604 Administrative jobs in Abu Dhabi

• A minimum of 5 years' experience as a Marine & Logistics Base Coordinator in Offshore Fabrication Yard.
• Strong knowledge in ISPS Code and Port Facility Regulations and their correct application.
• Strong knowledge in the management of marine logistics and jetty activities to support Vessels.
• Strong knowledge in the correct storage and maintenance of marine base facilities and equipment

• 12 months contract (subject to extension according to Company needs)

• Corporate Benefits : We offer a comprehensive benefits package, including health insurance.

• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector

• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business

• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market

• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment

• Group Life and Personal Accident Insurance : The company provides Life Assurance cover

• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit

• The Employee Share Plan : Gives you the opportunity to purchase Wood shares and receive a match from the company

• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' services of our employees at 5 - year service milestones

• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests

• Global connections : Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

• Document Control & Information Governance:
  • Implement and manage document control systems and procedures to ensure efficient handling of project documentation (engineering, procurement, construction, commissioning).
  • Ensure all project information is logged, version-controlled, archived, and accessible according to PMC and client requirements.
• Information Coordination:
  • Interface between engineering, procurement, contractors, and client teams for information exchange.
  • Ensure timely and accurate flow of data across disciplines, departments, and project phases.
  • Coordinate with vendors and subcontractors to align document deliverables and formats.
• Data and System Management:
  • Manage Electronic Document Management Systems (EDMS) like Aconex, SharePoint, Documentum, etc.
  • Support integration of project data with systems like ERP, Primavera, and engineering databases.
• Reporting & Quality Assurance:
  • Generate and maintain information dashboards and reports for document status, KPIs, and progress tracking.
  • Conduct regular audits to ensure compliance with information standards and protocols.
• Compliance & Standards:
  • Ensure adherence to project and industry standards (e.g., ISO 9001, API, client-specific requirements).
  • Facilitate the implementation of Information Management Plans and Procedures.
• Training & Support:
  • Provide training and support to project personnel on document control and IM systems.
  • Support change management for new tools or processes.

• Bachelor's degree in engineering, Information Management, or related field.
• Minimum 10 years in document control or information management within the oil and gas sector, preferably in a PMC environmen
• Strong experience with EDMS platforms and ISO-based document control procedures.
• Knowledge of project lifecycle in oil & gas (FEED, EPC, commissioning
• Proficiency in MS Office, EDMS, and project tools like Aconex, SharePoint, or SmartPlant
• Excellent organizational and communication skills
• Strong attention to detail and data accuracy.

Wanna join the adventure?

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

As we embark on designing, producing, and operating cutting-edge satellites, we are seeking a skilled and versatile IT & Systems Administrator to ensure the smooth operation of Orbitworks’ IT infrastructure, systems, and applications. You will provide hands-on support to employees, manage local and cloud-based systems, and contribute to the security and scalability of our IT environment.

This is a unique opportunity to shape the backbone of our internal operations in a fast-paced, high-tech environment where every improvement you make directly accelerates our mission. This role requires someone who is highly technical, detail-oriented, and thrives on solving complex IT and infrastructure challenges — all while bringing a mindset of reliability, standardization, and continuous improvement to every project.

• Operational Support
• Provide day-to-day IT support for hardware, software, permissions, and collaboration tools.
• Troubleshoot and maintain local networks, AV systems, and employee devices (Mac, Windows, mobile).
• Support IT needs in lab and manufacturing/test environments.
• Escalate tickets to vendors and coordinate resolutions as needed.
• Infrastructure & Application Administration
• Scale and maintain virtualized and network infrastructure.
• Manage onboarding/offboarding in collaboration with the People team.
• Configure laptops and mobile devices using MDM solutions.
• Maintain AV systems, local IT infrastructure, and administration of key systems including Jira, Netsuite, and others.
• Documentation & Compliance
• Document IT systems, processes, and policies to improve knowledge-sharing.
• Contribute to regulatory and investigatory audits.
• Support InfoSec initiatives and infrastructure hardening efforts.
• Cross-Functional Collaboration
• Partner with Test Infrastructure, Industrial Ops, People/HR, and Security teams to align IT systems with organizational needs.
• Act as the point of contact for IT requirements across teams and vendors.

• 6+ years of proven IT experience following industry best practices.
• Strong understanding of corporate networking (LAN/WAN, VPN, firewalls).
• Experience with SSO technologies and integrations.
• Strong troubleshooting skills and ability to work independently.
• Familiarity with Mac & Windows device management, MDM tools, and AV systems.
• Knowledge of MFA, audit readiness, and security best practices. English fluency and excellent communication

• Experience using Linux as a desktop operating system.
• Experience administering Atlassian tools (Confluence, Jira).Netsuite administration experience
• Knowledge of industry-standard security practices and compliance frameworks.
• Experience with cloud platforms and scalable infrastructure.

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

School: Teddy Bear Nurseries-Al Mushrif Branch Abu Dhabi

Gender: Female

Professional applicants are required to support the daily administrative operations of the nursery. Responsibilities include registering children attending the nursery and communicating with parents and visitors. Applicants must be proficient in IT systems, particularly Microsoft Excel and Microsoft Word, and possess basic accounting knowledge. Training will be provided. Candidates should be confident, well-mannered, and well-presented at all times, and be committed to ongoing professional development and training as needed.

• Qualifications: • High School Certificate• Administrative or secretarial certification and training are advantageous
• Experience: • A minimum of 2 years of administrative experience within an early years or school setting in the UAE is preferred.

Overview

We are currently seeking a Time Keeper to join our team. The successful candidate will be responsible for accurately recording and managing employees’ attendance, working hours, and leave records to support payroll and HR operations in compliance with company policies and UAE labor regulations.

• Monitor and record daily attendance of employees.
• Maintain timesheets and ensure accuracy of working hours, overtime, and leave.
• Coordinate with supervisors and HR to verify attendance data.
• Prepare and submit attendance reports to the HR and Payroll departments.
• Ensure compliance with company policies and UAE labor law regarding working hours and leave.
• Address discrepancies in attendance records and resolve related issues.
• Maintain confidentiality of employee records and information.
• Support HR and payroll teams with additional administrative tasks as required.

• Proven experience as a Time Keeper or in a similar role.
• Proficiency in MS Excel and HR/attendance management systems.
• Strong organizational and record-keeping skills.
• Attention to detail and ability to work under pressure.
• Good communication skills and ability to coordinate with multiple departments.
• High school diploma required; Bachelor’s degree in Business Administration or related field (preferred).

If you meet the above qualifications and are eager to contribute to a results-oriented, professional environment, we would love to hear from you.

Abu Dhabi, United Arab Emirates | Posted on 01/16/2025

We are seeking an experienced and bilingual (Arabic and English) Executive Assistant to provide comprehensive administrative and organizational support to the CFO. The role requires exceptional coordination skills, extensive travel flexibility, and the ability to liaise effectively with diverse stakeholders.

The ideal candidate will ensure seamless management of the CFO's schedule, travel arrangements, and key tasks while maintaining a high level of professionalism and discretion.

• Administrative Support : Manage the CFO's calendar, appointments, and correspondence to ensure efficient daily operations.
• Travel Coordination : Plan and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Documentation Management : Prepare, translate, and review documents, presentations, and reports in Arabic and English.
• Meeting Coordination : Organize and manage meetings, record detailed minutes, and follow up on action items to ensure timely execution.
• Act as the primary contact between the CFO and internal/external stakeholders to facilitate effective communication.
• Event Planning : Assist in organizing business events, conferences, and professional engagements.
• Travel Accompaniment : Accompany the CFO on business trips to provide on-site support and handle logistics.
• Confidentiality : Manage sensitive and confidential information with the utmost discretion.

• Education : Bachelor’s degree in Business Administration, Management, or a related field.
• Experience : 3-5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting C-level executives. Proven expertise in managing international travel and visa processes.
• Skills : Fluency in Arabic and English (written and spoken); Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Excellent organizational, communication, and interpersonal skills; Ability to work under pressure and thrive in a fast-paced environment; High level of discretion and confidentiality.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

About nybl

We are developing an AI ecosystem that enables businesses, in any industry, to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build AI solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our Engineering Leadership team. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. You will work closely with international colleagues, to provide a consistent approach to each of our workspaces. You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

• Manage and coordinate the Engineering Leaderships calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the Engineering Leadership team and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the Engineering Leaderships business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the Engineering Leadership and internal teams, fostering effective communication and collaboration.

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job!
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• English skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.