236 Executive Assistant jobs in Abu Dhabi

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

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Executive Assistant to CEO (with Patent Registration Experience)

Location: Remote (Preferred candidates based in Saudi Arabia, UAE, or UK)

Reports to: Chief Executive Officer (based in Jeddah, Saudi Arabia)

About the Role

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and operational support to the CEO. The ideal candidate will have extensive experience supporting senior executives, managing complex schedules, and handling confidential information with discretion.

In addition to traditional EA duties, this role requires hands-on experience in patent registration and intellectual property (IP) management, specifically within the UK jurisdiction.

This is a remote position, requiring excellent communication skills, time management, and the ability to work across multiple time zones.

Key Responsibilities

• Manage the CEO's calendar, appointments, and travel arrangements (local and international).
• Prepare meeting materials, presentations, and agendas; take minutes and follow up on action points.
• Handle correspondence, emails, and calls on behalf of the CEO, ensuring timely and professional communication.
• Maintain confidentiality and professionalism in all interactions and documentation.
• Assist with strategic initiatives, research, and reporting as required.

• Oversee day-to-day administrative functions and ensure smooth operations for the CEO's office.
• Liaise with internal teams, stakeholders, and external partners across multiple countries.
• Manage document filing systems, records, and approvals.
• Coordinate with accounting and HR teams for expense reports, contracts, and recruitment-related tasks.

• Lead and manage the process of patent registration, renewals, and filings, particularly in the UK Intellectual Property Office (UKIPO).
• Coordinate with external patent agents or legal counsel for documentation and compliance.
• Maintain a tracking system for intellectual property portfolios, deadlines, and renewals.
• Support in drafting and reviewing NDAs, contracts, and related IP documentation.

• Bachelor's degree in Business Administration, Law, or a related field.
• Minimum 8 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proven experience in patent registration or IP management (UK experience is a PLUS).
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and modern collaboration tools (Teams, Zoom, Slack, etc.).
• Ability to work independently, handle multiple priorities, and adapt to changing demands.

• Experience working in international or multi-entity organizations.
• Familiarity with legal documentation, compliance, or R&D-related operations.
• Discretion, integrity, and high emotional intelligence.

• Mid-Senior level

• Full-time

• Administrative, Information Technology, and Project Management
• Industries: IT Services and IT Consulting and IT System Custom Software Development

Note: This description focuses on the role, responsibilities, and qualifications. All content is kept within the original context and language.

Overview

Presight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region's leading big data analytics company powered by Artificial Intelligence ("AI"). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to create business and positive societal impact. With its world-class computer vision, AI and omni-analytics platform as its engine, Presight leverages all-source data to support insight-driven decision making that shapes policy and creates safer, healthier, happier, and more sustainable societies.

The Opportunity

As we continue to expand our operations and pursue our ambitious growth plans, we are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to one of our C-suite Executives. This is an exciting opportunity to join a fast-paced, innovative organization and play a key role in supporting the executive leadership team.

• Act as the primary point of contact for the Executive, managing and prioritizing their schedule, appointments, and correspondence.
• Coordinate meetings, conferences, and travel arrangements for the Executive, including booking flights, accommodations, and ground transportation.
• Prepare and organize materials for meetings, presentations, and conferences, ensuring the Executive is well-prepared and equipped with necessary information.
• Assist in the preparation and distribution of internal and external communications on behalf of the Executive.
• Conduct research, compile data, and prepare reports as requested by the Executive, ensuring accuracy and timeliness.
• Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
• Serve as a liaison between the Executive and internal/external stakeholders, fostering positive relationships and ensuring clear communication.
• Handle ad hoc administrative tasks and special projects as assigned by the Executive, demonstrating flexibility and adaptability in a dynamic environment.

• Bachelor's degree in Business Administration, Management, or related field (preferred).
• Minimum of 5 years of experience in an executive support role, preferably in a corporate or professional services environment.

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills; ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Competent in all MS Office programs, with the ability to produce PowerPoint slides.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision, while collaborating effectively as part of a team.
• Professional demeanor, tact, and diplomacy in all interactions.
• Prior experience dealing with UAE Nationals (UAEN) in the workplace.
• Confidential/discreet with information.
• Comfortable assisting with some personal tasks as required.
• Ability to juggle conflicting priorities and handle last-minute schedule changes.
• Ability to build relationships with other Executive Assistants and direct reports.

Join us at Presight, where we offer a culture of innovation, outstanding career growth opportunities, and competitive rewards. If you're eager to conquer new frontiers in AI and thrive in a dynamic environment, we welcome you to our community.

Culture: An open, diverse and inclusive environment with a global vision that encourages personal growth and focuses on ground-breaking, industry-first innovations.

Career: Accelerate your career through high-impact projects and access to resources for continuous growth and learning opportunities.

Rewards: A competitive remuneration package with a host of perks including healthcare, education support, leave benefits and more.

We are developing an AI ecosystem that enables businesses, in any industry, to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build AI solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

• Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• English skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team's unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.

Magic Global Village, Dubai, United Arab Emirates

Executive Assistant (Tax Expert) - Freelance, Remote

Location: Global+

Compensation: $6.00 / hour

A US-based tax, bookkeeping, and financial advisory firm with 20+ years of experience supports individuals and small-to-midsize businesses with multi-state tax needs, reliable bookkeeping, and strategic advisory. They combine proactive planning with clear communication to reduce surprises and deliver peace of mind. Secure technology and a client portal underpin their high-trust, high-compliance approach.

This role exists to ensure timely, accurate handling of high-volume, time-sensitive client communications, particularly around IRS/state tax notices, while maintaining strict data security and confidentiality. The position will streamline call handling, inbox triage, and scheduling, and improve CRM data integrity during a migration from Keap to GoHighLevel. By providing informed first responses and routing, the role frees senior staff to focus on complex tax work and client advisory.

• Triage and manage Outlook inboxes; draft clear, compliant email responses; escalate complex issues promptly.
• Review IRS/state letters and draft suggested replies for approval, using correct tax terminology and guidance.
• Use Drake (or similar tax software) to look up client situations and provide informed first responses or route to the correct team member.

• Handle inbound calls via RingCentral web; qualify or route leads; book client calls/meetings.
• Coordinate with answering services to reduce missed/mishandled calls and ensure seamless handoffs.
• Manage calendars in Outlook/Teams; schedule internal/external meetings and maintain an organized cadence.

• Add leads, update statuses, and manage tasks/pipelines in Keap; support migration and adoption of GoHighLevel.
• Maintain data quality, standardize fields/pipelines, and ensure information completeness and accuracy.
• Document simple workflows and SOPs to reduce friction and improve consistency.

• Maintain shared file organization in OneDrive/Google Drive with logical naming and access controls.
• Keep process documentation up to date; leverage Copilot/ChatGPT responsibly for draft content and checklists.

• Safeguard client confidentiality and follow firm policies on data access, storage, and communication.
• Escalate complex tax issues appropriately; ensure responses and actions align with compliance standards.

Required:

• 2+ years of US tax-industry experience handling IRS/state notices and related client communications.
• Working knowledge of IRS individual income tax forms (1040 series) and common tax terminology.
• Proficiency with Drake or comparable tax software for client lookups and status checks.
• Strong English communication (written and verbal) with proven client-facing experience.
• Hands-on experience with Outlook, Teams, OneDrive/Google Drive, RingCentral, and a CRM (Keap and/or GoHighLevel).
• Ability to work Monday–Friday, 9:00 am–5:00 pm Eastern Time (40 hours/week).
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Technical: Outlook/Teams power user; RingCentral call handling; Drake or similar tax software; CRM workflows (Keap, GoHighLevel); data hygiene; file organization in OneDrive/Google Drive; responsible use of Copilot/ChatGPT.
• Soft skills: Customer-centric, detail-obsessed, clear writer, calm under time pressure, excellent judgment on when/how to escalate, process-oriented and proactive.

You should apply if…

• You're energized by helping clients quickly and accurately, especially with time-sensitive tax notices.
• You thrive in structured, process-driven environments and take pride in clean data and organized systems.
• You're resourceful, technology-friendly, and know when to draft a response versus escalate for deeper review.
• You value confidentiality, handle sensitive information with care, and collaborate well via MS Teams.

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or similar or higher operating system
• 40 hours per week
• Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)
Compensation
• $6 per hour
• No benefits package included
Benefits
Seniority level
• Entry level
Employment type
• Full-time
Job function
• Administrative
• Industries: Software Development

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Position: Executive Assistant (3+ Years Experience)

Location: Abu Dhabi, UAE

Company: KILONEWTONS

Employment Type: Full-time

Salary: Competitive package with benefits

KILONEWTONS is a premier engineering and design firm shaping Abu Dhabi's skyline through innovative projects. We're seeking a highly organized Executive Assistant to support our leadership team in driving business excellence.

• Executive Support: Manage complex calendars, travel arrangements, and correspondence for C-level executives
• Meeting Excellence: Coordinate high-level meetings, prepare agendas, and document action items
• Strategic Coordination: Act as liaison between executives, departments, and external stakeholders
• Confidentiality Management: Handle sensitive information with utmost discretion
• Process Optimization: Streamline administrative processes for maximum efficiency
• Reporting: Prepare executive presentations, reports, and business documents
• Office Leadership: Supervise administrative staff and oversee office operations

• Minimum 3 years as Executive Assistant in Abu Dhabi/UAE
• Expertise in Microsoft Office Suite (Advanced PowerPoint & Excel)
• Exceptional English communication (Arabic advantageous)
• Proven ability to manage multiple priorities in fast-paced environments
• Strong emotional intelligence and professional discretion
• Bachelor's degree in Business Administration or related field

• Experience in engineering/construction industry
• Familiarity with UAE business protocols
• Certification in project management or office administration

• Career Growth: Pathway to senior administrative roles
• Prime Location: Modern office in Abu Dhabi's business hub
• Impactful Work: Support strategic decision-making
• Professional Culture: Collaborative, innovative environment

KILONEWTONS is an equal opportunity employer committed to diversity and inclusion in the workplace.

Provide full secretarial and administrative support to the Chief Representative Office in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

• Generic Accountability
  • Provide a complete secretarial and administrative service to the Chief Representative Officer to facilitate the smooth functioning of the department / business unit processes and allow him / her to concentrate on mainstream activities.
  • Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
  • Provide time management / diary service for the Chief Representative Officer to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
  • Manage the calendar and arrange meetings called by the Chief Representative Officer. Draft the topics of the agenda and prepare minutes of meetings as required.
  • Provide efficient personal assistance and correspondence support to Chief Representative Officer, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
  • Act as first point of contact for both internal and external parties who wish to contact or meet the Chief Representative Officer and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed by the Chief Representative Officer.
  • Prepare and compile papers / documentation, including project and departmental related reports, research, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
  • Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
  • Screen and respond to incoming calls for the Chief Representative Officer and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the Chief Representative Officer as instructed and as per procedures.
  • Assist the Chief Representative Officer in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
  • Review, develop and improve on establish work-flow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.
  • Manage the Branch's resources, supplies, and equipment.
  • Act as liaison with the Group's HR Function where required.
  • Manage confidential employee records and documentation.
  • Support the recruitment, onboarding, and resignation processes.
  • Maintain updated records of the local labour law and oversee regulatory compliance.
  • Enhance the Chief Representative Officer's visibility within the business community through proactive management of social media platforms, draft social media posts, and liaise with Group Communication & Externa Relations.
  • Develop and implement strategies to increase engagement and network, including content creation, profiling, and interaction with banking industry community as well as top Government officials and business leaders.
  • Perform other similar or related duties as required or assigned by the Line Manager.

Minimum Qualification

Bachelor's degree in Business Administration or related discipline.

Minimum Experience

5 years' relevant experience in the banking sector with at least 2 years in similar positions of progressively increasing managerial responsibilities in the Administration function.

Digital & Technology

Abu Dhabi, UAE

Job Overview:

• The Executive Assistant to the Chief Digital & Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara's digital transformation and technology strategy.
• This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
• The Executive Assistant will play a pivotal role in ensuring that the CDTO's office operates efficiently and effectively.

Duties & Responsibilities:

• Manage the CDTO's calendar, travel, and scheduling with precision, ensuring optimal time management.
• Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
• Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
• Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.

• Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
• Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
• Assist in documenting business processes, SOPs, and workflows.
• Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.

• Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
• Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
• Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms

• Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
• Strong background in technology, digital transformation, live entertainment, sports, or related industries.
• Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
• Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
• Bachelor's degree in Business Administration, Information Technology, or related field
• Master's degree preferred
• Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
• Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
• Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
• Strong presentation and report design capability.
• Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
• Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
• Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
• Organization & Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
• Confidentiality & Integrity: Trusted to handle sensitive and confidential information with discretion.
• Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
• Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
• Problem-solving: Proactive, resourceful, and solutions-oriented.
• Attention to Detail: High accuracy in documentation, reporting, and follow-up.
• Collaboration: Effective team player who facilitates coordination across diverse teams.