What Jobs are available for Executive Assistant in Abu Dhabi?

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

Abu Dhabi, United Arab Emirates | Posted on 01/16/2025

We are seeking an experienced and bilingual (Arabic and English) Executive Assistant to provide comprehensive administrative and organizational support to the CFO. The role requires exceptional coordination skills, extensive travel flexibility, and the ability to liaise effectively with diverse stakeholders.

The ideal candidate will ensure seamless management of the CFO's schedule, travel arrangements, and key tasks while maintaining a high level of professionalism and discretion.

• Administrative Support : Manage the CFO's calendar, appointments, and correspondence to ensure efficient daily operations.
• Travel Coordination : Plan and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Documentation Management : Prepare, translate, and review documents, presentations, and reports in Arabic and English.
• Meeting Coordination : Organize and manage meetings, record detailed minutes, and follow up on action items to ensure timely execution.
• Act as the primary contact between the CFO and internal/external stakeholders to facilitate effective communication.
• Event Planning : Assist in organizing business events, conferences, and professional engagements.
• Travel Accompaniment : Accompany the CFO on business trips to provide on-site support and handle logistics.
• Confidentiality : Manage sensitive and confidential information with the utmost discretion.

• Education : Bachelor’s degree in Business Administration, Management, or a related field.
• Experience : 3-5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting C-level executives. Proven expertise in managing international travel and visa processes.
• Skills : Fluency in Arabic and English (written and spoken); Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Excellent organizational, communication, and interpersonal skills; Ability to work under pressure and thrive in a fast-paced environment; High level of discretion and confidentiality.

Abu Dhabi, United Arab Emirates | Posted on 09/18/2024

We are seeking a highly organized and efficient HR Executive Assistant to support the HR department and senior leadership within our dynamic property management company. Based in Abu Dhabi, this role will be responsible for providing comprehensive administrative assistance, managing HR-related activities, and ensuring smooth communication between HR and other departments. The ideal candidate will have a strong background in administration and HR, with excellent communication and multitasking abilities.

• Provide executive-level administrative support to HR leadership, including scheduling, coordinating meetings, and managing correspondence.
• Assist in HR functions such as recruitment, onboarding, employee relations, and performance management.
• Maintain and update employee records, ensuring confidentiality and compliance with company policies and UAE labor regulations.
• Prepare, edit, and proofread documents, reports, presentations, and HR-related communications.
• Organize and coordinate HR meetings, interviews, and employee training sessions.
• Prepare reports on key HR metrics, such as employee turnover, attendance, and performance.
• Act as a point of contact for internal and external HR inquiries, handling sensitive information with discretion.
• Support the execution of HR programs and initiatives, such as employee engagement, benefits administration, and performance reviews.
• Coordinate travel arrangements, expense reporting, and processing invoices related to HR activities.
• Assist in organizing company events, employee recognition programs, and other corporate functions.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 5+ years of experience as an Executive Assistant, preferably with HR exposure.
• Strong knowledge of HR principles, practices, and UAE employment regulations.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint); experience with HR software or ATS is a plus.
• Strong communication skills, both written and verbal.
• Ability to manage confidential information with discretion and professionalism.
• Problem-solving mindset and ability to work in a fast-paced environment.

• Previous experience supporting HR leadership or working within an HR department.
• Familiarity with recruitment, employee relations, and performance management processes.
• Experience organizing events or managing travel and expense reports.

Galadari Advocates & Legal Consultants is looking for a bilingual Executive Assistant to join our dynamic team in Abu Dhabi .

If you’re highly organized, thrive in a fast-paced legal environment, and have strong administrative and secretarial experience, could be the perfect opportunity for you.

Key Responsibilities:

• Support senior lawyers with high-level administrative tasks
• Manage schedules, meetings, and legal documentation
• Liaise with internal teams, clients, and government entities

What We’re Looking For:

• Prior experience in a law firm or professional services environment
• Fluency in English and Arabic
• Strong organizational skills and attention to detail
• Immediate availability is a plus

Apply now by sending your CV to (Subject: “AD Role”).Only shortlisted candidates will be contacted.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management