6 Administrative Assistant jobs in Abu Dhabi

As an Assistant Front Office Manager, your responsibilities encompass leadership and management across all sections of the Front Office Department, aiming to uphold the highest service standards. The primary objective is to ensure every guest visiting the hotel receives service and hospitality that surpasses expectations, providing an enhanced experience through meticulous attention to detail and a continuous focus on customer satisfaction.

Key Job Responsibilities:

• Assist the Head of Front Office in overseeing and managing all aspects of the Front Office Department.
• Uphold and enforce the highest standards of service to ensure an exceptional guest experience.
• Collaborate with the leadership team to develop and implement strategies for enhancing customer satisfaction.
• Supervise and support front desk operations, including check-in, check-out, and guest interactions.
• Ensure adherence to established procedures and protocols for efficient front office functioning.
• Lead and motivate the Front Office team to maintain a customer-focused approach and exceed guest expectations.
• Address and resolve guest concerns promptly, maintaining a positive and solutions-oriented attitude.
• Foster a culture of attention to detail, emphasizing the importance of providing added value through exceptional service.
• Work closely with other departments to coordinate and optimize overall hotel operations.
• Stay informed about industry trends and best practices to continuously improve Front Office services.
• Contribute to training programs to enhance the skills and knowledge of the Front Office team.
• Participate in regular meetings with the leadership team to discuss performance, challenges, and improvement opportunities.
• Uphold environmental, health, and safety standards in alignment with organizational policies.
• Adhere to the company’s environmental, health, and safety procedures and policies.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Galadari Advocates & Legal Consultants is looking for a bilingual Executive Assistant to join our dynamic team in Abu Dhabi .

If you’re highly organized, thrive in a fast-paced legal environment, and have strong administrative and secretarial experience, could be the perfect opportunity for you.

Key Responsibilities:

• Support senior lawyers with high-level administrative tasks
• Manage schedules, meetings, and legal documentation
• Liaise with internal teams, clients, and government entities

What We’re Looking For:

• Prior experience in a law firm or professional services environment
• Fluency in English and Arabic
• Strong organizational skills and attention to detail
• Immediate availability is a plus

Apply now by sending your CV to (Subject: “AD Role”).Only shortlisted candidates will be contacted.