239 Executive Assistant jobs in Abu Dhabi

Direct message the job poster from The Citco Group Limited

Job Description

About Citco:

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit

About the Team & Business Line:

We’re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don’t stop there: we also build these same bonds among our own teams, too. Here, we’ve created a community where colleagues support one another and different departments help others succeed. And here, we’ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are—and it shines through in everything we do, every day.

Responsibilities for Candidates

• Calendar Management: Proactively manage the MD's schedule, including scheduling meetings, prioritizing requests.
• Travel Coordination: Arrange complex travel bookings, including flights, hotels, and visa requirements.
• Meeting Management: Plan and coordinate meetings for the MD, leadership teams, and board committees, including booking rooms, preparing agendas, and circulating relevant papers.
• Correspondence Management: Manage all incoming and outgoing correspondence, filter emails, and highlight critical communications requiring the MD's attention.
• Document Preparation: Draft, edit, and format reports, presentations, and other documents on behalf of the MD.
• Stakeholder Liaison: Act as a point of contact for internal and external stakeholders, ensuring effective communication and representing the MD when necessary.
• Information Management: Maintain confidential information with discretion and manage contact databases.
• Special Projects / Event Coordination: Provide support for special projects as required, or assisting with administrative tasks related to strategic initiatives.

• Office Operations: Oversee the day-to-day running of the office, ensuring a professional and efficient working environment.
• Suppliers & Vendors: Manage relationships with suppliers and service providers, including procurement of office supplies and equipment.
• Facilities Management: Ensure office facilities are well maintained and meet staff requirements.
• Process Improvement: Develop and implement office policies, systems, and procedures to streamline operations.
• Event Support: Coordinate company events, team activities, and meetings as required.

About You:

• Well-presented with a professional manner and 1-2 years' experience in a similar corporate front of house role.
• Polite, friendly and approachable with excellent communication and interpersonal skills.
• Strong administration and organizational skills with a can-do attitude to work.
• Consider yourself to be a confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

Digital & Technology

Abu Dhabi, UAE

Job Overview:

• The Executive Assistant to the Chief Digital & Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara’s digital transformation and technology strategy.
• This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
• The Executive Assistant will play a pivotal role in ensuring that the CDTO’s office operates efficiently and effectively.

Duties & Responsibilities:

• Manage the CDTO’s calendar, travel, and scheduling with precision, ensuring optimal time management.
• Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
• Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
• Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.

• Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
• Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
• Assist in documenting business processes, SOPs, and workflows.
• Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.

• Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
• Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
• Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms

• Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
• Strong background in technology, digital transformation, live entertainment, sports, or related industries.
• Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
• Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
• Bachelor’s degree in Business Administration, Information Technology, or related field
• Master’s degree preferred
• Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
• Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
• Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
• Strong presentation and report design capability.
• Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
• Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
• Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
• Organization & Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
• Confidentiality & Integrity: Trusted to handle sensitive and confidential information with discretion.
• Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
• Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
• Problem-solving: Proactive, resourceful, and solutions-oriented.
• Attention to Detail: High accuracy in documentation, reporting, and follow-up.
• Collaboration: Effective team player who facilitates coordination across diverse teams.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive secretarial, administrative, and coordination support to our Executive Director. This role goes beyond traditional EA duties, with responsibilities spanning meeting coordination, presentation preparation, approval workflows, and key project support.

• Manage the Executive Director’s calendar, correspondence, and travel arrangements
• Prepare and review approval requests, reports, and high-quality presentations
• Coordinate Board meetings, record minutes, and follow up on action items
• Handle confidential documents, communications, and guest management
• Support special projects, events, and cross-team coordination

• Bachelor’s degree in Business Administration (or related field)
• 5+ years’ executive assistance experience in the UAE (real estate sector preferred)
• Strong proficiency in English (spoken and written)
• Excellent organizational, communication, and multitasking skills

We are developing an AI ecosystem that enables businesses, in any industry, to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build AI solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

• Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• English skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team's unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.

Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.

Get to Know Us

Al Etihad Payments is the UAE's designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.

Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.

Al Etihad Payments supports the government's objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.

Our Culture

We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment's ecosystem

About the role

Executive Assistant carries out administrative tasks on behalf of the CEO and the COO, thereby allowing them to allocate maximum time on strategic tasks.

What You'll Do

• Act as first point of contact: dealing with correspondence and phone calls.
• Manage diaries and organize meetings and appointments.
• Book and arrange travel, transport and accommodation.
• Organize events and conferences.
• Reminding the executives of important tasks and deadlines.
• Type, compile and prepare reports, presentations and correspondence.
• Managing and inputting into databases and filing systems.
• Implement and maintain procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Collate and file expenses.
• Assist the executive with other miscellaneous task, such as conducting research and completing reports etc.
• Arrange for the necessary resources/facilities and provide operational support.
• Manage office needs, requests, including stationary and other office supplies inventory.

Minimum Qualifications

Bachelor's Degree

Technical and Behavioral Skills

• Excellent Business Communication skills
• Proficient in MS Office
• Strong interpersonal skills to build relationships with colleagues and vendors
• Multitasking and proactive
• Impeccable skills for organizing and prioritizing

Preferred Qualifications

• Preferably Bilingual (speaks English and Arabic fluently)

What you can expect from us

• Modern work environment with level of flexibility.
• Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
• Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible).

• Entry level

• Full-time

• Administrative
• Industries: Financial Services and Banking

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

Executive Assistant to IT Director

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare reports, presentations, and correspondence
• Handle confidential documents and communication with discretion
• Organize and prioritize tasks to support executive-level needs
• Attend meetings, take minutes, and follow up on action items

Office Management:

• Oversee office supply inventory and procurement
• Liaise with vendors and service providers for office maintenance
• Ensure the office environment is efficient and professional
• Coordinate events, meetings, and other in-office functions

IT Support:

• Assist with basic IT troubleshooting (e.g., email, software, printers, network connectivity)
• Coordinate with external IT support vendors when needed
• Help onboard new employees with system access and hardware setup
• Maintain office hardware/software inventory

Qualifications:

• Bachelor's degree in Business Administration, Information Technology, or related field preferred
• 3–5 years of experience as an Executive Assistant or Office Manager
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Basic understanding of IT systems and troubleshooting
• Excellent communication, organizational, and multitasking skills
• Ability to work independently and maintain confidentiality

Preferred Skills:

• Experience with tools such as Zoom, Microsoft Teams, Slack, Trello, or similar platforms
• Familiarity with file-sharing and collaboration tools (Google Workspace, SharePoint, etc.)

Direct message the job poster from The Citco Group Limited

Job Description

About Citco:

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients' needs.

For more information about Citco, please visit

About the Team & Business Line:

We're a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don't stop there: we also build these same bonds among our own teams, too. Here, we've created a community where colleagues support one another and different departments help others succeed. And here, we've cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are—and it shines through in everything we do, every day.

Responsibilities for Candidates

• Calendar Management: Proactively manage the MD's schedule, including scheduling meetings, prioritizing requests.
• Travel Coordination: Arrange complex travel bookings, including flights, hotels, and visa requirements.
• Meeting Management: Plan and coordinate meetings for the MD, leadership teams, and board committees, including booking rooms, preparing agendas, and circulating relevant papers.
• Correspondence Management: Manage all incoming and outgoing correspondence, filter emails, and highlight critical communications requiring the MD's attention.
• Document Preparation: Draft, edit, and format reports, presentations, and other documents on behalf of the MD.
• Stakeholder Liaison: Act as a point of contact for internal and external stakeholders, ensuring effective communication and representing the MD when necessary.
• Information Management: Maintain confidential information with discretion and manage contact databases.
• Special Projects / Event Coordination: Provide support for special projects as required, or assisting with administrative tasks related to strategic initiatives.

• Office Operations: Oversee the day-to-day running of the office, ensuring a professional and efficient working environment.
• Suppliers & Vendors: Manage relationships with suppliers and service providers, including procurement of office supplies and equipment.
• Facilities Management: Ensure office facilities are well maintained and meet staff requirements.
• Process Improvement: Develop and implement office policies, systems, and procedures to streamline operations.
• Event Support: Coordinate company events, team activities, and meetings as required.

About You:

• Well-presented with a professional manner and 1-2 years' experience in a similar corporate front of house role.
• Polite, friendly and approachable with excellent communication and interpersonal skills.
• Strong administration and organizational skills with a can-do attitude to work.
• Consider yourself to be a confident self-starter who is happy to work in a fast-moving, entrepreneurial environment, and take responsibility for getting things done.

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

Job Description

We are partnering with a prestigious sovereign wealth fund in Abu Dhabi to hire an experienced Executive Assistant to provide high-level administrative and operational support to their Private Equity Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but are not limited to:

Key Responsibilities:

1. Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
2. Support in preparing IC presentations and departmental reports.
3. Perform specialized record keeping, database management, and information-gathering projects.
4. Maintain calendars, schedule appointments, and manage correspondence.
5. Handle sensitive information with the highest level of confidentiality and discretion.
6. Project a professional and positive image of the department in all interactions.

Requirements:

• Bachelor's degree or Diploma in Business Administration or a related field.
• Minimum of 10 years' administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.

To view other vacancies, please check our website ( and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.

Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you receive such a request, please contact our office at or message us on our website.

We are developing an AI ecosystem that enables businesses, in any industry, to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build AI solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

• Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• English skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team's unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.