144 Administrative jobs in Abu Dhabi

ADMINISTRATIVE ASSISTANT OR RECEPTIONIST

United Al Saqer Group (UASG)

We are seeking U.A.E. Nationals in the role of Administrative Assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verifying customer information, supporting the operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, and completing monthly reports.

Your Profile

To ensure success, you must have good communication and administrative skills, be a team player, and be proficient at using computers.

Rewards

Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with ongoing training and career development.

Work Location: Abu Dhabi

Requirements

• Education: Minimum of High School Diploma or equivalent
• Communication Skills: Excellent oral communication skills to effectively communicate customers’ interests, needs, and requests to management and sales personnel; as well as written communication skills for email and documentation.
• Language Skills: Ability to read and comprehend instructions and information in English and Arabic
• Computer Skills: Basic knowledge of computer programs (e.g., CRM software, MS Office) and telephone systems.
• Time Management: Must be punctual, with the ability to manage assigned tasks within a time schedule; as well as provide customer support in a timely manner.
• Analytical Skills: A significant part of your job involves gathering and analyzing data to help you understand your customer base and coming up with suggestions for improving the existing strategy.

Job Category: Information Technology

Job Type: Full Time Permanent

Job Location: Abu Dhabi

Experience: 7+ years

NP: 0-30 days

Key Requirements:

Technical Skills:

1. Proven experience supporting large-scale B2C & B2B infrastructure with high transaction volumes.
2. In-depth knowledge of database platforms such as MySQL, PostgreSQL, SQL Server, Oracle, or others.
3. Expertise in Azure database services, including Azure MySQL, Managed Instances, and Data Factory.
4. Query optimization and indexing strategies.
5. Database partitioning, sharding, and clustering.
6. Database performance tuning and troubleshooting.
7. Proficiency in database automation tools and scripting (e.g., Python, Bash, PowerShell).
8. Familiarity with monitoring tools like SQL Profiler, pgAdmin, Prometheus, or similar.
9. Strong understanding of database security practices and compliance standards.
10. Solid understanding of cloud-based infrastructures and hybrid environments.

Soft Skills:

1. Excellent analytical and problem-solving skills.
2. Strong communication skills for collaboration with technical and non-technical teams.
3. Ability to handle pressure in a high-demand environment and prioritize effectively.

Education & Experience:

1. Bachelor’s degree in computer science, Information Technology, or a related field.
2. 7+ years of experience in database administration and optimization.
3. Certifications such as Microsoft Certified: Azure Database Administrator, Oracle Certified Professional, or similar are highly desirable.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

Abu Dhabi, United Arab Emirates | Posted on 06/25/2025

The Executive Assistant is a key support role responsible for delivering comprehensive administrative, operational, and logistical support to the executive office and broader team. This position ensures the smooth functioning of daily operations, effective coordination of meetings and travel, and management of office logistics, budget, and vendor relationships. The ideal candidate is detail-oriented, highly organized, proactive, and capable of handling confidential information with discretion.

Schedule and coordinate internal and external meetings, appointments, and events; ensure all logistics and materials are prepared in advance.

Arrange complex travel itineraries including flights, accommodations, transportation, and other relevant support.

Draft, compile, and format reports, memos, letters, and presentations for review and distribution.

Conduct research and prepare supporting documentation for executive decision-making, board meetings, and committee reviews.

Record and distribute accurate meeting minutes and follow-up on key action items.

Manage incoming correspondence (email, mail, faxes) and route appropriately.

Maintain structured physical and digital filing systems to ensure organized document management.

Track, monitor, and follow up on tasks and requests to ensure timely completion.

Provide general administrative and clerical support to the executive office and functional teams as needed.

Translate documents and official government communications (as required).

Perform other support tasks as assigned.

Oversee and track the department’s operational budget, including preparing monthly reports and analysis for the Department Head.

Coordinate with the Department Head to prepare the annual budget and monitor expenditures against forecasts.

Manage procurement processes including creation of purchase orders (POs), reviewing invoices, and ensuring accurate processing of payments.

Handle expense claims, bill payments, and vendor invoicing in a timely and accurate manner.

Liaise with suppliers to manage ongoing relationships, including onboarding new vendors in coordination with the procurement team.

Organize and maintain access to corporate records, reports, and key documentation.

Coordinate logistical support including meeting room bookings, transportation arrangements, and office supplies management.

Receive, inspect, and verify deliveries of office supplies and equipment.

Maintain an updated inventory of office supplies, forecast needs, and manage replenishment orders.

Coordinate with third-party vendors for office logistics, facility maintenance, and service issues.

Serve as the liaison with the office landlord to ensure functionality and upkeep of all amenities and workspaces.

Perform other duties as required to support office operations.

Minimum of a Higher Diploma or equivalentprofessional experience in office administration or executive support.

5–7 years of experience in a senioradministrative or executive assistant role, supporting high-level leadership.

Proficient in Microsoft Office Suite withadvanced Excel skills; able to manage complex documents, reporting, andscheduling tools.

Strong organizational and time-managementskills with the ability to prioritize tasks and meet tight deadlines in adynamic, fast-paced environment.

Exceptional communication skills in bothArabic and English, with strong attention to detail and a high level ofdiscretion and confidentiality.

Demonstrated ability to manage competingpriorities, anticipate team needs, and provide proactive support.

Strong interpersonal and collaborative skillswith a professional and adaptable demeanor.

Familiarity with core behavioral competenciessuch as results orientation, execution discipline, conflict management, andstrategic mindset.

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We are one of the largest global private markets investment managers, serving over 800 institutional investors worldwide. We have USD 152 billion in assets under management and more than 1800 professionals across 21offices worldwide. Partners Group is an equal opportunity employer committed to cultural diversity.

What it's about

We are looking for an Office Manager / Administrator in our Abu Dhabi Headquarters to support Partners Group Middle East.

Duties & Responsibilities:

• Provide comprehensive administrative support for the Abu Dhabi office to ensure optimal office functioning
• Oversee office maintenance, cleanliness, and functionality and coordinate with building management, vendors, suppliers, and service providers to ensure timely delivery of services
• Manage relationships with ADGM authorities, including portal management and compliance requirements
• Manage office inventory and supplies procurement
• Liaise with IT for technical support and equipment maintenance, work with HR on onboarding new employees and office-related HR matters, and collaborate with Finance on budget management and procurement processes
• Coordinate and organize local team meetings and client events
• Manage office security systems and access control and oversee health and safety protocols as well as emergency procedures
• Uphold and promote Partners Group's quality standards and company culture

The ideal candidate is a self-sufficient individual, comfortable working independently whilst wearing multiple hats. We are looking for a minimum of 5 years of administrative experience working in a similar, professional environment for a medium to large corporate entity.

• Proficient in MS Office Suite, and ability to quickly pick up new software & systems
• Ability to work proactively, handle a large number of tasks for multiple people while meeting deadlines, and maintaining performance under pressure
• Organized, calm and quick thinking with high attention to detail
• Multitasking, solutions driven, problem solver
• Professional, mature, team player who will be valuable contributor to a busy team
• Fluent in English both written & oral
• Must be living in Abu Dhabi
• Prior experience in ADGM is advantageous

What we offer

Partners Group is a global financial institution that retains the culture, pace and agility of a start-up. As a growing firm, we are committed to attracting, developing and retaining the very best talent, by offering a workplace where results are truly recognized and rewarded. We offer a fantastic opportunity for you to grow:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment, with on-the-job training and mentorship opportunities
• Competitive compensation package, including performance based annual incentives
• Fun office and team events, including volunteer opportunities
• One month sabbatical after every five years of service

Make an impact on the organization by taking a lead role in the growth of our firm. Our working environment is humble, inclusive and transparent, and the structure of the firm is flat.

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at

Job Brief:

Roles & Responsibilities:

1. Maintain and update company databases.
2. Organize a filing system for important and confidential company documents.
3. Answer queries by employees and clients.
4. Update office policies as needed.
5. Book meeting rooms as required.
6. Prepare reports and presentations with statistical data, as assigned.
7. Excellent written and verbal communication skills.
8. Knowledge for tendering.

Employment Type: Full Time

Company Industry:

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area: Administration

Keywords: Administrative Assistance, Administrative Officer

Education: 0-2 years Graduation

Company Overview:

Yazwaa Recruitment was founded to build a better service structure for the respective target market, ensuring manpower supply all over the UAE. Yazwaa aims to provide consistently excellent service to all our new and existing clients at all times.

Location:

Al Reem Island, City of Lights,
Addax Tower, 5107,
Abu Dhabi, UAE,
PO Box 47019

Contact:

• +971 2 671 0858
• +971 54 441 6574

Abu Dhabi, United Arab Emirates | Posted on 03/04/2025

We are seeking a motivated Mid-Level Database Administrator (DBA) with experience in SQL Server and Oracle databases, as well as familiarity with NoSQL databases. The ideal candidate will assist in the management and optimization of our company’s database systems, ensuring data availability, integrity, and performance. The role will involve working on database maintenance, performance tuning, backups, and troubleshooting, while also collaborating with various teams to support database-related applications.

Key Responsibilities:

Database Maintenance & Support:

• Assist in the administration and management of SQL Server and Oracle databases.
• Monitor database performance, ensure system availability, and implement necessary improvements to optimize performance.
• Perform database backups, restores, and ensure disaster recovery plans are in place for all database environments.
• Assist in setting up new databases, including installation, configuration, and version upgrades.
• Provide support in resolving database issues including slow performance, data integrity, and connectivity problems.
• Troubleshoot issues with SQL Server and Oracle databases and collaborate with teams to resolve issues promptly.
• Address minor issues with NoSQL databases like MongoDB or Redis as needed.

• Perform regular backup procedures for SQL Server and Oracle databases and validate the recovery process.
• Assist in setting up automated backups and manage retention policies for databases.

• Assist in managing user access and security policies across SQL Server and Oracle databases.
• Ensure that database security measures are followed, including user role assignments and access permissions.

• Help monitor database performance using available tools (e.g., SQL Server Management Studio (SSMS), Oracle Enterprise Manager).
• Assist in identifying and resolving database performance bottlenecks, such as slow queries, indexing, and configuration changes.

• Maintain documentation for database configurations, procedures, and issues encountered.
• Prepare simple performance reports and assist in maintaining the inventory of all databases.
  

Professional Experience:

• 2-4 years of experience in database administration, with a focus on SQL Server and Oracle databases.
• Basic familiarity with NoSQL databases such as MongoDB, Cassandra, or Redis is a plus.
• Experience in monitoring, troubleshooting, and optimizing databases.

• Good knowledge of SQL (T-SQL for SQL Server, PL/SQL for Oracle).
• Familiarity with database backup and recovery procedures.
• Experience with SQL Server Management Studio (SSMS), Oracle Enterprise Manager, or similar database management tools.
• Basic understanding of database security principles and user management.
• Knowledge of NoSQL databases (MongoDB, Redis, etc.) is an advantage.

• Experience with cloud-based databases (e.g., Azure SQL Database, AWS RDS, Oracle Cloud).
• Knowledge of basic automation or scripting (e.g., PowerShell, Bash, or SQL scripts).

Full-time position with some flexibility for on-call or after-hours support when required.

Education:

Bachelor’s degree in Computer Science, Information Technology, or a related field (or equivalent experience).

InterContinental Hotel & Residences Abu Dhabi is looking for a highly organized and proactive Cluster Executive Assistant Officer to join our dynamic team, supporting both our hotel and residence operations. This position requires an individual with exceptional administrative skills, professionalism, and the ability to handle a variety of tasks in a fast-paced environment.

A little taste of your day-to-day:

Every day is different, but you’ll mostly:

• Handles all administrative tasks for the Executive Office and support other departments as and when assistance is required.
• Arrange appointments and meetings for the GM/EAM and ensure that meeting calendar is up to date.
• Attend meetings as may be directed by the GM to record minutes, compile, transcribe and distribute to other departments.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Perform general office duties such as ordering supplies, maintaining records/filing that is easily accessible to Executive Office personnel, and basic bookkeeping work.
• Develop a good working relationship with all colleagues in the hotel, establish relations with my counterparts in sister properties, competitor hotels, Owners’ office and Dubai Area Office and maintaining them over time.
• Arranging holidays, social events and travel arrangements for GM/EAM as and when required.
• Arranging and coordinating meetings, assess priorities of work and assist in organizing GMs own time/calendar.
• Appraise GM/RM of the day-to-day activities of the office and ensure that follow-ups are made on operational issues with feedback/actions provided for their info.
• Ensure all security incidents, accidents are always logged in a timely manner and reports forwarded to Risk Management and local insurers for appropriate recording.
• Comply with the hotel’s Corporate Code of Conduct.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably in the hospitality industry.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple priorities.
• Knowledge of hospitality operations is an advantage.

What you can expect:

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including a full uniform, impressive room discounts and some of the best training in the business.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you’ll become part of our ever-growing global family.

Don’t quite meet every single requirement, but still believe you’d be a great fit for the job? We’ll never know unless you hit the ‘Apply’ button. Start your journey with InterContinental Hotel & Residences today.

We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.