239 Office Manager jobs in the United Arab Emirates

English (Native) - French (Intermediate)
Who are we?
DIGITAL BROTHERS stands as the #1 in lead generation in the French Market. We have been collaborating with the industry's foremost influencers boasting audiences of almost 5 million followers. Our unparalleled marketing prowess has helped our clients to achieve success. We've facilitated over $22million USD in sales for our clients thus far and counting. Also, we are in daily touch with the biggest players of the US market. Thanks to our unbeatable marketing skills.
We're not just a team, we're a family of digital marketing enthusiasts on a mission to implement cutting-edge marketing strategies to achieve the best possible results for our clients and to remove mediocrity from the market.
We want to help online entrepreneurs and online businesses to achieve their dreams, grow to create jobs, impact and change lives and no longer feel limited, but driven by their marketing team.
LEAD GENERATION, ONLINE COACHES AND CONSULTANTS? Oh, it's our playground! We're here to turbocharge marketing campaigns and infopreneurs who are dead-set on changing lives and making waves online. Together, we've sparked transformative CHANGES in countless lives! But here's the deal-breaker: while talents are cool, what we truly crave are trailblazers—individuals who devour determination for breakfast and thrive on pushing boundaries. Ready to hop aboard the unstoppable train? Let's make magic happen!
What can you expect from us?
Role
Join our team as an Office Manager/Executive Assistant, where you'll play a crucial role in ensuring the smooth operation of our office and supporting our executive team with precision and dedication, accompanied by:

• Flexibility & Autonomy: Experience the flexibility of remote work alongside the autonomy to drive significant results.
• Dynamic community: Engage with a dynamic and talented community united by a passion for creating extraordinary outcomes.
• Growth commitment: Benefit from our unwavering commitment to nurturing your personal, professional, and career growth.
• Success environment: Thrive in an environment dedicated to your success, fostering continuous development and advancement opportunities.
• Innovative projects: Take on challenging projects that push the boundaries of innovation and creativity.
• Collaborative culture: Join a culture that prioritizes collaboration, transparency, and excellence in everything we do.
  

• Maintain our accounts and ensure proper accounting practices by referencing and verifying each transaction within Zoho Books .
• Ensure that every team member is paid timely and accurately .
• Protect our cash flow by ensuring that each client pays on time. In the event of delayed payments, you'll execute the necessary follow-ups and ensure our company's profitability standards are maintained .
• Manage the distribution of accounts across our various account managers based on our internal procedures .
• Ensure that all team members and clients are up-to-date contractually and with their payments .
• Assist in implementing the company's vision by efficiently organizing our CRM.
• Aid in documenting various procedures related to your duties.
  

• Attention to detail & Impeccable organization- We value someone who can introduce structure, efficiently organize their tasks, and assist in streamlining our company.
• Stress resilience- We often work under tight deadlines, so we value team members who remain calm and composed during high-pressure situations.
• Proactivity- A knack for taking the initiative and a good dose of common sense are always appreciated.
• Eagerness to learn- Familiarity with tools like Slack, Monday, Loom, ChatGPT, Zoom, and Asana is a plus. We love those who are continually updating their skills.
• Proficiency in translators & AI- Our clients exclusively speak French, so you must be comfortable translating certain elements when necessary.
• Exhibit unwavering enthusiasm for ensuring the smooth operation of our office and providing exceptional support to our executive team, backed by a track record of effective management and coordination.
• Demonstrate a strong commitment to excellence and a willingness to go above and beyond in delivering exceptional support and service to our team and clients alike.
  

• Detail-oriented and highly organized.
• A collaborative team player.
• Customer-centric approach.
• Adaptability to changing environments.
• Ability to remain calm and effective under pressure.
• Strong time management prowess.
  

• Office environment harmony: Experience the satisfaction of contributing to a smoothly functioning office environment while advancing in your career.
• Personal and professional development: Unlock tailored opportunities for growth in both personal and professional realms, aligning with your aspirations.
• Flexible schedule: Enjoy the flexibility of a schedule that accommodates your lifestyle, granting you autonomy over your time management.
• Networking opportunities: Connect with fellow professionals in engaging events, fostering valuable relationships conducive to personal and career success.
  

• Seniority levelEntry level

• Employment typeFull-time

• Job functionAdministrative
• IndustriesAdvertising Services

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• Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Manage office operations and administrative functions, such as managing correspondence, organizing files, and ordering supplies.
• Coordinate and oversee office logistics, including scheduling meetings, coordinating events, and handling office maintenance tasks.
• Assist with HR-related tasks, such as onboarding new employees, maintaining employee records, and coordinating employee benefits.
• Handle confidential information with discretion and integrity, ensuring compliance with company policies and procedures.
• Perform general accounting and bookkeeping tasks, such as processing invoices, expense reports, and payroll.
• Support special projects and initiatives as needed, demonstrating flexibility and adaptability in a fast-paced environment.
  

Requirements:

• Bachelor’s degree or equivalent experience in business administration, office management, or a related field.
• Proven experience as an executive assistant, office manager, or similar role, with a strong track record of success.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills, with the ability to interact professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Knowledge of HR and accounting principles and practices is a plus.
• Ability to work independently and collaboratively in a remote team environment.
• Reliable internet connection and access to necessary equipment for remote work.
  

What We Offer:

• Competitive salary and benefits package, including health insurance and retirement savings options.
• Flexible work schedule and the option to work full-time or part-time, based on your preferences.
• Opportunities for professional development and career growth within our organization.
• Supportive and inclusive company culture where your contributions are valued and recognized.
  

Join Our Team:

If you’re ready to take your career to the next level as an Executive Assistant/Office Manager, we want to hear from you! Please apply now to join our global team and be part of a company that values flexibility, professionalism, and excellence.

Select how often (in days) to receive an alert:

We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

• Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
• Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
• Manage relationships with ADGM authorities, including portal management and compliance requirements
• Manage office inventory and supplies procurement
• Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
• Coordinate and organize local team meetings and client events
• Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
• Uphold and promote Partners Group's quality standards and company culture

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

• Proficient in MS Office Suite, and ability to quickly pick up new software & systems
• Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
• Organized, calm and quick thinking with high attention to detail
• Multitasking, solutions driven, problem solver
• Professional, mature, team player who will be valuable contributor to a busy team
• Fluent in English both written & oral
• Must be living in Abu Dhabi
• Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual incentives
• Fun office and team events, including volunteer opportunities
• One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

A prestigious global firm with a reputation for excellence across professional services, our client places high value on operational efficiency, collaboration, and employee well-being. The Riyadh office plays a key role in supporting the firm's regional growth, and the Office Manager will be instrumental in ensuring smooth, compliant, and people-focused operations.

* Oversee daily operations, office facilities, and vendor relationships to ensure a professional, well-functioning work environment.
* Act as the primary point of contact for local HR matters, supporting staff and aligning with the regional operations team.
* Provide leadership to office staff including legal assistants, receptionists, and junior professionals.
* Collaborate closely with the Regional Operations Manager to implement and maintain global standards locally.
* Support meeting and travel coordination, basic reporting, expense management, and on-boarding activities.
* Champion a welcoming, solutions-oriented culture and ensure employees are set up for success.

* Proven experience in office or operations management, ideally within a professional services environment.
* Strong leadership and interpersonal skills with the ability to manage a diverse team.
* Fluency in Arabic (mandatory) and English (essential) .
* Experience in legal or professional services firms is a plus.
* Organised, proactive, and confident in managing multiple priorities simultaneously.

Al Haktur IT Solutions is looking for a proactive and organized Office Manager to oversee daily administrative operations at our Dubai office. This role is ideal for someone with strong leadership and coordination skills who can ensure the smooth functioning of the workplace and support our fast-paced business environment.

️ Key Responsibilities

Supervise daily office operations and ensure efficiency in all administrative processes
Manage office supplies, maintenance, and equipment to ensure functionality
Coordinate meetings, schedules, and travel arrangements for senior staff
Liaise with vendors, service providers, and building management
Maintain office records, correspondence, and confidential files
Oversee support staff including receptionists, cleaners, and drivers
Ensure compliance with company policies and local administrative regulations
Support HR and finance departments with document handling and reporting

Requirements

Bachelor’s degree in Business Administration or related field
Minimum 3 years of experience in office management or administration
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and office software tools
Strong problem-solving abilities and attention to detail
Ability to handle multiple tasks in a deadline-driven environment
Must be based in Dubai or willing to relocate

At Al Haktur IT Solutions, we believe a well-run office is the foundation of business success. If you are an experienced Office Manager who thrives in a structured environment and enjoys keeping things running smoothly, this opportunity in Dubai could be your next career move.

Our client has begun a fresh search to find an experienced professional services Office Manager who has a minimum of 5 years in Office Management AND working in the region. You will lead the business services team of a fast-growing international law firm’s office in Dubai.

Remit:

Oversee activities of the Dubai office to ensure the provision of high-quality services and an efficient, safe, and attractive working environment that allows the Firm's attorneys, staff, clients, and visitors to function at optimal levels.

Supervises and works collaboratively with the local business services staff including legal secretaries, receptionist, and office services assistant to provide support to attorneys of the office.

Works with the local BD manager on matters related to marketing and client events, IT coordinator to support the technology needs of the office ensuring smooth operation, and Abu Dhabi-based public relations/office services assistant on government-related processes to ensure regulatory compliance.

Act as a liaison to communicate policies and procedures to attorneys and staff.

Essential Job Functions – Administrative

Supports the office managing partner’s day-to-day management responsibility of the Dubai office, and in conjunction with the Director of International Operations and various business services support functions throughout the Firm, assists in the implementation of overall strategies and actively participates in the development, interpretation, administration, and communication of office and Firm policies and procedures.

Together with the Director of International Operations prepares the annual office operating budget and participates in quarterly expense reviews. Manages the Dubai office’s vendors, including vendor onboarding, supervision, and billing. Vendors include food and beverage, shredding, repair, and maintenance, etc. Reviews and approves outside vendor bills, lease invoices, office equipment, and furniture bills.

Maintain and manage the process for all partner and employee residency and immigration applications, DIFC court admissions, Dubai Legal Affairs Department registrations, track CLPD courses for all legal consultants, and coordinate internal accredited CLPD training.

Work closely with the London HR department to coordinate relocations for new joiners, ensuring a smooth transition to the Dubai office. This includes assisting with visa processes, accommodation arrangements, and onboarding logistics to support a seamless integration into the firm.

Foster a positive office culture by organizing events and initiatives that strengthen team engagement. This includes planning social gatherings, wellness activities, cultural celebrations, etc.

Organizes, prioritizes, and delegates assignments, to ensure collaborative efforts result in meeting or exceeding goals and standards. Motivates others to attain their highest levels of achievement, productivity, and work satisfaction. Where applicable, encourages innovative thinking and the exercise of sound judgment to achieve results.

Coordinates all staffing requirements for the office and makes recommendations across all functional areas. Coordinates daily office and secretarial assignments to ensure adequate staffing coverage.

Utilizes secretaries and floaters to provide coverage for absences including coverage for visiting attorneys.

When necessary, facilitates evening overtime coverage by communicating requests to secretaries and covering overtime.

Coordinate matters relating to conference services including conference room bookings and visitor office setup.

Coordinates the business services staff performance evaluation and in conjunction with the London office HR Department. In collaboration with the London HR Department prepares performance evaluation for each assigned office services staff.

Provides supplemental on-the-job training, assistance, and orientation, as needed, to newly hired business services staff, newly assigned secretaries. Coordinates attendance at various training sessions and provides training to new staff in area-specific tasks.

Acts as a primary liaison between and among lawyers/paralegals, assigned secretaries, and firm management. Participates in meetings with the London Managerial team and/or the Director of International Operations. Takes a proactive role in developing and implementing Firm projects, policies, and procedures, and in assisting and coordinating with other departments. Takes the lead in cultivating and maintaining teamwork, high morale, and a productive, equitable, and pleasant work environment.

Assist with matters relating to Accounting and IT if needed.

Monitors adherence to Firm policies and procedures. Escalates complex and/or sensitive issues to HR as appropriate. Maintains communication with the Director of International Human Resources and when possible and counsels staff as needed.

In collaboration with the London HR Department, monitors, maintains, processes, and approves vacation requests, weekly attendance records, and overtime.

In collaboration with Director of International Operations, manages a variety of facilities and operations areas which may include: telephone/reception, conference services, records, support services, building facilities, construction, maintenance, and security, reprographics, and audio/video.

Acts as a liaison with building management and service vendors providing a broad range of facilities and operations related services to the Firm.

Responsibilities may include overseeing parking and office management functions. Ensures the provision of high-quality and cost-effective facilities maintenance and cleaning services to the Firm.

In conjunction with the Director of International Operations, manages, communicates, and enforces office security, safety, and emergency systems, procedures, vendors, and service agreements. Where applicable coordinates, monitors, and updates emergency medical disaster recovery programs, and all related policies and procedures. Acts as liaison between the Firm and all emergency and medical supply and service vendors. Ensure office operates in compliance with local regulations and industry standards, mitigating operational risks.

Works in conjunction with the Director of International Operations to ensure appropriate coordination and communication of facilities and operations activities. Participates in the development of policies and procedures for facilities and operations areas; implements and enforces policies and procedures to promote and ensure Firmwide standardization and ensure a safe and productive working environment.

Assumes additional responsibilities as requested.

Minimum Job Qualifications

1. Minimum of 5 years’ experience in a management role, including supervising a team in a partnership environment.
2. Excellent English language skills. Other languages are a plus.
3. Previous management experience, preferably in a partnership environment.
4. Excellent project management, organizational, analytical, and problem-solving skills; ability to delegate and manage resources effectively.
5. Excellent communications and interpersonal skills; flexible; strong customer service orientation towards internal and external clients; proven ability to interact with all levels of management, staff, and external entities in a highly effective and professional manner.
6. Proficient personal computer skills and knowledge of firm software including word processing, spreadsheet, database, time and attendance, desktop publishing, and organisational/project planning software applications.
7. Leadership qualities with a proven track record of enabling and empowering a team in a collaborative work environment.
8. Prior experience at law firms in Dubai or working with relevant regulators is a plus.

Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so.Read more

Skills

microsoft Office 365

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.

Administrative Operations

• Oversee daily office operations and administrative processes
• Supervise administrative staff and coordinate workflow
• Develop and implement efficient administrative procedures
• Manage office supplies, equipment, and service contracts
• Serve as a liaison between staff, management, and external vendors
• Prepare reports and presentations for management

Procurement Support

• Review purchasing requests and ensure compliance with company policies
• Analyze vendor proposals and negotiate favorable terms
• Oversee insurance renewals and service contract management
• Monitor inventory levels and optimize resource allocation
• Implement cost-saving initiatives while maintaining quality standards

Human Resources Coordination

• Support recruitment processes and participate in candidate selection
• Assist with onboarding procedures and employee documentation
• Contribute to performance management and professional development
• Help maintain employee records and ensure compliance with labor regulations
• Support company culture initiatives and employee engagement activities

Workplace Management

• Ensure workplace safety compliance and maintain a comfortable work environment
• Coordinate facility maintenance and necessary repairs
• Assist with emergency preparedness and safety protocol implementation
• Monitor adherence to company policies and procedures
• Identify opportunities for workplace improvements
• Assist with budget planning and expense monitoring
• Manage contract renewals and service agreements
• Monitor and optimize operational costs
• Ensure all administrative processes adhere to financial policies

Qualifications:

• Bachelor's degree in business administration, Management, or related field
• 5+ years of experience in office management or administrative leadership
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Proficient with office productivity software and management systems
• Strong communication skills in English (Arabic proficiency is a plus)
• Knowledge of UAE labor laws and business regulations

Select how often (in days) to receive an alert:

We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

• Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
• Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
• Manage relationships with ADGM authorities, including portal management and compliance requirements
• Manage office inventory and supplies procurement
• Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
• Coordinate and organize local team meetings and client events
• Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
• Uphold and promote Partners Group's quality standards and company culture

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

• Proficient in MS Office Suite, and ability to quickly pick up new software & systems
• Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
• Organized, calm and quick thinking with high attention to detail
• Multitasking, solutions driven, problem solver
• Professional, mature, team player who will be valuable contributor to a busy team
• Fluent in English both written & oral
• Must be living in Abu Dhabi
• Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual incentives
• Fun office and team events, including volunteer opportunities
• One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure a smooth, efficient, and professional working environment. The ideal candidate will be responsible for administrative coordination, team support, and maintaining internal processes and office resources. Key Responsibilities:
• Manage daily office operations and ensure smooth functioning of administrative activities
• Supervise administrative staff and support team coordination
• Handle scheduling, meetings, and correspondence for senior management
• Maintain office supplies inventory and vendor relationships
• Ensure compliance with company policies and support HR-related processes
• Assist in onboarding new staff and coordinate internal communication
• Oversee office budget, petty cash, and expense reporting
• Liaise with IT, maintenance, and external service providers as needed
• Organize company events, meetings, and logistics
• Ensure the office is clean, safe, and well-maintained

Company : AHMED ALMAHMOOD GROUP

Workplace Type : Onsite

Employment Type : Full Time

Employee Skills Needed : Communication, Customer care, Communication, Team work, Strong Problem Solving, Ability to Work Alone, Professional Appearance, listening skills, Customer relationship management, Closing skills, Leading