305 Receptionist jobs in the United Arab Emirates

We are looking for a friendly, organized, and pet-loving Receptionist to be the first point of contact for our mobile pet grooming company. As a receptionist, you will play a key role in scheduling appointments, answering customer inquiries, managing customer data, and supporting our grooming team to ensure smooth daily operations. The ideal candidate is a proactive, detail-oriented individual with excellent communication skills and a passion for pets.

Key Responsibilities:

1. Customer Service: Handle all incoming phone calls, emails, and online inquiries with professionalism and warmth, addressing customer questions and concerns promptly.
2. Appointment Scheduling: Manage the grooming schedule efficiently by booking, rescheduling, and confirming appointments based on groomers' availability and location routes.
3. Client Coordination: Keep clients informed about their scheduled appointment times and any updates regarding groomer arrival.
4. Data Entry: Maintain accurate records of customer information, pet profiles, grooming history, and billing details.
5. Route Coordination: Collaborate with the grooming team to optimize daily routes and ensure punctuality at client locations.
6. Customer Follow-Up: Send reminders for upcoming appointments and post-service follow-up to ensure customer satisfaction.
7. Administrative Support: Perform general office duties such as ordering supplies and other tasks as assigned by the operations manager.

Minimum Requirements:

1. High School Diploma or equivalent; additional training in customer service or office administration is a plus.
2. Experience in customer service or receptionist roles (experience in the pet care industry is highly preferred).
3. Excellent communication skills (both verbal and written).
4. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
5. Comfortable with technology, including scheduling software, CRM tools, and online booking platforms.
6. Basic accounting skills for handling payments and invoices.
7. Passion for animals and an understanding of basic pet care practices is a plus.
8. Ability to work independently in a fast-paced environment.
9. Problem-solving skills to handle unexpected changes, last-minute bookings, or route adjustments.

Work Environment:

1. The role will be based remotely.
2. May occasionally be required to interact with pets or groomers on-site to ensure smooth operations.

Benefits:

1. Competitive salary based on experience.
2. Opportunities for growth within the company.
3. Flexible work schedule.
4. Employee discounts on grooming services.

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Overview

The Clinic Receptionist serves as the first point of contact for patients and visitors. They are responsible for providing excellent customer service, managing front-desk operations, scheduling appointments, and maintaining patient records while ensuring a welcoming and efficient clinic environment.

Responsibilities

• Greet patients and visitors warmly and professionally.
• Answer incoming calls, respond to inquiries, and route calls to the appropriate personnel.
• Schedule, confirm, and manage patient appointments using clinic software.
• Collect and update patient information, including medical history and insurance details.
• Process patient check-in and check-out procedures.
• Handle payments, issue receipts, and maintain daily cash reports.
• Coordinate with medical staff to ensure smooth patient flow.
• Maintain a clean and organized reception area.
• Assist with administrative tasks such as filing, scanning, and data entry.
• Maintain patient confidentiality in compliance with clinic policies and healthcare regulations.

Qualifications and Skills

• High school diploma or equivalent; additional certification in healthcare administration is a plus.
• Proven experience as a receptionist or in a customer-facing role, preferably in a medical or healthcare setting.
• Proficiency in using computers, MS Office, and medical management software.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to work in a fast-paced and team-oriented environment.

Preferred Languages

• English and Arabic

Job Type: Full-time

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Receptionist page is loaded# Receptionistlocations: Dubai, United Arab Emiratestime type: Full timeposted on: Posted Todayjob requisition id: R-16402**Your Role**We are looking to hire an experienced Receptionist for our growing Dubai office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.**What You Will Do**Front Desk & Visitor Management* Front Desk Management: Serve as the first point of contact for visitors, clients, and consultants, ensuring a welcoming and professional environment in the reception area.* Visitor Coordination: Greet visitors and notify appropriate team members upon their arrival.* Call Handling: Answer and direct incoming calls, manage internal communications, and assist with inquiries from clients, project teams, and external consultants.Office & Facility Management* Office Presentation: Maintain the cleanliness and organization of the reception and common areas, ensuring a tidy and professional atmosphere.* Mail & Courier Services: Handle all incoming and outgoing mail, including packages and couriers (e.g., FedEx), and distribute them to the appropriate parties.* Supply Management: Monitor and order office supplies (stationery, groceries, etc.), ensuring the office is stocked with essential items. Process miscellaneous payments, ensuring all transactions adhere to established protocols.* Office Equipment Management: Ensure office equipment (e.g., mice, chargers, batteries) is available and in working order.* Work Permit Applications: Assist in applying for work permits, ensuring all necessary documentation is completed and submitted in accordance with legal requirements.Meeting & Event Support* Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.* Catering: Arrange catering for meetings and events as needed.Onboarding Support* Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.General Administrative Support* General Administrative and Office Support: Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.Backup Coverage* Provide backup for the Office Administrator when absent due to (sick)leave.**Your Qualifications*** Presentable and professional appearance, with the ability to represent the firm positively.* Previous experience as a receptionist or in a front office role, ideally in an architectural, design, or professional services firm.* Excellent verbal and written communication skills in English and, preferably Arabic as well.* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).* Strong organizational skills with the ability to multitask in a fast-paced environment.* Demonstrates a proactive attitude, anticipating needs and taking initiative to address tasks efficiently.* Maintains a professional attitude and exercises discretion in handling confidential information.* Customer-focused mindset with a friendly, approachable attitude.* Capable of collaborating effectively within a team.**Life at Gensler**As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our futureAt Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives.Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.**NOTICE TO APPLICANTS**We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. See also , and , as required by law.Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email #J-18808-Ljbffr

Overview

Located in the iconic Opus by Omniyat, ME Dubai is the first ME by Meliá hotel in the Middle East — and the only hotel in the world designed inside and out by the late Dame Zaha Hadid. Nestled in the heart of the Burj Khalifa district, ME Dubai features 93 rooms and suites, with Central Cosmo Tapas and Bar as its signature F&B outlet.

The role supports the Front Office Supervisor in overseeing Front Office operations, ensuring efficiency, profitability, and adherence to quality standards to maximize guest satisfaction. It involves delivering exceptional service at check-in and check-out, handling billing and payment processes accurately, maintaining knowledge of hotel procedures and facilities, and coordinating effectively with other departments. The position requires proactive planning, strong communication skills, and strict adherence to hotel policies related to safety, security, and customer service. It also includes managing guest feedback, promoting service excellence, and supporting colleagues across functions to ensure smooth operations. Additionally, the role demands leadership in upholding brand standards, fostering strong internal and external relationships, and continually identifying opportunities for operational improvement and team development. This position includes working night shifts on a rotational basis to ensure 24/7 front desk coverage.

Responsibilities

The role supports the Front Office Supervisor in overseeing Front Office operations, ensuring efficiency, profitability, and adherence to quality standards to maximize guest satisfaction. It involves delivering exceptional service at check-in and check-out, handling billing and payment processes accurately, maintaining knowledge of hotel procedures and facilities, and coordinating effectively with other departments. The position requires proactive planning, strong communication skills, and strict adherence to hotel policies related to safety, security, and customer service. It also includes managing guest feedback, promoting service excellence, and supporting colleagues across functions to ensure smooth operations. Additionally, the role demands leadership in upholding brand standards, fostering strong internal and external relationships, and continually identifying opportunities for operational improvement and team development. This position includes working night shifts on a rotational basis to ensure 24/7 front desk coverage.

Benefits

• My MeliáRewards: Participate in our exclusive loyalty program, enjoying unique benefits and advantages.
• My MeliáBenefits: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle.

At Meliá we are all VIP

Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meliá an opportunity for constant growth and a passport to create your future wherever you want.

Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, VIP People.

We are committed to equal opportunities between women and men in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally.

We promote our commitment to equality and diversity, avoiding any kind of discrimination, especially related to reasons of disability, race, religion, gender, or age. We believe that diversity and inclusion among our employees are essential for our success as a global company.

Additionally, we support the sustainable growth of our industry through a socially responsible team. In this sense, our motto is "Towards a sustainable future, from a responsible present". Thanks to all our collaborators, we make it possible.

To protect yourself and avoid fraud in selection processes, we invite you to consult our recommendations on the "Protect Your Application" page.

If you want to be “Very Inspiring People”, follow us on:

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Fiker Institute is an interdisciplinary think tank and library based in Dubai. The Library was born out of a unique vision: to invite writers, readers, artists, researchers, diplomats and policymakers to question their assumptions about world history, global politics and culture in the modern era.

We are looking for a professional Receptionist to join our library team. As the first point of contact for visitors, you will play a key role in creating a welcoming and efficient environment that reflects our institute's values. The ideal candidate will have excellent communication and organizational skills, attention to detail, strong teamwork skills, and a friendly demeanor.

Responsibilities:

• Handle visitor inquiries and provide information about the library's collection, services, memberships, and events in a professional and friendly manner.
• Manage membership operations, including registration, invoicing, record-keeping, and database management.
• Catalog the new books and conduct regular auditing to ensure the accuracy and organization of the library's collection.
• Assist in organizing and executing library events and high-level meetings, including all logistics such as setup, sound check, photography, catering, registration, and attendance tracking.
• Generate daily reports on key library metrics, including visitor engagement, memberships, and activities.
• Draft and send professional emails to respond to library inquiries and share updates with members.
• Support the Project Manager in enhancing the library services and visitor experience.
• Support initiatives to increase library memberships and develop new partnerships.
• Provide administrative assistance and perform additional tasks as assigned by the Project Manager.

Education:

Bachelor's degree in Business Administration, Hospitality, or a related field.

Qualifications:

• Previous experience in a receptionist or customer service role.
• Previous experience working in a cultural/educational environment, or a demonstrated interest in culture will be an asset.
• Excellent verbal and written communication skills.
• Strong organizational skills with keen attention to detail.
• Excellent teamwork and collaboration skills.
• Proficiency in Microsoft Office suite (Word, Excel, and PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and appearance.

Special Requirements:

• This job requires the ability to work in shifts and on weekends.
• Complete flexibility in accommodating various work schedules is essential.
• This is a full-time position that requires working five days a week, 8 hours a day + 1 hour break.
• A two-day weekly rest will be provided on weekdays (Monday, Tuesday, Wednesday, or Thursday).
• This job opportunity is available to UAE residents only.

Job Type: Full-time

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Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

Job Description
As a Recreation Receptionist you are responsible to ensure that all health club reception responsibilities are carried out in an efficient and timely manner, whereby your role will include key responsibilities such as:

1. Oversee all reservations, payment and tracking procedures, established for the pool, beach and recreation facilities as required.
2. Create a warm welcome and a friendly atmosphere.
3. Issue and retrieve locker keys and towels before and after use.
4. Promote all classes, activities and services that are offered within the club.
5. Post charges in micros that may incurred by guests and members and carry out correct accounting procedures.
6. Assist the Fitness Instructor in ensuring that all members and guests follow safety procedures, rules and regulations.
7. Periodically check on the cleanliness and order of the locker facilities.
8. Ensure all the reception area is tidy and clean and that all materials e.g. towels, newspapers, magazines and advertising material is readily available.
9. Encourage sales through full product and price knowledge of offered and available facilities.

Qualifications

• Previous reception experience, preferably in the recreation area is an asset.
• Experience in working at guest centric roles and ability to deliver outstanding customer service.
• Multitasking is a requirement.
• Telephone etiquette.
• Quick thinker, courteous and welcoming.
• Professional and well-groomed.
• Adaptable.

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Job Responsibilities

Front Desk Management:

• Welcome visitors and clients, ensuring a positive and professional first impression.

• Manage the front desk area, maintaining cleanliness and organization.

• Answer, screen, and forward incoming calls, handling inquiries efficiently and prioritizing trade-related and compliance matters.

Administrative Support:

• Schedule appointments and meetings, coordinating with compliance, trade, and other relevant departments as needed.

• Handle incoming and outgoing mail, packages, and deliveries, especially trade-related documentation.

• Maintain and update records, logs, and files, ensuring compliance with regulatory and organizational standards.

• Assist with clerical tasks, such as filing, photocopying, data entry, and compliance report preparation.

Customer Service:

• Address visitor and client inquiries promptly, providing accurate information or redirecting to appropriate personnel, particularly for trade and compliance matters.

• Manage visitor check-ins, issue visitor passes, and ensure adherence to security and compliance protocols.

Trade Desk Support:

• Assist the trade desk in organizing and verifying shipment documents such as invoices, bills of lading, and customs forms.

• Monitor deadlines and coordinate with logistics and operations teams to ensure timely completion of trade processes.

• Maintain and update databases with trade-related information and reports.

Compliance Assistance:

• Ensure all front desk operations adhere to organizational compliance standards and industry regulations.

• Support compliance audits by organizing and providing necessary records and documentation.

• Act as a liaison for compliance-related communications between clients and internal departments.

Office Coordination:

• Monitor and replenish office supplies for the front desk and other shared areas.

• Liaise with facility management for maintenance and repairs.

• Support office events or activities, including compliance workshops or training sessions.

Communication Hub:

• Act as the central point of contact for internal and external communications, particularly for trade and compliance updates.

• Relay important messages and announcements to staff effectively and efficiently.

Professionalism:

• Uphold the company’s image by maintaining a professional demeanor at all times.

• Handle sensitive and confidential information related to compliance and trade with the highest level of discretion.

• Treat all visitors, clients, and colleagues with respect, fairness, and courtesy, ensuring a welcoming and inclusive environment.

• Demonstrate a positive attitude and a problem-solving approach in interactions and conflict resolution.

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Our client is a respected organisation within the business services industry, known for its structured approach and commitment to delivering high-quality support. They operate as a medium-sized company with a professional environment that values efficiency and precision in all aspects of their work.

• Greet and assist all visitors, ensuring a professional and courteous first impression.
• Manage incoming calls, emails, and correspondence efficiently and accurately.
• Maintain the reception area, ensuring it is organised and presentable at all times.
• Coordinate meeting room bookings and prepare rooms for client or team meetings.
• Provide administrative support to various departments as required.
• Handle courier services, deliveries, and mail distribution with attention to detail.
• Monitor office supplies and place orders to maintain adequate stock levels.
• Ensure compliance with organisational policies and procedures in all tasks.

A successful Receptionist should have:

• Previous experience in a reception or administrative role within the business services industry.
• Strong organisational and multitasking skills to manage a busy front desk effectively.
• Proficiency in office software and familiarity with administrative systems.
• Excellent communication skills, both written and verbal, in English and Arabic.
• A professional appearance and a welcoming, approachable demeanour.
• The ability to work independently while maintaining attention to detail.
• A proactive attitude with a focus on problem-solving and efficiency.

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The Role
Our client is seeking a Receptionist to be the face of their organization — greeting clients and visitors with professionalism, managing front-desk operations, and ensuring smooth administrative coordination. The ideal candidate will have strong communication skills, attention to detail, and prior experience in customer-facing environments. Key Responsibilities: - Welcome all clients, visitors, and VIP guests with the highest standards of professionalism. - Ensure guests are properly assisted and escorted to the appropriate departments or staff members. - Provide accurate information about the company and its services to visitors and callers. - Manage the Queue Management System and ensure seamless visitor flow. - Handle incoming and outgoing couriers, maintain airway bill records, and coordinate with courier companies for timely delivery. - Maintain proper documentation for receipt, dispatch, and delivery of all correspondence. - Assign tickets using Zoho Desk, ensuring they are routed to the correct departments in line with service-level agreements (SLAs). - Perform general administrative and clerical duties as required by the manager or department. - Support daily operations by maintaining a tidy and organized reception area that reflects the company’s professional image.

Requirements
- Bachelor’s degree in any field. - Minimum 2 years of experience in a similar role. - Experience in customer service or client-facing positions. - Experience in the business setup or free zone industry is a strong advantage. - Excellent attention to detail and organizational skills. - Strong time management and multitasking abilities. - Proficiency in MS Office and general computer applications. - Outstanding verbal and written communication skills. - Professional demeanor and customer-centric attitude. - Fluency in English is required; Arabic or a second language is highly preferred.

About the company
Talent Higher is a leading recruitment agency, specialising in providing strategic solutions for organisations and highly skilled candidates in the UAE. For employers, we provide access to a large talent pool, time and resource efficiency, recruitment expertise, market insights, and confidentiality. Candidates benefit from exclusive access to job opportunities, personalized career guidance, streamlined recruitment matchmaking and negotiation support for a variety of careers across the UAE.