160 Executive Assistant jobs in Abu Dhabi

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We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

Overview

Presight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region's leading big data analytics company powered by Artificial Intelligence ("AI"). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to create business and positive societal impact. With its world-class computer vision, AI and omni-analytics platform as its engine, Presight leverages all-source data to support insight-driven decision making that shapes policy and creates safer, healthier, happier, and more sustainable societies.

The Opportunity

As we continue to expand our operations and pursue our ambitious growth plans, we are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to one of our C-suite Executives. This is an exciting opportunity to join a fast-paced, innovative organization and play a key role in supporting the executive leadership team.

• Act as the primary point of contact for the Executive, managing and prioritizing their schedule, appointments, and correspondence.
• Coordinate meetings, conferences, and travel arrangements for the Executive, including booking flights, accommodations, and ground transportation.
• Prepare and organize materials for meetings, presentations, and conferences, ensuring the Executive is well-prepared and equipped with necessary information.
• Assist in the preparation and distribution of internal and external communications on behalf of the Executive.
• Conduct research, compile data, and prepare reports as requested by the Executive, ensuring accuracy and timeliness.
• Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
• Serve as a liaison between the Executive and internal/external stakeholders, fostering positive relationships and ensuring clear communication.
• Handle ad hoc administrative tasks and special projects as assigned by the Executive, demonstrating flexibility and adaptability in a dynamic environment.

• Bachelor's degree in Business Administration, Management, or related field (preferred).
• Minimum of 5 years of experience in an executive support role, preferably in a corporate or professional services environment.

• Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
• Exceptional organizational and time management skills; ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Competent in all MS Office programs, with the ability to produce PowerPoint slides.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision, while collaborating effectively as part of a team.
• Professional demeanor, tact, and diplomacy in all interactions.
• Prior experience dealing with UAE Nationals (UAEN) in the workplace.
• Confidential/discreet with information.
• Comfortable assisting with some personal tasks as required.
• Ability to juggle conflicting priorities and handle last-minute schedule changes.
• Ability to build relationships with other Executive Assistants and direct reports.

Join us at Presight, where we offer a culture of innovation, outstanding career growth opportunities, and competitive rewards. If you're eager to conquer new frontiers in AI and thrive in a dynamic environment, we welcome you to our community.

Culture: An open, diverse and inclusive environment with a global vision that encourages personal growth and focuses on ground-breaking, industry-first innovations.

Career: Accelerate your career through high-impact projects and access to resources for continuous growth and learning opportunities.

Rewards: A competitive remuneration package with a host of perks including healthcare, education support, leave benefits and more.

We are partnering with a prestigious sovereign wealth fund in Abu Dhabi to hire an experienced Executive Assistant to provide high-level administrative and operational support to their Private Equity Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities.

• Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
• Support in preparing IC presentations and departmental reports.
• Perform specialized record keeping, database management, and information-gathering projects.
• Maintain calendars, schedule appointments, and manage correspondence.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Project a professional and positive image of the department in all interactions.

• Bachelor's degree / Diploma holder in Business Administration or a related field.
• Minimum of 10 years' administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.

Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office.

Executive Assistant

Location: Abu Dhabi, United Arab Emirates

Job Details:

• Bachelor's degree in a related field such as business administration or management
• Proficiency in office software such as Microsoft Office and Google Suite
• Excellent verbal and written communication and presentation abilities
• The ability to multitask and prioritize effectively
• Strong problem-solving skills
• The ability to work well under pressure and handle confidential information with discretion
• Professionalism and ability to interact with high-level executives and external partners
• Ability to initiate meetings in the absence of the Zoo Director
• Ambitious with a proactive attitude to understand the importance of meetings and learn about the zoo's operations to better support the Zoo Director

Digital & Technology

Abu Dhabi, UAE

Job Overview:

• The Executive Assistant to the Chief Digital & Technology Officer (CDTO) will provide comprehensive executive and operational support to enable the smooth delivery of Ethara's digital transformation and technology strategy.
• This role requires a highly organized, tech-savvy, and proactive professional who can manage executive priorities, coordinate projects, and act as a trusted liaison across stakeholders.
• The Executive Assistant will play a pivotal role in ensuring that the CDTO's office operates efficiently and effectively.

Duties & Responsibilities:

• Manage the CDTO's calendar, travel, and scheduling with precision, ensuring optimal time management.
• Organize and prepare for meetings (internal/external), including agendas, materials, presentations, and action points.
• Track and follow up on key deliverables from meetings, ensuring accountability and timely completion.
• Act as the primary liaison between the CDTO and internal/external stakeholders, ensuring smooth communication flow.

• Support the execution of digital transformation and innovation projects by tracking tasks, aligning owners, and monitoring deadlines.
• Maintain dashboards, trackers, and reports to provide visibility into project status, risks, and dependencies.
• Assist in documenting business processes, SOPs, and workflows.
• Coordinate across cross-functional teams and business units to ensure alignment with CDTO priorities.

• Utilize productivity and collaboration tools (MS Office, Google Workspace, Asana, Jira, Trello, or similar) to manage projects and communications effectively.
• Conduct research and prepare high-quality, data-driven presentations, briefs, and reports.
• Provide light technical support (e.g., system onboarding, digital tool setup) to improve team efficiency and adoption of digital platforms

• Minimum 5+ years of experience as an Executive Assistant, Project Coordinator, or similar role supporting senior or C-level executives.
• Strong background in technology, digital transformation, live entertainment, sports, or related industries.
• Proven track record in managing complex schedules, executive priorities, and multi-stakeholder coordination.
• Familiarity with digital transformation initiatives, IT systems, or tech operations is highly desirable.
• Bachelor's degree in Business Administration, Information Technology, or related field
• Master's degree preferred
• Project management certifications (PMP, Prince2, Agile/Scrum) are an advantage.

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
• Skilled in project management and collaboration tools (Asana, Jira, Trello, Monday.com, MS Teams, SharePoint, Confluence, etc.).
• Ability to create dashboards, trackers, and executive reports with strong data visualization skills.
• Strong presentation and report design capability.
• Comfortable providing light IT support for digital tools (system setup, onboarding, troubleshooting).
• Familiarity with enterprise systems (ERP, HRIS, or ITSM platforms) is an advantage.
• Communication: Exceptional written and verbal communication with the ability to engage confidently at all organizational levels.
• Organization & Prioritization: Excellent time management skills with the ability to handle multiple priorities and deadlines.
• Confidentiality & Integrity: Trusted to handle sensitive and confidential information with discretion.
• Interpersonal Skills: Professional demeanor with strong relationship-building capabilities.
• Adaptability: Resilient and flexible in responding to shifting priorities in a fast-paced environment.
• Problem-solving: Proactive, resourceful, and solutions-oriented.
• Attention to Detail: High accuracy in documentation, reporting, and follow-up.
• Collaboration: Effective team player who facilitates coordination across diverse teams.

Executive Assistant (Jewelry Industry) – Freelance, Remote

Client: A US-based founder-led luxury watch and fine jewelry reseller operating across eBay, Chrono, and other marketplaces. The role focuses on inventory management, invoicing, and multi-platform listings to support the founder in closing transactions while maintaining brand consistency and efficient internal tooling.

• Inventory, Invoicing, and WatchTrack Management: Maintain accurate inventory status and product details in WatchTrack; prepare and send invoices; reconcile updates post-sale; keep website inventory current and aligned with marketplace availability.
• Marketplace Listings and Brand Consistency: Create, optimize, and publish listings on eBay, Chrono, and other marketplaces; clean/retouch product images and apply PNG brand logos consistently; follow marketplace best practices for titles, descriptions, pricing, and variations.
• Lead Sourcing and Pricing Comparison: Review scraped listings from WhatsApp/Facebook via client tools; compare against pricing targets to identify good buy opportunities; flag qualified leads with notes and screenshots.
• Operations and Process Enablement: Learn and apply internal scraping/comparison workflows and SOPs; document steps, exceptions, and updates for repeatability; coordinate updates with the client via text/email to keep tasks moving to completion.
• Quality Control and Speed: Double-check data accuracy in listings, pricing, and SKU mapping; uphold image quality and branding standards; turn around tasks quickly within the daily collaboration window.

• Required: Hands-on experience in jewelry and/or high-end watches with working knowledge of brand, model, and condition terminology; marketplace listing experience on eBay and/or Chrono with pricing and optimization; proficiency with WatchTrack or similar inventory/invoicing system; basic photo editing skills; strong attention to detail and data consistency; home-based setup with reliable computer, internet, and quiet workspace.
• Preferred: Fast learner of proprietary scraping/comparison tools; familiarity with luxury watch brands (Rolex, AP) and authentication basics.

• Technical: WatchTrack (or similar), listing workflows, image editing, quick adoption of tools.
• Domain: Luxury watch and jewelry terminology, condition grading, brand knowledge.
• Operational: Process-oriented, highly organized, reliable follow-through, strong quality control.
• Communication: Clear written communication; comfortable coordinating via text/email; concise status updates.
• Personal: Detail-obsessed, proactive, resourceful, able to work independently and move fast without sacrificing accuracy.

• Remote position. Must have a reliable internet connection and a quiet workspace.
• Must provide own computer with at least Intel Core i5 or equivalent, and appropriate OS.

• 20 hours per week
• Monday – Friday: 9:00 am – 1:00 pm (Central Time)

• $6 per hour
• No benefits package included

• Entry level

• Part-time

Referrals and job postings are provided for informational purposes. This listing describes the role and requirements as posted by the client.

We are seeking a highly skilled and experienced Administrative Support Professional to ensure seamless team operations and deliver exceptional customer service.

This role will be responsible for serving as the main point of contact between management and internal/external clients, screening and directing phone calls, chat, and correspondence, managing emails, checking incoming/outgoing and following up as needed, responding to internal and external information requests, scheduling appointments and meetings, organizing travel arrangements, and following up on Attendance Portal and creating new users. In addition, the ideal candidate will prepare presentations, documentation, and contracts, coordinate with suppliers and make orders, and assist with ad-hoc administrative and project requirements.

The successful candidate will have previous experience as an Administrative Support Professional, in-depth knowledge of management systems, excellent organizational and time management skills, multitasking and prioritization abilities, strong communications and interpersonal skills, discretion and confidentiality, and proactive problem-solving. The individual must also be flexible and adaptable in a fast-paced environment.

• Main point of contact between management and internal/external clients.
• Screen and direct phone calls, chat, and correspondence.
• Manage emails, checking incoming/outgoing and following up as needed.
• Respond to internal and external information requests.
• Schedule appointments and meetings.
• Organize travel arrangements.
• Follow up on Attendance Portal and create new users.

• Previous experience as an Administrative Support Professional.
• In-depth knowledge of management systems.
• Excellent organizational and time management skills.
• Multitasking and prioritization abilities.
• Strong communications and interpersonal skills.
• Discretion and confidentiality.
• Proactive problem-solving.
• Flexibility and adaptability.

Position: Executive Assistant (3+ Years Experience)

Location: Abu Dhabi, UAE

Company: KILONEWTONS

Employment Type: Full-time

Salary: Competitive package with benefits

KILONEWTONS is a premier engineering and design firm shaping Abu Dhabi's skyline through innovative projects. We're seeking a highly organized Executive Assistant to support our leadership team in driving business excellence.

• Executive Support: Manage complex calendars, travel arrangements, and correspondence for C-level executives
• Meeting Excellence: Coordinate high-level meetings, prepare agendas, and document action items
• Strategic Coordination: Act as liaison between executives, departments, and external stakeholders
• Confidentiality Management: Handle sensitive information with utmost discretion
• Process Optimization: Streamline administrative processes for maximum efficiency
• Reporting: Prepare executive presentations, reports, and business documents
• Office Leadership: Supervise administrative staff and oversee office operations

• Minimum 3 years as Executive Assistant in Abu Dhabi/UAE
• Expertise in Microsoft Office Suite (Advanced PowerPoint & Excel)
• Exceptional English communication (Arabic advantageous)
• Proven ability to manage multiple priorities in fast-paced environments
• Strong emotional intelligence and professional discretion
• Bachelor's degree in Business Administration or related field

• Experience in engineering/construction industry
• Familiarity with UAE business protocols
• Certification in project management or office administration

• Career Growth: Pathway to senior administrative roles
• Prime Location: Modern office in Abu Dhabi's business hub
• Impactful Work: Support strategic decision-making
• Professional Culture: Collaborative, innovative environment

KILONEWTONS is an equal opportunity employer committed to diversity and inclusion in the workplace.

Job Description

We are partnering with a prestigious sovereign wealth fund in Abu Dhabi to hire an experienced Executive Assistant to provide high-level administrative and operational support to their Private Equity Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but are not limited to:

Key Responsibilities:

1. Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
2. Support in preparing IC presentations and departmental reports.
3. Perform specialized record keeping, database management, and information-gathering projects.
4. Maintain calendars, schedule appointments, and manage correspondence.
5. Handle sensitive information with the highest level of confidentiality and discretion.
6. Project a professional and positive image of the department in all interactions.

Requirements:

• Bachelor's degree or Diploma in Business Administration or a related field.
• Minimum of 10 years' administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.

To view other vacancies, please check our website ( and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.

Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you receive such a request, please contact our office at or message us on our website.