164 Administration jobs in Abu Dhabi

• Position: HSE Administration
• Work Location: Abu Dhabi

Job Overview:

We are seeking a highly motivated and experienced HSE Administration professional with a strong background in construction and oil and gas industries. The ideal candidate will be responsible for ensuring compliance with all health safety and environmental regulations and standards within the company. They will also play a crucial role in promoting a culture of safety and implementing best practices to minimize risk and ensure the well-being of all employees.

Key Responsibilities:

• - Develop and implement HSE policies and procedures in line with local and international regulations and standards.
• - Conduct regular inspections and audits to identify potential hazards and risks and take necessary corrective actions.
• - Provide training and guidance to employees on HSE protocols and procedures.
• - Investigate accidents and incidents and provide recommendations for prevention.
• - Maintain accurate records and reports of all HSE activities and incidents.
• - Liaise with external regulatory bodies and ensure compliance with all HSE requirements.
• - Conduct regular safety meetings and toolbox talks to promote a culture of safety among employees.
• - Stay updated on industry best practices and recommend improvements to existing HSE policies and procedures.
• - Collaborate with project teams to ensure HSE requirements are incorporated into project plans and activities.
• - Monitor and track HSE performance metrics and provide regular reports to management.

Requirements:

• - Bachelors degree in a relevant field such as Health and Safety Environmental Science or Engineering.
• - Minimum of 5 years of experience in HSE administration preferably in the construction and oil and gas industries.
• - Knowledge of local and international HSE regulations and standards.
• - Strong communication and interpersonal skills.
• - Proven experience in developing and implementing HSE policies and procedures.
• - Ability to conduct inspections and audits and provide recommendations for improvement.
• - Excellent problem-solving and decision-making skills.
• - Proficient in MS Office and HSE software.
• - NEBOSH or OSHA certification is preferred.
• - Fluent in English knowledge of Arabic is a plus.

Administration Officer (UAE National) role at Wood in Abu Dhabi. This is an exciting opportunity for a Graduate Admin Officer to start a career in administration with responsibilities including handling office tasks, supporting team operations, and ensuring smooth day-to-day activities. No prior experience is required—just a proactive attitude and a willingness to learn.

• Perform full clerical, administrative and general office duties including transcription, typing, record and file maintenance, data entry and telephone reception.
• Understand the content of the managers job and operation methods as well as knowledge of departmental operations and procedures.
• Organize and maintain files of managers correspondence, records, and follow up on pending matters.
• Act as receptionist for the manager, screening correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize and prepare information for meetings.
• Arrange travel, accommodation and car hire; prepare routine letters and memoranda for managers review.
• Coordinate workflow through the office and initiate follow-up actions.
• Support in collecting information and data for reporting; populate templates and create documents.
• General office housekeeping activities as required.

• Competent in Microsoft Office.
• Excellent verbal and written communications skills.
• Attention to detail and ability to manage a high volume of work and priorities.
• Bachelors degree in business administration or logistics.

Wood is a global leader in consulting and engineering, providing solutions in 60 countries with around 35,000 employees. We offer consulting, projects and operations solutions across energy and materials markets.

• Meaningful and interesting projects with high-profile clients.
• Diversity and Inclusion commitments.
• Competitive remuneration with regular reviews.
• Medical Insurance (inpatient and outpatient care).
• Group Life and Personal Accident Insurance.
• End of Service gratuity as per UAE Labor Law.
• Employee Share Plan with company match.
• Long Service awards at 5-year milestones.
• Continued professional development and tailored development plans.
• Global connections and exposure to energy transition knowledge through the Energy Transition Academy.

Wood is an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with applicable laws.

We are seeking a highly motivated and experienced HSE Administration professional with a strong background in construction and oil and gas industries. The ideal candidate will be responsible for ensuring compliance with all health, safety, and environmental regulations and standards within the company. They will also play a crucial role in promoting a culture of safety and implementing best practices to minimize risk and ensure the well-being of all employees.

• Develop and implement HSE policies and procedures in line with local and international regulations and standards.
• Conduct regular inspections and audits to identify potential hazards and risks and take necessary corrective actions.
• Provide training and guidance to employees on HSE protocols and procedures.
• Investigate accidents and incidents and provide recommendations for prevention.
• Maintain accurate records and reports of all HSE activities and incidents.
• Liaise with external regulatory bodies and ensure compliance with all HSE requirements.
• Conduct regular safety meetings and toolbox talks to promote a culture of safety among employees.
• Stay updated on industry best practices and recommend improvements to existing HSE policies and procedures.
• Collaborate with project teams to ensure HSE requirements are incorporated into project plans and activities.
• Monitor and track HSE performance metrics and provide regular reports to management.

• Bachelor's degree in a relevant field such as Health and Safety, Environmental Science, or Engineering.
• Minimum of 5 years of experience in HSE administration, preferably in the construction and oil and gas industries.
• Knowledge of local and international HSE regulations and standards.
• Strong communication and interpersonal skills.
• Proven experience in developing and implementing HSE policies and procedures.
• Ability to conduct inspections and audits and provide recommendations for improvement.
• Excellent problem-solving and decision-making skills.
• Proficient in MS Office and HSE software.
• NEBOSH or OSHA certification is preferred.
• Fluent in English, knowledge of Arabic is a plus.

Job Title: Administration Executive

Experience: 1 - 3 Years

Monthly Salary: AED 3,000 - 4,000 (₹67,501 - ₹90,001)

Job Location: Dubai - United Arab Emirates (UAE)

Education: Secondary School, Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts

Nationality: Indian

Gender: Any

Vacancy: 1 Vacancy

Employment Type: Full Time

Company Industry: Retail

Department / Functional Area: Administration

Roles & Responsibilities:

As an Administration Executive at Eros Group in Dubai, you will be responsible for a variety of tasks to ensure smooth office operations. Your key responsibilities include:

Office Administration:

Correspondence and Communication:

Accounting and Financial Support:

Logistics and Inventory Control:

Support for Various Departments:

Qualifications:

Description:

Embark on a journey where your unique contributions are celebrated, and your professional growth is embraced. At ADCB, we nurture a diverse, inclusive community where every voice is valued.

About the business area

GBS is a group of highly skilled and talented professionals who form an essential part of ADCB's continued journey of success. With a proud history of commitment, innovation and delivery, GBS constantly strives for excellence whilst ensuring the highest standards of quality and risk awareness. Each and every member of the GBS family plays an integral role in driving ADCB's strategy, growth and digital evolution by working closely with our valued business partners to achieve exceptional customer experience through our outstanding service and support.

We are actively seeking an ambitious professional to join our team at ADCB to work alongside passionate colleagues who share your ambition to redefine excellence in UAE banking.

In this role, your key responsibilities include:

• Process Net Asset Value (NAV) calculations, fund activities, journal entries, accounts and prepare regulatory reports to ensure essential standards in administration of ADCB in-house mutual funds.
• Process subscription/redemption/transfer of all types of investment securities in order to support investment activities of wealth management group to the required standard.
• Process settlements, portfolio maintenance and valuation, corporate actions, custodial activities, reconciliations, fees and reports to ensure industry standards of investment back office.
• Process internal vouchers and external remittances on First Call Resolution (FCR) in order to support back office activities.
• Adhere to all relevant organisational and departmental policies, processes, standard operating procedures and instructions so that work is carried out to the required standard and in a consistent manner while delivering the required standard of service to customers and stakeholders.

The ideal candidate should have the following experience:

• At least 3 years of experience in Banking Operations.
• Bachelors Degree in related field
• Securities (Investment) product knowledge
• Wealth management product/services knowledge
• Wealth management systems knowledge

What we offer:

• Competitive Salary: Additionally, all employees are eligible to participate in one of our rewarding variable pay plans.
• Comprehensive Benefits Package: This includes market-leading medical insurance, group life and personal accident insurance, paid leave and leave airfare, employee preferential rates on loans and finance facilities, staff discounts and offers, and children education assistance (for certain job levels).
• Flexible and Remote Working Options: We understand the importance of work-life balance and offer flexible working arrangements, subject to eligibility and job requirements.
• Learning and Development Opportunities: We value and facilitate continuous learning and personal development, through a variety of exciting learning opportunities, such as structured instructor-led courses, a comprehensive e-Learning catalog, on-the-job training and professional development programs.

At ADCB, we are dedicated to creating a respectful, caring and disciplined work environment that aligns with your career ambitions.

ISS International S.p.A. Abu Dhabi Branch is looking for an Accountant & Administration Assistant for our office located in Abu Dhabi (UAE).

Job Description:

• Record all accounting transactions using QuickBooks software (Must).
• Conduct monthly, quarterly, and annual accounting tasks, including bank reconciliations, accounts payable and receivable reviews, annual audit coordination, and preparation of financial reports as needed.
• Request purchase quotations and manage office supplies procurement.
• Assist with the annual finance auditing.
• Assist with the annual ICV certification.
• Collaborate with the PRO to handle visa and labor processes.
• Address employee HR-related inquiries, grievances, and compliance with rules and regulations. Support payroll preparation by providing necessary data, such as absences, bonuses, leaves, and expense notes.
• Oversee the process for obtaining CICPA cards, including application submission and card collection.
• Coordinate travel logistics through the travel agency, including flight tickets and hotel bookings.
• Assist new employees in completing residence visa requirements, such as medical fitness tests and Emirates ID biometric registrations.
• Develop and maintain both electronic and physical filing systems.
• Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.

Key Requirements:

• Good Accounting Experience.
• Knowledge on QuickBooks (Must).
• Knowledge in SAP (Preferred).
• Excellent communication skills and proficiency in English – written and spoken.
• Advanced MS office skills.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Oil and Gas

We strive to foster a diverse, inclusive community where every voice is valued. Our business area seeks excellence while maintaining the highest standards of quality and risk awareness.

Key Responsibilities:

• Perform net asset value (NAV) calculations, fund activities, journal entries, accounts, and prepare regulatory reports to ensure essential administration standards for in-house mutual funds.
• Process subscription/redemption/transfer of all types of investment securities to support wealth management group activities to the required standard.
• Manage settlements, portfolio maintenance and valuation, corporate actions, custodial activities, reconciliations, fees, and reports to ensure industry standards of investment back office operations.
• Process internal vouchers and external remittances on first call resolution (FCR) to support back office activities.
• Maintain adherence to relevant organisational and departmental policies, processes, standard operating procedures, and instructions to deliver the required service standard to customers and stakeholders.

Lead Fund Administration Services

Spearhead client relationships and deliver fund administration services to a diverse client base, ensuring exceptional service quality.

Maintain and enhance client relationships through monitoring and developing service level agreements.

Secure new business opportunities and promote products and services through presentations and system demonstrations.

Identify and capitalize on growth opportunities by staying abreast of industry trends and regulatory environments.

Evaluate service quality and understand client priorities through regular client visits.

Collaborate with internal departments to resolve complex client issues.

Ensure continuous risk assessment of current and potential funds under administration.

Manage operational risk through monthly reporting on status and key issues to external clients and the executive management team.

• Deep understanding of Private Equity and close-ended fund structures.
• Knowledge of UAE regulatory requirements related to funds.
• 8-10 years of experience in fund accounting and a professional degree in accounting or finance.
• Knowledge of e-Front and/or Paxus is preferred.
• Proficiency in Microsoft Office, especially Excel.
Benefits:

We prioritize building long-term relationships with stakeholders and reducing our environmental impact.

We foster an inclusive, equitable, and diverse culture supported by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programs support employee growth.

Our hybrid working model offers flexibility while maintaining connectivity.

We empower employees across 25 countries, representing 94 nationalities, to reach their potential.

We dedicate ourselves to growing client relationships and supporting their objectives.

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field
  
  

• Manage camp site and confirm adherence to the company policies and procedures used to manage the site infrastructure and resources
• Assign and monitor clerical / administrative responsibilities to team to ensure maximum efficiency to support project
• Work in coordination with other project supervisors and managers and provide site administrative support
• Communicate effectively with other supervision and employees
• Prepare or direct the preparation of payroll, accounts payable, reconciliations, back charges, and related invoices
• Direct all site personnel administration activities on project including recruiting, new hire sign up, employee orientation, policy and procedure interpretation and terminations
• Direct the purchasing of expendable materials and small tools as required and approved by the Operations or Project Manager Provide material control (receiving) for all materials and equipment required by the project
• Prepare and maintain various cost and statistical reports to support project construction activity
• Maintain a safe and secure working environment
• Ensure security, integrity and confidentiality for the project
• Provide assistance with technical systems, software and related information technology
  
  

• Typically, minimum of 15+ years of site management experience, or equivalent combinations of education and experience
• Extensive knowledge of standard accounting procedures, company policies and procedures, purchasing and receiving procedures, time keeping and payroll procedures, accounts payable, customer billings, cost control and office administration required
• Strong leadership and team management skills
• Organizational and planning skills
• Communication skills
• Problem analysis and assessment
• Decision making
• Knowledge of training and supervisory techniques