52 Administrative jobs in Abu Dhabi

8 hours ago Be among the first 25 applicants

Direct message the job poster from DISCOVERY LANDSCAPE AND GARDENING SERVICES

We’re Hiring – Admin Executive (Masdar City Project Office)

Company: Discovery Landscape and Gardening Services LLC

We are looking for a proactive and detail-oriented Admin Executive to join our on-site team at Masdar City, one of the UAE’s leading sustainability-driven developments. If you have strong administrative experience and are tech-savvy with online systems, this is your chance to work in a dynamic, innovative, and collaborative environment

Company Description

Discovery Landscape & Gardening Services, established in 2013, is an innovative company dedicated to offering the best services in Abu Dhabi.

Role Description

This is a full-time on-site role for an Administrative Executive at Discovery Landscape & Gardening Services. The Administrative Executive will be responsible for general administration tasks and executive administrative assistance.

Responsibilities

• Handle daily administrative operations at the Masdar City project office
• Manage documentation, reports, and filing systems in both hard and digital formats
• Coordinate schedules, meetings, and project-related communications
• Track project records using internal electronic platforms and ensure timely submissions
• Liaise with the main office and project management teams to streamline workflow
• Assist in logistical tasks such as gate passes, material approvals, and system updates
• Maintain compliance with Masdar City’s operational procedures and sustainability standards

Requirements

• 2–3 years of proven experience in administrative roles, preferably in construction or landscape sectors
• Proficiency in MS Office and online project management systems
• Familiarity with Masdar City’s portals or government e-services is an advantage
• Strong organizational and communication skills
• Ability to multitask and work independently in a fast-paced site office environment
• Advanced in English; Arabic is a plus

• Seniority levelEntry level

• Employment typeFull-time

• Job functionBusiness Development and Sales
• IndustriesLandscaping Services

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We are seeking administrative staff, both male and female, to apply. Candidates should be of Asian nationality.

• Supporting company leadership and supervising the administrative department's activities for staff members.
• Managing office visitors and directing them to the appropriate parties.
• Handling basic office tasks such as filing, delivering mail, answering emails and phone calls, and data entry.
• Scheduling and managing calendars for multiple parties to ensure activities are properly arranged without conflicts.
• Arranging travel and preparing documents, presentation materials, and facilities for meetings.
• Updating company employee and client records.
• Storing and distributing office supplies.
• Repairing or replacing office equipment.

Freshers are also encouraged to apply.

The company provides visa, benefits according to UAE law, fixed salary, transportation, and accommodation. Interested candidates can send their CV via WhatsApp.

Join to apply for the Administrative Business Partner role at Palantir Technologies

1 week ago Be among the first 25 applicants

Join to apply for the Administrative Business Partner role at Palantir Technologies

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A World-Changing Company
Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.

A World-Changing Company
Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.
The Role
Our team of Administrative Business Partners does more than just support our leaders: we’re the backbone of the busiest people at Palantir. We build positive relationships with the people we support and anticipate their needs without being asked. Our passion for helping others makes us an invaluable resource at Palantir!
As an Administrative Business Partner, you will be handling a variety of professional responsibilities, including calendaring, travel, and expenses. You are very organized and thrive off of enabling the people you support to be as productive and impactful as possible. You’ll demonstrate your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with internal and external team members at Palantir. In this role, you'll also demonstrate good judgment and critical thinking by understanding competing priorities and actioning accordingly.
Core Responsibilities

• Provide administrative support to a portfolio of individuals/teams across EMEA timezone.
• Handle sophisticated calendars in a fast-paced environment, and prioritize commitments to enhance time and productivity.
• Book travel arrangements (domestic and international).
• Track and process expense reports.
• Help plan, support, and complete office events and external gatherings.
• Work both autonomously and in collaboration with teammates, colleagues, and external contacts.
  

• Ability to adjust quickly, anticipate needs, and implement autonomously, with strong attention to detail.
• Ability to prioritize and have a high sense of urgency.
• Excellent communication skills and perceptiveness.
• Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact.
• High level of integrity, confidentiality, and discretion in both internal and external interactions.
  

• Emirati national with a valid family book (i.e., Khulasat Al Qaid).
• At least two years of previous administrative or personal support experience, preferably in a fast-paced environment.
• Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, etc.).
• Experience with scheduling sophisticated international and domestic travel itineraries.
• Familiarity with travel booking and expense reporting software.
  

• Seniority levelNot Applicable

• Employment typeFull-time

• Job functionBusiness Development and Sales
• IndustriesSoftware Development

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We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

This includes (but is not limited to) the following:

• Manage a small team of academic administration professionals.
• Assist in the development of IICS policies and contribute to the development of University policies that affect IICS.
• Provide administrative support in developing new activities and relationships for the Institute (e.g., assisting with conference planning, outreach to other security-related programs in the UAE and beyond).
• Assist in writing and editing educational and promotional materials.
• Create and implement IICS procedures (e.g., create forms and issue guidelines).
• Represent IICS in relevant University committees and meetings.
• Assist the Director in course planning, scheduling, syllabus development, etc.
• Act as an intermediary between students and faculty to promote informal resolution of conflicts.
• Manage ongoing Ministry of Higher Education (MOHE) accreditation activities and aid in the development of accreditation materials.
• Maintain familiarity with MOHE requirements and develop procedures to meet Ministry standards, maintaining appropriate records.
• Assist the Director with hiring activities and HR systems (e.g., PeopleSoft).
• Assess student progress and handle special cases appropriately.
• Support the Institute as a key component of the university.

Language Requirements:

• English - Fluent / Excellent
• Arabic - Fluent / Excellent

Any

Any

Our client is seeking a Western national, preferably with a Western Master's degree or higher, ideally American, with strong experience in University Administration, course delivery, and knowledge of accreditation procedures in a university environment. Minimum 2 years of experience in Policy Administration, Civil Security, or Cybersecurity-related course administration. Fluency in English is required; Arabic proficiency is desirable but not essential.

TAAHEED provides pioneering recruitment solutions and consultancy services across the MENA region, emphasizing human capital as a driver for building top-tier teams and organizations. Services include Search & Selection, Project & Managed Service solutions across various sectors, including Higher Education recruitment for faculty staff. TAAHEED is also a leading contributor to Emiratization initiatives.

Job Description
The College of Law at UAE University is seeking to appoint a faculty member in the field of Administrative Law based on the following criteria:

• Academic Qualifications: The applicant must hold a PhD in Administrative Law or an equivalent degree from a recognized and reputable university.
• Research Record: The applicant should have a distinguished research record, including publications in peer-reviewed Scopus-indexed journals. Additionally, the applicant must have an appropriate H-index that reflects their scholarly impact and significant contributions in the field of Administrative Law.
• Teaching Experience: The applicant must have at least five years of teaching experience at a recognized and reputable university, with competency and experience in teaching in both Arabic and English.

Interested candidates should submit their CV, copies of their academic qualifications, a list of their publications in Scopus-indexed journals, along with their H-index details.

Minimum Qualification
The applicant must hold a PhD in Administrative Law or an equivalent degree from a recognized and reputable university.

Preferred Qualification
Academic Qualifications: The applicant must hold a PhD in Administrative Law or an equivalent degree from a recognized and reputable university.

Expected Skills
Research Record: The applicant should have a distinguished research record, including publications in peer-reviewed Scopus-indexed journals. Additionally, the applicant must have an appropriate H-index that reflects their scholarly impact and significant contributions in the field of Administrative Law.

Teaching Experience: The applicant must have at least five years of teaching experience at a recognized and reputable university, with competency and experience in teaching in both Arabic and English.

Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. As an administrative professional, you will provide support to our office by performing a variety of administrative tasks.

Duties and Responsibilities:

• Provide administrative support for the Abu Dhabi office
• Liaise with ADGM & DIFC, manage portals & coordinate with local suppliers
• Manage office maintenance & upkeep
• Support Client Solutions with various requirements
• Coordinate local PG team & client events
• Process expense reports using Concur & internal systems
• Prepare presentations, documentation & handouts for meetings & business trips
• Answer phones, screen calls & route callers, handle enquiries & provide backup for other Assistants/Team members
• Work closely with IT/HR/Finance on office matters

Requirements:

• 5+ years of administrative experience working in a similar environment for a medium-large corporate entity
• Proficient in MS Office Suite, ability to quickly learn new software & systems
• Proactive, multitasking, solutions driven & problem solving skills
• Organized, calm & quick thinking with high attention to detail
• Professional, mature & team player
• Fluent English both written & oral
• Living in Abu Dhabi

Benefits:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment with training & mentorship opportunities
• Competitive compensation package & performance based incentives
• Fun office & team events, volunteer opportunities
• Sabbatical after 5 years of service

About Us:

We are a global financial institution with a flat structure, humble, inclusive & transparent working environment. Our goal is to attract, develop & retain top talent while offering a workplace where results are recognized & rewarded.

We are seeking a diligent and organized individual to join our team as an Office Support Specialist in Al Ain UAE. This role involves maintaining the cleanliness and orderliness of the office, serving refreshments to staff, visitors, and clients, and providing support with administrative tasks such as photocopying, scanning, and filing of documents.

1. Maintain cleanliness and orderliness of the office pantry and common areas.
2. Serve refreshments (tea, coffee, water) to staff, visitors, and clients.
3. Assist in basic administrative tasks such as photocopying, scanning, and filing of documents.
4. Handle errands such as banking, mail deliveries, or document submissions as needed.
5. Monitor and restock office and pantry supplies to ensure availability.
6. Provide support to HR and recruitment consultants with clerical tasks when required.
7. Manage the reception area in the absence of the receptionist.
8. Collaborate with other administrative staff to ensure smooth office operations.

1. Proven experience as an office assistant, office boy, or in a similar role.
2. Strong communication skills in Hindi, Urdu, and English.
3. Punctual, disciplined, and presentable with a professional attitude.
4. Ability to follow instructions and work independently with minimal supervision.
5. Must be currently based in Al Ain UAE with a valid visa.

1. Competitive salary
2. Annual leave as per UAE Labor Law
3. A friendly and professional work environment

We are hiring an Administrative Assistant to provide clerical and organizational support. This includes managing records, handling correspondence, and assisting internal departments.

• UAE National
• Diploma or Bachelor's in Business Administration or a related field
• Strong communication and multitasking skills
• Proficient in MS Office
• Ready to join immediately
• Male candidates must have completed national service

To know about other vacancies we have, please check our website () and follow us on our social media accounts - LinkedIn / Facebook / Twitter / Instagram.

Disclaimer: Black Pearl will never ask for money or any form of payment to process or consider job applications. If you receive such a request, please contact our office or message us on our website - .

We are seeking a highly organized and detail-oriented professional to manage the reception area, ensuring seamless communication and logistical support for our team.

This role involves coordinating event planning, managing visitor logs, and providing information about our services to guests. Additionally, you will assist with administrative tasks, maintain office supplies, and ensure the reception area is tidy and welcoming.