieve the Group objectives including achievement of compliance Plan. Generate and maintain all the Compliance related database MIS Board Audit Committee packs etc.
Key Accountabilities of the role
General Characteristics:
Responsible for managing the administrative reporting and operational requirements of the Group Compliance Department while supporting the effective implementation of compliance systems regulatory engagements and internal governance frameworks.

Representative Activities:

  • Coordinate the preparation of periodic Compliance Management Committee and ADIB Audit Board Committee presentations reports and MIS dashboards.
  • Assist and ensure timely submission of reports notifications and disclosures as per regulatory timelines.
  • Support the Head of Compliance by translating regulatory requirements into internal actions policies or system changes in coordination with the relevant teams.
  • Plan and coordinate internal compliance events in alignment with the departments objectives and annual compliance budget and calendar.
  • Oversee the Compliance Document Repository and Policy Register ensuring all materials are up to date and properly archived.
  • Ensure the smooth day-to-day operation of the office by managing administrative task coordinating with internal departments and maintaining office resources and supplies.
  • Coordinate with the Human Resource Department on matters related to the recruitment process including interviews onboarding/offboarding and appointment of compliance staff.
  • Maintain the Compliance Department calendar schedule key meetings (e.g. regulatory visits internal governance forums) and ensure timely preparation of related material.
  • Support recruitment performance management coordination and training alignment with the Compliance Competency Framework.
  • Ensure access controls for systems and confidential compliance records are reviewed and updated periodically.
  • Act as training coordinator for Group Compliance staff to implement the training needs in line with HR requirements and Compliance Competency Framework.
  • Perform other compliance-related tasks or initiatives assigned by the Group Head of Compliance or leadership team.
    Prepare and draft Power of Attorney (POA) document ensuring alignment with regulatory requirements and internal Governance protocols.

Specialist Skills / Technical Knowledge Required for this role:

  • Bachelors from a recognized institution.
  • Good communication (written & verbal) skills in English and Arabic.
  • Good analytical and presentation skills.
  • Good knowledge of MS Office applications (Power Point Word etc.)
  • Strong attention to detail with proven ability to review verify and validate compliance and governance

Previous experience:

MIS and related Administrative Experience: 5 to 10 years

Required Experience:

IC

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Office Manager

Abu Dhabi, Abu Dhabi Skills Hub Recruitment Solutions

Posted 5 days ago

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Job Description

We are seeking a highly organized and proactive Office Manager to oversee daily operations and administrative functions. The ideal candidate will possess exceptional leadership skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Responsibilities:

  • Oversee all office operations, including supply inventory management, vendor relations, and facility maintenance.
  • Develop, implement, and maintain office policies and procedures to ensure efficiency and compliance.
  • Supervise administrative staff, providing guidance and support as needed.
  • Assist in the development and execution of audit plans.
  • Collaborate with various departments to streamline processes and improve overall productivity.

Qualifications:

  • Bachelor's degree in Business Administration or a related field preferred.
  • Proven experience in office management or a similar administrative role.
  • Strong proficiency in Microsoft Office Suite and other relevant software.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Demonstrated leadership abilities and problem-solving skills.
  • Attention to detail and a high level of accuracy.

Preferred Soft Skills:

  • Strong Organizational Skills: Ability to manage multiple tasks, maintain a high level of accuracy, and ensure efficient workflow.
  • Excellent Communication: Proficiency in conveying information clearly and effectively, both verbally and in writing.
  • Interpersonal Skills: Capacity to build and maintain positive relationships with colleagues, vendors, and clients.
  • Leadership: Demonstrated ability to lead a team, inspire confidence, and foster a collaborative environment.
  • Problem-Solving: Proactive in identifying issues and implementing effective solutions.
  • Adaptability: Flexibility to adjust to changing priorities and handle unforeseen challenges with ease.
  • Time Management: Ability to manage time effectively, prioritize tasks, and meet deadlines consistently.
  • Proactive Approach: Initiative to anticipate needs, address potential issues before they arise, and continuously seek improvement opportunities.
  • Conflict Resolution: Skilled in addressing and resolving conflicts in a professional and constructive manner.
  • Emotional Intelligence: Ability to understand and manage one's own emotions, as well as empathize with and manage the emotions of others.

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Office Manager

Abu Dhabi, Abu Dhabi Partners Group

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Job Description

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We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

  • Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
  • Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
  • Manage relationships with ADGM authorities, including portal management and compliance requirements
  • Manage office inventory and supplies procurement
  • Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
  • Coordinate and organize local team meetings and client events
  • Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
  • Uphold and promote Partners Group's quality standards and company culture
What we expect

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

  • Proficient in MS Office Suite, and ability to quickly pick up new software & systems
  • Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
  • Organized, calm and quick thinking with high attention to detail
  • Multitasking, solutions driven, problem solver
  • Professional, mature, team player who will be valuable contributor to a busy team
  • Fluent in English both written & oral
  • Must be living in Abu Dhabi
  • Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

  • Professional, international working environment
  • Challenging, rewarding career within a growing company
  • Collaborative environment, with on-the-job training and mentorship opportunities
  • Competitive compensation package, including performance based annual incentives
  • Fun office and team events, including volunteer opportunities
  • One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

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Front Office Manager

Abu Dhabi, Abu Dhabi Marriott

Posted 1 day ago

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Job Description

**Additional Information**
**Job Number** 25128938
**Job Category** Rooms & Guest Services Operations
**Location** Le Royal Méridien Abu Dhabi, 113 Khalifa Street, Abu Dhabi, United Arab Emirates, United Arab Emirates,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
A seasoned Front Office professional with 3-5 years of progressive experience in upscale hospitality, tasked with managing daily front desk functions, ensuring consistent adherence to brand quality, and enhancing guest satisfaction. Strong leadership, effective team coordination, and a proactive mindset toward service improvement are essential. Fluency in Arabic is a plus.
**CANDIDATE PROFILE**
**Experience and Qualification**
- Minimum 3-5 years of progressive experience in front office operations, preferably in a luxury or upscale hospitality environment.
- Proven ability to lead and manage daily front office operations, ensuring alignment with brand standards and guest expectations.
- Strong background in budget management, performance tracking, and achieving departmental goals.
- Skilled in staff supervision, including scheduling, coaching, and performance management to ensure optimal service delivery.
- Demonstrated success in guest satisfaction strategies, with a proactive approach to handling feedback, complaints, and service recovery.
- Excellent organizational and planning skills, with the ability to prioritize tasks and develop actionable goals.
- Well-versed in brand standards, with a commitment to maintaining a high level of service consistency across all front office touchpoints.
- Strong interpersonal and communication skills, capable of motivating teams, conducting effective meetings, and driving results.
- Ability to act as a service champion, fostering a positive and guest-centric atmosphere throughout the front office.
- Experience in analyzing guest feedback, identifying areas for improvement, and implementing service enhancements.
- Arabic speaking is an advantage, enhancing communication with a diverse guest demographic and supporting regional service excellence.
**CORE WORK ACTIVITIES**
**Maintaining Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.
- Understands the impact of department's operations on the overall property financial goals and objectives and manages to achieve or exceed goals.
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and building mutual trust, respect, and cooperation among team members.
- Serving as a role model to demonstrate appropriate behaviors.
- Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.
- Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
- Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Responds to and handles guest problems and complaints.
- Sets a positive example for guest relations.
- Empowers employees to provide excellent customer service.
- Observes service behaviors of employees and provides feedback to individuals.
- Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.
- Ensures employees understand customer service expectations and parameters.
- Interacts with guests to obtain feedback on product quality and service levels.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
- Supervises same day selling procedures to maximize room revenue and control property occupancy.
- Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.
- Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
**Supporting Human Resource Activities**
- Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Solicits employee feedback, utilizes an "open door" policy and reviews employee satisfaction results to identify and address employee problems or concerns.
- Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.
- Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
- Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
- Participates in employee progressive discipline procedures.
**Additional Responsibilities**
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Performs all duties at the Front Desk as necessary.
- Runs Front Desk shifts whenever necessary.
- Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We're looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le Méridien. In joining Le Méridien, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.
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Office Manager / Senior Assistant

Abu Dhabi, Abu Dhabi Partners Group

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Job Description

What It's About
We are looking for a Senior Assistant/Office Manager in our Abu Dhabi Headquarters to support Partners Group Middle East.

What It's About
We are looking for a Senior Assistant/Office Manager in our Abu Dhabi Headquarters to support Partners Group Middle East.
Duties & Responsibilities

  • Provide administrative support for the Abu Dhabi office
  • Office management, including but not limited to liaising with ADGM & DIFC, managing their portals & coordinating with local office suppliers
  • Office maintenance & upkeep
  • Supporting the Client Solutions with a wide variety of requirements
  • Correspondence, organization and coordination of local PG team & client events
  • Record and process multiple expense reports using Concur & our internal systems / processes
  • Preparation and printing of presentations, documentation and hand-outs for meetings and business trips when required
  • Answer phones, screen and route callers, handle enquiries, and provide backup for other Assistants / Team members who are visiting the region
  • Working closely with IT/HR/Finance on office related matters
  • Ensuring that PG's quality standards are preserved
  • Other ad-hoc administrative tasks as necessary
What We Expect
The ideal candidate would be a self sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.
  • Proficient in MS Office Suite, and ability to quickly pick up new software & systems
  • Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
  • Organized, calm and quick thinking with high attention to detail
  • Multitasking, solutions driven, problem solver
  • Professional, mature, team player who will be valuable contributor to a busy team
  • Fluent English both written & oral
  • Must be living in Abu Dhabi
  • Prior experience in ADGM is advantageous
What We Offer
Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:
  • Professional, international working environment
  • Challenging, rewarding career within a growing company
  • Collaborative environment, with on-the-job training and mentorship opportunities
  • Competitive compensation package, including performance based annual incentives
  • Fun office and team events, including volunteer opportunities
  • One month sabbatical after every five years of service
Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.
be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesInvestment Management and Financial Services

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Assistant Front Office Manager

Abu Dhabi, Abu Dhabi Hilton

Posted 1 day ago

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Job Description

An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.


What will I be doing?

As Assistant Front Office Manager, you will assist in managing the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:

  • Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards
  • Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement
  • Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme
  • Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities
  • Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures
  • Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork
  • Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices
  • Maintain good communication and working relationships with all hotel departments
  • Monitor staffing levels to meet cover business demands
  • Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes
  • Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures
  • Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team
  • Act in accordance with policies and procedures when working with front of house equipment and property management systems

What are we looking for?

Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

  • Previous supervisory experience in Front Office within the hotel/leisure/retail
  • High level of IT proficiency
  • High level of commercial awareness and sales capabilities
  • Excellent leadership, interpersonal and communication skills
  • Accountable and resilient
  • Commitment to delivering a high level of customer service
  • Ability to work under pressure
  • Excellent grooming standards
  • Flexibility to respond to a variety of work situations
  • Ability to work on your own and as part of a team


What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For over a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

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Assistant Front Office Manager

Abu Dhabi, Abu Dhabi Marriott

Posted 3 days ago

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Job Description

**Additional Information**
**Job Number** 25128997
**Job Category** Rooms & Guest Services Operations
**Location** Al Wathba a Luxury Collection Desert Resort & Spa Abu Dhabi, Al Wathba South, Abu Dhabi, United Arab Emirates, United Arab Emirates, 56620 VIEW ON MAP
**Schedule** Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Process all guest check-ins, verifying guest identity, form of payment, assigning room, and activating/issuing room key. Set up accurate accounts for each guest according to their requirements. Enter Marriott Rewards information. Ensure rates match market codes, document exceptions. Secure payment prior to issuing room key, verify/adjust billing. Compile and review daily reports/logs/contingency lists. Complete cashier and closing reports. Supply guests with directions and property information. Accommodate guest requests, contacting appropriate staff if necessary. Follow up to ensure requests have been met. Process all payment types, vouchers, paid-outs, and charges. Balance and drop receipts. Count and secure bank at beginning and end of shift. Obtain manual authorizations and follow all Accounting procedures. Notify Loss Prevention/Security of any guest reports of theft.
Assist management in training, evaluating, counseling, motivating and coaching employees; serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Develop/maintain positive working relationships; support team to reach common goals; listen and respond appropriately to employee concerns. Follow company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications; ensure personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge guests; anticipate and address guests' service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Ensure adherence to quality standards. Enter and locate information using computers/POS systems. Stand, sit, or walk for an extended period of time. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: At least 1 year of supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand - a collection of Europe's most celebrated and iconic properties - serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.
From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale - a portal to the destination's cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
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Office Manager to the CEO Office

Abu Dhabi, Abu Dhabi Black Pearl

Posted 1 day ago

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Job Description

The Role
A large organization based in Abu Dhabi is seeking an experienced Office Manager to oversee day-to-day office operations and provide high-level administrative support to senior management. The role requires excellent organizational, communication, and coordination skills, with the ability to thrive in a structured and multicultural environment. Key Responsibilities: • Manage the daily operations of the office to ensure efficiency and professionalism. • Provide executive-level support including calendar management, meeting coordination, and travel arrangements. • Act as a liaison between senior management and internal/external stakeholders. • Supervise office support staff and ensure tasks are delivered in a timely manner. • Maintain and implement office policies and procedures. • Handle correspondence, documentation, and report preparation. • Coordinate special projects and assist with event logistics when required. • Ensure confidentiality and discretion in all communications and documentation.

Requirements
• Currently based in the UAE or willing to relocate. • Minimum of 10 to 15 years of experience in administrative or office management roles, supporting senior executives. • Previous experience in large organizations, preferably within professional services, multinational companies, government entities, or international institutions. • Bachelor’s degree in Business Administration or a related field. • Fluent in English (spoken and written). • Strong leadership and people management skills. • High attention to detail, with excellent organizational and problem-solving abilities. • Proficient in MS Office applications and modern office systems. • Demonstrated ability to work in a fast-paced and multicultural environment. Black Pearl will never request or accept any form of payment from candidates to process job applications.

About the company
About Us Helping professionals grow. Supporting businesses thrive. Black Pearl is a HR consultancy and recruitment firm based in the UAE. We connect skilled professionals with leading organizations across the Gulf region, offering a personalized and thoughtful approach to hiring. Our team specializes in recruiting for roles across key industries, including but not limited to: - Healthcare and Life Sciences - Engineering and Construction - Technology and Digital - Finance and Accounting - Hospitality and Retail - Government and Emiratization Whether youre searching for your next opportunity or looking to hire, we work closely with you to understand your goals and find the right fit.
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Office Manager to the CEO

Abu Dhabi, Abu Dhabi Black Pearl Consult

Posted 5 days ago

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Job Description

A large organization based in Abu Dhabi is seeking an experienced Office Manager to oversee day-to-day office operations and provide high-level administrative support to senior management. The role requires excellent organizational communication and coordination skills with the ability to thrive in a structured and multicultural environment.

Key Responsibilities:
  • Manage the daily operations of the office to ensure efficiency and professionalism.

  • Provide executive-level support including calendar management meeting coordination and travel arrangements.

  • Act as a liaison between senior management and internal/external stakeholders.

  • Supervise office support staff and ensure tasks are delivered in a timely manner.

  • Maintain and implement office policies and procedures.

  • Handle correspondence documentation and report preparation.

  • Coordinate special projects and assist with event logistics when required.

  • Ensure confidentiality and discretion in all communications and documentation.


RequirementsTo be considered for this role you need to meet the following criteria:
  • Currently based in the UAE or willing to relocate.

  • Minimum of 10 to 15 years of experience in administrative or office management roles supporting senior executives.

  • Previous experience in large organizations preferably within professional services multinational companies government entities or international institutions.

  • Bachelor s degree in Business Administration or a related field.

  • Fluent in English (spoken and written).

  • Strong leadership and people management skills.

  • High attention to detail with excellent organizational and problem-solving abilities.

  • Proficient in MS Office applications and modern office systems.

  • Demonstrated ability to work in a fast-paced and multicultural environment.

To explore other vacancies please visit our website:

Black Pearl will never request or accept any form of payment from candidates to process job applications.

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Office Manager to the CEO

Abu Dhabi, Abu Dhabi Black Pearl

Posted 1 day ago

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Job Description

The Role
A large organization based in Abu Dhabi is seeking an experienced Office Manager to oversee day-to-day office operations and provide high-level administrative support to senior management. The role requires excellent organizational, communication, and coordination skills, with the ability to thrive in a structured and multicultural environment. Key Responsibilities: • Manage the CEO’s office operations, ensuring effective coordination of communications, scheduling, and executive support. • Maintain the CEO’s calendar, coordinate internal and external meetings, and oversee travel and logistical arrangements. • Prepare confidential correspondence, executive reports, presentation decks, and board-level documents. • Serve as a liaison between the CEO and key internal/external stakeholders, ensuring clear communication and prompt follow-ups. • Handle confidential matters with discretion, integrity, and professionalism. • Monitor and prioritize incoming requests, ensuring timely action and alignment with strategic goals. • Supervise junior administrative staff as needed and ensure the office operates with efficiency and excellence.

Requirements
• Minimum 10 years of experience as a Senior Executive Assistant, Personal Assistant, or Executive Associate, supporting C-suite executives. • Proven experience in managing confidential executive offices and handling sensitive information with discretion. • Bachelor’s degree in Business Administration, Management, or a related field (mandatory). • Excellent written and verbal English communication skills; Arabic is an added advantage. • Strong command of Microsoft Office Suite, digital communication tools, and calendar/meeting management systems. • Prior experience working in structured, high-governance environments, such as government entities, investment groups, multinational organizations, or regional executive offices. • Familiarity with the dynamics of board-level communications, inter-agency coordination, or executive-level reporting is beneficial. • Currently based in the UAE or willing to relocate on short notice. • Male candidate preferred (due to operational and cultural considerations).

About the company
About Us Helping professionals grow. Supporting businesses thrive. Black Pearl is a HR consultancy and recruitment firm based in the UAE. We connect skilled professionals with leading organizations across the Gulf region, offering a personalized and thoughtful approach to hiring. Our team specializes in recruiting for roles across key industries, including but not limited to: - Healthcare and Life Sciences - Engineering and Construction - Technology and Digital - Finance and Accounting - Hospitality and Retail - Government and Emiratization Whether youre searching for your next opportunity or looking to hire, we work closely with you to understand your goals and find the right fit.
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