55 Executive Assistant jobs in Abu Dhabi

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

• Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and events, ensuring all logistics are handled efficiently.
• Maintain and update filing systems, databases, and records, both electronic and physical.
• Liaise with internal and external stakeholders, building and maintaining positive relationships.
• Perform other administrative duties as assigned to support the executive team.

• Bachelor’s degree or equivalent experience in business administration or a related field.
• Proven experience as an executive assistant or in a similar administrative role.
• Excellent written and verbal communication skills in English (Arabic or German is a plus).
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team, demonstrating initiative and reliability.
• High level of professionalism, discretion, and confidentiality.
• Flexibility and adaptability to changing priorities and demands.

• Leadership Support: Manage executive calendars, coordinate meetings, and ensure schedules align with strategic priorities. Prepare agendas, circulate materials, record minutes, and follow up on action items.
• Communication & Liaison: Serve as the primary contact between executives and stakeholders, ensuring timely, clear, and professional communication. Prioritize and escalate urgent matters when required.
• Operational Excellence: Oversee travel arrangements, expense reporting, and meeting logistics. Identify opportunities to optimize processes and implement productivity tools.
• Collaboration & Mentorship: Partner with other EAs to share best practices, create process consistency, and support professional development initiatives.
• Cultural Advocacy: Organize team-building and cultural programs that reinforce Core42’s values of grit, passion, and impact.
  

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent professional experience).
• Proven experience as an Executive Assistant, supporting senior leadership in a fast-paced environment.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Exceptional written and verbal communication skills.
• High proficiency in productivity tools, scheduling platforms, and document management systems.
• Discretion and professionalism in handling sensitive information.
• Experience working in technology, cloud, AI, or other high-growth industries.

Epic Piping has an exciting opportunity available for Executive Assistant to be an integral part of our corporate team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You’ll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt.
What You’ll Do

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Proven experience as executive assistant secretary
• Proficient in MS Office
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
  

• Accountability - Ability to accept responsibility and account for her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Loyal - The trait of feeling a duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
  

• Education: Diploma / bachelor's degree
• Experience: 3-5 Years of Relevant Work Experience
• Computer Skills: Microsoft Office
• Gender: Female
• Nationality: Indian / Pilipino
• Salary negotiable
  

• Competitive insurance and benefit options
• Paid vacation 30 days after one year completion + annual ticket
  

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.
  

Join to apply for the Executive Assistant role at Wio Bank

Join to apply for the Executive Assistant role at Wio Bank

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About Wio

About Wio

Wio Bank is a next-generation digital banking platform built to redefine the banking experience for individuals, entrepreneurs, and businesses across the region. Headquartered in the UAE, we combine the agility of a fintech with the strength of a fully licensed bank. By focusing on innovation, simplicity, and customer empowerment, Wio is transforming traditional banking into something smarter, faster, and more personal.

We're not just building a bank—we're building a movement. And we're looking for exceptional talent to join us on this journey.

About The Role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.

If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise—this may be the perfect opportunity for you.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
• Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
• Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
• Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
  
  

• Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Coordinate executive events—both internal and external—including logistics, communications, and resource planning.
  
  

• Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
• Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
• Identify and recommend improvements to optimize administrative workflows and increase efficiency.
  
  

• Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
• Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
  
  

• Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
• Maintain a high standard of professionalism in all communications and interactions, internally and externally.
  
  

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
• Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
• Strong sense of ownership, discretion, and attention to detail.
• Ability to work independently, adapt quickly, and handle confidential information with care.
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative and Management
• Industries Banking

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Halian Abu Dhabi Emirate, United Arab Emirates

Halian Abu Dhabi Emirate, United Arab Emirates

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As an Executive Assistant, you will be a key strategic partner, ensuring seamless day-to-day operations for senior leadership. You will manage schedules, coordinate meetings, and handle confidential communications with discretion, allowing executives to focus on critical business priorities.

Your Profile:

• Minimum 5 years of experience as an Executive Assistant or in a similar role
• Excellent English skills, both written and spoken
• Well-groomed and well-presented appearance
• Proficiency in MS Office Suite and other relevant tools
• Based in Abu Dhabi or willing to relocate
• Professional document drafting
• Ability to multitask and prioritize in a fast-paced environment
• A proactive mindset with keen attention to detail

Key Responsibilities

• Provide high-level administrative support to C-suite executives
• Manage complex calendars, appointments, and travel arrangements
• Prepare reports, presentations, and correspondence with professionalism
• Act as a liaison between executives and internal/external stakeholders
• Handle confidential information with integrity and discretion
• Oversee office operations and assist in project coordination
• Support executives in personal and business-related tasks to streamline daily activities

Please Note : Recruitment for this position will begin next week. If you meet the requirements, expect to hear from us within a week to schedule an interview

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Construction

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The Opportunity:

We are seeking a highly organized and discreet Executive Assistant plus Office Manager to provide comprehensive administrative and operational support to a high-profile CEO. This is a role requiring the utmost professionalism, confidentiality, and attention to detail. The successful candidate will be responsible for managing both executive-level administrative tasks and the day-to-day operations of the office.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to the Senior Executive, including managing the executive's calendar, scheduling meetings, and coordinating travel arrangements.
• Handle confidential information with discretion and ensure the executive is well-prepared for all meetings and engagements.
• Screen and manage incoming communications, including emails, calls, and correspondence, prioritizing and responding as necessary.
• Prepare and edit documents, presentations, and reports for the executive.
• Organize and maintain the executive's files and records, ensuring confidentiality and security.
• Serve as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication and coordination.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans and related risk assessments.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• A minimum of 7 years of experience in an Executive Assistant role, with at least 2 years of office management experience.
• Experience supporting C-level executives, preferably within a high-profile or confidential environment.
• Excellent organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
• Strong communication skills, both written and verbal, with fluency in English; fluency in Arabic is an advantage not a must-have.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently with minimal supervision, demonstrating sound judgment and discretion.
• High level of professionalism, integrity, and confidentiality.
• Fluent in English; Arabic language skills are advantageous.

Halian Group:

With over 28 years of experience, we have come to understand that innovation is the only way to provide agile, practical solutions that transform businesses and careers. Our resourcing and smart services help you to realize tomorrow's potential. Discover the amazing things possible when you bring the right people and the right technologies together.

At Halian, we recognize that diversity, equity, and inclusion (DEI) are essential to building high-performing teams for our clients. We are committed to connecting organizations with top talent from all backgrounds, ensuring that every individual feels valued, respected, and empowered to contribute their unique perspectives. We encourage applications from all qualified candidates, regardless of race, gender, disability, or any other characteristic that makes them unique. By fostering diverse and inclusive workplaces, we help our clients drive innovation, enhance collaboration, and better reflect the communities they serve.

The driving force behind our success has always been the people of AspenTech. What drives us is our aspiration, desire, and ambition to continually improve, overcome hurdles, and challenge the status quo. We foster a culture of passion, pride, and aspiration through career development programs, community service projects, and social events that promote fun and relationship building across our global community.

The Role

If you are an Executive Assistant seeking growth opportunities, AspenTech is looking for a driven individual to support our VP, MEA Sales, and the Sales Organization. You will perform a broad range of administrative duties focused on enhancing the efficiency and effectiveness of the leaders you support.

To succeed in this role, you must be proactive, take initiative, and manage multiple priorities to meet deadlines. Attention to detail, superior communication skills, professionalism, and a strong sense of ownership are essential. You should be a self-starter capable of managing activities with a focus on quality and timeliness.

Your Responsibilities

• Manage complex calendars, arrange meetings, and record minutes as needed.
• Coordinate in-person meetings and events, handling logistics such as invites, agendas, and venues.
• Serve as the primary contact among executives, team members, customers, and external partners.
• Handle travel arrangements for the VP and leadership team, including itineraries, visas, flights, hotels, and transportation.
• Support expense claims, purchase requests, and service requests related to the team's operations.
• Assist with office management, including maintenance, supplies, and office openings.
• Support legal, IT, sales operations, and HR activities as required.
• Manage shipments, data reports, event registrations, and organizational charts.
• Coordinate visa applications and manage meeting room bookings.
• Support regional activities such as HR initiatives, hotel negotiations, and leadership forums.

Qualifications

• At least 5 years supporting executive-level management in a corporate environment.
• High School diploma required; Bachelor's degree preferred.
• Strong organizational skills, proactive, and able to work independently.
• Ability to meet deadlines in a fast-paced environment with competing priorities.
• Excellent verbal and written communication skills.
• Effective in managing workload and balancing tasks.
• Thorough, detail-oriented, and a good team player.
• Self-motivated with a strong sense of ownership.

Epic Piping has an exciting opportunity available for Executive Assistant to be an integral part of our corporate team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You'll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt.

What You'll Do

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Proven experience as executive assistant secretary
• Proficient in MS Office
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
  
  

• Accountability - Ability to accept responsibility and account for her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Loyal - The trait of feeling a duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability - The trait of being dependable and trustworthy.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Responsible - Ability to be held accountable or answerable for one's conduct.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
  
  

• Education: Diploma / bachelor's degree
• Experience: 3-5 Years of Relevant Work Experience
• Computer Skills: Microsoft Office
• Gender: Female
• Nationality: Indian / Pilipino
• Salary negotiable
  
  

• Competitive insurance and benefit options
• Paid vacation 30 days after one year completion + annual ticket
  
  

• Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career.
• Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential.
• Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons.
• A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals.