1 174 Administrative Assistant jobs in the United Arab Emirates

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

The organisation was incorporated in 2011. Since then, we have developed into a dynamic boutique real estate company in the UAE specializing in developer sales of DAMAC, EMAAR, MERAAS, etc. Based in Dubai Investment Park, we are a rapidly expanding and evolving real estate solutions provider and are looking to expand our team.

Candidates should only apply if they can join immediately.

• Helping the sales head to maintain agents' daily meeting reports.
• Call and take feedback from our clients for the sales agent.
• Posting adverts on property platforms.
• Assisting agents in listing properties.
• Check agents' CRM lead updates.
• Act as a point of contact between the sales agent and his sales head.

• A minimum of 2 years of work experience as a sales admin.
• Basic knowledge of MS Excel and Word.
• Strong administrative and organizational skills.
• Exceptional customer service skills, over the phone and face to face.

A. To Provide Prospective Parents with the Current Admissions Status by:

1. Maintaining and referring to current daily, weekly admissions statistics
2. Responding to incoming telephone calls, emails and visitor's requests for information regarding admissions

B. To manage the whole school Parent/ Guest tours:

1. Responding to incoming telephone and email requests
2. Providing accurate dates and times as per the Tour Timetable
3. Conferring with Heads of Schools and Senior Management Team for adhoc requests
4. Maintaining a Tour Tracker
5. Informing Security and Reception of all visitors to the School premises

C. To Positively Promote the School With a View to Achieving a Full Admission Status by:

1. Responding to telephone, email and visitor's enquiries in a positive, realistic and friendly manner
2. Sharing key information such as class sizes, calendar dates, academic and sport curriculums, creative arts, extra-curricular activities, facilities, dining and transport provision
3. Promoting the aims and ethos of the School, pupil welfare and links to Springdales School Dubai.

D. To Provide Personal Guidance to Overseas Prospective Parents during Admissions process by:

1. Explaining procedure for registration fee payments and method for receiving documentation
2. Highlighting attestation and translation requirements
3. Notifying prospective parents of the respective stages of the age appropriate assessments and giving respectful feedback where an applicant has been declined.
4. Advising of admission requirements including the provision of original School Reports and Transfer Certificates and ensuring these are aligned and comply with KHDA Guidelines.

E. To Manage Incoming Applications and Documentation by:

1. Following internal procedures for the confidential management of incoming applications and documentation
2. Inputting personal data on the ERP

F. To Invite Applicants for Assessments / Organise Online Assessments by:

1. Referring to invigilation availability through Assessment Tracker
2. Coordinating with academic team
3. Sending letters of invitation or email updates to prospective parents
4. Manage assessments with applicant's current school / Obtaining samples of work
5. Generating results for paper and online assessments
6. Discussing assessment outcome with Head of Sections/ Head of HR & Administration

G. To Compile and Send (by email) Standard Letters to Prospective Parents / Current Schools by:

1. Organizing applicant's files into relevant admissions status order
2. Referring to colour codes on applicant's file, extracting standard template and submitting relevant communication by email
3. Regularly extracting admissions status from the Engage system for applicants who have been offered, accepted or who are on the waiting list
4. Managing incoming Acceptance Forms and responding appropriately

H. To oversee the Events, other means of media used to advertise the school:

1. Manage the events right from inception and organization to finish which could provide you a potential platform to market the school
2. Manage the updates on the website and various other social media handles where various event and information of the school is highlighted
3. Manage the making of admission related advertising material being used on the website, and various other social media handles
4. Ensure that the details regarding admissions as well as events are updated on the website and all other social media handles
5. Arrange admission assistance on weekly basis for the visitor of school facilities

I. To Follow and Maintain Office Procedures by:

1. Ensuring that the Admissions office is welcoming and presentable to all visitors
2. Respecting the confidentiality of all applications
3. Responding to all incoming telephone calls and email communication
4. Ensuring that any data entered on to an applicant's file is accurate and where any revisions occur that these are clearly shown
5. Updating an applicant's status on Engage at each stage of the admissions process
6. Printing emails or making file notes which results in a significant change in the applicant's status
7. Filing all correspondence and maintaining a tidy desk

J. To Assist the Administration and Finance Department by:

1. Updating the Engage school management database
2. Maintaining clear applicant information and up to date documentation at the accepted stage
3. Ensuring that the files of accepted applicants are appropriately separated and that the incoming documentation is scanned in the relevant Grade groups.
4. Providing advance notice for the request of pupil identity cards
5. Presenting the Finance Department with a list of accepted applicants at the end of every calendar month
6. Notifying the Finance Department of pupil identity numbers
7. Informing prospective parents of the correct criteria for bank transfer payments
8. Supporting the Finance Office with queries over bank transfer information
9. Assisting the Administration and Finance Departments where necessary

K. To Prepare Daily/ Weekly Reports for the Administration/ Management by Extracting Data on:

1. The current number of prospective applications and their status
2. The number of applicants on the waiting lists for individual year groups
3. The number of applicants who have been offered places
4. The number of applicants who are yet to accept
5. The number of applicants who have rejected offers
6. Admissions closed on a daily, weekly, monthly, yearly schedule
7. Weekly strategies and prospects
8. Withdrawal analysis on a daily, weekly, monthly, yearly basis
9. Termly, yearly, monthly comparatives

4. Working Conditions

A. Physical demands: The Assistant Admission Officer will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Officer may also have to keep moving within the school premises on regular basis.

B. Environmental Conditions: The Assistant Admission Officer has to manage a number of activities at one time, and may be interrupted frequently to meet the needs and requests of various departments and clients. The Officer may find the environment to be busy, noisy, hot, and humid and will need excellent organizational, time and stress management skills to complete the required tasks.

C. Sensory demands: Sensory demands include use of the computer which may cause eye strain, frequent movement in and out of the office and exposure to sunlight may cause occasional headaches. The School may be noisy and busy making it difficult for the Officer to concentrate.

D. Psychological demands: Significant stress is caused by dealing with young children and parents of different nationalities. The Assistant Admission Officer will have to manage a number of requests and situations at one time. Stress may be caused by the need to complete tasks within tight deadlines.

5. Knowledge

1. Sound knowledge on statutory requirements for KHDA, Dubai Health Authority.
2. Good understanding of service standards for all the sub-verticals in the school operation
3. Good knowledge on workplace safety
4. Requirements of newly established school in the U.A.E.

6. Skills

1. Supervisory skills
2. Analytical and problem solving skills
3. Effective verbal and listening communication skills
4. Effective written communication skills
5. Computer skills including the ability to operate ERP system at a highly proficient level.
6. Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
7. A natural forward planner who critically assesses own performance.
8. Mature, credible, and comfortable in dealing with senior big company executives.
9. Reliable, tolerant, and determined.
10. Empathic communicator, able to see things from the other person's point of view.
11. Well-presented and businesslike.
12. Sufficiently mobile and flexible.
13. Able to get on with others and be a team-player.

7. Educational Qualification & Experience:

• Educated to graduate degree level
• Minimum of two years' experience in administration field

Rixos Bab Al Bahr seeks a skilled Administrative Assistant to support the General Manager. This role offers a unique opportunity to work in a luxury hotel environment, providing exceptional customer service and administrative support.

Cinque Technologies is a leading enterprise software company in Dubai. With over 25 years of experience, Cinque Technologies has been a trusted partner to foreign exchanges and remittance operators across 25+ countries. The company offers streamlined solutions, including payment, AML, and VAT tax compliance, to meet the demands of the rapidly growing foreign exchange and remittance industry. Cinque Technologies' five core principles, (ICARE) Innovation, Commitment, Accomplishment, Reliability, and Experience guide them in delivering tailor-made solutions to meet the unique needs of their clients.

Role Description

This is a full-time on-site role for an Administrative Assistant in Dubai. The Administrative Assistant will be responsible for performing clerical tasks, answering and directing phone calls, assisting in executive administrative tasks, and communicating with clients and team members.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Proficient in Microsoft Office and other relevant software
• Organized and detail-oriented
• Excellent written and verbal communication skills in English; knowledge of other languages is a plus
• Bachelor's degree in Business Administration or related field is preferred
• Prior experience in the banking or finance industry is also a plus

We are a group of young committed team involved in the supply, delivery, installation, commissioning and training of technology products and solutions for electronic system design, maintenance and repair in the Middle East. Based in Dubai since 2012 and having the support of a family business active for the last 30 years in the region. For more information about our company you may visit

1. Manage data in spreadsheets and reports.
2. Keep records and reports up to date.
3. Organize and schedule meetings and events.
4. Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner.
5. Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
6. Occasionally travel off-site to deliver reports or files to other departments.
7. Ensure the confidentiality and security of files and filing systems.
8. Coordinate schedules, arrange meetings, distribute memos and reports, and ensure that everyone is kept current of necessary company news and information.
9. Operate copy equipment, fax machines, printers, or other equipment necessary.
10. Keep contracts up-to-date.

1. Young & highly motivated person.
2. Effective communication both in writing and speaking in English.

We are looking for an Administrative Assistant (UAE National with Family Book) to join our client in ICAD, Abu Dhabi Industrial City, Abu Dhabi.

Salary: 6000 AED/month

Benefits: NAFIS Benefits as per UAE Labour Law

Minimum Eligibility Criteria: High School/Diploma/Bachelor's degree. Freshers are welcome to apply.

Work Details: Onsite job, Monday to Friday, 9 AM to 5 PM, with a lunch break. Flexibility in work timings may be available depending on your Line Manager, subject to selection after the F2F interview.

Remote Work: No

Employment Type: Full-time

Position: Administrative Assistant
Location: Dubai UAE
Industry: Real Estate
Salary: Up to AED 5000 per month
Experience: 1 - 3 years (UAE experience preferred)
Employment Type: Full-time
Job Description:
A real estate company based in Dubai seeking a proactive and detail-oriented Administrative Assistant to join their team.
Key Responsibilities:
Provide administrative support to the office and sales team
Maintain organized filing systems (both digital and physical)
Handle phone calls emails and general correspondence
Prepare and manage documents reports and contracts
Assist with listing properties on portals (Bayut Dubizzle Property Finder etc.)
Manage office supplies inventory and coordinate maintenance needs
Schedule meetings and coordinate with clients when required
Ensure compliance with company policies and procedures
Support HR and recruitment tasks if needed
Requirements:
1 to 3 years of administrative experience in the UAE (real estate experience preferred)
Strong organizational and multitasking skills
Proficiency in MS Office (Word Excel Outlook)
Excellent verbal and written communication in English (Arabic is a plus)
Ability to work independently and as part of a team
Knowledge of real estate portals and UAE documentation processes is an advantage
Immediate joiners will be given preference
What We Offer:
Positive and supportive work environment
Career growth opportunities in the real estate sector

We suggest you enter details here

This is a full-time, on-site role for an Administrative Assistant located in Dubai. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, scheduling appointments, organizing meetings, and maintaining records. Additional tasks include assisting executives with various administrative tasks, preparing documents, handling correspondence, and performing clerical duties as needed.

• Administrative Assistance and Executive Administrative Assistance skills
• Phone Etiquette and Communication skills
• Strong Clerical Skills
• Proficiency in Microsoft Office Suite
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Prior experience in a similar role is a plus
• High school diploma or equivalent; additional qualifications in office administration are a plus