151 Executive Assistant jobs in Abu Dhabi

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor's degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.

Get to Know Us

Al Etihad Payments is the UAE's designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.

Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.

Al Etihad Payments supports the government's objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.

Our Culture

We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment's ecosystem

About the role

Executive Assistant carries out administrative tasks on behalf of the CEO and the COO, thereby allowing them to allocate maximum time on strategic tasks.

What You'll Do

• Act as first point of contact: dealing with correspondence and phone calls.
• Manage diaries and organize meetings and appointments.
• Book and arrange travel, transport and accommodation.
• Organize events and conferences.
• Reminding the executives of important tasks and deadlines.
• Type, compile and prepare reports, presentations and correspondence.
• Managing and inputting into databases and filing systems.
• Implement and maintain procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Collate and file expenses.
• Assist the executive with other miscellaneous task, such as conducting research and completing reports etc.
• Arrange for the necessary resources/facilities and provide operational support.
• Manage office needs, requests, including stationary and other office supplies inventory.

Minimum Qualifications

Bachelor's Degree

Technical and Behavioral Skills

• Excellent Business Communication skills
• Proficient in MS Office
• Strong interpersonal skills to build relationships with colleagues and vendors
• Multitasking and proactive
• Impeccable skills for organizing and prioritizing

Preferred Qualifications

• Preferably Bilingual (speaks English and Arabic fluently)

What you can expect from us

• Modern work environment with level of flexibility.
• Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
• Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible).

• Entry level

• Full-time

• Administrative
• Industries: Financial Services and Banking

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KILONEWTONS, a premier engineering and design firm shaping Abu Dhabi's skyline through innovative projects, is seeking a highly organized Executive Assistant to support the leadership team in driving business excellence. Location: Abu Dhabi, UAE. Employment Type: Full-time. Salary: Competitive package with benefits.

Position: Executive Assistant (3+ Years Experience)

KILONEWTONS is a premier engineering and design firm shaping Abu Dhabi's skyline through innovative projects. We're seeking a highly organized Executive Assistant to support our leadership team in driving business excellence.

• Executive Support: Manage complex calendars, travel arrangements, and correspondence for C-level executives
• Meeting Excellence: Coordinate high-level meetings, prepare agendas, and document action items
• Strategic Coordination: Act as liaison between executives, departments, and external stakeholders
• Confidentiality Management: Handle sensitive information with utmost discretion
• Process Optimization: Streamline administrative processes for maximum efficiency
• Reporting: Prepare executive presentations, reports, and business documents
• Office Leadership: Supervise administrative staff and oversee office operations

• Minimum 3 years as Executive Assistant in Abu Dhabi/UAE
• Expertise in Microsoft Office Suite (Advanced PowerPoint & Excel)
• Exceptional English communication (Arabic advantageous)
• Proven ability to manage multiple priorities in fast-paced environments
• Strong emotional intelligence and professional discretion
• Bachelor's degree in Business Administration or related field

• Experience in engineering/construction industry
• Familiarity with UAE business protocols
• Certification in project management or office administration

• Career Growth: Pathway to senior administrative roles
• Prime Location: Modern office in Abu Dhabi's business hub
• Impactful Work: Support strategic decision-making
• Professional Culture: Collaborative, innovative environment

KILONEWTONS is an equal opportunity employer committed to diversity and inclusion in the workplace.

Job Description

We are partnering with a prestigious sovereign wealth fund in Abu Dhabi to hire an experienced Executive Assistant to provide high-level administrative and operational support to their Private Equity Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but are not limited to:

Key Responsibilities:

1. Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.
2. Support in preparing IC presentations and departmental reports.
3. Perform specialized record keeping, database management, and information-gathering projects.
4. Maintain calendars, schedule appointments, and manage correspondence.
5. Handle sensitive information with the highest level of confidentiality and discretion.
6. Project a professional and positive image of the department in all interactions.

Requirements:

• Bachelor's degree or Diploma in Business Administration or a related field.
• Minimum of 10 years' administrative experience, preferably within the financial services or investment industry.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Strong organizational skills, attention to detail, and ability to multitask.
• High degree of professionalism, courtesy, and patience.
• Proven ability to maintain records, manage databases, and compile reports.

To view other vacancies, please check our website ( and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.

Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you receive such a request, please contact our office at or message us on our website.

We are developing an AI ecosystem that enables businesses, in any industry, to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build AI solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

• Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• English skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team's unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.

We are seeking a skilled and experienced individual to fill the position of Assistant Executive. This is a full-time, permanent opportunity that requires strong organizational skills, with the ability to work independently and as part of a team.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and stakeholders. Key responsibilities include:

• Providing administrative support to senior executives and management staff
• Coordinating meetings and events
• Managing projects and tasks

To be successful in this role, you will need:

• A degree in Business Administration or a related field
• At least 2 years of experience in a similar role
• Excellent time management and prioritization skills

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and experienced individual looking for a new challenge, please submit your application today.

We are seeking a highly skilled and organized individual to fill the role of Executive Assistant.

• Manage calendars and diaries with precision
• Perform clerical tasks with accuracy and attention to detail
• Provide exceptional customer service and maintain confidentiality

This is a full-time onsite role that requires strong multitasking abilities and discretion. If you possess excellent communication skills, proficiency in relevant software, and strong organizational abilities, we encourage you to apply.

This is a remote position.

A pioneering company specializing in cutting-edge neurotech designed to enhance and elevate quality of life. A category leader featured in mainstream press such as the BBC and Scientific American and comprised of an all-star team. Do you want to be part of a fast-growing company helping improve the quality of life of millions of people and developing treatments for the world's most debilitating conditions.

We are looking for a highly proactive and detail-oriented Executive Assistant to provide strategic and operational support to our leadership team. This role is ideal for someone with prior experience as an Executive Assistant, Founder's Associate, or Chief of Staff in a fast-paced startup environment. The ideal candidate is a problem-solver with strong organizational skills capable of executing tasks efficiently, collaborating across global teams, and driving operational excellence.

You will play a critical role in optimizing workflows, managing high-level priorities, and ensuring seamless coordination across teams and time zones. The ability to adapt quickly, implement new tools to enhance efficiency, and take initiative in solving complex challenges is essential.

• Provide high-level administrative and operational support to executives, ensuring seamless day-to-day operations.
• Manage complex calendars, scheduling, and key communications with internal and external stakeholders.
• Execute high-priority tasks efficiently while maintaining attention to detail and quality.
• Work cross-functionally with teams in different time zones to align on key initiatives and deliverables.
• Identify and implement process improvements to enhance operational efficiency.
• Research, onboard, and manage software tools to streamline workflows.
• Assist with special projects, operational tasks, and strategic initiatives as needed.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

• Proven experience as an Executive Assistant, Founder's Associate, or Chief of Staff, preferably within a startup or high-growth environment. (preferred)
• Exceptional organizational skills with the ability to prioritize and execute tasks efficiently.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• Experience in operations, process improvement, or workflow optimization is a plus.
• Ability to learn and implement new software tools to improve efficiency.
• Excellent written and verbal communication skills.
• Experience working remotely across global teams and time zones.
• High level of professionalism, discretion, and adaptability in a fast-moving environment.

• Own and execute the organic social media strategy across platforms (e.g., Instagram, TikTok, LinkedIn, X/Twitter, YouTube).
• Create and manage a content calendar that aligns with our brand narrative, product roadmap, and community interests.
• Write, curate, and produce compelling and compliant content including posts, short-form video ideas, captions, stories, and more.
• Monitor and respond to community engagement to foster connection and trust.
• Analyze performance metrics and optimize based on data and insights.
• Stay up-to-date with platform trends and algorithm changes.
• Collaborate cross-functionally with marketing, science, and product teams to ensure accurate, effective messaging.
• Ensure all content stays within safe regulatory bounds, especially in claims, wellness advice, and medical language.

Abu Dhabi, United Arab Emirates | Posted on 06/25/2025

The Executive Assistant is a key support role responsible for delivering comprehensive administrative, operational, and logistical support to the executive office and broader team. This position ensures the smooth functioning of daily operations, effective coordination of meetings and travel, and management of office logistics, budget, and vendor relationships. The ideal candidate is detail-oriented, highly organized, proactive, and capable of handling confidential information with discretion.

Schedule and coordinate internal and external meetings, appointments, and events; ensure all logistics and materials are prepared in advance.

Arrange complex travel itineraries including flights, accommodations, transportation, and other relevant support.

Draft, compile, and format reports, memos, letters, and presentations for review and distribution.

Conduct research and prepare supporting documentation for executive decision-making, board meetings, and committee reviews.

Record and distribute accurate meeting minutes and follow-up on key action items.

Manage incoming correspondence (email, mail, faxes) and route appropriately.

Maintain structured physical and digital filing systems to ensure organized document management.

Track, monitor, and follow up on tasks and requests to ensure timely completion.

Provide general administrative and clerical support to the executive office and functional teams as needed.

Translate documents and official government communications (as required).

Perform other support tasks as assigned.

Oversee and track the department's operational budget, including preparing monthly reports and analysis for the Department Head.

Coordinate with the Department Head to prepare the annual budget and monitor expenditures against forecasts.

Manage procurement processes including creation of purchase orders (POs), reviewing invoices, and ensuring accurate processing of payments.

Handle expense claims, bill payments, and vendor invoicing in a timely and accurate manner.

Liaise with suppliers to manage ongoing relationships, including onboarding new vendors in coordination with the procurement team.

Organize and maintain access to corporate records, reports, and key documentation.

Coordinate logistical support including meeting room bookings, transportation arrangements, and office supplies management.

Receive, inspect, and verify deliveries of office supplies and equipment.

Maintain an updated inventory of office supplies, forecast needs, and manage replenishment orders.

Coordinate with third-party vendors for office logistics, facility maintenance, and service issues.

Serve as the liaison with the office landlord to ensure functionality and upkeep of all amenities and workspaces.

Perform other duties as required to support office operations.

Minimum of a Higher Diploma or equivalentprofessional experience in office administration or executive support.

5–7 years of experience in a senioradministrative or executive assistant role, supporting high-level leadership.

Proficient in Microsoft Office Suite withadvanced Excel skills; able to manage complex documents, reporting, andscheduling tools.

Strong organizational and time-managementskills with the ability to prioritize tasks and meet tight deadlines in adynamic, fast-paced environment.

Exceptional communication skills in bothArabic and English, with strong attention to detail and a high level ofdiscretion and confidentiality.

Demonstrated ability to manage competingpriorities, anticipate team needs, and provide proactive support.

Strong interpersonal and collaborative skillswith a professional and adaptable demeanor.

Familiarity with core behavioral competenciessuch as results orientation, execution discipline, conflict management, andstrategic mindset.