8 Administration jobs in Abu Dhabi

Job Description

In addition to the tasks of an expert engineer in the business area, take on one or

several of the following tasks that regularly require at least 25% of his working time:

• Might act as project manager in larger projects and coordinate activities and resources.
• Manages projects that require a higher seniority level.
• Typically acts as lead auditor, certifier, and / or senior inspector.
• Might support in Sales & Marketing activities or in development of new services
• Develops own knowledge of standards and regulations in the respective area of expertise continuously further through training and exchange of experience.
• Passes on technical expertise through training courses or other forms of exchange to various target groups (experts, department heads, certification and inspection bodies)
• Creates a regional exchange of experiences.
• Represents the interests of TÜV Rheinland by engaging in committee work or in publication of specialist articles
• Bundles information and feedback between business unit and department management and operational area to ensure the flow of information.

• And other duties as assigned

5-10 years of professional experience in related area.

Overview

We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model.

• Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.
• HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO’s in our system, etc

This role is open for UAE Nationals only.

We are currently seeking for passionate and dynamic guest focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests. As a Front Office Data Entry Clerk you are responsible to forward passport information of hotel guests on the day of their arrival by email to the Police Department and your role will include key responsibilities such as:

• Pick up passport copies at the designated area
• File all passport copies per day and hand it over to the concierge
• Work with computer and scanner to send all the necessary information
• Maintain an up to date knowledge of the hotel and services
• Prioritize and perform accordingly to ensure that data’s are handled immediately with speed and efficiency
• Maintain a systematic and organized filing system and regularly check, update and reorganize cabinets when required

Overview

Ref No. JD-0079 R2

This is a position with requires a high level of trust, professionalism and communications.

Company:

Alpin Limited is a leading sustainability consultant in the Middle East, with its global headquarters in Masdar City, Abu Dhabi—the world's first sustainable city. We're on a mission to transform the built environment by providing innovative commissioning, sustainability, and climate change solutions. As a company, we are committed to thought leadership and making a tangible difference in the world. We pride ourselves on having a diverse, multicultural team of experts who are passionate about creating a more sustainable future. At Alpin, you'll be part of a dynamic, "young-at-heart" culture that values collaboration, innovation, and continuous learning.

To know more about Alpin Limited and its services and projects please visit

Reports Directly to:

HR Manager/Senior HR Generalist

Roles and Responsibilities:

• Support recruitment processes (job postings, CV screening, scheduling interviews)
• Assist in onboarding activities and maintaining employee records
• Help with HR documentation, reporting, and data entry
• Contribute to employee engagement activities and HR projects
• Provide support in training coordination and HR events
• Perform general administrative HR tasks
• Assist the HR team in maintaining compliance with local labor law requirements through basic research and documentation support

Skills:

• Background in Human Resources, Business Administration, Psychology, or related field
• Bachelor’s degree (4 years)
• Strong organizational and communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Attention to detail & ability to handle confidential information
• HR Analytic mindset and research-oriented
• Curious, eager to learn, and motivated to grow in HR
• Fluent in English (Arabic preferred)
• Own Visa preferred
• Fresh graduates are welcome to apply

• In addition to your responsibility towards following ALPIN’s Integrated Management System, every employee at ALPIN is required to familiarize themselves with ALPIN’s Environmental Impact Assessment and contribute towards minimizing their individual environmental impact in the course of their work.
• It is the duty of all employees to act within the legal responsibilities imposed upon them and the Company’s Quality, Environment and Health & Safety policies. All employees must familiarize themselves with the Company’s Integrated Management System’s policies and procedures

Ref No. JD-124

About the Role

We are seeking a talented and versatile UI & Graphic Design Specialist to join our marketing team.

This role is crucial for maintaining and elevating our brand's visual identity. You will be responsible for creating compelling graphic design work for a variety of materials, including proposals, templates, brochures, and company-wide rebranding initiatives. Additionally, you will collaborate with our development team to produce user-friendly and aesthetically pleasing wireframes, mock-ups, and final designs for our apps and website.

Company:

Alpin Limited is a leading sustainability consultant in the Middle East, with its global headquarters in Masdar City, Abu Dhabi—the world's first sustainable city. We're on a mission to transform the built environment by providing innovative commissioning, sustainability, and climate change solutions. As a company, we are committed to thought leadership and making a tangible difference in the world. We pride ourselves on having a diverse, multicultural team of experts who are passionate about creating a more sustainable future. At Alpin, you'll be part of a dynamic, "young-at-heart" culture that values collaboration, innovation, and continuous learning.

To know more about Alpin Limited and its services and projects please visit

Reports Directly to:

Senior Marketing Executive

Key Responsibilities:

• Design & Production: Develop and design a range of marketing materials, including but not limited to proposals, brochures, reports, and company templates, ensuring brand consistency and high-quality visuals.

• Brand Management: Lead or contribute to company rebranding efforts, ensuring all new designs align with our brand strategy and vision.

• Digital Interface Design: Work closely with the development team to create wireframes, prototypes, and user-friendly mockups for web and mobile applications.

• Asset Creation: Create and maintain a library of visual assets, including icons, illustrations, and other graphic elements for digital and print use.

• Collaboration: Participate in brainstorming sessions and provide creative input to support marketing campaigns and digital projects.

Required Skills & Qualifications

• Bachelor’s degree in graphic design, Visual Arts, or a related field.

• Proven experience as a graphic designer and UI designer with a strong portfolio showcasing a range of work.

• Expert proficiency in industry-standard design tools, including Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva, and Figma.

• Solid understanding of design principles, typography, colour theory, and layout for both print and digital media.

• Experience with user-centered design principles and a clear understanding of the UI/UX design process.

Preferred Skills & Qualifications

• Experience with video editing software such as Adobe Premiere Pro, Final Cut Pro (FCP), or CapCut.

• Familiarity with web development languages like Java or C-Sharp, and a basic understanding of HTML/CSS.

• Knowledge of motion graphics and animation.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management