What Jobs are available for Executive Assistant in Abu Dhabi?
Showing 11 Executive Assistant jobs in Abu Dhabi
Executive Assistant
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Abu Dhabi, United Arab Emirates | Posted on 10/03/2024
We are seeking an experienced Executive Assistant to support the senior management team of an investment firm in Abu Dhabi. The ideal candidate will have exceptional communication and presentation skills, along with excellent knowledge of Microsoft Office (especially PowerPoint and Excel) and AI tools to streamline processes and enhance productivity. This role requires professionalism, confidentiality, and a proactive attitude, ensuring that the executive team’s time and energy are focused on high-level strategic decisions.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
- Prepare, review, and edit documents, presentations, and reports using Microsoft Office (PowerPoint, Excel, Word) and AI tools for internal and external use, ensuring a high standard of accuracy and professionalism.
- Act as the point of contact between the executive team and internal/external stakeholders, ensuring smooth communication and follow-ups on action items.
- Manage confidential information with integrity and discretion.
- Assist in organizing events, conferences, and meetings, ensuring all logistical arrangements are handled efficiently.
- Conduct research, prepare briefings, and provide timely updates to executives on relevant business and market information.
- Liaise with other departments to support the executive team in decision-making processes.
Qualifications & Skills:
- Bachelor’s degree in Business Administration or a related field.
- 5+ years of experience as an Executive Assistant, preferably in the investment or financial services sector.
- Excellent verbal and written communication skills in English (Arabic is a plus).
- Strong organizational skills with the ability to prioritize and manage multiple tasks.
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), with advanced knowledge of AI tools being critical for creating high-quality presentations and optimizing workflows.
- Demonstrated ability to work under pressure and meet deadlines.
- Professional appearance and demeanor, with excellent interpersonal skills.
- Attention to detail and ability to maintain confidentiality.
- Competitive salary and performance-based bonuses.
- Health insurance and other benefits as per UAE labor law.
- Opportunities for career development within a dynamic investment environment.
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Executive Assistant
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Wanna join the adventure?
We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
About this Role:- Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
- Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
- Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
- Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
- Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
- Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
- Handle sensitive information with the highest level of confidentiality and professionalism
- Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
- Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills in English. Arabic is a plus
- High level of discretion, integrity, and trustworthiness
- Strong problem-solving ability and resourcefulness in high-pressure situations
- Comfortable managing both professional and personal tasks in a blended role
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
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Executive Assistant
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We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.
Tasks- Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with special projects and events, ensuring all logistics are handled efficiently.
- Maintain and update filing systems, databases, and records, both electronic and physical.
- Liaise with internal and external stakeholders, building and maintaining positive relationships.
- Perform other administrative duties as assigned to support the executive team.
- Bachelor’s degree or equivalent experience in business administration or a related field.
- Proven experience as an executive assistant or in a similar administrative role.
- Excellent written and verbal communication skills in English (Arabic or German is a plus).
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team, demonstrating initiative and reliability.
- High level of professionalism, discretion, and confidentiality.
- Flexibility and adaptability to changing priorities and demands.
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Executive Assistant
Posted 16 days ago
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• Provide high-level administrative and operational support to the Executive Director • Manage complex calendars, schedule meetings, and coordinate travel and logistics • Prepare professional presentations, reports, and departmental documents with accuracy and attention to detail • Handle confidential information with discretion and professionalism • Support operational processes, ensuring timely follow-up and coordination across departments • Utilize advanced Excel functions for data tracking, reporting, and analysis • Assist in organizing department-wide activities and communications • Serve as a liaison between the Executive Director and internal/external stakeholders
Requirements
• Proven experience as an Executive Assistant or Administrative Assistant • Strong verbal and written communication skills in both English and Arabic • Proficiency in Microsoft Excel (including formulas and data management) • Skilled in preparing presentations and reports • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
About the company
Service Our aim is to provide our clients and candidates with a consistent, quality service that goes beyond the norm, giving them peace of mind and complete trust in our ability to meet their needs. Knowledge Big Fish consultants specialise in their fields and have extensive experience in the region and beyond. We take pride in our knowledge and network and believe that our relationships are built on trust and integrity and are made for the long term. Care At Big Fish, as well as caring for the people we work with, we also care about the world and environment we live in, that's why Big Fish support initiatives that promote human welfare, environmental protection and sustainability.
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Executive Assistant (Female)
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Abu Dhabi, United Arab Emirates | Posted on 01/16/2025
We are seeking an experienced and bilingual (Arabic and English) Executive Assistant to provide comprehensive administrative and organizational support to the CFO. The role requires exceptional coordination skills, extensive travel flexibility, and the ability to liaise effectively with diverse stakeholders.
The ideal candidate will ensure seamless management of the CFO's schedule, travel arrangements, and key tasks while maintaining a high level of professionalism and discretion.
Principal Accountabilities- Administrative Support : Manage the CFO's calendar, appointments, and correspondence to ensure efficient daily operations.
- Travel Coordination : Plan and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
- Documentation Management : Prepare, translate, and review documents, presentations, and reports in Arabic and English.
- Meeting Coordination : Organize and manage meetings, record detailed minutes, and follow up on action items to ensure timely execution.
- Act as the primary contact between the CFO and internal/external stakeholders to facilitate effective communication.
- Event Planning : Assist in organizing business events, conferences, and professional engagements.
- Travel Accompaniment : Accompany the CFO on business trips to provide on-site support and handle logistics.
- Confidentiality : Manage sensitive and confidential information with the utmost discretion.
- Education : Bachelor’s degree in Business Administration, Management, or a related field.
- Experience : 3-5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting C-level executives. Proven expertise in managing international travel and visa processes.
- Skills : Fluency in Arabic and English (written and spoken); Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Excellent organizational, communication, and interpersonal skills; Ability to work under pressure and thrive in a fast-paced environment; High level of discretion and confidentiality.
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HR Executive Assistant
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Abu Dhabi, United Arab Emirates | Posted on 09/18/2024
We are seeking a highly organized and efficient HR Executive Assistant to support the HR department and senior leadership within our dynamic property management company. Based in Abu Dhabi, this role will be responsible for providing comprehensive administrative assistance, managing HR-related activities, and ensuring smooth communication between HR and other departments. The ideal candidate will have a strong background in administration and HR, with excellent communication and multitasking abilities.
Key Responsibilities- Provide executive-level administrative support to HR leadership, including scheduling, coordinating meetings, and managing correspondence.
- Assist in HR functions such as recruitment, onboarding, employee relations, and performance management.
- Maintain and update employee records, ensuring confidentiality and compliance with company policies and UAE labor regulations.
- Prepare, edit, and proofread documents, reports, presentations, and HR-related communications.
- Organize and coordinate HR meetings, interviews, and employee training sessions.
- Prepare reports on key HR metrics, such as employee turnover, attendance, and performance.
- Act as a point of contact for internal and external HR inquiries, handling sensitive information with discretion.
- Support the execution of HR programs and initiatives, such as employee engagement, benefits administration, and performance reviews.
- Coordinate travel arrangements, expense reporting, and processing invoices related to HR activities.
- Assist in organizing company events, employee recognition programs, and other corporate functions.
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 5+ years of experience as an Executive Assistant, preferably with HR exposure.
- Strong knowledge of HR principles, practices, and UAE employment regulations.
- Excellent organizational and multitasking skills with strong attention to detail.
- Proficient in MS Office Suite (Word, Excel, PowerPoint); experience with HR software or ATS is a plus.
- Strong communication skills, both written and verbal.
- Ability to manage confidential information with discretion and professionalism.
- Problem-solving mindset and ability to work in a fast-paced environment.
- Previous experience supporting HR leadership or working within an HR department.
- Familiarity with recruitment, employee relations, and performance management processes.
- Experience organizing events or managing travel and expense reports.
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Executive Assistant – C-Suite
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Our global investment client is now well established in ADGM and seeking a professional and experienced EA to join their growing UAE team. Supporting the leadership team comprising of CEO and CFO as well as three investment bankers, the successful applicant will be able to manage multiple calendars across multiple time zones. As a highly organised individual, working in this fast-paced, pressurized environment, you will be responsible for extensive travel management, visas, research and corporate reporting. Additionally, you will assist with client events, corporate hospitality arrangements and client engagement. There will also be adhoc project management, a very small element of personal support to the CEO and in time there will be the opportunity to take on and train a junior administration assistant. The successful applicant will be able to work independently and with initiative, working on synchronizing executive’s diaries and ensuring the most cost-effective travel scenario’s, ensuring maximum cost efficiency for the organization. Candidates should possess a degree or a PA diploma and have supported multiple individuals previously. Advanced level proficiency in the MS suite and strong time management ability is essential. English language skill must be exceptionally fluent and as ideally you will have worked in an investment banking / asset management environment previously. This is a highly multi-cultural office and a very stable and structured entity. The capacity to grow and develop in the role is there. We are seeking candidates who live in Abu Dhabi only, as it will be impossible to commute for this position.
Requirements
The successful applicant will be able to work independently and with initiative, working on synchronizing executive’s diaries and ensuring the most cost-effective travel scenario’s, ensuring maximum cost efficiency for the organization. Candidates should possess a degree or a PA diploma and have supported multiple individuals previously. Advanced level proficiency in the MS suite and strong time management ability is essential. English language skill must be exceptionally fluent and as ideally you will have worked in an investment banking / asset management environment previously. This is a highly multi-cultural office and a very stable and structured entity. The capacity to grow and develop in the role is there. We are seeking candidates who live in Abu Dhabi only, as it will be impossible to commute for this position.
About the company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.
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Executive Assistant - Private Equity
Posted 2 days ago
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We are partnering with a prestigious sovereign wealth fund in Abu Dhabi to hire an experienced Executive Assistant to provide high-level administrative and operational support to their Private Equity Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but not limited to: Key Responsibilities: - Coordinate and facilitate meetings, conference calls, travel arrangements, and special events. - Support in preparing IC presentations and departmental reports. - Perform specialized record keeping, database management, and information-gathering projects. - Maintain calendars, schedule appointments, and manage correspondence. - Handle sensitive information with the highest level of confidentiality and discretion. - Project a professional and positive image of the department in all interactions.
Requirements
To be considered for this role, you need to meet the following criteria: - Bachelor’s degree / Diploma holder n Business Administration or a related field. - Minimum of 10 years’ administrative experience, preferably within the financial services or investment industry. - Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools. - Excellent written and verbal communication skills in English (Arabic language skills are an advantage). - Strong organizational skills, attention to detail, and ability to multitask. - High degree of professionalism, courtesy, and patience. - Proven ability to maintain records, manage databases, and compile reports. Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office.
About the company
About Us Helping professionals grow. Supporting businesses thrive. Black Pearl is a HR consultancy and recruitment firm based in the UAE. We connect skilled professionals with leading organizations across the Gulf region, offering a personalized and thoughtful approach to hiring. Our team specializes in recruiting for roles across key industries, including but not limited to: - Healthcare and Life Sciences - Engineering and Construction - Technology and Digital - Finance and Accounting - Hospitality and Retail - Government and Emiratization Whether youre searching for your next opportunity or looking to hire, we work closely with you to understand your goals and find the right fit.
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Executive Assistant - Abu Dhabi Office
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Galadari Advocates & Legal Consultants is looking for a bilingual Executive Assistant to join our dynamic team in Abu Dhabi .
If you’re highly organized, thrive in a fast-paced legal environment, and have strong administrative and secretarial experience, could be the perfect opportunity for you.
Key Responsibilities:
- Support senior lawyers with high-level administrative tasks
- Manage schedules, meetings, and legal documentation
- Liaise with internal teams, clients, and government entities
What We’re Looking For:
- Prior experience in a law firm or professional services environment
- Fluency in English and Arabic
- Strong organizational skills and attention to detail
- Immediate availability is a plus
Apply now by sending your CV to (Subject: “AD Role”).Only shortlisted candidates will be contacted.
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Assistant Vice President - Office Management
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Job Purpose:
The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.
This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.
As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.
Roles and Responsibilities:
• Lead the strategic direction for office management in alignment with company goals and growth.
• Oversee daily office operations, including space planning, facilities, security, and admin support.
• Drive modernization through smart office systems and workflow automation.
• Ensure prompt resolution of office-related requests and maintain high service standards.
• Foster a professional, efficient, and welcoming office environment.
• Manage and mentor a diverse team to promote accountability and continuous development.
• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.
• Develop and manage office service budgets, ensuring cost-effective delivery.
• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.
• Represent the Office Management team in leadership meetings and cross-functional initiatives.
Related Years of Experience:
Min of 8+ years of experience in office management within a leading regional organization
Field of Experience:
• Experience in office/facility management or corporate operations
• Proven experience managing large, multi-location office environments and cross-functional teams
Technical and Interpersonal Skills:
• Executive-level communication and presentation skills
• Strong vendor and partnership negotiation skills
• Attention to detail with the ability to deliver under pressure
• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity
Qualifications:
• Bachelor’s degree in business administration or equivalent is required
• Preferred certifications (optional): Facilities Management
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