815 Executive Secretary jobs in the United Arab Emirates

Senior Office Coordinator

1. Schedule Management : Coordinate executive schedules, arrange meetings, appointments, and deadlines, and oversee the daily calendar.
2. Communication Liaison : Handle emails, phone calls, and messages, acting as a central point of contact for clients, employees, and external parties.
3. Report Preparation : Develop presentations, reports, tables, and charts, and create weekly, quarterly, and monthly reports.
4. Travel Arrangements : Book tickets, accommodations, and make travel arrangements as needed.
5. Meeting Organization : Prepare meeting agendas and materials, and document discussion notes.
6. Confidentiality : Maintain confidentiality with sensitive information, financial documents, records, and personal matters.
7. Administrative Support : Manage the executive's paperwork, including filing, mail, and overnight packages.

Job Type : Full-time, Permanent

Work Environment : Collaborative office setting

Preferred Qualifications : Strong organizational skills, excellent communication abilities, and ability to maintain confidentiality

We are looking for a highly organized and proactive Executive Secretary to support our executive team The ideal candidate will be skilled in managing administrative duties handling confidential information and providing topnotch support to our executives Key Responsibilities Administrative Support Provide comprehensive administrative assistance to executives including managing calendars scheduling meetings and handling correspondence Communication Management Screen calls emails and other communications ensuring appropriate followup and delegation Document Preparation Prepare and edit reports presentations and other documents for executive meetings and presentations Meeting Coordination Organize and coordinate executive meetings including preparing agendas taking minutes and tracking followup actions Travel Arrangements Manage travel bookings itineraries and expense reports for executives Confidentiality Handle sensitive and confidential information with the utmost discretion Office Management Oversee and manage office supplies equipment and liaise with vendors as needed Requirements Experience Proven experience as an Executive Secretary Executive Assistant or similar role Skills Strong organizational skills attention to detail and the ability to multitask effectively Communication Excellent verbal and written communication skills Technical Proficiency Proficiency in MS Office Suite Word Excel PowerPoint Outlook and familiarity with office equipment Professionalism High level of professionalism and the ability to maintain confidentiality ProblemSolving Strong problemsolving skills and the ability to work independently You will be redirected to the company website to apply for this position

Executive Secretary • United Arab Emirates

Job Summary:

We are seeking a highly organized and skilled receptionist to provide exceptional support to our organization. The successful candidate will be responsible for performing a variety of administrative tasks, including scheduling appointments, maintaining calendars, and providing excellent customer service.

• Scheduling appointments and meetings, and maintaining calendars.
• Filing and organizing paperwork and documents.
• Creating reports, spreadsheets, and other documents.
• Assisting with project coordination and management.
• Performing general administrative tasks, such as photocopying, faxing, and scanning.
• Providing exceptional customer service to clients and visitors.

Key Responsibilities:

• Provide administrative support to the team, including scheduling appointments and meetings, and maintaining calendars.
• Ensure all paperwork and documents are accurately filed and organized.
• Develop and maintain accurate and up-to-date records and databases.
• Coordinate projects and initiatives, ensuring timely completion and effective implementation.
• Provide exceptional customer service to clients and visitors, responding promptly to inquiries and resolving issues efficiently.

Requirements:

• High school diploma or equivalent required; degree in business administration or related field preferred.
• Excellent communication and organizational skills, with ability to multitask effectively.
• Proficient in Microsoft Office applications, including Word and Excel.
• Valid driving license and reliable transportation.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Benefits:

Our company offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off.

We are seeking a highly organized and communicative Administrative Assistant to join our team. The ideal candidate will have a minimum of 3 years of relevant experience, excellent communication skills, and the ability to manage various administrative tasks efficiently.

The successful candidate will be responsible for:

• Providing exceptional customer service by greeting visitors in a professional manner, managing and maintaining a clean and organized reception area, and handling incoming and outgoing courier packages.
• Managing call traffic by answering and directing incoming calls to the appropriate personnel, taking accurate messages, and ensuring timely delivery to the intended recipient.
• Coordinating employee calls and inquiries by directing calls to the relevant department or individual and providing information as needed.
• Preparing and coordinating meetings, conferences, and events by assisting with logistics, arranging travel, and communicating with attendees.
• Maintaining accurate records of employee attendance, tracking vacation and sick leave, and generating attendance reports as needed by management.

The ideal candidate will possess:

• A minimum of 3 years of experience in a similar role.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in using office software (e.g., Microsoft Office Suite).
• Familiarity with basic office equipment (e.g., printers, scanners, fax machines).
• Ability to maintain confidentiality and handle sensitive information.

• Answer phone calls and emails and take messages.
• Take accurate and comprehensive notes at meetings.
• Draft, format, and edit reports, documents, and presentations.
• Maintain databases and keep records.
• Liaise with internal departments, answer calls, and make travel arrangements.
• Manage internal and external correspondence.
• Copy, scan, and fax documents.
• Prepare facilities for scheduled events and arrange refreshments, if required.
• Observe best business practices and etiquette.
• Maintain confidentiality and handle sensitive information.

• Certification in secretarial work, office administration, or related training will be a plus.
• 2-3 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record-keeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.

Responsibilities:

1. Answering calls, taking messages, and handling correspondence.
2. Maintaining diaries and arranging appointments.
3. Typing, preparing, and collating reports.
4. Filing.
5. Organising and servicing meetings (producing agendas and taking minutes).

Skills:

1. Professionalism, confidentiality, and organization.
2. Typing.
3. Verbal communication.

Education and Experience:

1. University/college degree is an asset.
2. 1 year UAE experience.
3. Previous experience, especially in a particular industry, preferred.

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world

As part of our Core Business Services (CBS) team you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That's how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The Opportunity

As an executive assistant, you'll develop your skills by providing support services to some of MENA's largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You'll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you'll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organize and manage comprehensive diaries, travel and accommodation
• Screening emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

Skills and attributes for success

• Proficiency in Microsoft Office Suite.
• Communication Skills: Excellent verbal and written communication skills to interact with clients and team members effectively.
• Problem-Solving Abilities: Strong analytical and problem-solving skills to address issues and concerns.
• Attention to Detail: Ability to manage multiple tasks and maintain a high level of accuracy in all work.
• Organizational Skills: Strong organizational and time-management skills to handle a high volume of tasks efficiently.
• Customer-oriented: A client-focused approach to ensure client satisfaction and build long-term relationships.
• Teamwork: Ability to work collaboratively in a team environment.

To qualify for the role, you must have

• A minimum of one to two years of EA experience in the secretarial field, preferably within Big 4 firms or global companies.
• A degree in Business Administration, Marketing, Communication, or a related field is preferred.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand-new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.

What we offer

We offer a competitive compensation package where you'll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It's yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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Other locations: Primary Location Only

Date: Aug 14, 2025

Requisition ID:

At EY, we're all in to shape your future with confidence.

We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world

As part of our Core Business Services (CBS) team you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.

You have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That's how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sounds interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The Opportunity

As an executive assistant, you'll develop your skills by providing support services to some of MENA's largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You'll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you'll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organize and manage comprehensive diaries, travel and accommodation
• Screening emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

Skills and attributes for success

• Proficiency in Microsoft Office Suite.
• Communication Skills: Excellent verbal and written communication skills to interact with clients and team members effectively.
• Problem-Solving Abilities: Strong analytical and problem-solving skills to address issues and concerns.
• Attention to Detail: Ability to manage multiple tasks and maintain a high level of accuracy in all work.
• Organizational Skills: Strong organizational and time-management skills to handle a high volume of tasks efficiently.
• Customer-oriented: A client-focused approach to ensure client satisfaction and build long-term relationships.
• Teamwork: Ability to work collaboratively in a team environment.

To qualify for the role, you must have

• A minimum of one to two years of EA experience in the secretarial field, preferably within Big 4 firms or global companies.
• A degree in Business Administration, Marketing, Communication, or a related field is preferred.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you'll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization. We are interested in entrepreneurs who have the confidence to develop and promote a brand-new strategic vision both internally and externally. You will be business savvy with a passion for innovation as well as the motivation to create your own EY journey.

What we offer

We offer a competitive compensation package where you'll be rewarded based on performance and recognized for the value you bring to our business. Plus, we offer:

• Continuous learning: You'll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We'll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We'll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You'll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It's yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.