189 Administrative Assistant jobs in the United Arab Emirates

Position Overview

Our real estate company is looking for a detail-oriented and organized Administrative Assistant to support daily office functions and assist the team in providing seamless operations. The ideal candidate will manage a variety of administrative tasks, help streamline office procedures, and support the management team with essential clerical duties. This role requires excellent communication skills, strong organizational abilities, and proficiency with office software.

Location: Dubai, UAE

Job Type: Full-time

Position Overview

Our real estate company is looking for a detail-oriented and organized Administrative Assistant to support daily office functions and assist the team in providing seamless operations. The ideal candidate will manage a variety of administrative tasks, help streamline office procedures, and support the management team with essential clerical duties. This role requires excellent communication skills, strong organizational abilities, and proficiency with office software.

Key Responsibilities

• Coordinate office operations, scheduling, and record-keeping to ensure efficient workflow.
• Assist in managing correspondence, including emails and phone inquiries, and respond to client and team requests promptly.
• Organize and maintain physical and digital files, ensuring easy access to necessary documents.
• Support HR tasks, including maintaining employee records and assisting with onboarding.
• Prepare reports, presentations, and other documents for team meetings and client presentations.
• Order and manage office supplies, ensuring a well-organized workspace.
  
  

• Proven experience as an administrative assistant, receptionist, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

• Opportunity to grow within a reputable real estate company in Dubai.
• Competitive salary with potential for growth.
• Collaborative and supportive team environment.
  
  

The Administrative Assistant provides essential administrative and operational support to the Center for Innovation in Teaching and Learning (CITL) team, ensuring the smooth functioning of day-to-day activities. This role includes coordinating meetings and events, managing communications, maintaining records, assisting with faculty program logistics, and supporting project workflows. The Administrative Assistant acts as a key point of contact for internal and external stakeholders, enabling CITL to efficiently execute its initiatives in teaching excellence, instructional innovation, and faculty development.

• Administrative Support: Provide administrative support to the CITL team, including handling correspondence, scheduling meetings, managing room requests, maintaining records, and coordinating with vendors/suppliers, procurement, finance, and accounting teams.
• Event Logistics: Assist in the coordination and management of logistics for CITL events, including venue booking, equipment setup, and participant registration.
• Communication Management: Manage internal and external communications, ensuring information is distributed timely and accurately to all stakeholders.
• Documentation and Reporting: Prepare and manage documentation related to CITL operations, including reports on activities, newsletter, budget documentation, and meeting minutes.
• Support for Program and Event Registrations: Handle the registration processes for workshops, seminars, and other events organized by CITL, ensuring a smooth and efficient process for participants.
• Student Worker Supervision: Oversee and coordinate the hiring of student workers, and their activities, ensuring they are effectively integrated into CITL operations. Assign tasks, monitor their performance, and provide guidance to help them contribute meaningfully to CITL goals.

• Bachelor's degree in business administration, Management, Education, or a related field preferred.
• Minimum of 2 years of administrative or office support experience, preferably in an academic or educational environment.
• Experience in event coordination and managing multiple tasks simultaneously.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with learning management systems (e.g., Blackboard), video editing software (e.g., Camtasia), and collaboration tools (e.g., Microsoft Teams, Padlet).
• Ability to create and edit multimedia learning resources.
• Attention to detail and ability to maintain accurate records.
• Ability to work effectively with faculty, staff, and students from diverse cultural backgrounds.
• Comfort with learning new technologies and adapting to evolving digital tools.
• Ability to work collaboratively in a team-oriented environment.
• Initiative, reliability, and professional judgment in handling confidential information.
• Experience supervising or coordinating student workers or interns is a plus.

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one's qualifications.

Join to apply for the Administrative Assistant | Receptionist | UAE National role at United Al Saqer Heavy Equipment LLC

Join to apply for the Administrative Assistant | Receptionist | UAE National role at United Al Saqer Heavy Equipment LLC

Job Description

United Al Saqer Group (UASG)
We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.

Job Description
ADMINISTRATIVE ASSISTANT OR RECEPTIONIST
United Al Saqer Group (UASG)
We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.
Your profile
To ensure success, you must have good communication and administrative skills, a team player and proficient at using computer.
Rewards
Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with on-going training and career development.
Work location:
Abu Dhabi
Job requirements
Your profile
Switched on and passionate, you'll be someone who can quickly get to grips with processes, products and services. And if you have the tenacity and commitment to realize your potential, we'll give you the training to go as far as you can.

• Education: minimum of High School Diploma or equivalent
• Communication Skills: Excellent oral communication skills to effectively communicate customers' interest needs and requests to management and sales personnel; as well as written communication skills for email and documentation
• Language Skills: Ability to read and comprehend instructions and information in English and Arabic
• Computer Skills: Basic computer programs (e.g. CRM software, MS Office) and telephone systems
• Time-management: Must be punctual, with the ability to manage assigned tasks within time schedule; as well as provide customer support in a timely manner.
• Top quality analytical skills: A big part of your job involves gathering and analysing data to help you understand your customer base and coming up with suggestions for improving the existing strategy.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Motor Vehicle Manufacturing

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We are seeking an ambitious, detail-oriented, and well-organized administrative assistant to join our team in Abu Dhabi. The successful candidate will provide efficient administrative support to our organization.

Ideal candidates will have excellent communication and organizational skills, with the ability to handle multiple tasks in a fast-paced environment. Strong problem-solving skills and the ability to work independently with minimal supervision are essential. We are open to considering immigrant applicants for this role.

Responsibilities include but are not limited to:

1. Scheduling meetings and appointments
2. Answering incoming calls and emails
3. Preparing correspondence, reports, presentations, and other documents
4. Assisting with event planning
5. Maintaining filing systems
6. Coordinating travel arrangements
7. Assisting with office tasks such as ordering supplies and equipment
8. Monitoring expenses against budgets
9. Managing calendars and ensuring deadlines are met

The ideal candidate should have a high school diploma or equivalent qualification and some experience in a similar role. Prior experience is not mandatory, but the ability to learn quickly is essential. The salary for this position is 1100 AED per month.

This job posting is active and accepting applications.

Direct message the job poster from iACCEL GBI

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation to the Office Manager.
• Answers phone calls, schedules meetings.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Tally Data Entry

Administrative Assistant Skills and Qualifications:

• Supply Management

Education and Experience Requirements

• High school diploma or equivalent education required.
• 1 to 3 years of administrative assistant experience
• Knowledge of appropriate software including Google Calendar, Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Candidates who meet's the above criteria will be offered the right salary + Visa

• Entry level

• Full-time

• Administrative

• Business Consulting and Services

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Get notified about new Administrative Assistant jobs in Dubai, Dubai, United Arab Emirates.

Dubai, Dubai, United Arab Emirates

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The Part-time Administrative Assistant will provide administrative support services to the College of Engineering.

• Provide administrative support services to the college: correspondence, reports, onsite and offsite meetings, calendar maintenance, record keeping, personnel travel, and visitor itineraries.
• Coordinate event logistics, invitations, and follow-ups for events such as industry forums, research symposiums/conferences, and student competitions.
• Assist in planning events for the college.
• Collect, follow up, analyze, plot, review, and generate data reports and information as needed.
• Develop and maintain an electronic filing system.
• Provide general support to the Deans' Office.
• Perform other related duties as necessary.
• Other tasks as needed by the Dean and Associate Dean.

• Bachelor's degree in a related field.
• Minimum of four years of experience in administrative services.
• Experience in a higher education work environment is preferable.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy are critical; ensure completion and correctness.
• Ability to work under pressure.
• Excellent time management skills to manage multiple projects, as well as the flexibility to adjust as new projects are assigned.
• Willing to engage in continuous learning.
• Ability to work with diversified members.
• Available to work on weekends if necessary.
• Excellent experience with and knowledge of MS Office Suite.
• Expert-level skill in advanced Excel features.
• Familiarization with advanced data visualization software tools is a plus.

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one's qualifications.

• Assists with update of information in CRM
• Gathers media content and collateral for proposals.
• Assigns opportunities in CRM to Sales Managers.
• Books travel for employees and as needed employees
• Provides Sales Managers with leads submitted through request portal
• Completes job costing reports on a monthly basis

• Routinely checks orders for accuracy so they are ready to invoice.
• Prepares billing reports daily and submits them for reconciliation.
• Handles billing disputes and discrepancies and communicates resolution to all parties.

• Sorts and distributes incoming mail and handle outgoing packaging and shipping.
• Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
• Sends and collects deposit invoices on behalf of Sales Managers
• Maintains Rental and Out of Office calendars
• Finalises and submits invoices to clients and Encore accounting
• Collects and submits documentation to set up interpreters and outside vendors
• Orders and maintains office supplies

Disclaimer: The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands

The Office Support role is an opportunity to join our team and contribute to the success of our organization. The position involves providing administrative assistance to the office staff, ensuring seamless day-to-day operations.

As an Office Support professional, you will be responsible for managing office supplies, coordinating meetings and events, and maintaining accurate records. Your strong organizational and planning skills will enable you to prioritize tasks and meet deadlines effectively.

With a minimum of one year of experience in a similar role, you will have developed a strong understanding of customer service methods and concepts, as well as excellent communication and interpersonal skills.

Key qualifications for this role include:

• Basic level of elementary education

Additionally, we are looking for candidates who possess:

• Strong organizational and planning skills
• Self-motivation and a proactive approach to problem-solving
• Excellent interaction abilities and professional personal display
• Ability to work independently and as part of a team
• Knowledge of basic office equipment such as coffee makers, microwave, photocopying, and shredding machines

As a valued member of our team, you can expect a competitive salary package, comprehensive benefits, and opportunities for growth and development.

English knowledge is required; Arabic language is preferable. You will be working under the supervision of the Manager of the Office of Facilities Management.

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

Communication:

• Receives telephone calls and records and relays messages


• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc .


• Coordinates/follows up with other departments for purposes of information gathering


• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager


• Prepares presentations to internal/external parties


• Prepares meeting agendas and takes the minutes of the meetings

Office Management:

• Schedules meetings and reminds manager/department staff of the same


• Coordinates conferences/events/activities


• Organizes and maintains departmental files


• Requests and receives office equipment/stationery


• Receives department visitors


• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave


• Monitors staff attendance


• Handles necessary travel arrangement through coordination with government relations and travel agents

General

• Performs similar or related tasks as requested by the manager


• Records departmental budget expenditure

• High School Secondary Education


• 2 - 3 years experience in a similar capacity


• Sound knowledge of Microsoft Office (Word, Excel and Power Point)


• Good written and speaking skills in English/Arabic


• Good interpersonal skills